08.02.2018CouncilAgenda-Packet
2135 SOUTH AMMON ROAD
CITY COUNCIL-AGENDA
THURSDAY, AUGUST 2, 20187:00 P.M.
CALL TO ORDER: Mayor Sean Colettiat 7:00 p.m.
Pledge of Allegiance CouncilmemberPowell
Prayer CouncilmemberWiscombe
MINUTES:July 19, 2018
ITEMS FROM MAYOR:
CONSENT AGENDA:Accounts Payable Exhibit A
AMMON LIGHTING DISTRICTS BOARD (City Council acting as Lighting District Board):
PUBLIC HEARINGS:Public Hearing 2018-013LDLighting DistrictsFY2019 Annual Appropriation
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA:(5 Minute Limitation):
PUBLIC HEARINGS:Public Hearing 2018-012 FY2019 Annual Appropriation
ACTION ITEMS:
1.Resolution 2018-010R Destruction of Records
DISCUSSION ITEMS:
1.Fee Resolution
2.Misc.
INDIVIDUALS NEEDING ACCOMODATION DUE TO DISABILITY MUST
CONTACT CITY HALL NO LATER THAN 1:00 P.M. THE DAY BEFORE THE
SCHEDULED MEETING TO ARRANGE ASSISTANCE
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2135 SOUTH AMMON ROAD
CITY COUNCIL MINUTES
AGENDA: CITY OF AMMON
CITY COUNCIL-AGENDA
THURSDAY, JULY 19, 20187:00 P.M.
CALL TO ORDER: Mayor Sean Colettiat 7:00 p.m.
Pledge of Allegiance CouncilmemberSlack
Prayer CouncilmemberPowell
MINUTES:July 12, 2018
ITEMS FROM MAYOR:
CONSENT AGENDA:Accounts Payable Exhibit A
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA:(5 Minute Limitation):
PUBLIC HEARINGS:None
ACTION ITEMS:
1.Resolution 2018-008R Building Department Destruction of Records
2.Resolution 2018-009R Designating Records Custodian and Alternate
3.WITHDRAWN BY REQUESTOR -Rezone Request R-1 to LCPB North side of Sunnyside Road between Rosedale Ln.& Western Ave.
4.Conditional Use Permit (CUP) Bridgewater Elementary Modular Units1499 Indian Hollow Dr.
DISCUSSION ITEMS:
1.Street Funding
2.Update on Water Meter Test Period
3.Ammon Days
4.Misc.
MINUTES
City Officials Present:Mayor Sean Coletti
Council President Brian Powell
Councilmember Rex Thompson
Councilmember Craig Tibbitts
Councilmember Scott Wessel
City Administrator Micah Austin
City Engineer Tracy Bono
City Planner Cindy Donovan
City Clerk Rachael Sanders
City Officials Absent:Councilmember Russell Slack
Councilmember Byron Wiscombe
City Attorney Scott Hall
City Treasurer Jennifer Belfield
CALL TO ORDER:Mayor Sean Coletti opened the meeting at 7:00 p.m.at the Ammon City Hall building located at 2135 South Ammon Road.
Councilmember Tibbittsled the Pledge of Allegiance. Councilmember Powell offered a prayer.
MINUTES:July 12, 2018:CouncilmemberPowellmoved to approve the minutes, as presented. CouncilmemberWesselseconded. Roll Call Vote:
Councilmember Powell Yes, Councilmember Wessel Yes, Councilmember Tibbitts Yes, and Councilmember Thompson Abstain (absent). The motion
passed.
ITEMS FROM MAYOR:None
CONSENT AGENDA:Accounts Payable Exhibit A:CouncilmemberPowellmoved to approve the Accounts Payable Exhibit A, as presented.
CouncilmemberThompsonseconded. Roll Call Vote: Councilmember Powell Yes, Councilmember Thompson Yes, Councilmember Tibbitts Yes, and
Councilmember Wessel Yes. The motion passed.
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation):None
PUBLIC HEARINGS:None
ACTION ITEMS:
1.Resolution 2018-008R Building Department Destruction of Records: CouncilmemberPowellmoved to approve Resolution 2018-008R for
destruction of Building Department Residential Plans, finding it meets the State standard for approval. CouncilmemberTibbittsseconded. Roll Call Vote:
Councilmember Powell Yes, Councilmember Tibbitts Yes, Councilmember Thompson Yes, and Councilmember Wessel Yes. The motion passed.
2.Resolution 2018-009R Designating Records Custodian and Alternate: CouncilmemberPowellmoved to approve Resolution 2018-009R to
Designate the City Clerk as the Records Custodian, and the Deputy City Clerk as the Alternate Records Custodian. CouncilmemberTibbittsseconded. Roll Call
Vote: Councilmember Powell Yes, Councilmember Tibbitts Yes, Councilmember Thompson Yes, and Councilmember Wessel Yes. The motion passed.
3.Rezone Request R-1 to LCPB North side of Sunnyside Road between Rosedale Ln. & Western Ave. WITHDRAWN BY REQUESTOR
4.Conditional Use Permit (CUP) Bridgewater Elementary Modular Units 1499 Indian Hollow Dr.:CouncilmemberPowellmoved to
approve the ConditionalUse Permit for two (1) modular classrooms at Bridgewater Elementary School for a period of 5 years,beginning August 1, 2018.
CouncilmemberTibbittsseconded. Roll Call Vote: CouncilmemberPowellYes, Councilmember Tibbitts Yes, Councilmember Thompson Yes, and
Councilmember Wessel Yes. The motion passed.
City Council Minutes 07.19.2018Page 1of 2
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DISCUSSION ITEMS:
1.Street Funding:Mayor Coletti explained to the Councilthat he has asked staff to prepare information about street funding. It is very preliminary,
but it is important for us to understand what we are facing with the limited funds in the Street Department. Austin handed out information to the Council
regarding unfunded capital expenses, options for funding, property tax indications, ballot dates and language if the Council moves in that direction, and open
discussion for our next steps. Austin explained that Ellis, Belfield, Sanders, and himself made upa street cost team, andhave put together the informationhe is
presenting to the Council at this time, and explained that the numbers have not been engineered.Austin presented threeoptions for funding street projects with
replacements and repairs. Discussion ensued.Councilmember Powell likes the idea of having a temporary twoyear levy, and the Council members present were
in favor of the two year temporary levyas well. Mayor Coletti expressed that he would like to continue focusing on the water meters. Councilmember Powell
stated thatwith the levy until the election next May. Austin reported that he has a resolution prepared for whenever the
Council determines they want to move forward.
2.Update on Water Meter Test Period:Mayor Coletti said he wanted to hear from the Council what they have been hearing from the citizens, and
answer citizen questions.
3.Ammon Days:Mayor Colettireminded the Council that it is very important to be at Ammon Days and would like the entire Council to be
present. Sanders explained that there is not a set schedule for the Council to be available in the gazebo at the City Booth, and any time they wouldlike to spend at
the City Booth talking with citizens would be great.
4.Misc.: Cindy reported that she is working on some items for the August meeting that involves redoing some Title 10 items.
Mayor Coletti reported that the SOffice had discussed adding two new deputies. The Citywould not pay for the seconddeputy this year, but
would begin payingin the next fiscal year. Discussion ensued.
Mayor Coletti reported about an opportunityfor the City to have a permanent small amusement park in Ammon. Their preference would be to have the
amusement park located at McCowin Park.
The meeting adjourned at8:47p.m.
_______________________________________
Sean Coletti, Mayor
_______________________________________
Rachael Sanders, City Clerk
City Council Minutes 07.19.2018Page 2of 2
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City Council Meeting: August 2, 2018
Mayor Coletti and City Councilmembers:
Public Hearing for FY 2019 Budget for City of Ammon and Lighting Districts
Department Head:
-Jennifer Belfield and All Department Heads
Recommendation
-Recommend approving budgets for publication.
Summary of Analysis
-Budget is balanced
-Actual medical insurance rates are 23.44% increase
-Budgeting taking the 3% property tax increase
10-310-100 Property Tax $2,689,547
Property Tax - 3% $2,620,676
Annexation & New Construction $91,715
Forgone $0
Agricultural Equip Prop Tax Replacement ($153)
Personal Prop Tax Replacement ($22,691)
Recovered Homeowner's Exemption Prop Tax
2016 2017 2018 Year
$754,743,472 $821,113,052.00 $893,803,883.00 Taxable Market Value
$2,374,988 $2,521,233.00 $2,689,547.00 Property Tax to be Levied
Levy
0.003146749 0.003070507 0.003009102 Rate
2016 at 3% 2017 at 3% 2018 at 3%
$314.67 $307.05 $300.91 Per $100,000 taxable value
$629.35 $614.10 $601.82 Per $200,000 taxable value
-$7.62 Total difference from 2016 to 2017 for $100,000 taxable value
-$6.14 Total difference from 2017 to 2018 for $100,000 taxable value
-From original budget to final property tax #s, $33,110 less
-Budgeting Sheriff Contract Option 2, adding 1.5 FTE
-Building Adding a seasonal employee (no benefits) due to increased building activity
-Technology Dept has a 4.5% increase, due to medical insurance premiums
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.ci.ammon.id.us Page | 1
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-Street Fund is budgeting for $350,000 grant from LHTAC for the Sunnyside/Ammon Rd
intersection signalization
-Water is using a metered rate
-Wastewater EIRWWA is anticipating a 15% rate increase, from $11.04 to $12.70/ERU, $1.66
increase. Ammon is anticipating a 4% rate increase, from $47.48 to $49.38, $1.90 increase
-Sanitation Last year the rate was reduced from $10 to $9/mo, and the water rate was
increased by the $1, so to most residents there was no bottom line difference in their utility
rates. The Sanitation Fund does need to go back to the $10/mo/can for residential cans
-Depending on Council action on proposed fee resolution, revenues would increase for Planning
and Engineering (which would in turn reduce the transfer from PW to General)
Financial Impact
-Updating budget for FY 2019, all revenue and expense GL #s are being reviewed and updated
Motion
For Lighting Districts:
fiscal year 2019 Lighting Districts budget as presented, finding it meets state
For City of Ammon
fiscal year 2019 City of Ammon budget as presented, finding it meets state
Attachments:
1.FY 2019 City of Ammon Budget
2.FY 2019 Ammon Lighting Districts Budgets
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.ci.ammon.id.us Page | 2
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CITY OF AMMON
AMMON LIGHTING DISTRICTS
NOTICE OF HEARING #2018-0XXLD
ANNUAL APPROPRIATIONS 2018-2019 (FY 2019)
NOTICEISHEREBYGIVENthattheBoardofDirectorsoftheAmmonLightingDistrictsintheCityof
Ammon,Idaho,willholdapublichearingforconsiderationoftheproposedbudgetforthefiscalperiod
October1,2018toSeptember30,2019,pursuanttotheprovisionsofSection50-1002,IdahoCode.
ThehearingwillbeheldatCityHall,Ammon,Idaho,at7:00p.m.,onAugust2,2018.Allinterested
personsareinvitedtoappearandshowcause,ifany,whysuchbudgetshouldorshouldnotbe
adopted.CopiesoftheproposedbudgetindetailareavailableatCityHallduringregularofficehours
(8:00a.m.to5:00p.m.Monday-Friday).Anyonedesiringaccommodationsfordisabilities,pleasecall
City Hall at 208-612-4000 at least 48 hours prior to the public hearing.
PROPOSED EXPENDITURES
FY 2017FY 2018FY 2019
ActualBudgetedProposed
Fund NameExpendituresExpendituresExpenditures
Lighting District Fund
Lighting District # 1$2,291$2,900$2,900
Lighting District # 2$1,675$3,291$3,291
Lighting District # 3$662$1,792$1,792
Lighting District # 4$582$1,515$1,515
Lighting District # 5N/A$0$1,899
Lighting District # 6$131$2,192$2,194
Lighting District # 7$131$1,269$2,589
Lighting District # 8N/AN/A$3,454
Lighting District # 9N/AN/A$3,475
Total Expenditures$5,472$12,959$16,180
PROPOSED REVENUES
FY 2017FY 2018FY 2019
ActualBudgetedProposed
Fund NameRevenueRevenueRevenue
Lighting District # 1$2,932$2,900$2,900
Lighting District # 2$1,832$3,291$3,291
Lighting District # 3$422$1,792$1,792
Lighting District # 4$589$1,515$1,515
Lighting District # 5N/A$0$1,899
Lighting District # 6N/A$2,192$2,194
Lighting District # 7N/A$1,269$2,589
Lighting District # 8N/AN/A$3,454
Lighting District # 9N/AN/A$3,475
Total Revenues$5,775$12,959$16,180
Total Revenues$5,775$12,959$16,180
Fund Balance Transfers$303$0$0
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Total Expenditures$5,472$12,959$16,180
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Projected Revenue
Sub Ledger2018 - 19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
11-310-850Lighting District # 1$2,900$2,900
TOTAL$2,900$2,900
Budgeted Expenditures
Sub Ledger2018 - 19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
11-410-300Lighting District # 1Bank Fees and Charges$0$0
11-410-310Office Supplies$20$20
11-410-340Electricity8 Lamps, $25.39 June 2018$324$324
11-410-375Notices & Publications$175$175
11-410-600Contracts/Consulting$1,980
15.00/mo x 8 lights x 12 months$1,440
45/mo x 12 months$540
11-410-900Miscellaneous ExpenseSavings to Replace Light Pole$401$401
TOTAL$2,900$2,900
Note: Bottomline total is the same as 2018,
Second year saving to replace a light pole.
