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02.20.2020CouncilAgendaPacket AMMON CITY COUNCIL MEETING THURSDAY, FEBRUARY 20, 2020 7:00 P.M. 2135 SOUTH AMMON ROAD AGENDA A.CALL TO ORDER: Mayor Sean Coletti at 7:00 p.m. Pledge of Allegiance Councilmember Wheeler Prayer Councilmember Thompson B.CONSENT AGENDA: 1.Accounts Payable Report: Exhibit A 2.Minutes: i.February 6, Regular Meeting ii.February 13, Work Session 3.Rocky Mountain Power Easement C.PROCLAMATIONS AND ANNOUNCEMENTS D.PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA (5-minute limit) E.PUBLIC HEARINGS: Hearing #2020-003 Public Hearing On Assessment Roll for Fiber Optic Local Improvement District No. 3 F.ACTION ITEMS: 1.Final Plat Approval of Final Plat for the Silver Springs Subdivision Λ/źƓķǤ 5ƚƓƚǝğƓͲ /źƷǤ tƌğƓƓĻƩΜ 2.Development Agreement Approval of Development Agreement for the Silver Springs Subdivision Λ/źƓķǤ 5ƚƓƚǝğƓͲ /źƷǤ tƌğƓƓĻƩΜ 3.Final Plat Approval of Final Plat for the Hidden Valley Subdivision Λ/źƓķǤ 5ƚƓƚǝğƓͲ /źƷǤ tƌğƓƓĻƩΜ 4.Development Agreement Approval of Development Agreement for the Hidden Valley Subdivision Λ/źƓķǤ 5ƚƓƚǝğƓͲ /źƷǤ tƌğƓƓĻƩΜ G.DISCUSSION ITEMS: 1.Staff Reports 2.City Council Reports 3. H.EXECUTIVE SESSION: 1.Real Property Acquisition Idaho Code 74-206 (1) (c) 2.Pending Litigation Idaho Code 74-206 (1) (f) I.ADJOURN Ammon City Council 02.20.2020 Page 1 of 53 AMMON CITY COUNCIL MEETING THURSDAY, FEBRUARY 6, 2020 7:00 P.M. 2135 SOUTH AMMON ROAD AGENDA A.CALL TO ORDER: Mayor Sean Coletti at 7:00 p.m. Pledge of Allegiance Councilmember Wessel Prayer Councilmember Wiscombe B.CONSENT AGENDA: 1.Accounts Payable Report: Exhibit A 2.Minutes: i.January 16, Regular Meeting 3.Museum of Idaho Contract for Service C.PROCLAMATIONS AND ANNOUNCEMENTS D.PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA (5-minute limit) E.PUBLIC HEARINGS: F.ACTION ITEMS: 1.Ordinance 633 FY19 Budget Appropriation Amendment (Jennifer Belfield, Finance Director) 2.Annexation Agreement Approval of Annexation Agreement for the Mitchell and Kimber subdivision (Cindy Donovan, City Planner) 3.Final Plat Approval of Final Plat for the Mitchell and Kimber Subdivision (Cindy Donovan, City Planner) 4.Development Agreement Approval of Development Agreement for the Mitchell and Kimber Subdivision (Cindy Donovan, City Planner) 5.TxtWire Contract for Services (Micah Austin, City Administrator) G.DISCUSSION ITEMS: 1.Staff Reports 2.City Council Reports 3. i.EIRWWA Fund Transfer H.EXECUTIVE SESSION: 1.Real Property Acquisition Idaho Code 74-206 (1) (c) 2.Pending Litigation Idaho Code 74-206 (1) (f) 3.Personnel Evaluations Idaho Code 74-206 (1) (b) I.ACTION ITEMS: 1.Decision on Diamond House Litigation st 2.Approval of Land Use Purchase, 1 Street Right of Way J.ADJOURN MINUTES City Officials Present: Mayor Sean Coletti Council President Russell Slack Councilmember Byron Wiscombe Councilmember Rex Thompson Councilmember Josh Wheeler Councilmember Craig Tibbitts City Attorney Scott Hall City Administrator Micah Austin City Planner Cindy Donovan City Engineer Tracy Bono City Finance Director Jennifer Belfield Park Director Ken Knoch Ammon City Council 02.20.2020 Page 2 of 53 City Clerk Kristina Buchan City Officials Absent: Councilmember Scott Wessel (absent) A.CALL TO ORDER: Mayor Coletti opened the meeting at 7:00 p.m. at the Ammon City Hall building located at 2135 South Ammon Road. Councilmember Thompson led the Pledge of Allegiance and Councilmember Wiscombe offered a prayer. B.CONSENT AGENDA: 1.Accounts Payable Report: Exhibit A Councilmember Wheeler asked for clarification on a few items in the exhibit, namely repeating purchases. City Staff confirmed the timelines of items. 