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Council Minutes 03/02/2006 CITY OF AMMON CITY COUNCIL MINUTES THURSDAY, MARCH 2, 2006 The meeting was called to order by Mayor Ard at 7:30 p.m. in the City Building, 2135 South Ammon Road, Ammon, Idaho, with the following City Officials present: Mayor C. Bruce Ard Councilmember Lee Bean Councilmember Randy Waite Councilmember Rex Thompson Councilmember Dana Kirkham City Attorney Scott Hall City Administrator Bruce Rose City Engineer Bill ManwilI City Planning Director Ron Folsom Deputy Clerk/Treasurer Lisa Jones City Officials absent: City Clerk/Treasurer Diane Gempler Councilmember Waite led the Plede:e of Allee:iance to the Flae: and, Councilmember Kirkham offered a prayer. Minutes February 16.2006: Councilmember Kirkham motioned to approve the February 16,2006, Minutes with the developer contribution to the planned traffic signal at Eagle Drive and Sunnyside fixed at $62,500.00. Councilmember Thompson seconded. Roll call vote: Council member Kirkham - Yes, Councilmember Thompson - Yes, Councilmember Waite - Yes, Councilmember Bean - Yes. The motion carried. Items From the Mayor: Mayor Ard Proclaimed March 6 to March 12,2006 as Girl Scout week in honor of the 94th anniversary of their formation on March 12,2006. Consent Ae:enda: Councilmember Bean motioned to approve the Consent Agenda. Councilmember Waite seconded. Roll call vote: Councilmember Bean - Yes, Councilmember Waite - Yes, Councilmember Thompson- Yes, Councilmember Kirkham - Yes. The motion carried PUBLIC HEARINGS: None PUBLIC COMMENT - ITEMS NOT ON AGENDA: None ACTION ITEMS: Traffic Control- Vicinity of McCowin Park & HilIview Elementary: Christie Slater, 2195 CabelIaro Drive, addressed the Council. She has organized a group who are concerned about traffic on Midway near Hillview Elementary. Ben Page, 2600 Irwin Court, Idaho Falls, the Principal of Hillview Elementary, addressed the Council. Mr. Page read a letter in support of establishing a school zone and crosswalk on Midway. School officials support installation of flashing lights and 20 mph speed zone signs on Midway. Mrs. Slater stated that she is concerned for the safety of her children. She presented the Council with a petition with 381 signatures of parents, teachers, and other interested citizens and, a number of letters in support of the school zone. City Engineer Bill Manwill reported that under the MUTCD school zones should be adjacent to the schools. Ifa school zone is posted it should run from Heather Lane to the south boundary of the HilIview Elementary. If the Council chooses to put in a school zone the 20 mph speed limit should only be during school hours. Heather Kunz, 2150 Sabin Drive, addressed the Council. She has two children in Hillview and another will start soon. She feels having flashing lights and clearly marked crossings will improve safety considerably. City Council Minutes 03/02/2006 -- 1 Brad Hobbs, 3285 Circle S, stated he has three children that cross there regularly. He stated that as there is no sidewalk (on the east side of Midway) there is no way for children to go to Southwick to cross. In addition, Midway curves as it approaches Circle S and the resident on the comer has a privacy fence that limits visibility at the intersection of Circle S and Midway. He believes flashing lights, new signs and painted crosswalks are needed with or without a crossing guard. Tyson Walker, 1715 Curlew, addressed the Council. He stated that he had attended HiIlview and had crossed both Ammon Road and Midway. Mr. Walker urged the Council to consider traffic flows in the entire area when making their decision. He supports installation of new signs and flashing school zone lights. Meagan Cushing, 3450 Circle S, a parent of two HiIlview students, asked that the Council have a stop sign installed on Midway at Circle S so a crossing at that location can be year around. Larry Kinersly, 2737 Stafford, asked if the Council had considered installing speed bumps. The Council discussed the requested school zone. Councilmember Kirkham motioned to install 20 mph speed limit signs, flashing school zone lights, a crosswalk at Circle S provided the school district wiIl provide a crossing guard during the school year and, request increased patrols of Midway by Sheriffs deputies. Councilmember Thompson seconded. Roll call vote: Councilmember Kirkham - Yes, Councilmember Thompson - Yes, Councilmember Waite - Yes, Councilmember Bean - Yes. The motion carried. Authorization for Well #10 Test Well: JeffFrieberg, 985 North Capital, of Harper-Leavitt, reported that the geologist contracted for the project, Tom Wood, recommends moving the location to the west. Mr. Wood's recommendation is supported by the experience of the church at Township and Ammon Road. The church has had ongoing difficulties maintaining sufficient flows as there is a great deal of sand. Family Care Center officials have approved driIling of the test well on their property and wiIl enter into