Started building in Hawks Landing Div. 2 . . . Need new lighting district??
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Projected Revenue
Sub Ledger2018 - 19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
12-310-850Lighting District # 2$3,291$3,291
TOTAL$3,291$3,291
Budgeted Expenditures
Sub Ledger2018 - 19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
12-410-300Lighting District # 2Bank Fees and Charges$0$0
12-410-310Office Supplies$20$20
12-410-340Electricity6 Lamps, $58.52 June 2018$720$720
12-410-375Notices & Publications$175$175
12-410-600Contracts/Consulting$1,620
15/mo x 6 lights x 12 months$1,080
45/mo x 12 months$540
12-410-900Miscellaneous ExpenseSavings to Replace Light Pole$756$756
TOTAL$3,291$3,291
Note: Bottomline total is the same as 2018.
Start saving to replace a light pole.
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Projected Revenue
Sub Ledger2018 - 19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
13-310-850Lighting District # 3$1,792$1,792
TOTAL$1,792$1,792
Budgeted Expenditures
Sub Ledger2018 - 19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
13-410-300Lighting District # 3Bank Fees and Charges$0$0
13-410-310Office Supplies$20$20
13-410-340Electricity4 Lamps, $26.40 June 2018$336$336
13-410-375Notices & Publications$175$175
13-410-600Contracts/Consulting$1,260
15/mo x 4 lights x 12 months$720
45/mo x 12 months$540
13-410-900Miscellaneous ExpenseSavings to Replace Light Pole$1$1
TOTAL$1,792$1,792
Note: Bottomline total is the same as 2018.
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Projected Revenue
Sub Ledger2018 - 19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
14-310-850Lighting District # 4$1,515$1,515
TOTAL$1,515$1,515
Budgeted Expenditures
Sub Ledger2018 - 19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
14-410-300Lighting District # 4Bank Fees and Charges$0$0
14-410-310Office Supplies$20$20
14-410-340Electricity3 Lamps, $19.81 June 2018$240$240
14-410-375Notices & Publications$175$175
14-410-600Contracts/Consulting$1,080
15/mo x 3 lights x 12 months$540
45/mo x 12 months$540
14-410-900Miscellaneous ExpenseSavings to Replace Light Pole$0$0
TOTAL$1,515$1,515
Note: Bottomline total is the same as 2018.
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Projected Revenue
Sub Ledger2018 - 19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
15-310-850Lighting District # 5$1,899$1,899
TOTAL$1,899$1,899
Budgeted Expenditures
Sub Ledger2018 - 19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
15-410-300Lighting District # 5Bank Fees and Charges$0$0
15-410-310Office Supplies$20$20
15-410-340Electricity4 Lamps, $14.81 June 2018$180$264
1 Additional Light Being Installed$84
15-410-375Notices & Publications$175$175
15-410-600Contracts/Consulting$1,440
15/mo x 5 lights x 12 months$900
45/mo x 12 months$540
15-410-900Miscellaneous ExpenseSavings to Replace Light Pole$0$0
TOTAL$1,899$1,899
Note: FY 2019 is the first year assessing LD # 5
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Projected Revenue
Sub Ledger2018 - 19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
16-310-850Lighting District # 6$2,194$2,194
TOTAL$2,194$2,194
Budgeted Expenditures
Sub Ledger2018 - 19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
16-410-300Lighting District # 6Bank Fees and Charges$0$0
16-410-310Office Supplies$20$20
16-410-340Electricity5 Lamps, $30.02 May 2018$384$384
16-410-375Notices & Publications$175$175
16-410-600Contracts/Consulting$1,440
15/mo x 5 lights x 12 months$900
45/mo x 12 months$540
16-410-900Miscellaneous ExpenseSavings to Replace Light Pole$175$175
TOTAL$2,194$2,194
Note: Bottomline total is similiar to 2018.
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Projected Revenue
Sub Ledger2018 - 19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
17-310-850Lighting District # 7$2,589$2,589
TOTAL$2,589$2,589
Budgeted Expenditures
Sub Ledger2018 - 19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
17-410-300Lighting District # 7Bank Fees and Charges$0$0
17-410-310Office Supplies$20$20
17-410-340Electricity2 Lamps, $7.00/light per mo$168$588
5 lamps in Division 7$420
17-410-375Notices & Publications$175$175
17-410-600Contracts/Consulting$1,800
15/mo x 7 lights x 12 months$1,260
45/mo x 12 months$540
17-410-900Miscellaneous ExpenseSavings to Replace Light Pole$6$6
TOTAL$2,589$2,589
2017 was divisions 5 & 6
2018 added division 7
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Projected Revenue
Sub Ledger2018 - 19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
18-310-850Lighting District # 8$3,454$3,454
TOTAL$3,454$3,454
Budgeted Expenditures
Sub Ledger2018 - 19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
18-410-300Lighting District # 8Bank Fees and Charges$0$0
18-410-310Office Supplies$20$20
18-410-340Electricity8 Lamps, $16.50 June 2018 Div. 1$420$420
2 Lamps, Div. 2
18-410-375Notices & Publications$175$175
18-410-600Contracts/Consulting$2,340
15/mo x 10 lights x 12 months$1,800
45/mo x 12 months$540
18-410-900Miscellaneous ExpenseSavings to Replace Light Pole$499$499
TOTAL$3,454$3,454
Note: FY 2019 is the first year assessing LD # 8
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Projected Revenue
Sub Ledger2018 - 19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
19-310-850Lighting District # 9$3,475$3,475
TOTAL$3,475$3,475
Budgeted Expenditures
Sub Ledger2018 - 19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
19-410-300Lighting District # 9Bank Fees and Charges$0$0
19-410-310Office Supplies$20$20
19-410-340Electricity10 Lamps, $7.00/light per mo$840$840
19-410-375Notices & Publications$175$175
19-410-600Contracts/Consulting$2,340
15/mo x 10 lights x 12 months$1,800
45/mo x 12 months$540
19-410-900Miscellaneous ExpenseSavings to Replace Light Pole$100$100
TOTAL$3,475$3,475
Note: FY 2019 is the first year assessing LD # 9
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CITY OF AMMON
NOTICE OF HEARING #2018-0XX
ANNUAL APPROPRIATIONS 2018-2019 (FY 2019)
NOTICEISHEREBYGIVENthattheCityCounciloftheCityofAmmon,Idaho,willholdapublichearing
forconsiderationoftheproposedbudgetforthefiscalperiodOctober1,2018toSeptember30,2019,
pursuanttotheprovisionsofSection50-1002,IdahoCode.ThehearingwillbeheldatCityHall,Ammon,
Idaho,at7:00p.m.,onAugust2,2018.Allinterestedpersonsareinvitedtoappearandshowcause,if
any,whysuchbudgetshouldorshouldnotbeadopted.Copiesoftheproposedbudgetindetailare
availableatCityHallduringregularofficehours(8:00a.m.to5:00p.m.Monday-Friday).Anyone
desiringaccommodationsfordisabilities,pleasecallCityHallat(208)612-4000atleast48hourspriorto
the public hearing.
PROPOSED EXPENDITURES
FY 2017FY 2018FY 2019
ActualBudgeted Proposed
Fund NameExpendituresExpendituresExpenditures
General Fund
Administration1,515,5172,294,2622,316,689
Enforcement1,490,5961,489,2351,618,427
Fire656,6781,163,0111,177,220
General Fund Total3,662,7914,946,5085,112,335
Building 361,145384,450449,796
Parks & Recreation 520,742916,666992,585
Sanitation738,6951,358,883 980,971
Wastewater 2,566,0984,115,5874,213,981
Street 1,949,7771,126,112 1,460,706
Water 2,134,8974,730,0266,182,745
Technology 466,004459,600584,055
Fiber Optics 579,5592,750,1652,790,766
Grand Total All Funds12,979,70820,787,99722,767,941
PROPOSED REVENUES
FY 2017FY 2018FY 2019
Fund NameActualBudgeted Proposed
Property Tax LevyRevenueRevenueRevenue
General2,413,7022,532,0252,722,657
Other Revenues
General 1,965,6152,608,6012,752,717
Building542,430341,500449,796
Parks & Recreation486,927868,666987,585
Sanitation863,744829,514985,437
Wastewater3,536,2563,456,8473,592,639
Street989,1801,117,7181,434,081
Water2,755,7173,775,4553,157,003
Technology460,016462,834587,567
Fiber Optics202,5362,741,9932,762,301
Grand Total All Funds11,802,421 16,203,12816,709,125
Total Tax and Other Revenues14,216,12318,735,15319,431,782
Fund Balance Transfers -1,236,4152,052,8443,336,159
Total Expenditures12,979,70820,787,99722,767,941
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Proposed ExpendituresProposed Expenditures
General Fund$2,316,689
Enforcement$1,618,427
General Fund
Fire$1,177,220
Fiber Optics
10%
12%
Building$449,796
Parks & Recreation $992,585
Technology
Enforcement
Sanitation$980,971
3%
7%
Wastewater$4,213,981
Fire
Street$1,460,706
5%
Water$6,182,745
Building
Technology$584,055
2%
Parks & Recreation
Fiber Optics$2,790,766
4%
Water
Total$22,767,941
27%
Sanitation
4%
Wastewater
Street
19%
7%
General FundEnforcementFireBuilding
Parks & RecreationSanitationWastewaterStreet
WaterTechnologyFiber Optics
Proposed RevenuesProposed Revenues
Property Taxes$2,722,657
General $2,752,717
Building$449,796
Property Taxes
Fiber Optics
14%
14%
Parks & Recreation$987,585
Sanitation$985,437
Wastewater$3,592,639
Technology
Street$1,434,081
3%
Water$3,157,003
General
Technology$587,567
14%
Fiber Optics$2,762,301
Water
Total$19,431,782
16%
Building
2%
Parks & Recreation
5%
Street
Sanitation
8%
5%
Wastewater
19%
Property TaxesGeneralBuildingParks & RecreationSanitation
WastewaterStreetWaterTechnologyFiber Optics
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Percent Change from Budget FY 2018 to Budget FY 2019
Expenditures FY 2018FY 2019Percent Main
BudgetBudgetChangeDifferences
General Fund
Administration2,294,262$2,316,6890.98%Medical benefits
Enforcement1,489,235$1,618,4278.68%Sheriff contract, add 1.5 FTE
Fire1,163,011$1,177,2201.22%Medical benefits
General Fund Total 4,946,508$5,112,3353.35%
Building 384,450$449,79617.00%Medical benefits, contract service
Parks & Recreation 916,666$992,5858.28%McCowin parking lot, sail shades, medical benefits
Sanitation 1,358,883$980,971-27.81%No new sanitation truck
Wastewater 4,115,587$4,213,9812.39%EIRWWA increased rate 15%, capital projects
Street 1,126,112$1,460,70629.71%Medical benefits, new FTE, capital projects
Water 4,730,026$6,182,74530.71%Capital projects, medical benefits
Technology 459,600$584,05527.08%One time expense, upgrade Sensus
Fiber Optics 2,750,165$2,790,7661.48%New Fiber LIDs
Grand Total All Funds 20,787,997$22,767,9419.52%
Revenues
General2,532,025$2,722,6577.53%Prop tax 3% Increase
Other Revenues
General 2,608,601$2,752,7175.52%Governmental transfers and interest earnings
Building341,500$449,79631.71%Increased construction
Parks & Recreation868,666$987,58513.69%Transfer from General, Increasing fees
Sanitation829,514$985,43718.80%New Customers
