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07.12.2018 Council Agenda Packet Page 1 of 260 Page 2 of 260 Page 3 of 260 Page 4 of 260 Page 5 of 260 Page 6 of 260 Page 7 of 260 Page 8 of 260 Page 9 of 260 City Council Meeting: July 12, 2018 Mayor Coletti and City Councilmembers: Public Discussion and Approval of Ordinance 605, 607, 608, 609, and 610, amending Title 4 through 9 of the Ammon Municipal Code Staff Presenting: Micah Austin, City Administrator Scott Hall, City Attorney Recommendation -Staff recommends approval of Ordinance 605, 607, 608, 609, and 610 by proceeding with the first reading of each ordinance. Process History -Ordinances 605, 607, 608, 609, and 610 were first discussed at the City Council meeting on June 7, 2018. At that meeting, the Mayor and City Council moved to table the discussion on the ordinances to July 12, 2018. Summary of Analysis -Section 1-1-3 of the official City Code of the City of Ammon provides for the amendment and approval of ordinances with the process identified in Title 1, Chapter 10. -According to Title 1, Chapter 10, all ordinances must be presented in a public meeting by the City Council. -All amendments were drafted, reviewed, and recommended by previous city administrator, Ron Folsom, after review by previous Mayor Kirkham, Mayor Coletti and City Attorney Scott Hall. The current administrator and city attorney have reviewed the ordinances and have no additions or amendments. -Amendments Summary: o Ordinance 605: Amends regulations in Title 4 pertaining to business licenses, liquor by the drink, beer, wine, amusements, door-to-door sales; itinerant merchants, mobile food vendors, pawn brokers, secondhand precious metals dealers, scrap dealers, massage therapy, home occupations, and bartending licenses. Many of the changes were made to make the Ammon City Code consistent with the Idaho State Code. o Ordinance 607: Amends regulations in Title 5 pertaining to prosecution and punishment, general police regulations, animals, public streets, irrigation works, public safety, nuisances, public smoking, public intoxication, open burning, air guns, fireworks, and burglar alarms. 2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000 www.b.ci.ammon.id.us Page | 1 Page 10 of 260 Many of the changes were made for the purposes of having the Ammon City Code reflect the policies and procedures of the City. o Ordinance 608 Amends regulations in Title 6 pertaining to general health regulations, childcare and licensing, firepits, open fires, and EMS radio systems. Amends regulations in Title 7 pertaining to dangerous buildings, national electric code, international fire code, and floodplain. Many of the changes were made for the purposes of having the Ammon City Code reflect the policies and procedures of the City. o Ordinance 609 Amends regulations in Title 8 pertaining to sewer, parks, water service, sanitation, public right of way construction, public sidewalks, tree ordinance, maintenance and construction of sidewalks/curbs, and the fiber optic system. Many of the changes were made for the purposes of having the Ammon City Code reflect the policies and procedures of the City. o Ordinance 610 Amends regulations in Title 9 pertaining to traffic, traffic control signs, signals, speed regulations, public parking, parking on private property, bicycles, other vehicles, motorized vehicle operation, and snow removal. This amendment also addresses throwing, firing, propelling, or discharging of any objects at motor vehicles. Many of the changes were made for the purposes of having the Ammon City Code reflect the policies and procedures of the City. Financial Impact -No financial impacts are anticipated. Motion Refer to language provided by