2.Minutes: i.January 16, Regular Meeting 3.Museum of Idaho Contract for Service citizens and especially students. Kim Lee, Grants Manager, and Chloe Doucette, Education Manager, both of 200 N Eastern Ave, Idaho Falls, ID 83402, outlined the discounts and advantages that would be granted to citizens and students. Doucette noted that the funds would be used to subsidize costs for tickets and hands-on opportunities for students visiting the museum on school field trips. Council clarified that this contract is the same as years before with more outlined specifics. It was moved by Council President Slack and seconded by Council Member Thompson to approve the Consent Agenda. aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ͵ C.PROCLAMATIONS AND ANNOUNCEMENTS Mayor Coletti presented an Excellence in Service award to Finance Director Jennifer Belfield for her work as Interim City Clerk from October through December 2019. Council thanked Belfield and presented her with a certificate of appreciation. D.PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA (5-minute limit) There was no public comment E.PUBLIC HEARINGS There was no public hearing F.ACTION ITEMS: 1.Ordinance 633 FY19 Budget Appropriation Amendment (Jennifer Belfield, Finance Director) Belfield reviewed details of the reopening of FY19 Budget for the Appropriation Amendment. Belfield noted that at the stated public hearing there was no public comment. She explained the appropriations including an internal transfer of funds from the general budget to the fiber budget, a transfer of funds for grant monies received to pay for the intersection upgrades at Sunnyside and Ammon Road, and the transfer of funds for sanitation services to purchase new vehicle after Eagle Rock Sanitation took on the majority of garbage services. Recommendation Recommend approving/accepting Ordinance 633 FY 2019 Budget Appropriation Amendment. Ammon City Council 02.20.2020 Page 3 of 53 Summary of Analysis Throughout FY 2019 we received new positive opportunities for the City. In order to take advantage of the new opportunities, we had to expend funds that were not originally budgeted for. January 16, 2020 we had a public hearing to open the FY 2019 budget, there were no negative comments received. Financial Impact It was moved by Councilmember Tibbitts and seconded by Council President Slack that the City Council dispense with the rule requiring the reading of the ordinance on three different days and that the three readings be waived. aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ͵ It was moved by Councilmember Tibbitts and seconded by Council President Slack to adopt of ordinance No. 633 as an ordinance of the City of Ammon on its third and final reading. aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ͵ 2.Annexation Agreement Approval of Annexation Agreement for the Mitchell and Kimber subdivision (Cindy Donovan, City Planner) Donovan outlined the specifics of the Annexation noting that the area would be classified underC1 zoning and would sit an area that can impact future developments, access, and annexations. Developer, Nick berry, 2390 Westview Trail Park City, UT, reviewed his concerns with design and plans as presented. Council discussed limitations and requirements of access and the potential for future changes to the plat. Berry asked that special condition 1 in the Annexation Agreement and Development Agreement be amended to remove the language about a future shift in access and only include the language about right in right out entries. City Engineer Tracy Bono and Cindy Donovan were supportive of the change. Recommendation Staff recommends: approval Summary of Analysis Parcel is currently residential in Bonneville County Parcel will be built out as commercial Parcel Characteristics Initial zoning: C-1 Total acreage: 4.94 acres Property is located north of East 17th Street, east of 35th East (Ammon Road), south of Briar Creek Lane, west of Windsor Drive Annexation approved by City Council on January 16, 2020, Ordinance 632 Ammon City Council 02.20.2020 Page 4 of 53 Request being presented by Nick Berry Annexation of 4.94 acres with an initial zoning of C-1 Compliance with Zoning Ordinance - 10-20-1: GENERAL OBJECTIVES AND CHARACTERISTICS OF ZONE: The C-1 Limited Business Zone has been established as a district in which the primary use of the land is for retail stores and service establishments which supply residential needs of the people living in the surrounding area. This zone is usually located at specific locations along major streets and is characterized by buildings having a wide variety of architectural forms and shapes. Compliance with Subdivision Ordinance N/A It was moved by Councilmember Tibbitts and seconded by Council President Slack to approve the annexation agreement, with the proposed amendment to Special Condition 1 to remove the language