Wastewater3,456,847$3,592,6393.93%New Customers, increasing rate 4%
Street1,117,718$1,434,08128.30%No transfer from General fund
Water3,775,455$3,157,003-16.38%Not applyting for DEQ loan
Technology462,834$587,56726.95%One time revenue/expense
Fiber Optics2,741,993$2,762,3010.74%New Customers
Grand Total All Funds 16,203,128$16,709,1253.12%
Total Tax and Other Revenues 18,735,153$19,431,7823.72%
Fund Balance Transfers 2,052,844$3,336,15962.51%Using Reserves, More than 2018
Total Expenditures 20,787,997$22,767,9419.52%
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General
Budgeted Revenue
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
10-310-100Property Tax$2,722,657
Property Tax - 3%$2,596,870
Annexation & New Construction$150,000
Forgone$0
Agricultural Equip Prop Tax Replacement($153)
Personal Prop Tax Replacement($22,691)
Recovered Homeowner's Exemption Prop Tax($1,369)
10-310-300State Revenue SharingAIC ($34,522 higher than 2018)$679,222$679,222
10-310-600Franchise Tax$150,000$150,000
10-320-100Business Licenses$45,000$45,000
10-320-120Liquor Licenses$10,000$10,000
10-320-150Animal Licenses$4,800$4,800
10-320-160Investigation Fee $8,500$8,500
10-330-510Liquor ApportionmentAIC (estimating $7,000 more than 2018 actual, previously budgeted minus the adjustment, added the adjustment in)$215,000$215,000
10-330-550Bonn. County Sales Tax & UseAIC ($24,723 higher than 2018)$248,265$248,265
10-345-800Burglar Alarm Permit Fees$1,800$1,800
10-360-100Magistrate Court$35,000$35,000
10-370-100Interest Earnings$21.5 m x 2%$430,000$430,000
10-370-200Returned Check Fee$25$25
10-370-336Community Events$3,000$3,000
10-370-370Mayor's Youth CouncilG.I. Jog, AIC Conference$1,000$1,000
10-370-715Ammon Days$15,000$15,000
10-370-900Miscellaneous RevenueSam's Club$4,000$8,500
Wellness, i.e. Softball/Bowling$700
Misc Rev$3,800
10-370-910Council Chamber Reservations$100$100
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General
10-330-660Intercompany Reimbursement$519,705$519,705
Engineering Services from PW
TOTAL GENERAL DEPARTMENT$5,097,574$5,097,574
Budgeted Expenditures
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
10-410-110SalariesCouncil & Staff - Allocated$435,000$438,375
Custodial Salary 75% Split w/Bldg$3,375
10-410-111OvertimeAllocated$1,000$1,000
10-410-200Employee BenefitsAll Employee Benefits Allocated$322,329
Medical Coverage$210,138
Dental (12 x 100 x 7)$8,400
Life Ins (12 x 7 x 7)$588
COBRA (12 x 1.1 x 7)$92
Social Security (6.2% of wage)$32,885
Medicare (1.45% of wage)$7,691
Persi (11.5% of wage)$60,997
Workman's Comp (.29% of wage)$1,538
10-410-210Human ResourcesEmployee Appreciation/Milestones$8,000$10,100
Flowers/Gift Baskets$600
Two Potlucks$500
Lunches, Birthday/Anniv/Short Staffed$1,000
10-410-300Bank Fees and ChargesBank fees to Gen, Cr Cd fees to Prop Funds$2,000$2,000
10-410-310Office Supplies General - Allocated$5,000$5,000
10-410-311Office Equipment$300$1,300
Records Storage$1,000
10-410-330Heat 75-25 Split w/Bldg For Bldg Costs$500$500
10-410-340Electric75-25 Split w/Bldg For Bldg Costs$5,000$5,000
10-410-350Fuel & Oil & Mileage ReimbursementGeneral$1,000$1,000
10-410-370PostageBy Department$6,500$6,500
10-410-375Notices & PublicationsCity Ordinances$1,500$9,100
Budget$600
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General
Newsletter - Spring & Fall$7,000
10-410-410Public Relations$500$6,300
Easter (Not Allocated)$1,500
Halloween (Not Allocated)$800
Meetings$500
Community Events$3,000
10-410-415MarketingBanners$1,500$1,500
10-410-430Investigation Fee $7,000$7,000
10-410-450Health & SafetyWellness Incentives$2,500$3,750
Community Wellness$1,000
Minert - Drug/Alcohol Testing$250
10-410-460InsuranceICRIMP - Split Bill$11,550$11,550
10-410-470Meetings & Travel & Registration FeesAllocate A & S Training Only$18,100
Caselle Conference $2,000
AIC Conference$4,500
ICCTFOA Meetings$1,500
Fuel Reimbursement or Rental Car$1,200
IIMC - R$0
APT US & C - J$2,500
PRIMA$400
Social Media Training - A$2,500
Mayor/Council Meetings$3,500
10-410-480Membership DuesREDI$10,000$22,293
BMPO$3,252
AIC$6,101
ICCTFOA$135
IIMC$170
APT US & C$185
Chamber of Commerce, High Country RC & D$500
Sam's Club$600
Notary$0
GSMO - Social Media$350
TRPTA$1,000
10-410-485Community ParticipationExamples from 2017 Include:$20,000$20,000
Meals on Wheels $1,500
Arts Council $4,000
Museum of Idaho $8,000
Scottish Festival $500
MLK Event $250
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General
10-410-490Books & SubscriptionsPost Register$185$185
10-410-499Custodial Supplies75-25 Split w/Bldg For Bldg Costs$1,200$1,200
10-410-500Department SuppliesCouncil$1,000$1,000
10-410-560Vehicle Repair & MaintenanceGeneral$500$500
10-410-570Ground Repair & Maintenance75-25 Split w/Bldg For Bldg Costs$500$500
10-410-580Building Repair & Maintenance75-25 Split w/Bldg For Bldg Costs$3,000$3,000
10-410-590Equipment Repair & MaintenanceGenerator Maintenance$445$445
10-410-610Professional ServicesMisc. - Allocated$500$18,000
Outside Council$10,000
Wage Study$7,500
10-410-630LegalAttorney - Allocated$89,822$91,031
SAUSA Program$1,209
10-410-640AuditAllocated$30,000$30,000
10-410-660IT Intercompany Reimbursement$166,635$166,635
10-410-661General Intercompany TransferParks Dept - Transfer at Beg of Yr$437,032$499,035
Parks Transfer for Grants After Expended$62,003
To Street Fund$0
10-410-670ContingencyGeneral$80,000$80,000
10-410-685Ammon Days $23,500$23,500
10-410-700Capital Outlay - NEWBuilding Expansion FY 2021$50,000$60,000
Design New City Building$10,000
10-410-770Mayor's Youth Council$3,000$4,000
G.I. Jog, AIC Conference$1,000
10-410-900Miscellaneous Expense$500$500
10-410-964Transfer InterestBuilding$0$298,915
Technology$5,590
Fiber Optic$2,421
Street$41,367
Water$74,776
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General
Wastewater$129,324
Sanitation$45,437
TOTAL$2,171,144$2,171,144
General Revenues
General Department$5,097,574
Planning & Zoning Department$3,500
Fire Department$374,300
Total General Revenues$5,475,374
General Expenditures
General Department$2,171,144
Planning & Zoning Department$67,380
Engineering Department$78,165
Fire Department$1,177,220
Law Enforcement Department$1,618,427
Total General Expenditures$5,112,335
Total General Revenues$5,475,374
Total General Expenditures$5,112,335
Difference$363,039
Minimal Difference Due to Rounding
Fire Department
GENERAL REVENUES
7%
Planning & Zoning
Department
0%
General
Department
93%
23 of 124
Page 8 of 77
7/10/2018
General
GENERAL EXPENDITURES
Law Enforcement
Department
32%
General
Department
42%
Planning & Zoning
Department
Engineering
1%
Fire Department
Department
23%
2%
24 of 124
Page 9 of 77
7/10/2018
General
201620172018Year
$754,743,472$821,113,052.00$821,015,257.00Taxable Market Value
$2,374,988$2,521,233.00$2,722,656.99Property Tax to be Levied
0.0031467490.0030705070.003316208Levy Rate
2016 at 3%2017 at 3%2018 at 3%
$314.67$307.05$331.62Per $100,000 taxable value
$629.35$614.10$663.24Per $200,000 taxable value
-$7.62Total difference from 2016 to 2017 for $100,000 taxable value
$24.57Total difference from 2017 to 2018 for $100,000 taxable value
25 of 124
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7/10/2018
Planning and Zoning
Projected Revenue
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
10-347-110Publications & Zoning Fee Reimbursements$3,500$3,500
Application Fees/Fee Revenues$25,000???
TOTAL$3,500$3,500
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7/10/2018
Planning and Zoning
Budgeted Expenditures
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
10-430-110SalariesPlanning Director$35,360$35,360
Planning Assistant$0
10-430-111Overtime$1,000$1,000
10-430-200Employee BenefitsAll employee benefits allocated$21,299
Medical Coverage $13,057
Dental (12 x 100 x 1)$1,200
Life (12 x 7 x 1)$84
COBRA (12 x 1.1 x 1)$13
Social Security (6.2% of wage)$2,192
Medicare (1.45% of wage)$513
PERSI (11.5% of wage)$4,066
Workman's Comp (.49% of wage)$173
10-430-310Office Supplies$400$400
10-430-370Postage$200$200
10-430-375Notices & Publications$3,000$3,000
10-430-410Public Relations$900$900
10-430-460Insurance$1,121$1,121
10-430-470Meetings & Travel & RegistrationPlanning$3,000$3,000
Itemize
10-430-480Membership Dues$400$400
10-430-490Books & SubscriptionsAdd APA's PAS$200$200
10-430-610Professional Services$0$0
10-430-622Engineering - Elevation Certs$0$0
10-430-632City OrdinancesTitle 10$500$500
TOTAL$67,380$67,380
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Planning and Zoning
Total Projected Revenue$3,500
Budgeted Expenses$67,380
Balance($63,880)
28 of 124
Page 13 of 77
Engineering
Projected Revenue
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
Engineering Review Fees$25,000???
TOTAL$0$0
Budgeted Expenditures
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
10-450-110SalariesStaff$17,500$17,500
Engineering Tech$0
10-450-200Employee BenefitsAll employee benefits allocated$22,629
Medical Coverage$18,932
Dental (12 x 100 x .2)$240
Life Ins (12 x 7 x .2)$17
COBRA (12 x 1.1 x .2)$3
Social Security (6.2% of wage)$1,085
Medicare (1.45% of wage)$254
Persi (11.5% of wage)$2,013
Workman's Comp (.49% of wage)$86
10-450-310Office Supplies General Supplies$150$150
10-450-350Fuel & OilPickup$3,150
(15,000 Miles/yr @ 15mpg@$3.00)$3,000
Oil Changes (3@$50 ea)$150
Engr. Tech Fuel$0
10-450-375Notices & PublicationsLetterhead/Printing$50$50
10-450-460Insurance$486$486
10-450-470Meetings & TravelOther$1,000$1,000
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Engineering
10-450-480Membership DuesProfessional License - Idaho$250$500
APWA - Annual w/ 4 names$0
ASFPM - Floodplain$250
10-450-490Books & SubscriptionsISPWC$300$950
MUTCD$210
Other$190
Highway Capacity Man$250
10-450-495TrainingPE, CFM, Other$1,500$2,000
Other$500
10-450-500Department SuppliesPlan Storage$100$5,750
Tools$750
Traffic Counter$4,900
10-450-560Vehicle Repair & MaintenanceMisc Vehicle Repair$800$1,000
Tires$200
10-450-610Professional ServicesMaps$500$23,000
Aerial Photos - Pictometry$2,000
Drafting Standards$4,000
Traffic Data$1,500
15% on Public Works Projects
Master Street Plan - Segment 2$15,000
10-450-700Capital Outlay - NewVehicle for Eng Tech When Position Authorized$0$0
TOTAL$78,165$78,165
Engineering Tech was not authorized in FY 2016, leaving position listed with no dollar amounts to
show a place holder for a future FTE.
