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12.19.2019CouncilMinutesAMMON CITY COUNCIL MEETING THURSDAY, DECEMBER 19, 2019 — 7:00 F.M. 2135 SOUTH AMMON ROAD AGENDA A. CALL TO ORDER: Mayor Sean Coletti at 7:00 p.m. Pledge of Allegiance— Coaancil Wiscombe Prayer—Council President Wessel B. PROCLAMATIONS AND ANNOUNCEMENTS C. CONSENT AGENDA: 1. Accounts Payable Report: Exhibit A 2. Minutes: i. December 5, 2019 Regular Meeting D. PUBLIC COMMENT REGARDING ITEMS NO'F ON AGENDA (S -minute limit) E. PUBLIC HEARINGS: None F. ACTION ITEMS: 1. Resolution 2019-0228 Authorizing purchase of an Interim Warrant for LIDO (Bruce Patterson, Technolog), Director) 2. Memorandum of Understanding (MOO) with Bonneville County for join CIS services and cooperation (Bruce Patterson, Technology Dir actor) 3. Conditional Use Permit (CLIP) for White Pines Charter School to utilize an additional building at their I" Street location (Cindy Donovan, City Plannet) 4. Approval of bid for recon's'truction of tennis courts at TMIcCorvin Park (Micah Austin, City Administrator) G. DISCUSSION ITEMS: 1. Staff Reports 2. City Council Reports 3. Mayor Coletti's Report H. EXECUTIVE SESSION: 1. Pending L.itigation — Idaho Code 74-206 (1) (t) 1. ADJOURN MINUTES City Officials Present: Mayor Sean Coletti Counci I member Russell Slack Councilmnember Rex Thomson Councilmember Craig Tibbitts, by phone 7:00 p.m. until his arrival at 7:10 p.ln. Counci I member Scott Wessel City Attorney Scott Hall City Administrator Micah Austin City Planning and Zoning Director Cindy Donovan City Engineer Tracy Bono Technology Director Bruce Patterson Parks Director Ken Knoch Administrative Assistant Shari Cickerman City Officials Absent: Council President Brian. Powell Coullcilmember Byron Wiscombe A. CALL TG D RaER: Mayor Coletti opened the meeting; at 7:00 p.m, at the Ammon City Hall building located at 2135 South Ammon Road, Councilinember Slack led the Pledge of Allegiance and Councihnember Wessel offered a prayer. B. PROCLAMATIONS AND ANNOUNCEMENTS: C. CONSENT AGENDA: a. Accounts Payable Report: Exhibit A b. Minutes: i. December 5, 2019 Regular Meeting City Council Minutes Page 1 of 4 A CITY ......_ _.._...___ ....-- _ _ .....-HERE TOMORROW BEGINS Councihmember Slack moved to approve all Consent Agenda items. Councilmember Thompson seconded. Roll Call Vote: Councilmember Slack - Yes, Councilmember Thompson - Yes„ Councilmember Wessel - Yes, and Councilmernber Tibbitts - Yes. The motion passed. D. PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA (5 -minute limit) E. PUBLIC HEARINGS: None. F. ACTION ITEMS: a. Resolution 2019-0228 Authorizing purchase of an Interim Warrant for LIDO (Bruce Patterson„ Technology Director) Patterson provided the following information to Council: Recommendation - Staff recommends approval of Resolution 2019-02.28. Summary of Analysis - Resolution 2019-22R authorizes the purchase of the interim warrant for LID 94 by the City. In effect, authorizing the funding of a construction loan to fund LID #4 fiber improvements. The maximum loan amount is set at $1.5 million. Investable funds are to be used and the interest rate is set a 2%.. Financial Impact - The LID project will draw the necessary funds for the project as needed„ but not to exceed $1.5 million. An annual interest rate of 2% will be calculated and applied monthly on the balance. - The City will be paid back in full upon project completion. Councilmember Slack moved to approve Resolution 201.9-0228 and authorize the Mayor to sign, thereby authorizing the purchase of the Fiber Optic Local Improvement District #4 Warrant. Councilmember Wessel seconded. Roll Call Vote: Councilmember Slack — Yes, Councilmember Wessel — Yes, Councilmember Thompson — Yes and Councilmember Tibbitts — Yes. The motion passed. b.. Memorandum of Understanding (MOO) with Bonneville County for join GIS services and cooperation (Bruce Patterson, Technology Director) Patterson presented Lire fallowing information to Council: Recommendation - Staff recommends approval of Memorandum. Summary of Analysis - This MOO establishes the necessary terms for Ammon and Bonneville County to share costs, access and responsibilities for GIS services. Much of the sharing described is already in place, but we are moving towards sharing software. The vendor rewires a joint agreement to meet shared licensing requirements. - The change does increase software costs. However, it also greatly increases software function thereby improving the return on the investment.. - The agreement also establishes a working arrangement to reduce redundancy between the City and County.. The increase was budgeted for and either party can terminate the agreement at any time upon 90 -day written notice. Financial Impact - Annual software costs will go from approximately $3,000 per year to $43,000 per year. However, even without the change the city would have had to purchase additional GIS user licenses this year raising our- $3,000 annual software cost by some percentage. Patterson said the Mt3U will open up features previously not available to the City. Councilmember Slack moved to approve the Memorandum of Understanding (MOU) with Bonneville County for join GIS services and cooperation and authorize the Mayor to sign. Councilmember