regarding cross access, with the initial zoning of C-1, finding it is in compliance with the Comprehensive Plan and meets the City ordinance. aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ͵ 3.Development Agreement Approval of Development Agreement for the Mitchell and Kimber Subdivision (Cindy Donovan, City Planner) Donovan reviewed details of final plat, development agree and special conditions within the document. Berry again requested that the language regarding access in Special Condition 6 be amended. Council and Staff discussed the importance of the addition of an Emergency cross access to south of the property and the need for a reference to paving the final area. Berry and City Staff were comfortable with the proposed removals and additions. Recommendation Staff recommends: approval Summary of Analysis Combines two County parcels into one City parcel Parcel will be built out as commercial Ammon Road and the requirement for cross access once property to the south is developed to match the current access on the west side of Ammon Road Parcel Characteristics Initial zoning: C-1 Total acreage: 4.94 acres Property is located north of East 17th Street, east of 35th East (Ammon Road), south of Briar Creek Lane, west of Windsor Drive Request being presented by Nick Berry Combine two parcels into one to allow for placement of buildings without crossing a property line Notice Not required Compliance with Zoning Ordinance - 10-20-1: GENERAL OBJECTIVES AND CHARACTERISTICS OF ZONE: The C-1 Limited Business Ammon City Council 02.20.2020 Page 5 of 53 Zone has been established as a district in which the primary use of the land is for retail stores and service establishments which supply residential needs of the people living in the surrounding area. This zone is usually located at specific locations along major streets and is characterized by buildings having a wide variety of architectural forms and shapes. Compliance with Subdivision Ordinance - 10-29-8: Includes the requirements for a final plat. It was moved by Council Member Thompson and seconded by Council Member Tibbitts to approve the final development agreement of the Mitchell and Kimber Subdivision, Division 1, with proposed adjustments to Special Condition 6, an addition of Emergency Cross Access to the South, and a requirement that the lot be paved, finding it is in compliance with the Comprehensive Plan and meets the City ordinance, subject to technical review. aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ͵ 4.Final Plat Approval of Final Plat for the Mitchell and Kimber Subdivision (Cindy Donovan, City Planner) It was moved by Council Member Tibbitts and seconded by Council President Slack to approve the final plat of the Mitchell and Kimber Subdivision, Division 1, finding it is in compliance with the Comprehensive Plan and meets the City ordinance, subject to technical review. aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ. 5.TxtWire Contract for Services (Micah Austin, City Administrator) Austin presented and reviewed the proposed contract for services with TxtWire, a text message notification system to be used primarily for snow removal alerts. Austin detailed the breakdown of costs, .01 per message sent, and the opt-in process to be used by those interested. Austin added that the contract was for one year but could be cancelled with notice if necessary. It was moved by Council President Slack and seconded by Council Member Tibbitts to approve the contract for services with TxtWire as presented. aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ. G.DISCUSSION ITEMS: 1.Staff Reports i.Ken Knoch, Parks Director, presented Council with an updated plan for the proposed Senior Park near McCowin Park. Council was supportive of the adjusted plan and Knoch was optimistic that grant funding would help mitigate the cost for this park. He hoped to have funding in place to begin working next year. ii.Jennifer Belfield presented Council with the 2019 Ammon Statistics report and detailed a few items of interest. Council expressed their appreciation for the report and the continued study of the City. iii.Tracy Bono reported on Snow Removal and fixing of potholes throughout the City. Bono noted that he had acquired a new piece of equipment that allows his crews to use recycled asphalt to fill large potholes. Bono sends a crew out on a regular basis to find areas of concern and also fields calls from citizens. iv.Kristina Buchan, City Clerk, presented the council with information regarding the new C1 reporting of appointment of treasurer and any funding received or spent. 