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Fire Department
Projected Revenue
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
10-340-220Fire DepartmentContract Fire Revenue$45,000$45,000
10-340-221Live Fire Trailer Revenue$3,000$3,000
10-340-225Fire Suppression Connection$2,000$2,000
10-340-230Fire Inspection Fees$17,000$17,000
10-340-235Fire Code Plan Review$2,000$2,000
10-340-240Fire Alarm Plan Review$1,500$1,500
10-340-245Fire Sprinkler System Review$200$200
10-340-255Fire Alarm & Sprinkler Permit$500$500
10-340-260Life Safety License$3,000$3,000
10-340-265Fire Alarm Operational Permit$100$100
10-340-700Fire Dept. Grant5% on FEMA$300,000$300,000
AFG - Pumper ($15,000 match from Reserve)
TOTAL PROJECTED REVENUE$374,300$374,300
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Fire Department
Budgeted Expenditures
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
10-480-110SalariesFull Time Employees$322,400$406,900
Part Time Employees$77,000
Contract Fires$7,500
10-480-111Overtime$1,000$1,000
10-480-200Employee BenefitsMedical Coverage $107,719$211,791
Dental (12 x 100 x 6)$7,200
Life Ins (12 x 7 x 6)$504
EAP$3,000
Social Security (6.2% of wage)$25,290
Medicare (1.45% of wage)$5,915
Persi (12% of wage)$38,808
Workman's Comp (4.5% of wage)$18,356
Unemployment$5,000
10-480-270Clothing & UniformsT-shirts, job shirts, pants, hats$7,000$7,000
10-480-280Personal Protective Equipment$12,000$12,000
10-480-285Fire PreventionPublic Ed Handouts$2,000$3,500
NFPA Update$750
Public Ed House (Ammon Days)$750
10-480-310Office Supplies $500$500
10-480-330Heat $2,800$2,800
10-480-340ElectricFire Station$4,000$7,500
3575 Brookfield Ln$3,500
10-480-350Fuel & Oil$8,000$8,000
10-480-370PostageBy Department$50$50
10-480-375Notices & Publications$500$500
10-480-410Public RelationsBanquet$3,250$3,250
10-480-450Health and SafetyFire Fighter Physicals/Drug Testing$1,500$1,500
10-480-460Insurance$10,398$10,398
32 of 124
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Fire Department
10-480-470Meetings & Travel$750$750
10-480-480Membership DuesIFC, NFPA, etc$1,000$1,000
10-480-490Books & Subscriptions$2,000$2,000
10-480-495Training & CertificationFire$7,000$7,000
10-480-499Custodial Supplies$750$750
10-480-500Department SuppliesFire Hose$14,000$14,000
10-480-560Vehicle Repair & MaintenanceGeneral Maintenance$12,500$12,500
10-480-570Ground Repair & MaintenanceRepair & Seal Concrete$5,000$5,000
10-480-580Building Repair & Maintenance$500$500
10-480-590Equipment Repair & Maintenance$16,000$16,445
Generator$445
10-480-660IT Intercompany ReimbursementNew World Maintenance$5,586$5,586
10-480-675Fire Dept. Grant Expenditures$300,000
AFG - Pumper ($15,000 match from Reserve)$300,000
10-480-700Capital Outlay - NewReplace Brush 1 & Chief 2$75,000$75,000
(From Reserve per Strategic Plan)
10-480-710Capital Outlay - OngoingEquipment Replacement$60,000$60,000
Fund Depreciation $215,582
TOTAL BUDGET$1,177,220$1,177,220
Total Projected Revenue$374,300
Budgeted Expenses$1,177,220
Balance($802,920)
Projected Revenue Excluding Grants$74,300
Projected Expenditures Excluding Grants$877,220
Total Expenditures from Reserve Fund$75,000
Balance($727,920)
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Enforcement
Budgeted Expenditures
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
10-490-110SalariesStaff$46,400$46,400
10-490-111OvertimeStaff$1,000$1,000
10-490-200Employee BenefitsMedical Coverage$4,800$16,863
Dental (12 x 100)$1,200
Life (12 x 7)$84
COBRA (12 x 1.1)$13
Social Security (6.2% of wage)$3,156
Medicare (1.45% of wage)$738
PERSI (11.5% of wage)$5,854
Workman's Comp (2% of wage)$1,018
10-490-280Personal Protective EquipmentVest Upgrade$150$150
10-490-310Office Supplies Paper Goods$250$600
Dog Licenses$350
10-490-350Fuel & OilFuel$3,200$3,200
10-490-370Postage$300$300
10-490-450Health and SafetyPhysical$150$150
10-490-460Insurance$1,376$1,376
10-490-480Memberships/DuesNACA Membership$35$160
CEPI Membership$125
10-490-495TrainingAnimal Control Training$1,250$2,500
Code Enforcement Training$1,250
10-490-500Department SuppliesClothing$350$700
Equipment$350
10-490-560Vehicle Repair & Maintenance$800$800
10-490-598Sheriff ContractSheriff's Contract$1,280,930$1,331,066
Magistrate Court$17,500
Dare Officer$32,636
10-490-599Animal Shelter Contract$27,004$27,004
34 of 124
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Enforcement
10-490-607Dispatch$129,658$129,658
10-490-610Professional ServicesVeterinarian Care$1,000$5,000
Weed Service$4,000
10-490-630LegalProsecuting$48,000$51,500
Defending$3,500
10-490-700Capital Outlay - New$0$0
TOTAL$1,618,427$1,618,427
35 of 124
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7/10/2018
Building Department
Projected Revenue
Sub Ledger2018-19
Sub LedgerLine ItemRevenue
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
20-320-230Electrical Permits & Inspection10.06%$45,250$45,250
20-320-240Building Permits & Inspections67.47%$303,460$303,460
20-320-250Mech & Plumb Permits/Inspec22.14%$99,586$99,586
20-370-175Credit Card Surcharge$1,500$1,500
20-370-700Grants$0$0
Projected Revenue Total$449,796$449,796
36 of 124
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Building Department
Budgeted Expenditures
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
20-420-110SalariesStaff$223,754$230,399
Part-Time Staff$5,520
Custodial Salary 25%$1,125
20-420-111OvertimeStaff$200$200
20-420-200Employee BenefitsMedical Coverage $69,201$121,963
Dental (12 x 100 x 4)$4,800
Life (12 x 7 x 4)$336
COBRA (12 x 1.1 x 4)$53
Social Security (6.2% of wage)$14,297
Medicare (1.45% of wage)$3,344
PERSI (11.5% of wage)$26,519
Workman's Comp (1.48% of wage)$3,413
Unemployment$0
20-420-300Bank Fees and Charges$1,500$1,500
20-420-310Office Supplies New Folders / Permit Holders$800$800
20-420-330Heat 80/20 Split w/Gen For City Bldg$150$150
20-420-340Electric80/20 Split w/Gen For City Bldg$1,500$1,500
20-420-350Fuel & Oil$3,000$3,000
20-420-370Postage$100$100
20-420-375Notices & Publications$0$0
20-420-460Insurance$5,753$5,753
20-420-470Meetings & TravelICC Annual Meeting$1,500$2,100
Energy Conference$300
Training: IDABO$300
20-420-480Membership DuesICC$350$500
Misc State$150
20-420-490Books & SubscriptionsJLC Subscription$40$500
Code Books$385
ASTM Standards$75
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Building Department
20-420-495Training & CertificationICC Annual Business Meet$1,000$2,500
Energy Conference$500
Education Seminars$1,000
20-420-499Custodial Supplies80/20 Split w/Gen For City Bldg$300$300
20-420-500Department Supplies$500$500
20-420-560Vehicle Repair & Maintenance$1,500$1,500
20-420-570Ground Repair & Maintenance80/20 Split w/Gen For City Bldg$100$100
20-420-580Building Repair & Maintenance80/20 Split w/Gen For City Bldg$400$400
20-420-600Contract LaborContracted Inspections/Mileage$50,000$50,000
20-420-640Audit$2,000$2,000
20-420-660IT Intercompany ReimbursementTechnology Dept$24,031$24,031
20-420-700Capital Outlay - New$0$0
20-420-710Capital Outlay - Ongoing$0$0
TOTAL$449,796$449,796
Total Projected Revenue$449,796
Budgeted Expenses$449,796
Balance$0
38 of 124
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7/10/2018
Technology Department
Budgeted Revenues
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
40-340-660Intercompany Reimbursement$581,977$581,977
40-340-661InterCo Reimb - Water$0$0
40-340-662InterCo Reimb - Wastewater$0$0
40-370-100Interest Income$5,590$5,590
TOTAL$587,567$587,567
Intercompany Reimbursement:20182019% Change
Residential Sanitation$34,694$36,3284.50%
Commercial Sanitation$23,592$24,7034.50%
Wastewater$93,072$97,4564.50%
Water $89,676$93,9004.50%
Water - Sensus/Waterworth$102,500
Streets$6,500$6,8064.50%
General 24%$159,140$166,6354.50%
Fire$5,335$5,5864.50%
Building 8%$22,950$24,0314.50%
Park/Recreation/Pool 8%$22,950$24,0314.50%
TOTAL$457,909.00$581,97721.32%
With Interest$3,685$5,590
$461,594$587,56721.44%
2018 Tech Budget$461,594
2019 Tech Budget$587,567
Difference$125,97327.29%
Budgeted Revenue$587,567
Budgeted Expenses$584,055
To Reserve$3,511
Current Reserve$100,266
Plus 2019 Estimate$3,511
$103,777
2018 was flat, 2019 is 4.5% increase to pay for medical benefit increase.
39 of 124
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7/10/2018
Technology Department
Budgeted Expenditures
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
40-440-110SalariesFull Time$188,000$202,000
Part Time/Seasonal$14,000
40-440-200Employee BenefitsMedical Coverage$53,226$98,087
Dental (12 x 100 x 4)$4,800
Life Ins (12 x 7 x 4)$336
COBRA (12 x 1.1 x 4)$53
Social Security (6.2% of wage)$12,524
Medicare (1.45% of wage)$2,929
Persi (11.5% of wage)$23,230
Workman's Comp (.49% of wage)$990
40-440-310Office Supplies $1,250$1,250
40-440-315Computer, Software, SupportCaselle$12,000$172,350
Builder Radius$3,500
Folder / Stuffer$3,000
Fire House ?$1,500
Spatial Wave (8 seats)$3,600
LaserFische - new product?$6,000
Barracuda$1,200
Postage Machine$1,400
Ignition SCADA$1,800
Peak / Sportsman$2,750
DataAnywhere$900
Time Management ?$2,500
Bulk Mailer$3,000
UniTrends Backup$2,000
Vmware$1,600
Liberty Meeting$800
MS Exchange/Servers$3,000
ESRI (GIS)$3,600
Shoretel$1,500
Sensus Flexnet?$3,500
FiberBase$3,600
Fire Department Dispatch$3,000
iWorqs$3,600
Engineer$3,000
2019 Transfer from Water Fund Sensus Software/Hardware Upgrade$100,000
40-440-320Office Phones$6,000$7,500
Hardware replacement$1,500
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Technology Department
40-440-325Cell Phone$15,000$22,600
Fleet tracking$3,600
Cell Phone Stipend$4,000
40-440-350Fuel and Oil$2,000$2,000
40-440-370Postage$500$500
40-440-460Insurance$4,668$4,668
40-440-470Meetings & Travel$1,500$1,500
40-440-480Memberships/DuesMicrosoft, GIS, Misc$2,500$2,500
40-440-490Books & SubscriptionsTechnet$1,000$1,000
40-440-495Training & CertificationTech Staff$4,500$5,500
Misc - For all employees$1,000
40-440-500Department SuppliesPrinter Supplies$8,000$20,000
Misc Pieces & Parts$12,000
40-440-560Vehicle Repair & Maintenance$2,000$2,000
40-440-580Building Repair & Maintenance$9,000$9,000
40-440-590Equipment Repair & MaintenanceYost (All Copier Contracts)$6,000$7,000
Misc$1,000
40-440-600Contract LaborMisc$6,000$6,000
40-440-660IT Maintenance & OperationSilver Star$1,200$6,600
IRON$5,400
40-440-700Capital Outlay - NEW$12,000$12,000
40-440-701Capital Outlay - Water$0$0
40-440-702Capital Outlay - Wastewater$0$0
40-440-710Capital Outlay - Ongoing$0$0
TOTAL $584,055$584,055
Total Projected Revenue$587,567
Budgeted Expenses$584,055
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Technology Department
Balance (To Reserves)$3,511
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Technology Department
Main increase is one-time Sensus software/hardware upgrade
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Fiber Optics Department
Budgeted Revenues
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
45-340-100Service FeesProjected from 2018$40,000$119,200
400 Residential for 12 Months$79,200
45-340-200Equipment Fees$0$0
45-340-400Construction Fees (Connection)$50,000$1,550,000
Bond this year, next?$1,500,000
45-340-720Lease RevenueProjected from 2016$49,680$82,680
D93 to Lease$33,000
45-370-100Interest Earnings$2,421$2,421
45-370-700Grant Revenue (in case) $1,000,000$1,000,000
45-370-900Miscellanenous RevenueTravel Reimbursement (?)$8,000$8,000
TOTAL$2,762,301$2,762,301
Minimize expenditures from reserves.
Established Revenue$212,301revenue less construction
M & O Expenditures$240,766expense less construction
Difference-$28,465
Depreciation$0.00
Budgeted for FTE up to $15 in case of need in LID.