negotiations with City with regards to the well lot if the test well produces sufficient flows without sand. They are seeking Council authorization to driIl the test well at FCC location. A bid from Andrews Well DriIling has been obtained, it is for $15,700.00. The Council discussed the request. Councilmember Bean motioned to authorize driIling of the test well for Well #10 by Andrews Well DriIling for $15,700.00. Councilmember Waite seconded. Roll call vote: Councilmember Bean - Yes, Council member Waite - Yes, Councilmember Thompson - Yes, Councilmember Kirkham - Yes. The motion carried. Cottal!es Developer Notice Proceedinl!: City Administrator Bruce Rose reported the history of the development and City processes/procedures regarding accepting and taking over responsibility for the infrastructure in new developments. Pictures and video of the problems emerging due to inadequate or faulty infrastructure and the flooding were projected for Council A list of corrections/repairs that need to be made was provided to the Council. The list is a starting point, however additional items may be added as weather and ground conditions permit. George McDaniels, 2425 South 60th East, the developer, addressed the Council. He stated they would like the opportunity to go over the list with City staff. The water line break on Tildy has been submitted to the contractor's liability insurance. The contractor is wiIling to get started making the needed repairs from the water line break as soon as the frost has cleared the ground. They wiIl begin the repairs as soon as the City Engineer gives them the go-ahead. Damages to the drive-ways and sidewalks due to the water line break are included in the insurance claim. Once the excavation begins for the repairs, it will be determined the direction of any underground flows and whether the problems on Stafford are related. At that time they wiIl meet with City Engineer BiIl ManwiIl to refine the list of repairs to made. With regard to the runoff problems, the developers feel correcting the drainage swales wiIl take care of it, especially in conjunction with proposed drains. Mr. McDaniels stated that they would like to begin installing the drains right away. Once they are aware of what wiIl be required, they are wiIling to put the repairs and time frame for completion in writing. Brooke Magelby, 5360 Lindee Lane, asked how are the residents and City staff to know that there hasn't been any further damages to the sewer trenches, etc., that wiIl create further problems. Mr. ManwiIl explained that the City will require extended warranty for the work to allow time for any other problems to become evident. Ms. Magelby asked about the specifications for the drains, and whether the property owners where the drains are to be placed have been notified. Ms. Magelby is also concerned that the flooding problems at Brennan and Stafford will be worse if the intersection is lowered as the school district plan for Brennan would raise the street to the west of the intersection. Mr. Manwill explained that the City will not allow the street to be raised on the west side of the intersection. Jerry Sinkovic, 5045 Brennan Bend, asked if resurfacing the streets to bring them to the engineered specifications is going to be required. Mr. Manwill indicated that is included in the list. City Council Minutes 03/02/2006 -- 2 James Tabor, 5067 Brennan Bend, stated that most of the sidewalks, etc. were put in before the streets were constructed. As such, there was not a street elevation for reference in putting in the sidewalks. Mr. Tabor asked the Council to consider that appropriate testing and inspections were not completed during the construction process. Mr. Manwill informed Mr. Tabor that part of the reason the engineering firm would not request acceptance of the improvements is that they were asked not to do the inspections. In requesting the acceptance, the engineering firm is certifying that the infrastructure was inspected and constructed to approved specifications. Kyle Bennett, 5163 Lindee Lane, stated that following viewing of the video, he does not believe that three drains will be sufficient. He suggested that further study be done to determine the number of drains that will be needed. Travis Packer, 5134 Lindee Lane, addressed the Council. He stated that he they have swales in his cul-de- sac and they seem to be working well. Jerry Ricketts, 2581 Bungalow, asked how the homeowners will be notified, the time line for the proposed corrections and, what the expectations of the City, the Developer and the Homeowners are. City Administrator Bruce Rose reported that they have already set a date for phase one of the swale project. The Committee has already met and has another meeting set. Councilmember Bean and Councilmember Waite will participate in the staff/developer meetings to determine the extent of the repairs needed and the time line for completion of the work. In addition, the Council discussed extending the required warranty