03.21.2019CouncilAgenda-Packet
2135 SOUTH AMMON ROAD
CITY COUNCIL-AGENDA
THURSDAY, MARCH 21, 20197:00 P.M.
CALL TO ORDER: Council President Brian Powellat 7:00 p.m.
Pledge of Allegiance CouncilmemberTibbitts
Prayer CouncilmemberSlack
ITEMS FROM MAYOR:
CONSENT AGENDA:Accounts Payable Exhibit A
MINUTES:February 7, 2019
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA:(5 Minute Limitation):
PUBLIC HEARINGS:None
ACTION ITEMS:
1.FY2018October 1, 2017-September 30, 2018-Audit Presentation
2.Residential Sanitation -Vehicle Purchase
3.Water/Wastewater Backhoe Purchase
4.Morrow Property -Rezone Request from R-1 to C-1
DISCUSSION ITEMS:
1.Bonneville County Weed Control Commission Jeffrey Pettengill
2.Quarterly Presentation from Regional Economic Development Eastern Idaho (REDI)
3.Misc.
EXECUTIVE SESSION:
1.Personnel Evaluations -Idaho Code 74-206 (1) (b)
INDIVIDUALS NEEDING ACCOMODATION DUE TO DISABILITY MUST
CONTACT CITY HALL NO LATER THAN 1:00 P.M. THE DAY BEFORE THE
SCHEDULED MEETING TO ARRANGE ASSISTANCE
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2135 SOUTH AMMON ROAD
CIITY COUNCIL MINUTES
THURSDAY, FEBRUARY 7, 2019
AGENDA: CITY OF AMMON
CITY COUNCIL-AGENDA
THURSDAY, FEBRUARY 7, 20197:00 P.M.
CALL TO ORDER: Mayor Sean Colettiat 7:00 p.m.
Pledge of Allegiance CouncilmemberWessel
Prayer CouncilmemberSlack
ITEMS FROM MAYOR:
CONSENT AGENDA:
Accounts Payable Exhibit A
City Council Minutes -January 3, 2019
Urban Renewal Board Appointment Mark Permann Term Expires December 31, 2024
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA:(5 Minute Limitation):
PUBLIC HEARINGS:None
ACTION ITEMS:
1.Resolution 2019-003R Authorizing the Purchase of Interim Warrant Fiber Optic LID No. 3
2.Ordinance 619 & Summary Formation of Ammon Traffic Commission
3.Designation of City Property as Surplus Commercial Sanitation Equipment
4.Commercial Solid Waste Collection Services Agreement with Eagle Rock Sanitation, Inc.
DISCUSSION ITEMS:
1.Resolution 2019-004R Service Fees for Metered and Unmetered locations, a Late Fee for Invoiced Billings, a Refund Fee, and a Fee
for a Lighting District.
2.Development Agreements
3.Misc.
EXECUTIVE SESSION:
1.Pending Litigation -Idaho Code 74-206 (1) (f)
MINUTES
City Officials Present:Mayor Sean Coletti
Councilmember Russell Slack
Councilmember Byron Wiscombe(arrived at 7:13 p.m.)
Councilmember Craig Tibbitts
Councilmember Scott Wessel
City Attorney Scott Hall
City Administrator Micah Austin
City Clerk Rachael Sanders
City Engineer Tracy Bono
City Planner Cindy Donovan
City Treasurer Jennifer Belfield
I.T. Director Bruce Patterson
Public Works Director Ray Ellis
City Officials Absent:Council President Brian Powell(reached by phone for quorum, hung up at 7:13 p.m.)
Councilmember Rex Thompson
CALL TO ORDER:Mayor Sean Coletti opened the meeting at 7:00 p.m.at the Ammon City Hall building
located at 2135 South Ammon Road. Councilmember Wessel led the Pledgeof Allegiance. Councilmember Tibbitts
offered a prayer.
ITEMS FROM MAYOR:
CONSENT AGENDA:
Accounts Payable Exhibit A
City Council Minutes -January 3, 2019
Urban Renewal Board Appointment Mark Permann Term Expires December 31, 2024
CouncilmemberSlackmoved to approve the Accounts Payable Exhibit A, the January 3, 2019 Minutes as
presented, and the Appointment of Mark Permann to the Urban Renewal Board with a term expiration of December
City Council Minutes 02.07.2019Page 1of 3
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31, 2024. CouncilmemberTibbittsseconded. Roll Call Vote: Councilmember Slack Yes, Councilmember Tibbitts
Yes, Councilmember Wiscombe Yes, and Councilmember Wessel Yes. The motion passed.