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Fiber Optics Department
Budgeted Expenditures
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
45-445-110SalariesFull Time Staff$101,535$101,535
Seasonal Staff$0
45-445-200Employee BenefitsMedical Coverage$51,497$77,925
Dental (12 x 100 x 5)$6,000
Life Ins (12 x 7 x 5)$420
COBRA (12 x 1.1 x 5)$66
Social Security (6.2% of wage)$6,295
Medicare (1.45% of wage)$1,472
Persi (11.5% of wage)$11,677
Workman's Comp (.49% of wage)$498
45-445-310Office Supplies $1,000$1,000
45-445-350Fuel and Oil$9,000$9,000
45-445-370Postage$500$500
45-445-460Insurance$4,306$4,306
45-445-470Meetings & Travel$9,000$9,000
45-445-480Memberships/Dues$0$0
45-445-490Books & Subscriptions$500$500
45-445-495Training & CertificationFiber$3,000$3,000
45-445-500Department SuppliesMisc Infrastructure$20,000$20,000
45-445-560Vehicle Repair & Maintenance$7,500$7,500
45-445-580Building Repair & MaintenanceFurniture$5,000$5,000
45-445-590Equipment Repair & MaintenanceMisc$1,500$1,500
45-445-600Contract LaborBusiness Design/Consulting$0$0
Grant Design/Consulting$0
45-445-700Capital Outlay - NEWConstruction$50,000$2,550,000
Grant/Bond$2,500,000
45-445-700Capital Outlay - Ongoing$0$0
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Fiber Optics Department
TOTAL $2,790,766$2,790,766
Total Projected Revenue$2,762,301
Budgeted Expenses$2,790,766
Balance($28,465)
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Street Department
Projected Revenue
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
60-310-600Franchise Fee Rocky Mtn Power$270,000$270,000
60-330-520Hwy User FeesAIC Regular ($4,278 higher than 2018)$538,930$707,914
HB312 ($1,341 higher than 2018)$168,984
60-340-410Street Light Reimbursement$10,000$10,000
60-340-420Lighting District ServiceDistricts 1, 2, 3, 4, 5, 6, 7, 8, & 9$2,400$2,400
60-370-100Interest Earnings$41,367$41,367
60-370-660Transfer From General Fund$0$0
60-370-700Grant RevenueLHTAC - Ammon/Sunnyside Stoplight$350,000$350,000
60-370-720Depreciation RevenueFiber District 2$50,000$50,000
60-370-910Training Room Reservations$2,400$2,400
TOTAL$1,434,081$1,434,081
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Street Department
Budgeted Expenditures
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
60-460-110SalariesStaff FTE 4.8$199,457$211,441
Performance 3%$5,984
Temp (Apprentice/Internships)$6,000
60-460-111OvertimeCall Out 6%$11,967$11,967
60-460-200Employee BenefitsMedical Coverage$73,963$138,331
Dental (12 x 100 x 4.8)$5,760
Life Ins (12 x 7 x 4.8)$403
COBRA (12 x 1.1 x 4.8)$63
Snow overtime has beenSocial Security (6.2% of wage)$13,479
included in the Salaries & OTMedicare (1.45% of wage)$3,152
PERSI (11.5% of wage)$25,002
Workman's Comp (6.71% of wage)$14,588
Unemployment (4.8 x 400)$1,920
Temp (Apprentice/Internships)FTE .1
Employee BenefitsSocial Security (6.2% of wage)$372$862
Medicare (1.45% of wage)$87
Workman's Comp (6.71% of wage)$403
60-460-280Personal Protective EquipmentPersonal Protective Equipment$1,750$2,250
Incentive$500
60-460-310Office Supplies Department$250$500
Gen Gov$250
60-460-330HeatCity Shop (Natural Gas)$2,250$2,250
60-460-340ElectricTraffic Signal Maintenance$7,500$7,500
60-460-341Street LightsElectric$60,000$75,000
Repairs$15,000
60-460-345Lighting District ServiceRepairs$3,400$3,400
60-460-350Fuel & OilGasoline$5,000$25,000
Diesel$20,000
60-460-370PostageBy Department$0$0
60-460-375Notices & Publications$500$500
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Street Department
60-460-450Health & SafetyDrug Testing$500$500
60-460-460Insurance$6,849$6,849
60-460-480Memberships/DuesITE$210$210
60-460-490Books & SubscriptionsUpdated Manuals$250$500
MUTCD, Others$250
60-460-495TrainingRoad Scholar / Road Master$3,500$3,500
Equipment & Personal Safety
60-460-499Custodial Supplies$500$2,940
Floor Mat Cleaning Services$1,920
Floor Strip & Wax$520
60-460-500Department SuppliesTraffic Control Devices$5,000$10,000
Miscellaneous$5,000
60-460-520SignsSigns - General$12,500$12,500
60-460-530Snow Removal$0$25,000
Deicer$8,000
Deicing Salt$17,000
Contract Services
Fuel$5,200
Maintenance/Parts/Repairs$25,000
$55,200
60-460-550Weed ControlR.O.W.$2,000$2,000
60-460-560Vehicle Repair & MaintenancePickups$3,000$3,000
60-460-565Heavy Vehicle R&MTrucks 2600 GVW +$20,000$20,000
60-460-573Infrastructure Maintenance$198,500
Road Maintenance (Contracted)Asphalt Seal Coat$150,000
Road Maintenance (Contracted)Chip Seal$0
Bridge MaintenanceStructural Protection/Safety$4,000
Curb & Gutter Replacements$0
MaterialsPit Run$2,000
Materials3/4 Road Base$3,000
MaterialsOil - Durapatcher$8,000
MaterialsRock Chips$4,000
MaterialsPothole Mix$5,000
MaterialsHot Mix Asphalt$7,500
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Street Department
MaterialsCrack Seal$15,000
60-460-580Building Repair & Maintenance$4,000$4,000
60-460-590Equipment Repair & MaintenanceOff Road Equipment$45,000$45,000
60-460-593Irrigation System Maintenance$2,500$2,500
60-460-596Street Striping$36,500$36,500
60-460-600Contract LaborTemp Services$0$0
60-460-660 IT Intercompany Reimbursement Pavement Software/Support$6,806$6,806
60-460-677Community Sidewalk GrantMaterials and Installation$0$0
60-460-695Equipment Rent / LeaseVarious Pieces$5,000$11,400
Wheel Loader (Shared)Lease Option yr 4 of 5$6,400
60-460-700Capital Outlay - NEW$390,000
New Development Light Poles10 Poles$10,000
Sander BedReplacement$30,000
Sander BedUnit 727 Retrofit
Storage ShedEquipment Storage
DeferredPnuematic Roller (Used)$40,000
DeferredChip Spreader (Used)$35,000
DeferredPatching Tools$10,000
LHTAC - Ammon/Sunnyside Stoplight$350,000
60-460-710Capital Outlay - Ongoing$0$0
Equipment Replacement Fund$0
Building Fund$0
60-460-735Road Construction & Improvement - Franchise Fee$170,000
CIPRehabilitation
CIPReconstruction-Using Maverik FundsSunnyside/Ammon Intersection$0
Hawk Signal$0
661Master Plan Segment 2Rawson$170,000
60-460-740Road Construction & Improvement - Design$30,000$30,000
TOTAL$1,460,706$1,460,706
Total Revenue$1,434,081
Total Expenditures$1,460,706
Using Reserves$0
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Street Department
Balance($26,625)
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Water Department
Projected Revenue
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
61-340-100Service Fees$1,902,699$1,902,699
$44,967Residential Small Lots - 1,183 Non-Metered
$14,399Residential Large Lots - 316 Non-Metered
$66,182Residental Small Lots - 1,764 With Meters
$35,650Residental Large Lots - 787 With Meters
$191Additional Water Lines - 10 Non-Metered
Additional Water Line - 0 Metered
$15,665Condo/Apartments - 41 Non-Metered
$2,710Condo/Apartments - 9 Metered
$1,260Professional Office/Industrial Space Under 5,000 Sq Ft - 22 Non-Metered
$642Professional Office/Industrial Space Under 5,000 Sq Ft - 14 Metered
$84Professional Office/Industrial Space Over 5,000 Sq Ft - 2 Non-Metered
$1,925Professional Office/Industrial Space Over 5,000 Sq Ft - 5 Metered
$2,226Commercial/Churches/Seminary Under 5,000 Sq Ft - 48 Non-Metered
$3,821Commercial/Churches/Seminary Under 5,000 Sq Ft - 62 Metered
$462Commercial/Churches/Seminary Over 5,000 Sq Ft - 11 Non-Metered
$6,267Commercial/Churches/Seminary Over 5,000 Sq Ft - 54 Metered
$483Hotels/Motels/Assisted Living - 1 Non-Metered
$856Hotels/Motels/Assisted Living - 3 Metered
$205Schools - 2 Non-Metered
$1,990Schools - 9 Metered
$602Irrigation/Sprinkler - 32 Metered
$0Residential Greenspace - 3 Metered
$200,587$2,407,044$1,451,742
Apr. 2018Times 12 MonthsMinus Bond Payment
61-340-101Bond Payment$955,302$955,302
61-340-103Capital Replacement4378 connections x .87 ea x 12 months$45,706$45,706
61-340-200Reconnect Fees$20,000$20,000
61-340-280Hydrant Use Permit$600$1,850
Metered Sale of Water???$1,250
61-340-300Penalty - Interest Fees$18,000$18,000
61-370-100Interest Earnings$74,776$74,776
61-370-300Grant Revenue$0$0
61-370-450Water Suppression Connection$1,000$1,000
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Water Department
61-370-500DEQ FundingLoan$0$0
61-370-900Miscellaneous Revenue$0$0
61-380-100Capacity Replacement Fee78 connections @ $1,400$109,200$109,200
61-380-200Water Meter Deposits78 @ 365$28,470$28,470
TOTAL$3,157,003$3,157,003
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Water Department
Budgeted Expenditures
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
61-610-110SalariesStaff 5.9 FTE$266,938$282,746
3% Performance$8,008
Temp (Apprentice/Internships)$7,800
61-610-111Overtime5%$13,347$13,347
61-610-200Employee BenefitsMedical Coverage$108,871$184,759
Dental (12 x 100 x 5.9)$7,080
Life Ins (12 x 7 x 5.9)$496
COBRA (12 x 1.1 x 5.9)$78
Social Security (6.2% of wage)$17,874
Medicare (1.45% of wage)$4,180
PERSI (11.5% of wage)$33,154
Workman's Comp (3.7% of wage)$10,667
Unemployment (5.9 x 400)$2,360
Temp (Apprentice/Internships)FTE .1
Employee BenefitsSocial Security (6.2% of wage)$484$885
Medicare (1.45% of wage)$113
Workman's Comp (3.7% of wage)$289
61-610-280Personal Protective EquipmentPersonal Protective Equipment$2,700$3,700
Training Materials$500
Incentive$500
61-610-300Credit Card Fees4542 Customers @ 3.75$17,033$17,033
61-610-310Office Supplies Department$500$2,900
Gen Gov Utility Bills / Envelopes$2,400
61-610-330Heat City Shop$2,500$3,400
Well Houses/Booster Station$900
61-610-340ElectricCity Shop$5,000$370,000
Well Houses/Booster Station$365,000
61-610-350Fuel & OilGasoline$7,000$15,000
Diesel$8,000
61-610-370PostageBy Department$7,000$7,000
61-610-375Notices & PublicationsCCR Printing/Distrib.$600$2,600
Project Design Bids - Advertise$500
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Water Department
Water Conservation / Meters$1,500
61-610-450Health & SafetyDrug Testing$500$500
61-610-460Insurance$14,951$14,951
61-610-480Membership DuesWater Cert$300$1,125
Backflow Device$200
AWWA$375
IRWA$250
61-610-490Books & SubscriptionsWater Cert Books$500$500
61-610-495Training$5,000$5,000
61-610-499Custodial Supplies$500$2,940
Floor Mat Cleaning Services$1,920
Floor Strip & Wax$520
61-610-500Department SuppliesWater Repair Parts$25,000$30,000
Water Repair Tools$5,000
61-610-560Vehicle Repair & Maintenance$5,000$5,000
61-610-565Heavy Vehicle R & M$6,500$6,500
61-610-570Ground Repair & MaintenanceWeed Spraying$750$4,750
Sprinkler Repair$500
Fence Repairs$1,500
Sunnyside Property Improvement$2,000
61-610-575Infrastructure Repair & MaintenanceSCADA Troubleshooting$2,500$160,000
Fire Hydrant Replacement (5)$7,500
Main & Service Line Repairs$80,000
Pump Station Repairs$10,000
Tank Inspecton & Cleaning$10,000
Meter Vault Repairs$50,000
61-610-580Building Repair & MaintenancePump Bldg R & M$10,000$15,000
Shop(s) Bldg Repairs$5,000
61-610-590Equipment Repair & MaintenanceService Equipment Repair$25,000$65,000
Pump / Motor Services$40,000
61-610-600Contract LaborOther$2,500$12,500
Keller & AssociatesWater Modeling$10,000
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Water Department
61-610-601Water RightsFrom Reserve$0$0
61-610-604Chemicals & TestingMonthly Water Samples$8,000$14,200
Other Testing (Misc)$2,200
Other Requirements$4,000
61-610-605Water Assessment FeeWater District 120$8,000$30,700
Bonneville-Jefferson GWD$0