period for Division #4, which is due to expire. The homeowners will be notified through e-mail to the representatives on the swale committee. Councilmember Waite motioned to extend the warranty period on Division #4 indefinitely until the engineer submits a request for acceptance and Council approves. Councilmember Bean seconded. Roll call vote: Council member Waite - Yes, Council member Bean - Yes, Councilmember Thompson - Yes, Councilmember Kirkham - Yes. The motion carried. Council member Bean motioned to continue to allow development in the area and retain the right to take action under the Development Agreement if needed. Council member Thompson seconded. Roll call vote: Councilmember Bean - Yes, Councilmember Thompson - Yes, Councilmember Kirkham - Yes, Councilmember Waite - Yes. The Motion carried Ricks Farm 10th Amended Plat Development Al!reement: City Planning Director Ron Folsom reported on the development agreement prepared in conjunction with the Ricks Farm lOth Amended Plat. The agreement specifically pertains to the Kohl's building site. The Council discussed the agreement. Council member Bean motioned to approve the Ricks Farm lOth Amended Plat Development Agreement. Councilmember Waite seconded. Roll call vote: Councilmember Bean - Yes, Councilmember Waite - Yes, Councilmember Kirkham - Yes, Councilmember Waite - Yes. The motion carried. Proposal on Website. Document Imal!inl!. and Database Manal!ement: City Administrator Bruce Rose addressed the Council regarding the City's information systems. There are three options available to the City at this time: Continue with the website as it is; invest in the website and document imaging system as budgeted; or, stepping up and expanding the City's technological capabilities at a faster pace. Bruce Patterson presented the staff's proposal for development of the City's website, document imaging and database management systems. Mr. Patterson presented results of the 2004 Digital Cities Survey conducted by the National League of Cities and Center for Digital Government to give the Council an idea of the types of services other cities around the country are providing through the internet. If appropriate document imaging and database management programming are implemented in conjunction with development of the website, links can easily be developed that would provide considerable cost savings. The services staff would like to add are on-line forms and bill-pay. Other suggestions are links to theatre listings, the Ammon Magazine, restaurants, etc. Staff is requesting that $50,000.00 be added to the amended FY2006 Budget to facilitate the website, document imaging and database management systems improvements. The Council discussed the proposal and where the funds could be budgeted from. Staff was instructed to move forward with compiling the cost. Council member Kirkham will work with Bruce Patterson in developing the system. Bennett Communications/Ammon Mal!azine Contract: City Attorney Scott Hall recommended that an opt out provision be added to the contract. Councilmember Bean motioned to approve the contract with opt out language as revised by City Attorney Scott Hall. Councilmember Thompson seconded. Roll call vote: Councilmember Bean - Yes, Council member City Council Minutes 03/02/2006 -- 3 Thompson - Yes, Councilmember Waite - Abstain (potential conflict), Councilmember Kirkham - Yes. The motion carried. Authorization for Fire Chief Postin~ Expense: City Administrator Bruce Rose reported that the posting for the Fire Chief position has been listed with AIC and Job Service at no cost. A brief listing has been placed in the Post Register for five Sundays, it refers applicants to the Job Service posting, at a cost of$84.00. The Idaho Fire Chiefs Association has e-mailed the posting to their members. In order for them to post on-line it would be posted on the Western Fire Chiefs Association and would be e-mailed daily in a newsletter format, the cost for that service would be $400.00 for four weeks. Council instructed Mr. Rose to proceed with the posting as described. Miscellaneous: Councilmember Bean reported that he has discovered an error in the calculations of the dispatch billing from the City ofIdaho Falls. The correct amount should be $59,284.00. Councilmember Thompson reported that he has discussed potential impact on the City's property tax revenues/levy with County Clerk Ronald Longmore. The Council discussed the potential that any increase in the homeowners exemption and/or circuit breaker, would result in an increase of the levy rate rather than a decrease in taxes collected. Everyone was encouraged to contact the state legislators regarding the issue. Councilmember Bean motioned to adjourn to executive session to discuss personnel and litigation. Councilmember Kirkham seconded. All in favor, the motion carried. The meeting adjourned at 11 :45 p.m. u;) ~, ~'~ f .~.. l <>--'l . '''f.lL. i Diane B. Gempler, Clerk/Treasurer City Council Minutes 03/02/2006 -- 4