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation):
Eric Cutts, 3620 Wanda said he wanted to speak to the Council regarding the bright lightsfrom Liberty
Square that are shining over into his propertyand into his home.Mr. Cutts said thishas been going on since they
built the building. Mr. Cutts discussed the high wattage of the lights, he has contacted the owner of Liberty Square
about dimming the lights, and he has also contacted the City to complain about the lights. Mr. Cutts is asking the
Mayor and Council, or City staff to talk to the owners of Liberty Square and ask them to dim the lights.
Katie Staples 3615 Wanda said that they have the spotlight from Liberty Square shining directly into her
bedroom. Ms. Staples explained that the spotlightcovers quite a distance, and when she isdriving down the road
(she has a car that has automatic lights) her carrecognizesthe bright light and dimsthe headlights. Ms. Staples
showed photos to the Council of the spotlight, and where it comes into her home.
Mayor Coletti asked Mr. Cutts and Ms. Staples what they feel isan acceptable time to shut down or dim the
lights. Ms. Staples said 10 pm would be reasonable. Austin said that he has been in contact with the ownerof
Liberty Square regarding this issue. Austin explained that he has readabout other cities withcity code for light
trespass, and said that aLight Trespass ordinance would be relatively easy to prepare.Austin said he would contact
the owner of Liberty Square again to see what he can do about the lights.
PUBLIC HEARINGS:None
ACTION ITEMS:
1.Resolution 2019-003R Authorizing the Purchase of Interim Warrant Fiber Optic LID No. 3:
CouncilmemberSlackmoved to approve Resolution 2019-003R Authorizing the Purchase of Interim Warrant
Fiber Optic LID No. 3, as presented. CouncilmemberWesselseconded. Roll Call Vote: Councilmember Slack
Yes, Councilmember Wessel Yes, Councilmember Wiscombe Yes,and Councilmember Tibbitts Yes. The
motion passed.
2.Ordinance 619 & Summary Formation of Ammon Traffic Commission: Councilmember
Slackread: ORDINANCE 619 AND SUMMARY; AN ORDINANCE TO CREATE A TRAFFIC COMMISSION
AS TITLE 9, CHAPTER 11 OF THE AMMON CITY CODE, OUTLING THE PURPOSES OF SAID
COMMISSION, COMPOSITION OF COMMISSION, POWERS, DUTIES AND RESPONSIBILITIES OF
COMMISSION, PROVIDING FOR APPEALS TO THE CITY COUNCIL, PROVIDING FOR SEVERABILITY,
AND PROVIDING FOR AN EFFECTIVE DATE.I move that the City Council dispense with the rule requiring the
reading of the ordinance on three different days and that the three readings be waived. CouncilmemberWiscombe
seconded. Roll Call Vote: Councilmember Slack Yes, Councilmember Wiscombe Yes, Councilmember Tibbitts
Yes, and Councilmember Wessel Yes. The motion passed.
CouncilmemberSlackread: ORDINANCE 619 AND SUMMARY; AN ORDINANCE TO CREATE A
TRAFFIC COMMISSION AS TITLE 9, CHAPTER 11 OF THE AMMON CITY CODE, OUTLING THE
PURPOSES OF SAID COMMISSION, COMPOSITION OF COMMISSION, POWERS, DUTIES AND
RESPONSIBILITIES OF COMMISSION, PROVIDING FOR APPEALS TO THE CITY COUNCIL, PROVIDING
FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE.I move the adoption of Ordinance 619
and Summary as an ordinance of the City of Ammon on its third and final reading. CouncilmemberWessel
seconded. Roll Call Vote: Councilmember Slack Yes, Councilmember Wessel Yes, Councilmember Wiscombe
Yes, and Councilmember Tibbitts Yes. The motion passed.
