03.14.2019CouncilAgenda-Packet
2135 SOUTH AMMON ROAD
AGENDA WORK SESSION
THURSDAY, MARCH 14, 20194:30P.M.
CALL TO ORDER: Mayor Sean Coletti at 4:30 p.m.
ACTION ITEMS:
1.Resolution 2019-006R Authorization for Submitting Application for Federal Grant
Fundingin an amount over $1,000,000
2.Resolution 2019-007R Authorization for Submitting Application for Federal Grant
Funding in the amount of $300,000
3.Resolution 2019-008R Approval of the City of Ammon Strategic Plan
4.Request for Proposal (RFP) Award Water Meter Vault Upgrade, Repair, and/or
Installation
5.Water Meter Vault Upgrade, Repair, and/or Installation -Contract
DISCUSSION ITEMS:
1.Quarterly Presentation from Regional Economic Development Eastern Idaho (REDI)
2.Pressurized Irrigation
3.Residential Refuse Truck Purchase
4.Backhoe Replacement Unit Pioneer Equipment
5.Misc.
INDIVIDUALS NEEDING ACCOMODATION DUE TO DISABILITY
MUST CONTACT CITY HALL NO LATER THAN 1:00 P.M. THE DAY
BEFORE THE SCHEDULED MEETING TO ARRANGE ASSISTANCE
1 of 15
Ammon City Council Meeting
March 14, 2019
Mayor Coletti and City Councilmembers:
Discussion and Approval of Resolution 2019-006R and Resolution 2019-007R
Staff Presenting:
Micah Austin, City Administrator
Recommendation
- Staff recommends approval of Resolution 2019-006R and 2019-007R, thereby directing staff to
apply for federal grant funds.
Summary of Analysis
- Staff is writing a grant for two grant funding opportunities that will assist our meter installation
plans.
- The City is applying to two grants offered by the WaterSMART: Water and Energy Efficiency
Grant Program in the amounts of $1,037,348.00 and for $300,000 for our water meter
installation plan.
- The funds will be used to install residential water service meters in 916 locations that do not
have water service meters. Many of these locations received municipal water service prior to
1979 and were constructed without any metering service.
- Installation of meters in these locations will result in a measurable 20% water savings in the first
year after installation with an additional 0.5% annual reduction in water conservation in all years
thereafter.
- Over a 20-year period, this project will result in a 37.5% reduction in water usage at these
locations.
- All meters installed will utilize advanced metering infrastructure (AMI) technology that will
notify city crews of water leaks, fluctuations, and other inconsistencies in the system.
- The estimated water saved at these 916 locations is 352.25 acre feet over a 20-year period.
- The water service meters that will be installed are Sensus Iperl meters.
Financial Impact
- If awarded, the City of Ammon could receive as much as $1,037,348.00 under one grant or
$300,000 under another grant opportunity.
- These funds would be used for installation of water meters, according to the adopted meter
installation plan.
- Only one grant would be awarded, if any.
Motion
1. Resolution 2019-006R, directing s
2. -
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.b.ci.ammon.id.us Page | 1
2 of 15
Attachments:
1. Resolution 2019-006R
2. Resolution 2019-007R
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.b.ci.ammon.id.us Page | 2
3 of 15
4 of 15
5 of 15
6 of 15
7 of 15
Ammon City Council Meeting
March 14, 2019
Mayor Coletti and City Councilmembers:
Discussion and Approval of Resolution 2019-008R, Approving the City of Ammon Strategic Plan
Staff Presenting:
Micah Austin, City Administrator
Recommendation
- Staff recommends approval of Resolution 2019-008R
Summary of Analysis
- Over the last 12 months, staff, councilmembers, and Mayor Coletti have collaborated on the
attached Strategic Plan.
- Through a series of meetings beginning in November, 2018, the Strategic Plan was developed
with the strategic priorities identified.
- The Strategic Plan is a living document and will be updated as needed regularly.
Financial Impact
- Financial impacts of each item is identified in the Strategic Plan.
Motion
1. Resolution 2019-00
Attachments:
1. Resolution 2019-008R
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.b.ci.ammon.id.us Page | 1
8 of 15
9 of 15
City of Ammon Strategic Plan
January 2019 - 2029
Approved by Resolution 2019-008R
Last Updated: Tuesday, March 12, 2019 (updated Quarterly)
10 of 15
11 of 15
12 of 15
13 of 15
Ammon City Council Meeting
March 14, 2019
Mayor Coletti and City Councilmembers:
Discussion of a Residential Refuse Truck Purchase
Staff Presenting:
Ray Ellis, Public Works Director
Recommendation
-Staff recommends approving the purchase as presented.
Summary of Analysis
-Current service demands require the use of two units to complete daily routes in an efficient
and timely manner.
-Our primary truck is nearing the end of its primary service life and is scheduled for replacement.
A replacement unit is on order with delivery expected in April.
-Our secondary (backup) unit is now back in full time service and experiencing some costly
maintenance and repairs to keep in service.
-Our backup unit to our backup unit is a 1996 model that is worn out but we have to keep
maintained and operational.
-Schows Truck Center, Idaho Dealer #38 is willing to duplicate our current order i.e. piggyback,
and deliver at the same price as our current purchase order. $356,280.00
-Industry reports indicate that the next generation diesel engines will be significantly more
expensive:
-Necessary to maintain our current level of service.
Financial Impact
-$356,280.00 63-635-700
-Given the lead-time delivery could take place after Oct 1 and be calculated into the 2020
Budget.
-Revenue from the Commercial Assets sale will offset this expenditure.
Motion:
Truck Center in the amount of
$356,280.00
Attachments:
1.Schows Truck Center Dealer # 38 Letter of Agreement.
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.b.ci.ammon.id.us Page | 1
14 of 15
Ammon City Council Meeting (Work Session)
March 14, 2019
Mayor Coletti and City Councilmembers:
Discussion of Backhoe Replacement Unit
Staff Presenting:
Ray Ellis, Public Works Director
Recommendation
-Staff recommends approving the purchase as presented.
Summary of Analysis
-Current unit is a 1985 model with just over 5000 hours
-Last years maintenance of the unit was in excess of $4000.00
-Unit is need of repairs with repair estimated in excess of $8000.00
-Meter installation program (190 locations projected for city crew installations) will place
significant workload on backhoe unit.
-Have considered trading unit for the last 3 years but could not receive a reasonable trade in
offer.
-Looked at in stock inventory of new and lease return used from
o Western States Equipment
o Honnen Equipmeent
o Pioneer Equipment
Financial Impact
-Followed informal bid process with the above mentioned dealers
-There are dollars in the wastewater and water budget equipment line items to fund this
purchase.
-This purchase was NOT specifically planned for in this budget cycle
-Given the push for meter installations, it is needed.
-Pioneer Equipment
o$98,200.00
o$18,000.00 Trade in Value
o$80,200.00 Net 61-610-700 $40,100.00 62-620-700 $40,100.00
-Unit is available for immediate delivery
Motion
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.b.ci.ammon.id.us Page | 1
15 of 15