2.City Council Reports Ammon City Council 02.20.2020 Page 6 of 53 i.Councilmember Thompson asked members of Council to consider reassessing the Ordinance regarding paving of parking areas for discussion at future meetings. 3. i.Coletti reviewed project and maintenance costs coming forward for EIRWWA. Council discussed future plans and funding for the system. ii.Coletti reminded Council to complete their annual ICRMP training. iii.Coletti presented the letter he will be sending to Legislators regarding the Sales Tax initiative, Council was supportive. H.EXECUTIVE SESSION: 1.Real Property Acquisition Idaho Code 74-206 (1) (c) 2.Pending Litigation Idaho Code 74-206 (1) (f) 3.Personnel Evaluations Idaho Code 74-206 (1) (b) It was moved by Council President Slack and seconded by Council Member Wheeler to enter into Executive Session pursuant to Idaho Code 74-206 (1) (c), (b), and (f). aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ. Council entered into Executive session at 8:46pm It was moved by Council President Slack and seconded by Council Member Thompson to exit Executive Session and return to regular business. aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ. Council exited Executive Session and returned to regular business at 9:58pm I.ACTION ITEMS: 1.Decision on Diamond House Litigation It was moved by Council President Slack and seconded by Council Member Wheeler to settle for a dismissal with prejudice in the amount of $675,000 with Diamond House LLC. {ƌğĭƉʹ ǤĻƭͲ ŷĻĻƌĻƩʹ ǤĻƭͲ źƭĭƚƒĬĻʹ Ɠƚ źƭĭƚƒĬĻ źƷĻƩğƷĻķ ŷźƭ ĭƚƓĭĻƩƓƭ ǞźƷŷ ƭĻƷƷƌĻƒĻƓƷ ğƓķ ğƭƉĻķ ƷŷĻ /źƷǤ Ʒƚ ƌƚƚƉ źƓƷƚ ğƓ ğƦƦĻğƌ ƚŅ ƷŷĻ ĭğƭĻͲ ŷƚƒƦƭƚƓʹ ǤĻƭͲ źĬĬźƷƷƭʹ ǤĻƭ͵ aƚƷźƚƓ ƦğƭƭĻƭ. st 2.Approval of Land Use Purchase, 1 Street Right of Way It was moved by Council President Slack and seconded by Council Member Wiscombe to move forward with the st purchase of the 1 Street Right of Way with the purchase price not to exceed $16,150. aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ. The meeting was adjourned at 10:01pm __________________________________ Sean Coletti, Mayor _____________________________ Kristina Buchan, City Clerk Ammon City Council 02.20.2020 Page 7 of 53 2135 SOUTH AMMON ROAD CITY COUNCIL WORK SESSION THURSDAY, FEBRUARY 13, 2020 4:30 P.M. AGENDA A.CALL TO ORDER: Mayor Sean Coletti at 4:30 p.m. B.PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA (5-minute limit) 1.Jesse Williams Phoenix QRF C.DISCUSSION ITEMS: 1.Annual Report (Charles Allen, Building Official) 2.Annual Report (Stacy Hyde, Fire Chief) 3.Bonneville County Fire District (Stacy Hyde, Fire Chief) 4.Fee Resolution (Micah Austin, City Administrator) 5.Strategic Plan (Micah Austin, City Administrator) 6.Paved Parking for Storage Businesses, 10-5-23 Paragraph N (Cindy Donovan, Planning Zoning Director) 7.Communication with the Public D.ADJOURN MINUTES City Officials Present: Mayor Sean Coletti (departed 6:25pm) Council President Russell Slack (arrived 4:50pm) Councilmember Byron Wiscombe Councilmember Craig Tibbitts Councilmember Scott Wessel Councilmember Josh Wheeler Councilmember Rex Thompson City Attorney Scott Hall (departed 6:45pm) City Administrator Micah Austin (departed 6:45pm) City Finance Director Jennifer Belfield City Planning and Zoning Director Cindy Donovan City Engineer Tracy Bono Building Official Charles Allen Fire Chief Stacy Hyde City Clerk Kristina Buchan A.CALL TO ORDER: Mayor Sean Coletti opened the meeting at 4:30 p.m. at the Ammon City Hall building located at 2135 South Ammon Road. B.PUBLIC COMMENT: Jesse Williams presented to the Council on Phoenix QRF, a local organization based on supporting veterans in area with crisis hotline and civilian support. Williams made the offer for assistance at Ammon Days, proposed an for city, based out of McCowin, and suggested that the City take the steps to become a Purple Heart City. Williams added that the group is looking for space to meet and have office space available. Council was interested