Tibbitts seconded. Roll Call Voter Councilmernber Slack — Yes, Councilmember Tibbitts — Yes, Councilmember Wessel — Yes and Councilmember Thompson — Yes. The motion passed. c. Conditional. Use Permit (CIDP) for White Pines Charter School to utilize an additional building at their 1st Street location (Cindy Donovan, City P'lannei) Donovan presented the following information to Council:. Recommendation: Staff recommends approval with the condition that all vehicles dropping off or picking up children can be contained on their property Summai;y of Analysis - Request is to allow school in the additional building on the same property - This property has been used in the past as a daycare - Property is being leased through February 29, 2024 City Council Minutes Page 2 of 4 CITY OF.A_MM(��.�\ '2 . . . . .....__._ ......._.... WHERE 0111Onnc' W BEGINS - No written testimony was received Parcel Characteristics - Current zoning: CC-] - Total acreage; 0.499 acres - Surrounding zoning: CGI to the east and west, C-1 to the north and CC -1 to the south - Property is located south of Ist street, cast of South 25th Last (Hitt Load), north of John Adams Parkway and west of Curlew Applicant's Request Request being presented by Nick Burrows, White Pines Charter School To allow school in the additional building on the property To coordinate the expiration date of July 31, 2021 on the previous Conditional Use permit Undated Traffic Information Staff met with school officials and engineer to discuss future student drivers - Plans are in place to increase parking capacity —Nick Burrows explained the proposed plans to meet staff and students parking needs as the school grows. He also explained the student drop off .and pick up procedure to keep traffic from not backing irp onto Ist Street. - Ways to reroute traffic on the property for fixture increases were discussed Planning and Zoning - Public Hearing was held on November 6, 2019 - No opposing written or verbal testimony was received - Improves flow of traffic for vehicles coming off Ist Street - Plan allows for expansion - Increases safety Councilmember Tibbitts moved to approve the Conditional Use Permit for White Pines Charter School with the following conditions, all vehicles dropping off or picking up children will be contained on their property and for a period of time to match the expiration date of July 31, 2021.on the previous Conditional Use Permit, finding it is in compliance with the Comprehensive Plan and meets the City Ordinance, Councilmember Slack seconded. Roll Call 'Vote: Councilmember Tibbitts — Yes, Councilmember Slack — Yes, Councilmember Wessel — Yes and Councilmember Thompson — Yes. The motion passed. d. Approval of bid for reconstruction of tennis courts at McCowin Park (Micah Austin, City Administrator) Austin presented the following information: Recommendation - Staff recommends approval of the bid submitted by Tennis and Track Company. Summaa of Anal - Pursuant to Idaho Code § 67-2805(3) any public agency considering a public works construction project of greater than $200,000 in value must follow a formal bidding process to select an appropriate contract for the project. This process requires publishing the RFP in the newspaper on two occasions at least one week prior to the bid opening. After receiving all bids, the requirement is to accept the low bid.. - On November 8, 2019 the RFP for the tennis court reconstruction was issued to the public. The RIP was published in the newspaper on November 10 and November IT - The deadline to submit a bid for the project was December 11, 2019 at 5:00 p.m. - By the deadline, two companies had submitted. - Both companies meet all the criteria established in the RFP, - Staff recommends selecting Tennis and Track Company as the low bidder on the project according to Idaho Code § 67- 2805(3). Financial Im apace - If approved, the City Council is committing to a project cost of at least $1.90,683.00 for a full reconstruction of the tennis counts at McCowin Park, Councilmember Slack moved to approve the bid for tennis court reconstruction submitted by Tennis and Track Company for $190,683.00, finding it to be the low bid and compliance with Idaho Code 67-2.805(3). Councilinember Tibbitts seconded. Roll Call Vote: Councilmember Slack — Yes, Councilmember Tibbitts — Yes, Councilmember Wessel — Yes and Councilmember Thompson — Yes. The motion passed. G. DISCUSSION ITEMS: a. Staff Reports Rnoch discussed upcoming projects for City parks planned for the Spring of 2020. Austin said lie is pleased with the Pressurized Irrigation Study conducted by Keller Williams, some needed edits were discussed before the plan can be presented to Council. City Council Minutes Page 3 of 4 C1 T Y OF HERE T'(-3M0uR0W BEGMS b. City Council Reports Thompson suggested the City contact the City of Burley which has a really good pressurized irrigation system to gain insights. He is having information from Burley sent to him. c. Mayor Colettils Report: none H. EXECUTIVE SESSION: a. Pending Litigation — Idaho Code 74-206 (1) (f) The meeting adjourned at 7:45, p.m. Seirn Coletti, Mayor . .. ..... ..... "City Clerk Kliii6�66han A, ,Z Next Resolution Number: 2019-0238 Next Ordinance Number: 632 196 . ... .. . City Council Minutes Page 4 of 4