DEQ$13,700
ESPA Well Measurement$3,000
Other Mitigation$6,000
61-610-610Professional ServicesOutside Counsel - Lawyer$5,000$10,000
Outside Consultant$5,000
Infrastructure Replacement Study$0
61-610-660IT Intercompany ReimbursementSupport Services 6.8% of Revenue$93,900$196,400
Waterworth Financial Model$2,500
Sensus Software/Hardware Upgrade$100,000
61-610-661Intercompany Reimbursement to General$184,755$184,755
61-610-690Bad Debts $3,500$3,500
61-610-695Equipment Rent / Lease$3,500$17,600
Compact ExcavatorLease/Purchase Year 4$7,700
Cat 924 LoaderLease Purchase Year 4 (shared)$3,500
Cat 908 LoaderLease Purchase Year 6 (shared)$2,900
61-610-700Capital Outlay - New$3,253,470
Reserve Funded CIP - PS 13 Pump Station 13 Woodland Hills$2,500,000
Meters (New Construction)$28,470
Segment 2 Reserve Funded CIP - $500K MasterPlan Segment 2$650,000
Water Meters (Unmetered Residents$75,000
61-610-710Capital Outlay - Ongoing$289,682
To Reserve Capacity Replacement$109,200
To Reserve Capital Replacement$45,706
To Reserve Interest Earnings$74,776
To Reserve Equipment Replacement Fund$35,000
To Reserve Building Fund$25,000
61-610-810Debt Service - Bond PaymentRegular Payment$643,881$643,881
61-610-815Interest ExpenseBond Interest$311,421$311,421
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Water Department
TOTAL$6,182,745$6,182,745
Total Revenue$3,157,003
Total Expenditures$6,182,745
Balance($3,025,742)
Reserve Funds Needed($3,025,742)
Projected to Reserve$289,682
Projected from Reserve($3,025,742)
Net Reserve Gain or Loss
($2,736,060)
Operations$1,227,953
Overhead$456,338
Capital New$3,253,470
Capital Ongoing$289,682
Debt$955,302
Total:$6,182,745
EXPENSE ALLOCATION (EXCLUDING DEBT)
Capital Ongoing
6%
Operations
23%
Overhead
9%
Capital New
62%
Expense Allocation
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Water Department
Debt
Operations
15%
20%
Capital Ongoing
5%
Overhead
7%
Capital New
53%
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Water Department
1183
316
1764
787
10
41
9
22
14
2
5
48
62
11
54
1
3
2
9
32
3
4378
59 of 124
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Water Department
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Water Department
61 of 124
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Water Department
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Water Department
Developer Contribution$750,000.00
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Wastewater Department
Projected Revenues
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
62-340-100Service Fees$1,665,356
5069 ERU x $49.38/Mo x 12 mo = $2,888,113 minus bond payment of $1,068,523 and capital replacement$1,665,356
ERUs Calculated as: 4,861 EIRWWA + 93 IBSD + 37 IF + 78 New Construction = 5,069 total
Calculated Using a 4% Rate Increase
62-340-101Bond Payment$22/Customer for Bond Pymt$1,068,523$1,068,523
62-340-103Capital Replacement1,022 ERU x $22 (bond) x 12 months$269,808$269,808
1,068,523 / 22 = 48,569 annual
48,569 / 12 = 4,047 ERUs needed to make bond payment
5,069 - 4,047 = 1,022 ERUs avail for capital replacement
62-340-550IBSD Fees117 ERU x $32 X 12 mo$44,928
117 x $22 x 12 Bond$30,888
117 x $12.70 x 12 EIRWWA M & O$17,831
117 x -$2.70 x 12 Ammon M & O($3,791)
62-370-100Interest Earnings$129,324$129,324
62-370-300Grant Revenue$0$0
62-370-720Depreciation Revenue$13,000
Fiber District 2$13,000
62-380-100Ammon Capacity Replacement78 ERU's @ $1,300/ea$101,400$101,400
62-380-475EIRWWA Capacity Replacement78 ERU's @ $3,850/ea$300,300$300,300
TOTAL$3,592,639$3,592,639
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Wastewater Department
Budgeted Expenditures
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
62-620-110SalariesStaff 5.9 FTE$250,432$265,745
3% Performance$7,513
Temp (Apprentice/Internships)$7,800
62-620-111Overtime3%$7,513$7,513
62-620-200Employee BenefitsMedical Coverage $64,478$133,449
Dental (12 x 100 x 5.9)$7,080
Life Ins (12 x 7 x 5.9)$496
COBRA (12 x 1.1 x 5.9)$78
Social Security (6.2% of wage)$16,458
Medicare (1.45% of wage)$3,849
PERSI (11.5% of wage)$30,528
Workman's Comp (3.06% of wage)$8,123
Unemployment (5.9 FTE x $400)$2,360
Temp (Apprentice/Internships)FTE .1
Employee BenefitsSocial Security (6.2% of wage)$484$835
Medicare (1.45% of wage)$113
Workman's Comp (3.06% of wage)$239
62-620-280Personal Protective EquipmentPersonal Protective Equipment$2,500$5,500
Training Materials$2,500
Incentive$500
62-620-300Credit Card Fees4656 Customers @ $3.75$17,460$17,460
62-620-310Office Supplies Department$500$2,900
Gen Gov Utility Bills/Envelopes$2,400
62-620-330HeatCity Shop (Natural Gas)$2,200$2,200
62-620-340ElectricSewer Lift Stations$5,000$7,000
City Shop$2,000
62-620-350Fuel & OilGasoline$5,000$9,000
Diesel$4,000
62-620-370PostageBy Department$6,000$6,000
62-620-375Notices & PublicationsDoor Hangers$600$600
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Wastewater Department
62-620-450Health & SafetyDrug Testing$500$500
62-620-460Insurance$6,356$6,356
62-620-480Memberships/DuesAPWA$500$500
62-620-490Books & SubscriptionsTraining & Certification Manuals$750$750
62-620-495Training & Certification$5,000$5,000
62-620-499Custodial SuppliesMisc Supplies$500$2,980
Floor Mat Cleaning Services$1,960
Floor Strip & Wax$520
62-620-500Department SuppliesShop Supplies$5,000$7,000
Hand Tools$2,000
62-620-502Capacity Replacement Fees EIRWWA$3,850 per ERU x 78$300,300$300,300
62-620-504Flow Charges - EIRWWA$12.70 x 5,056 ERU x 12 mo$770,534$770,534
4861 Ammon ERU + 117 IBSD ERU + 78 New Construction = 5,056 total
Includes a 15% rate increase ($11.04 to $12.70)
62-620-505Flow Charges - City of IF$8,000$8,000
62-620-506Flow Charges - IBSD93 ERU x $21.00 x 12/mo$23,436$23,436
62-620-560Vehicle Repair & Maintenance$4,000$4,000
62-620-565Heavy Vehicle R & M$16,000$16,000
62-620-570Ground Repair & Maintenance$1,500$5,000
Fence Villas Lift Station$3,500
62-620-575Infrastructure Repair & MaintenanceLift Stations$25,000$100,000
Pipe Lines$25,000
Manholes$30,000
Other R & M$20,000
62-620-580Building Repair & Maintenance$1,500$1,500
62-620-590Equipment Repair & MaintenanceEquipment$2,500$27,500
Pumps$25,000
62-620-592Storm Water System Maintenance$35,000$35,000
62-620-610Professional ServicesOutside Counsel$2,000$2,000
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Wastewater Department
62-620-660IT Intercompany Reimbursement$97,456$97,456
62-620-661General Intercompany Reimbursement$140,164$140,164
62-620-690Bad Debts - Sewer$6,600$6,600
62-620-695Equipment Lease/Rental$12,400
Cat 924 Loader shared leaseYear 4 of 5$3,500
Cat 305 Excavator shared leaseYear 4 of 5$3,900
Misc Equipment Rent$5,000
62-620-700Capital Outlay - New$400,000
Reserve Funded CIPMaster Plan Segment 2$400,000
62-620-710Capital Outlay - Ongoing$714,277
Equipment Replacement Reserves$33,000
78 @ $1,300 per connectionCapacity Replacement Reserve$101,400
To Reserve Capital Replacement$269,808
Collection SystemInfrastructure Replacement Reserve$0
Reserve Funded CIPSawtooth St Drainage Upgrade$0
To Reserve Building Fund$25,000
Interest Earnings$129,324
Fund Depreciatioin$155,745
62-620-810Debt Service - Bond PaymentBond Payment$621,180$621,180
62-620-815Interest Expense$447,345$447,345
TOTAL$4,213,981$4,213,981
Total Revenue$3,592,639
Total Expenditures$4,213,981
Net Revenues (Expenses)($621,343)
Reserve Funded Project$300,000
Balance($321,343)
Operations$638,973
Flow Charges$801,970
Overhead$277,536
Capital New$400,000
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Wastewater Department
Capital Reserve$714,277
Debt Service$1,068,525
Capacity Replacement to EIRWWA$300,300
Total$4,201,581
EXPENSE ALLOCATION (EXCLUDING DEBT & EIRWWA
CAPACITY REPLACEMENT)
Operations
Capital Reserve
23%
25%
Capital New
14%
Flow Charges
28%
Overhead
10%
Capacity
Expense Allocation
Replacement to
EIRWWA
7%
Operations
15%
Debt Service
25%
Flow Charges
19%
Capital Reserve
Capital New
17%
10%
Overhead
7%
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Wastewater Department
Current3%4%5%
47.481.421.902.37
$1,730,270FY 2017 serv fee
-$64,914diff to FY 2019
$2,888,113(1,367.19)ERUs
$1,819,590(113.93)new customers per month
2051$96,331.36
1023$48,301.40
42$41,070.20
10$237.40
4$94.96
2$142.44
25$2,136.60
14$4,748.00
109$14,006.60
70$19,039.48Difference
4$4,700.52($17,766.72)($1,480.56)Dollar
8$11,347.72(374.19)(31.18)ERU
3362customers$242,156.68$2,905,880.16yearmonth
April 2018 billingApr. 18 RevAnnual RevERU Diff, employee discount
Rate47.48
Bond22
EIRWWA M & O11.04
Ammon M & O14.44
Does not leave any for capital improvements
Bond Calc89043.5833monthly bond payment
4047.43561how many ERUs needed to make payment
Increased service fee is difference in new customer over the years with the bond payment met.
1021.56439$269,693$154,235
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Sanitation Department
Projected Revenue
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
63-340-100Residential Service FeesResidential Cans$590,000$590,000
Assumes a $1.00/mo increase
63-340-105Commercial Service FeesCommercial Dumpsters$350,000$350,000
63-340-200Sanitation Diesel Fuel Refund$0
63-370-100Interest EarningsInterest Earnings$45,437$45,437
Total$985,437$985,437
Revenue
Interest Earnings
5%
Commercial
Dumpsters
35%
Residential Cans
60%
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Sanitation Department
Budgeted Expenditures - Residential Cans
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
63-213000Sales Tax PayableDumpsters and Cans $1,800$1,800
63-630-110SalariesStaff 2.1 FTE$107,485$110,710
3% Performance$3,225
63-630-111Overtime3%$3,225$3,225
63-630-200Employee BenefitsMedical Coverage $18,932$51,185
Dental (12 x 100 x 2.1)$2,520
Life Ins (12 x 7 x 2.1)$176
COBRA (12 x 1.1 x 2.1)$28
Social Security (6.2% of wage)$7,064
Medicare (1.45% of wage)$1,652
PERSI (11.5% of wage)$13,103
Workman's Comp (6.03% of wage)$6,870
Unemployment (2.1 x 400)$840
63-630-280Personal Protective EquipmentPersonal Protective Equipment$1,000$2,000
Training Materials$500
Incentive$500
63-630-300Credit Card Fees4455 Customers x 3.75$16,706$16,706
63-630-310Office Supplies Department$500$1,500
General Government$1,000
63-630-330Heat Shop$2,000$2,000
63-630-340ElectricShop$1,000$1,000
63-630-350Fuel & OilGasoline$2,000$24,000
Diesel$22,000
63-630-370Postage4455 Customers x 1.50$6,683$6,683
63-630-375Notices & PublicationsFlyers, Notices, Printing$500$500
63-630-450Health & SafetyDrug Testing$500$500
63-630-460Insurance$3,021$3,021
63-630-480Memberships/Dues$250$250
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Sanitation Department
63-630-495TrainingSafety/Maintenance$2,000$2,000
63-630-499Custodial SuppliesMisc Supplies$500$2,980
Floor Mat Cleaning Services$1,920
Floor Strip&Wax$560
63-630-500Department Supplies$3,500$3,500
63-630-560Vehicle Repair & Maintenance$2,500$2,500
63-630-565Heavy Vehicle R & M$35,000$35,000
63-630-570Ground Repair & Maintenance$1,000$1,000
63-630-580Building Repair & Maintenance$2,000$2,000
63-630-590Equipment Repair & Maintenance$20,000$20,000
63-630-600Contract Labor$5,000$5,000
63-630-610Professional ServicesOutside Counsel$0$0
63-630-660IT Maintenance & Operation$36,328$36,328
63-630-661General Intercompany Reimbursement$185,275$185,275