City Clerk. Attachments: 1.Ordinance 605 2.Ordinance 607 3.Ordinance 608 4.Ordinance 609 5.Ordinance 610 2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000 www.b.ci.ammon.id.us Page | 2 Page 11 of 260 Ordinance #605T4C1 C2 C3 C4 C5C6C9 C10 C11 C12 C13 C14Page 1of 12 Page 12 of 260 Ordinance #605T4C1 C2 C3 C4 C5C6C9 C10 C11 C12 C13 C14Page 2of 12 Page 13 of 260 Ordinance #605T4C1 C2 C3 C4 C5C6C9 C10 C11 C12 C13 C14Page 3of 12 Page 14 of 260 Ordinance #605T4C1 C2 C3 C4 C5C6C9 C10 C11 C12 C13 C14Page 4of 12 Page 15 of 260 Ordinance #605T4C1 C2 C3 C4 C5C6C9 C10 C11 C12 C13 C14Page 5of 12 Page 16 of 260 Ordinance #605T4C1 C2 C3 C4 C5C6C9 C10 C11 C12 C13 C14Page 6of 12 Page 17 of 260 Ordinance #605T4C1 C2 C3 C4 C5C6C9 C10 C11 C12 C13 C14Page 7of 12 Page 18 of 260 (A) (B) Ordinance #605T4C1 C2 C3 C4 C5C6C9 C10 C11 C12 C13 C14Page 8of 12 Page 19 of 260 Ordinance #605T4C1 C2 C3 C4 C5C6C9 C10 C11 C12 C13 C14Page 9of 12 Page 20 of 260 Ordinance #605T4C1 C2 C3 C4 C5C6C9 C10 C11 C12 C13 C14Page 10of 12 Page 21 of 260 Ordinance #605T4C1 C2 C3 C4 C5C6C9 C10 C11 C12 C13 C14Page 11of 12 Page 22 of 260 Ordinance #605T4C1 C2 C3 C4 C5C6C9 C10 C11 C12 C13 C14Page 12of 12 Page 23 of 260 Page 24 of 260 Ordinance #607T5 C1 C2 C3 C5 C6 C7 C8 C10 C11 C12Page 1of 18 Page 25 of 260 Ordinance #607T5 C1 C2 C3 C5 C6 C7 C8 C10 C11 C12Page 2of 18 Page 26 of 260 (A) (B) (C) Ordinance #607T5 C1 C2 C3 C5 C6 C7 C8 C10 C11 C12Page 3of 18 Page 27 of 260 Ordinance #607T5 C1 C2 C3 C5 C6 C7 C8 C10 C11 C12Page 4of 18 Page 28 of 260 (A) Ordinance #607T5 C1 C2 C3 C5 C6 C7 C8 C10 C11 C12Page 5of 18 Page 29 of 260 (B) (C) (D) (E) Ordinance #607T5 C1 C2 C3 C5 C6 C7 C8 C10 C11 C12Page 6of 18 Page 30 of 260 (F) (G) (H) (I) Ordinance #607T5 C1 C2 C3 C5 C6 C7 C8 C10 C11 C12Page 7of 18 Page 31 of 260 (A) (B) Ordinance #607T5 C1 C2 C3 C5 C6 C7 C8 C10 C11 C12Page 8of 18 Page 32 of 260 Ordinance #607T5 C1 C2 C3 C5 C6 C7 C8 C10 C11 C12Page 9of 18 Page 33 of 260 Ordinance #607T5 C1 C2 C3 C5 C6 C7 C8 C10 C11 C12Page 10of 18 Page 34 of 260 Apiary. Beekeeper. Colony. Hive. Honeybee Owner. Ordinance #607T5 C1 C2 C3 C5 C6 C7 C8 C10 C11 C12Page 11of 18 Page 35 of 260 Ordinance #607T5 C1 C2 C3 C5 C6 C7 C8 C10 C11 C12Page 12of 18 Page 36 of 260 Ordinance #607T5 C1 C2 C3 C5 C6 C7 C8 C10 C11 C12Page 13of 18 Page 37 of 260 Ordinance #607T5 C1 C2 C3 C5 C6 C7 C8 C10 C11 C12Page 14of 18 Page 38 of 260 Ordinance #607T5 C1 C2 C3 C5 C6 C7 C8 C10 C11 C12Page 15of 18 Page 39 of 260 Ordinance #607T5 C1 C2 C3 C5 C6 C7 C8 C10 C11 C12Page 16of 18 Page 40 of 260 Ordinance #607T5 C1 C2 C3 C5 C6 C7 C8 C10 C11 C12Page 17of 18 Page 41 of 260 Ordinance #607T5 C1 C2 C3 C5 C6 C7 C8 C10 C11 C12Page 18of 18 Page 42 of 260 Page 43 of 260 (A) (B) (C) Ordinance #608T6 C1 C3 C4 C5 T7 C2 C4 C6 C7 C10Page 1of 10 Page 44 of 260 Ordinance #608T6 C1 C3 C4 C5 T7 C2 C4 C6 C7 C10Page 2of 10 Page 45 of 260 Ordinance #608T6 C1 C3 C4 C5 T7 C2 C4 C6 C7 C10Page 3of 10 Page 46 of 260 ev Ordinance #608T6 C1 C3 C4 C5 T7 C2 C4 C6 C7 C10Page 4of 10 Page 47 of 260 7-7-2:ESTABLISHMENT AND DUTIES OF DIVISION OF FIRE PREVENTION. A.The International Fire Code shall be enforced by the Division of Fire Prevention, in the Fire Department of the City, which is hereby established and which shall be operated under the supervision of the Chief of the Fire Department. B.The Fire Marshal shall be in charge of the Division of Fire Prevention shall be appointed by the Mayor with confirmation of the City Council upon recommendation from the Chief of the Fire Department on the basis of investigation to determine his qualifications. C.The Chief of theFire Department may detail such members of the Fire Department as inspectors from time to time as necessary. The Chief of the Fire Department shall