3.Designation of City Property as Surplus Commercial Sanitation Equipment:Austin reported
that staff is recommending designating the equipment and City property items listed in Table 1 as surplus. The
contract with Eagle Rock Sanitation is complete and ready for the City Council to approve. As a condition of the
contract, Eagle Rock has agreedto purchase certain City assets that are currently used by the Commercial Sanitation
Division. These assets are public and must be designated as surplus for the City of Ammon to sell them to any
private party. Designating the following City assets as surplus will allow the City to sell the property to Eagle Rock
Sanitation as anticipated by the commercial sanitation contract.
TABLE 1: City Property/Assets for Surplus
City Property/AssetsSurplus Value
Twenty-Eight (28) four-yard front load dumpsters$621.00/each
Fourteen (14) six-yard front load dumpsters$721.00/each
Eight (8) eight-yard front load dumpsters$821.00/each
Six (6) six-yard cardboard recyclers$700.00/each
Two Hundred Thirty (230) three-eight yard rear load dumpsters$100.00/each
One (1) 2004 Sanitation Truck Peterbuilt McNeilus Forty-yard front load$80,000.00
One (1) 2010 Sanitation Truck-Crane Carrier/Lavrie front load$125,000.00
One (1) 2013 Sanitation Truck Freightliner/Cobra rear load$70,000.00
One (1) 2007 Sanitation Truck GMC rear load$20,000.00
Total of Surplus Property$356,250.00
City Council Minutes 02.07.2019Page 2of 3
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Austin stated that the listed assets belong to the Sanitation Fund. All revenues collected from the surplus
property will stay within the Sanitation Fund for the purpose of improving the efficiency, reliability, and
affordability of the residential sanitation program.
CouncilmemberSlackmoved to designate the property listed in Table 1 as surplus as presented.
CouncilmemberTibbittsseconded. Roll Call Vote: Councilmember Slack Yes, CouncilmemberTibbittsYes,
CouncilmemberWiscombeYes, and Councilmember Wessel Yes. The motion passed.r
4.Commercial Solid Waste Collection Services Agreement with Eagle Rock Sanitation, Inc.:
Austin informed the Council that staff is recommending approval of the contract as presented. Austin reported that
on October 16, 2018, the City issued a Request for Proposals (RFP) for commercial solid waste services. In response
to the RFP, the City received three proposals from private solidwaste hauling companies. The three companies that
responded were PSI Environmental Services, Eagle Rock Sanitation, Inc., and Zero Waste Solutions, Inc. Of the
three companies, interviews were conducted with PSI Environmental Services and Eagle Rock Sanitation. Based on
their responses to the RFP and their interview, a review of city staff members evaluated the two companies. Eagle
Rock Sanitationobtained the highest scores in both their proposal and in their interview. Based on this, staff-
initiatednegotiations with Eagle Rock Sanitation on a Commercial Solid Waste Collection Services Agreement. The
agreement has been reviewed and approved by City Attorney, Scott Hall, and by Eagle Rock Sanitation Inc.,
represented by Kim Galloway. Eagle Rock Sanitation is comfortable with the contract and is eager to take over the
commercial services. Austin reported the highlights from the contract. Eagle Rock will pay the City of Ammon
$356,250.00 for surplus assets currently utilized by the commercial sanitation division. In addition, Eagle Rock will
also pay the City of Ammon an enterprise utility fee equal to 8 percent of annual gross billed revenues or $20,000,
whichever is more. Assuming Eagle Rock will pay at least $20,000 annually, the ten-year financial revenue
anticipated from this contract is $556,250.
CouncilmemberTibbittsmoved to approve the Commercial Solid Waste Collection Services Agreement
with Eagle Rock Sanitation, Inc. and direct staff to proceed with all preparations necessary for the transition.
CouncilmemberWiscombeseconded. Roll Call Vote: CouncilmemberTibbittsYes, Councilmember Wiscombe
Yes, Councilmember Slack Yes, and Councilmember Wessel Yes. The motion passed.
DISCUSSION ITEMS:
1.Resolution 2019-004R Service Fees for Metered and Unmetered locations, a Late Fee for Invoiced
Billings, a Refund Fee, anda Fee for a Lighting District.: Austin presented the resolution of fees for this
proposed resolution. Councilmember Wessel said that there was a proposal to keep the rates at what they currently
are for the winter months,and then to increase the water rates inthe summer months.