in the opportunities and discussed ways they could be involved. Ammon City Council 02.20.2020 Page 8 of 53 C.DISCUSSION ITEMS: 1.Annual Report (Charles Allen, Building Official) Charles Allen presented his departmental annual report to the Council. Allen outlined the successes and growth of the department through the last year and noted specifics of permits, construction, and inspections throughout the year. 2.Annual Report (Stacy Hyde, Fire Chief) Stacy Hyde presented the annual report for Ammon Fire Department to the Council. Hyde led the discussion of specific calls for service and ways the department continues to serve the City. Hyde also reviewed the increase of training that the department had been through and plans for future training and expansion. 3.Bonneville County Fire District (Stacy Hyde, Fire Chief) Hyde and Mayor Coletti outlined the opportunities to join in the Bonneville County Fire District. Jennifer Belfield reviewed the financial breakdown of a potential merger. Council discussed the implications, both positive and negative, of this opportunity. Council will discuss the issue further before implementing any changes. 4.Fee Resolution (Micah Austin, City Administrator) Micah Austin reviewed upcoming changes to the City Fee Resolution be presented to Council for approval. Austin added that the resolution is now available on the City Website for public review. Austin noted that he would like to review this fee structure regularly and plans to present all changes for approval at coming meetings. 5.Paved Parking for Storage Businesses, 10-5-23 Paragraph N (Cindy Donovan, Planning Zoning Director) Cindy Donovan led Council in a discussion of the Codified Regulations for parking and access in Ammon. Council discussed the implications of changing these regulations and the impact on community and business and agreed to leave regulations as they exist and to reassess as needed in the future. 6.Communication with the Public Councilmember Wheeler led a discussion on methods of getting input from the public for ongoing concerns throughout the City. Wheeler and staff agreed that it is important to work on increasing civic engagement through social media and establish consistent methods on informing the public on City activities. Council and Staff will look into a variety of methods to establish. D.ADJOURN The meeting was adjourned at 7:53 __________________________________ Sean Coletti, Mayor _____________________________ Kristina Buchan, City Clerk Ammon City Council 02.20.2020 Page 9 of 53 Ammon City Council 02.20.2020 Page 10 of 53 Ammon City Council 02.20.2020 Page 11 of 53 Ammon City Council 02.20.2020 Page 12 of 53 Ammon City Council 02.20.2020 Page 13 of 53 Ammon City Council 02.20.2020 Page 14 of 53 Ammon City Council 02.20.2020 Page 15 of 53 Ammon City Council 02.20.2020 Page 16 of 53 Ammon City Council 02.20.2020 Page 17 of 53 Ammon City Council 02.20.2020 Page 18 of 53 Ammon City Council 02.20.2020 Page 19 of 53 Ammon City Council 02.20.2020 Page 20 of 53 Ammon City Council 02.20.2020 Page 21 of 53 Ammon City Council 02.20.2020 Page 22 of 53 Ammon City Council 02.20.2020 Page 24 of 53 Ammon City Council 02.20.2020 Page 25 of 53 Ammon City Council 02.20.2020 Page 26 of 53 Ammon City Council 02.20.2020 Page 27 of 53 Ammon City Council 02.20.2020 Page 28 of 53 Ammon City Council 02.20.2020 Page 29 of 53 Ammon City Council 02.20.2020 Page 30 of 53 Ammon City Council 02.20.2020 Page 31 of 53 Ammon City Council 02.20.2020 Page 32 of 53 Ammon City Council 02.20.2020 Page 33 of 53 Ammon City Council 02.20.2020 Page 34 of 53 Ammon City Council 02.20.2020 Page 35 of 53 Ammon City Council 02.20.2020 Page 36 of 53 Ammon City Council 02.20.2020 Page 37 of 53 53 of 38 Page 02.20.2020 Council City Ammon Ammon City Council 02.20.2020 Page 42 of 53 Ammon City Council 02.20.2020 Page 43 of 53 Ammon City Council 02.20.2020 Page 44 of 53 Ammon City Council 02.20.2020 Page 45 of 53 Ammon City Council 02.20.2020 Page 46 of 53 Ammon City Council 02.20.2020 Page 47 of 53 Ammon City Council 02.20.2020 Page 48 of 53 Ammon City Council 02.20.2020 Page 49 of 53 Ammon City Council 02.20.2020 Page 50 of 53 Ammon City Council 02.20.2020 Page 51 of 53 Ammon City Council 02.20.2020 Page 52 of 53 Ammon City Council 02.20.2020 Page 53 of 53