63-630-700Capital Outlay - NewTruck$0$0
Carts$0
63-630-710Capital Outlay - Ongoing$0$70,000
To Reserve Truck Replacement Reserve$60,000
To Reserve Operations Reserve$0
To Reserve Reserve from Interest$0
To Reserve Building Fund$10,000
Total$590,663$590,663
Residential Service Revenue$612,719
Residential Service Expense$590,663
Net Revenue Over Expense$22,055
From Reserve$0
$22,055
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Sanitation Department
RESIDENTIAL EXPENSE ALLOCATION
Capital Reserve
12%
Capital Expense
0%
Operations
46%
Overhead
42%
Budgeted Expenditures - Commercial Dumpsters
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
63-213000Sales Tax PayableDumpsters and Cans $1,375$1,375
63-635-110SalariesStaff 3.1 FTE$128,700$132,561
3% Performance$3,861
63-635-111Overtime3%$3,861$3,861
63-635-200Employee BenefitsMedical Coverage$20,084$59,697
Dental (12 x 100 x 3.1)$3,720
Life Ins (12 x 7 x 3.1)$260
COBRA (12 x 1.1 x 3.1)$41
Social Security (6.2% of wage)$8,458
Medicare (1.45% of wage)$1,978
PERSI (11.5% of wage)$15,689
Workman's Comp (6.03% of wage)$8,226
Unemployment (3.1 x 400)$1,240
63-635-280Personal Protective EquipmentPersonal Protective Equipment$1,500$2,500
Training Materials$500
Incentive$500
63-635-300Credit Card Fees165 Customers x 3.75$619$619
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Sanitation Department
63-635-310Office Supplies Department$500$2,500
General Government$2,000
63-635-330Heat Shop$1,000$1,000
63-635-340ElectricShop$1,000$1,000
63-635-350Fuel & OilGasoline$500$9,000
Diesel$8,500
63-635-370Postage165 Customers x 3.75$619$619
63-635-375Notices & PublicationsFlyers, Notices, Printing$1,500$1,500
63-635-450Health & SafetyDrug Testing$500$500
63-635-460Insurance$2,989$2,989
63-635-495Training$1,000$1,000
63-635-499Custodial SuppliesMisc Supplies$500$2,980
Floor Mat Cleaning Services$1,920
Floor Strip & Wax$560
63-635-500Department Supplies$4,000$4,000
63-635-560Vehicle Repair & Maintenance$1,200$1,200
63-635-565Heavy Vehicle R & MTrucks$17,500$17,500
63-635-570Ground Repair & Maintenance$750$750
63-635-580Building Repair & Maintenance$1,500$1,500
63-635-590Equipment Repair & Maintenance$5,000$5,000
63-635-600Contract LaborGem State Staffing$0$0
(5 man week temp - vacations)
63-635-610Professional ServicesOutside Counsel$1,000$1,000
63-635-660IT Maintenance & Operation$24,703$24,703
63-635-661General Intercompany Reimbursement$9,511$9,511
63-635-700Capital Outlay - NewMaintenance Shop$0$50,000
Refurbished Front Load Truck$0
Using Reserves
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Sanitation Department
Using Reserves 50 Front Load Containers$50,000
63-635-710Capital Outlay - OngoingDumpster Replacement$51,444
To Reserve Truck - Replacement $30,000
To Reserve Interest$11,444
To Reserve Building Fund$10,000
Total$390,308$390,308
Revenue Com Services$372,719
Expense Com Services$390,308
Capital From Reserve$25,000
Net Revenue / Expense, after Reserve$7,410
Total Revenue$985,437
Total Expenses$980,971
Capital From Reserve$25,000
Balance$29,466
COMMERCIAL EXPENSE ALLOCATION
Capital Reserve
13%
Capital Expense
13%
Overhead
Operations
11%
63%
Residential
Operations$270,650
Overhead$250,013
Capital Expense$0
Capital Reserve$70,000
Total$590,663
Commercial
Operations$246,424
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Sanitation Department
Overhead$42,440
Capital Expense$50,000
Capital Reserve$51,444
Total$390,308
ITGeneral
$259,193$519,705
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Parks Department
Projected Revenue
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
70-330-660Transfer from General Fund$437,032$499,035
Transfer for Grants After Expended$62,003
70-350-337Movies in the Park$3,500$3,500
70-350-340Facility Use Fees$10,000$10,000
70-350-700Parks GrantSail Shades (50% grant)$45,000$276,650
ITD TAP Grants 7.34%/92.66%$231,650
Woodland Hills (3 yrs to complete)
70-350-900Misc Revenue - Parks & Rec$5,000$5,000
Total$794,185$794,185
PARKS/REC REVENUE TOTALS
TOTAL PARKS$794,185
TOTAL POOL$158,800
TOTAL REC$34,600
TOTAL:$987,585
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Parks Department
Budgeted Expenditures
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
70-470-110SalariesStaff 2 FTE$103,280$163,280
Seasonal Help$60,000
70-470-111Overtime$0$0
70-470-200Employee BenefitsMedical Coverage $31,336$75,893
Dental (12 x 100 x 2)$2,400
Life Ins (12 x 7 x 2)$168
COBRA (12 x 1.1 x 2)$26
Social Security (6.2% of wage)$10,123
Medicare (1.45% of wage)$2,368
PERSI (11.5% of wage)$18,777
Workman's Comp (4.1% of wage)$6,694
Unemployment$4,000
70-470-280Personal Protective Equipment$500$500
70-470-300Bank Fees and Charges$600$600
70-470-310Office Supplies $250$250
70-470-330Heat$2,500$2,500
70-470-340Electric$3,700$3,700
70-470-350Fuel & Oil$11,500$11,500
70-470-370Postage$0$0
70-470-375Notices & Publications$1,300$1,300
70-470-410Public Relations$500$10,500
Christmas Lights & Hanging the Lights$4,000
Gazebo/Village/Refreshments$4,000
Pumpkin Walk$2,000
70-470-450Health & SafetyDrug Testing$500$500
70-470-460Insurance$3,802$3,802
70-470-470Meetings & Travel$1,000$1,000
70-470-495TrainingChemical Cert. $1,500$1,500
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Parks Department
70-470-499Custodial Supplies$700$700
70-470-500Department Supplies$1,000$1,000
70-470-550Weed ControlFertilizer and Herbicides$9,500$9,500
70-470-560Vehicle Repair & MaintenancePark Pick Ups$3,500$3,500
70-470-570Ground Repair & Maintenance$52,500$52,500
70-470-580Building Repair & MaintenanceShelters$1,500$3,500
Restrooms$2,000
70-470-590Equipment Repair & MaintenanceTrailers, Tractors, Mowers, ATV$5,500$5,500
70-470-660IT Intercompany Reimbursement$8,010$8,010
70-470-675Parks Grant ExpendituresSail Shades (50% grant)$90,000$340,000
ITD TAP Grants 7.34%/92.66%$250,000
Woodland Hills (3 yrs to complete)
70-470-684Movies in the Park$3,500$3,500
70-470-700Capital Outlay - NewTennis Courts (ICCU Donation??)$7,500$88,500
McCowin Park South Parking Lot$45,000
Playground Chips - All Playgrounds$5,000
Tables$6,000
Trails$25,000
70-470-900Miscellaneous Expense$0$0
Total$793,036$793,036
PARKS/REC EXPENSE TOTALS
PARKS$793,036
POOL$170,005
RECREATION$29,544
TOTAL$992,585
Total Revenues$987,585
Total Expenses$992,585
Using Reserves$5,000
Balance $0
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Parks Department
423116$32,766Gen. fund reg. transfer increase
$75,91943153Gen. fund grant transfer increase
$75,919Total 2019 higher than 2018
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Recreation Department
Projected Revenue
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
70-213000Sales Tax Payable$1,800$1,800
70-350-305Boys' Knothole Fees$15,000$15,000
70-350-310Boys Knothole Sponsor Fees$3,700$3,700
70-350-315Girls' Softball Fees$11,100$11,100
70-350-320Girls Softball Sponsor Fees$3,000$3,000
TOTAL$34,600$34,600
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Recreation Department
Budgeted Expenditures
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
70-213000Sales Tax Payable$1,800$1,800
70-475-110Salaries$10,500$10,500
70-475-200Employee BenefitsSocial Security (6.2% of wage)$651$1,234
Medicare (1.45% of wage)$152
Workman's Comp (4.1% of wage)$431
70-475-300Bank Fees and Charges$800$800
70-475-375Notices & Publications$400$400
70-475-460Insurance$300$300
70-475-500Department Supplies$4,000$4,000
70-475-570Ground Repair & Maintenance$1,000$1,000
70-475-590Equipment Repair & Maintenance$1,500$1,500
70-475-660IT Intercompany Reimbursement$8,010$8,010
Total$29,544$29,544
Total Revenue$34,600
Total Expenses$29,544
Balance$5,056
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Pool
Projected Revenue
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
70-213000Sales Tax$4,800$4,800
70-350-345Swimming Pool Fees$130,000$130,000
70-350-347Consession Revenue$24,000$24,000
Total$158,800$158,800
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Pool
Budgeted Expenditures
Sub Ledger2018-19
Sub LedgerLine ItemBudget
Acct NoAccount DescriptionLine Item DescriptionAmountTotal
70-213000Sales Tax Payable$4,800$4,800
70-476-110Salaries - Life GuardsPool Manager and Lifeguards$68,500$68,500
70-476-115Salaries - Concessions72 hrs/wk open x 12 wks x 7.5/hr x 2 people$13,000$13,000
70-476-200Employee BenefitsSocial Security (6.2% of wage)$5,053$9,992
Medicare (1.45% of wage)$1,182
Workman's Comp (4.61% of wage)$3,757
70-476-270Clothing & Uniforms$400$400
70-476-300Bank Fees and Charges$2,500$2,500
70-476-310Office Supplies $300$300
70-476-330Heat$4,500$4,500
70-476-340Electric$5,000$5,000
70-476-375Notices & Publications$1,300$1,300
70-476-450Health & SafetyDrug Testing$1,500$1,500
70-476-460Insurance$2,683$2,683
70-476-480Membership DuesHealth Dept. Permits$100$100
70-476-495Training$100$100
70-476-499Custodial Supplies$500$500
70-476-500Department SuppliesTraining Supplies, Life Jackets, etc.$1,500$12,150
Chemicals (Pool & Splash Pad)$10,000
Treats for grads$150
Misc$100
End of Season Party-Pool & Concession$400
70-476-580Building Repair & Maintenance$2,000$2,000
70-476-585Pool Repair & Maintenance$3,500$3,500
70-476-587Splash Pad Repair & Maintenance$2,000$5,000
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Pool
Repair broken pipe$3,000
70-476-590Equipment Repair & Maintenance$0$0
70-476-660IT Intercompany Reimbursement$8,010$8,010
70-476-700Capital Outlay - New$15,000
Lean to for Chlorine Storage Addition$15,000
70-476-760Concessions - Inventory$8,200$8,200
70-476-765Concessions - OperationsSwamp Cooler$800$800
70-476-900Miscellaneous ExpenseASCAP$170$170
TOTAL$170,005$170,005
Total Revenues$158,800
Total Expenses$170,005
Balance-to Parks as Revenue/(Exp)($11,205)
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Page 70 of 77
Summary of Major Items Using Funds from Reserves
Estimate When
Fire Department
10-480-700Capital Outlay - NewReplace Brush 1 & Chief 2$75,000$75,000
(From Reserve per Strategic Plan)
Water Fund
61-610-700Capital Outlay - New$3,100,000
Reserve Funded CIP Pump Station 13 Woodland Hills$2,500,000
Segment 2 Reserve Funded CIP MasterPlan Segment 2$600,000
Wastewater Fund
62-620-700Capital Outlay - New$300,000
Reserve Funded CIPMaster Plan Segment 2$300,000
Commercial Sanitation
63-635-700Capital Outlay - New$25,000
Using Reserves 50 Front Load Containers$25,000
Parks Department
70-470-700Capital Outlay - New$5,000
Using Reserves$5,000
Total Reserve Funds for Projects$3,505,000
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Transfer Calculations
Budget Fiscal Year 2018
From Proprietary Funds to General Fund
GL #ExpenditureTotal Expense% Allocated $ Allocated
10-410-110Salaries$473,735.0050.00%$236,867.50
10-410-111Overtime$1,000.0050.00%$500.00
10-410-200Benefits$343,628.0350.00%$171,814.02
10-410-310Office Supplies$5,000.0075.00%$3,750.00
10-410-470Meeting & Travel$0.00Fixed Amt$2,500.00Office Staff Meetings/Training Only
10-410-610Professional Serv$18,000.0075.00%$13,500.00
10-410-630Legal Expense$91,031.2575.00%$68,273.44
10-410-640Audit$30,000.0075.00%$22,500.00
Total:$962,394.28$519,704.95
Note: Salaries and Benefits include General and Planning Depts, all other expenses are General Dept only.