Riley Bradshaw, Keller and Associates explained that the effect to the City if the Council chose to leave
unmetered residences at the old rate duringthe winter, and then moving them to the higher rate in the summer
months would mean completing capital improvement projects at a less rapid pace.
Hall said one of the questionsthat the Mayor and Council have been being askedisthat if the City is going
to a metered usage, then they should not have odd and even day of the week watering, and asked Bradshaw to
address the question to the Council. Bradshaw explained that the thing about the odd and even watering daysis
trying to avoid everyone watering at once; it is all about irrigation water and everyone wants to water the same time
of the day. Discussion ensued.
2.Development Agreements:Austin reported that there are three very exciting developments that
want to come to the City of Ammon, and we want them, but before we can approve their final plat we have a few
questions that need to be answered from the City Council. The three development agreements he wants to talk about
tonight are the Villas Division 3, Woodland Hills Divisions 9-13, and the Silver Springs Subdivision. Austin
explained the development agreements, the locations of the developments, and staff recommendations for special
conditions.
3.Misc.: Bono reported that the hawk signal has been up and running for two weeks.The test wellthat
is being drilled is currently at 70 feet total, and reported about some delays due to cold weather, but tomorrow
should be better. Thetest well needs to be drilled to reach400 feet.
EXECUTIVE SESSION:
1.Pending Litigation -Idaho Code 74-206 (1) (f): Executive Session was not necessary.
The meeting adjourned at9:29p.m.
____________________________________
Sean Coletti, Mayor
__________________________________
Rachael Sanders, City Clerk
City Council Minutes 02.07.2019Page 3of 3
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For the Year Ended September 30, 2018
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Ammon City Council Meeting
March 14, 2019
Mayor Coletti and City Councilmembers:
Discussion of a Residential Refuse Truck Purchase
Staff Presenting:
Ray Ellis, Public Works Director
Recommendation
-Staff recommends approving the purchase as presented.
Summary of Analysis
-Current service demands require the use of two units to complete daily routes in an efficient
and timely manner.
-Our primary truck is nearing the end of its primary service life and is scheduled for replacement.
A replacement unit is on order with delivery expected in April.
-Our secondary (backup) unit is now back in full time service and experiencing some costly
maintenance and repairs to keep in service.
-Our backup unit to our backup unit is a 1996 model that is worn out but we have to keep
maintained and operational.
-Schows Truck Center, Idaho Dealer #38 is willing to duplicate our current order i.e. piggyback,
and deliver at the same price as our current purchase order. $356,280.00
-Industry reports indicate that the next generation diesel engines will be significantly more
expensive:
-Necessary to maintain our current level of service.
Financial Impact
-$356,280.00 63-635-700
-Given the lead-time delivery could take place after Oct 1 and be calculated into the 2020
Budget.
-Revenue from the Commercial Assets sale will offset this expenditure.
Motion:
Truck Center in the amount of
$356,280.00
Attachments:
1.Schows Truck Center Dealer # 38 Letter of Agreement.
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.b.ci.ammon.id.us Page | 1
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Ammon City Council Meeting (Work Session)
March 14, 2019
Mayor Coletti and City Councilmembers:
Discussion of Backhoe Replacement Unit
Staff Presenting:
Ray Ellis, Public Works Director
Recommendation
-Staff recommends approving the purchase as presented.
Summary of Analysis
-Current unit is a 1985 model with just over 5000 hours
-Last years maintenance of the unit was in excess of $4000.00
-Unit is need of repairs with repair estimated in excess of $8000.00
-Meter installation program (190 locations projected for city crew installations) will place
significant workload on backhoe unit.
-Have considered trading unit for the last 3 years but could not receive a reasonable trade in
offer.
-Looked at in stock inventory of new and lease return used from
o Western States Equipment
o Honnen Equipmeent
o Pioneer Equipment
Financial Impact
-Followed informal bid process with the above mentioned dealers
-There are dollars in the wastewater and water budget equipment line items to fund this
purchase.
-This purchase was NOT specifically planned for in this budget cycle
-Given the push for meter installations, it is needed.
-Pioneer Equipment
o$98,200.00
o$18,000.00 Trade in Value
o$80,200.00 Net 61-610-700 $40,100.00 62-620-700 $40,100.00
-Unit is available for immediate delivery
Motion
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.b.ci.ammon.id.us Page | 1
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