Benefits Calculations
Medical Coverage - Gold 500 - FY 2018 Rates MinusBalanceCity Employee PaysEmployee % ofEmployee Payroll
RateEmployeeof AmountPaysPer MonthAmount DueDeduction (2x/mo)
Employee = $484.88$484.88$0.00$484.88$0.000.00%$0.00
Employee + Spouse =
$969.76$484.88$484.88$824.30$145.4615.00%$72.73
Employee + One Child =
$921.27$484.88$436.39$783.08$138.1915.00%$69.10
Employee + Two or more Children =
$921.27$484.88$436.39$783.08$138.1915.00%$69.10
Employee + Family = $1,406.15$484.88$921.27$1,195.23$210.9215.00%$105.46
Medical Coverage - Gold 500 - FY 2019 ESTIMATES MinusBalanceCity Employee PaysEmployee % ofEmployee Payroll
RateEmployeeof AmountPaysPer MonthAmount DueDeduction (2x/mo)
Employee = $640.04$640.04$0.00$640.04$0.000.00%$0.00
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Employee + Spouse = $1,280.08$640.04$640.04$1,088.07$192.0115.00%$96.01
Employee + One Child =
$1,216.08$640.04$576.03$1,033.66$182.4115.00%$91.21
Employee + Two or more Children =
$1,216.08$640.04$576.03$1,033.66$182.4115.00%$91.21
Employee + Family =
$1,856.12$640.04$1,216.08$1,577.70$278.4215.00%$139.21
2018 Estimates
Enter IntoMonthlyAverage
BudgetAmountPer Person
General$210,137.90$17,511.49$2,188.94Micah, Rachael, Jen, April, Shari, Mayor, Rebby, Brianna
Planning$13,056.85$1,088.07$1,088.07Cindy
Engineering$18,932.40$1,577.70$1,577.70Tracy
Fire$107,718.87$8,976.57$1,496.10Stacy, Keith, Steven, Jon, Mike, New Person
Law Enforcement$4,800.00$400.00$400.00Shawna
Bldg$69,201.19$5,766.77$1,441.69Charlie, Greg, Allen, Shayla
Technology$53,225.81$4,435.48$1,108.87Bruce, Stephen, Carol, Bryan
Fiber Optics$51,497.38$4,291.45$858.29Tyler, Devyn, Edward, Brad, Joseph
Streets$73,963.15$6,163.60$1,027.27Jason, Andy, Lorraine, Ryan, Josh, New Emp
Water$108,870.94$9,072.58$1,296.08Travis, Nathan, Ray, Jim, Eddie, Randal, New Emp
Wastewater$64,477.71$5,373.14$1,343.29Brandon, Luke, Quincy, New Emp
Res San$18,932.40$1,577.70$1,577.70Dan
Com San$20,084.48$1,673.71$836.85George, Matt
Parks$31,336.38$2,611.37$1,305.68Ken, Jedediah
$846,235.47$70,519.62
$1,439.18Average per person for FY 2019 (includes those that opt out)
$962.47per monthFrom Regence Statement
Average Medical Coverage Per Employee as of 6/01/2018
$299.58per month
Average Medical Coverage Per Covered Life as of 6/01/2018
Total Medical Coverage$45,236.08
Total Covered Employees47
Total Covered Lives151
Dental / Vision Coverage
$100.00 per employee per month.
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Social Security
6.2% of Gross Pay
Medicare
1.45% of Gross Pay
PERSI
Effective 07/01/2013Effective 07/01/2019 - Anticipating a 1% increase shared between employee and employer
General Member 11.32%General Member 11.94%Using 11.5% as an average for FY 2018
Firefighters 11.66%Firefighters 12.28%Using 12% as an average for FY 2018
Workers Comp
Individual by responsibilities
A Budget is a plan, the Audit is the report card.
You support what you are a part of.
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2018 Allocation2019 Allocation
GL #$$%%$$%%
Water61-610-661$163,34835.55%$184,75535.55%
Wastewater62-620-661$123,92426.97%$140,16426.97%
Res Sanitation63-630-661$163,80735.65%$185,27535.65%
Com Sanitation63-635-661$8,4091.83%$9,5111.83%
Total$459,488100.00%$519,705100.00%
$53,705
Clarity
Employer Opt Out
$242.44$200.00
$412.15
$391.54
$391.54
$597.61
Clarity Assumes a 32% increase
Employer
$320.02 Opt Out
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$544.04$400.00
$516.83
$516.83
$788.85
F, F, CC, E, O, F, F, S$8,038.91
S$96,466.96
F
5F, S
O
F, F, C, F
E, F, E, F
F, E, E, O, CC
E, E, E, S, F, F
C, F, S, F, E, F, F
F, F, E, F
F
E, CC
F, CC
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Unmet Needs List
Not Funded Requests/Needs
Department ItemCostPriorityYear AddedProposed Year
to Complete
AllFund Depreciation
StreetsMaintenance$105,000.00High2014
StreetsMaintenance$105,000.00High2015
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City Council Meeting: August 2, 2018
Mayor Coletti and City Councilmembers:
City Council Approval of Resolution 2018-010R - Destruction of Records
Department Head: Rachael Sanders, City Clerk
Recommendation
-Staff recommends: approval for destruction of semi-permanent (5 years retention), and
transitory (1-2 years retention) documents.
Summary of Analysis
-Idaho Code 50-907(3) requires the City Council to authorize the destruction of records that are
not required to be retained as permanent records and that have met the minimum retention
period provided by the Citys record retention schedule and are no longer required by law or for
city business
Motion
Resolution 2018-010R Destruction of Records finding it meets state standards for
approval.
Attachments:
1.Resolution 2018-010R
2.Exhibit - A
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.b.ci.ammon.id.us Page | 1
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CITY OF AMMON
BONNEVILLE COUNTY, IDAHO
RESOLUTIONNO. 2018-010R
Destruction of Records
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF AMMON,
IDAHO, AUTHORIZING DESTRUCTION OF RECORDS.
WHEREAS, Idaho Code 50-907(3)requires the City Council to authorize destruction of records
that are not required to be retained as permanent records and that have met the minimum
law or for city business; and,
WHEREAS, the City Clerk has proposed for destruction certain records that have exceeded their
minimum retention; and,
WHEREAS, approval for the destruction of the below listed records has been obtained from the
Idaho State Historical Society, when required, and the City Attorney, as provided by Idaho Code
50-907(3).
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of Ammon,
Idaho that the below listed records shall be destroyed under the direction and supervision of the
City Clerk
List of Records to be Destroyed with Date Ranges are Exhibit A.
Records to be destroyed are all semi-permanent and transitory documents.
The administrative staff of the City of Ammon is authorized to take all necessary steps to
carry out the authorization provided by this Resolution.
PASSED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF AMMON on
August 2, 2018
_____________________________
Sean Coletti, Mayor
ATTEST:
___________________________
Rachael Sanders, City Clerk
2018-010RDestruction of RecordsPage 1of 2
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EXHIBIT A
Box No.Description of Records to be DestroyedYearEnd DateRecord Type
103PAYMENT AGREEMENT FILES 197212/31/1985SEMI
131BID PROPOSALS198612/31/1995SEMI
146INVESTMENTS 200312/31/2003SEMI
214PAYROLL PRE LISTS & PERSI PAYMENT RECORDS09/08/9309/08/94SEMI
221BUDGET NOTES2007SEMI
221SWIM POOL RECEIPTS2006SEMI
221EMPLOYEE FILES - POOL20022003SEMI
221REGENCE BLUE SHIELD FILES20002003SEMI
221SOFTBALL - KNOTHOLE EMPLOYEE FILES20032005SEMI
221GIRLS SOFTBALL SCHEDULES & MISC INFO19912002SEMI
221KNOTHOLE SCHEDULES & MISC INFO18982006SEMI
221SOCCER INFO19871998SEMI
221AFLAC CLAIM FORMS2007SEMI
221FIREMEN W-9'S2007SEMI
221ISP BCI CORRESPONDENCE2002SEMI
221WORKMEN'S COMP MISC INFO19962008SEMI
221DRUG & ALCOHOL TESTING & POLICY20022007SEMI
221FEDERAL TAX DEPOSIT BOOKS19982000SEMI
221PERSI HANDBOOKS & INFORMATION20042007SEMI
221VACATION REQUESTS20042006SEMI
221BLUE CROSS BLANK MEMBER APPLICATIONS2005SEMI
221DELTA DENTAL INFO20012007SEMI
242ORDINANCES - COPIESTRANSITORY
265ACCOUNTS PAYABLE A-PFY 2006FY 2006SEMI
266ACCOUNTS PAYABLE Q-ZFY 2006FY 2006SEMI
2682007 & MAR - OCT 2008 UTILITY APPLICATIONS20072008SEMI
269OCT 2007 - MAY 2008 ONLINE PMTS & OTC CREDIT CARD PAYMENTS20072008SEMI
272ONLINE UTILITY PAYMENTS6/200811/2008SEMI
274MISC TREASURER, CLERK ITEMS (ie) AUDIT INFO, BANK REC. DISCONNECTS2007SEMI
276MONTH END REPORTS5/20079/2007SEMI
278MONTH END REPORTS1/20074/2007SEMI
280PARK RESERVATIONS/TRIAL BALANCE, JOUNAL ENTRIES, CHECK REGISTER20072008SEMI
282CASH RECEIPT LEDGERS1/20077/2007SEMI
285BANK STATEMENTS & CD'S2008SEMI
286PAYROLL INFORMATION/METER READINGS/GENERAL FUND REVENUES/MISC.20052007SEMI
290ACCOUNTS PAYABLE P-YFY 2007FY 2007SEMI
2007-2008 ANIMAL LICENSES/2004-2008 FALSE ALARMS/2006-2007
CORRESPONDENCE/2007 COLLECTIONS/BILLING ADJUSTMENTS/NSF
292CHECKS/2008 POST OFFICE20062008SEMI
296ACCOUNTS PAYABLE MISC. VENDORS A-ZFY2008FY2008SEMI
297ACCOUNTS PAYABLE G-PFY2008FY2008SEMI
298ACCOUNTS PAYABLE A-GFY2008FY2008SEMI
299CASH RECEIPT LEDGERS12/1/20073/31/2008SEMI
300CASH RECEIPT LEDGERS8/31/200711/30/2008SEMI
301ACCOUNTS PAYABLEFY2008FY2008SEMI
301ACCOUNTS PAYABLEFY2008FY2008SEMI
301PARK RESERVATION BOOKS20072007SEMI
303CASH RECEIPTING LEDGERS20082008SEMI
304FUEL RECEIPTS, SWIM RECEIPTS, OTC & ONLINE PMTS20082008SEMI
305CASH RECEIPTING LEDGERS08/01/200809/30/2008SEMI
306END OF MONTH REPORTS10/01/0712/31/07SEMI
307END OF MONTH REPORTS01/01/0804/30/08SEMI
308END OF MONTH REPORTS05/01/0807/31/08SEMI
309END OF MONTH REPORTS, 1099, W-2, YEAR END08/01/0809/30/08SEMI
310PAYROLL REPORTS01/02/200804/18/2008SEMI
311PAYROLL REPORTS05/02/200809/23/2008SEMI
312GENERAL OFFICE CORRESPONDENCE11/30/200707/31/2008SEMI
313GENERAL OFFICE CORRESPONDENCE20052007SEMI
317UTILITY END OF MONTH10/20082/2009SEMI
318UTILITY END OF MONTH3/20097/2009SEMI
319UTILITY END OF MONTH8/20099/2009SEMI
319JOURNAL ENTRIES20082008SEMI
319TRIAL BALANCE20082008SEMI
319ACCOUNTS PAYABLE6/20099/2009SEMI
2018-010RDestruction of RecordsPage 2of 2
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Ammon City Council
August 2, 2018
Mayor Coletti and City Councilmembers:
Discussion of Resolution 2018-007R, the Citywide Fee Resolution:
Updating fees in all city departments and proposing new fees to cover the costs of delivering services
Staff Presenting:
Micah Austin, City Administrator
Recommendation
- Staff recommends scheduling a public hearing in August or September for adoption of the new
direction to staff at the last three
discussions on the fee resolution.
Summary of Analysis
1. The proposed fee resolution has been discussed by the City Council at the following meetings:
a. June 14, 2018
b. July 12, 2018
c. July 19, 2018
d. August 2, 2018
2. Each department has maintained and adjusted their fees in separate resolutions for years. The
proposed fee resolution consolidates these various resolutions and fee policies into one master
fee resolution for all city departments.
3. Many fees contained in this resolution are identical to the fees currently enforced. For example,
the Fire Department did not change any fees and minor changes were made to the City Clerk
fees.
4. The majority of fee amendments were made to correctly align the current cost of delivering a
particular service with the fee charged the customer. For example, in the building department,
the valuation for residential construction was increased from $88 to $99 to reflect current
construction values.
5. The Planning and Zoning fees located in Section 2 are new fees for the City of Ammon. To
derive these fees, staff conducted an analysis of the actual cost of delivering these services.
Please note, the costs in the proposed resolution are comparative to the City of Idaho Falls and
do not cover the staff time or costs incurred by the City of Ammon. Staff recommends adopting
fees that more closely align with the cost of delivering these services to avoid any subsidy of
these services from the general public.
6. Based on the City Councils discussion and direction from the July 12 and July 19 meetings, the
planning and zoning fees have been adjusted.
7.Staff recommends establishing an effective date of the fee resolution to be October 1, 2018.
This would establish all new fees for Fiscal Year 2018-19.
Financial Impact
- Staff anticipates that the proposed fees that are updates from existing fees will correctly cover
the costs of delivering the specific service to the public.
- For the newly proposed Planning and Zoning fees, staff anticipates $25,000 to $75,000 in new
fee revenue. This revenue would be used to cover the existing staff costs for the employees
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.ci.ammon.id.us Page | 1
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that administer these services. These employees primarily are the City Planner, City Engineer,
and City Administrator. The fee revenue anticipated will depend on which fees the Mayor and
Council adopt.
- To fully assess the financial impact, staff recommends an update to the fee analysis six months
after the new fees are adopted.
Motion
No motion is recommended at this. For adoption, the fee resolution would need to be noticed for a
public hearing.
Attachments:
1. Fee Resolution 2018-007R.
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.ci.ammon.id.us Page | 2
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