recommend to the Mayor the employment of technical inspectors who, when such authorization is made, shall be selected through an investigation to determine their fitness for the position. The examination shall be open to members and non-members of the Fire Department, and appointments made after investigation shall be for an indefinite term. Ordinance #608T6 C1 C3 C4 C5 T7 C2 C4 C6 C7 C10Page 5of 10 Page 48 of 260 Ordinance #608T6 C1 C3 C4 C5 T7 C2 C4 C6 C7 C10Page 6of 10 Page 49 of 260 Ordinance #608T6 C1 C3 C4 C5 T7 C2 C4 C6 C7 C10Page 7of 10 Page 50 of 260 Ordinance #608T6 C1 C3 C4 C5 T7 C2 C4 C6 C7 C10Page 8of 10 Page 51 of 260 Ordinance #608T6 C1 C3 C4 C5 T7 C2 C4 C6 C7 C10Page 9of 10 Page 52 of 260 Ordinance #608T6 C1 C3 C4 C5 T7 C2 C4 C6 C7 C10Page 10of 10 Page 53 of 260 Page 54 of 260 Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 1of 20 Page 55 of 260 Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 2of 20 Page 56 of 260 . Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 3of 20 Page 57 of 260 Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 4of 20 Page 58 of 260 Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 5of 20 Page 59 of 260 Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 6of 20 Page 60 of 260 Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 7of 20 Page 61 of 260 Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 8of 20 Page 62 of 260 (A) (B) Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 9of 20 Page 63 of 260 Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 10of 20 Page 64 of 260 Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 11of 20 Page 65 of 260 Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 12of 20 Page 66 of 260 Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 13of 20 Page 67 of 260 Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 14of 20 Page 68 of 260 Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 15of 20 Page 69 of 260 Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 16of 20 Page 70 of 260 Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 17of 20 Page 71 of 260 Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 18of 20 Page 72 of 260 Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 19of 20 Page 73 of 260 Ordinance #609T8 C1 C2 C3 C4 C5 C6 C7 C8 C9Page 20of 20 Page 74 of 260 Page 75 of 260 9-2-1:ADOPTION OF UNIFORM MANUAL: The City hereby adopts the Manual on Uniform Traffic Control Devices published by the U.S. Department of Transportation, Federal Highway Administration, or any other manual adopted by the Idaho Department of Law Enforcement pursuant to the provisions of Idaho Code Section 49-201. All traffic signs, signals, and devices installed within the City shall conform to the provisions of such uniform manual, except as otherwise expressly ordered by the city council. 9-2-2:DISPLAY OF UNAUTHORIZED SIGNS OR SIGNALS: Any person who places, maintains, or displays upon any street, alley, public right of way, or private property any unauthorized sign, signal, marking, or device which imitates or resembles any official traffic control sign, signal, or device is guilty of an infraction and subject to section 1-4-2 of the Ammon City Code. Such signs, signals, or devices may be summarily removed by any police or fire or public safety officer or any employee of the Public Works Division. Ordinance #610T9C1 C2 C3 C4 C5 C6 C7 C8 C9C10Page 1of 6 Page 76 of 260 9-2-3:TAMPERING WITH TRAFFIC CONTROL DEVICES: Any person, who tampers with, alters, injures, destroys, removes, defaces, or knocks down any official traffic control sign, signal, or device, without lawful authority to do so, shall be guilty of an infraction and subject to section 1-4-2 of the Ammon City Code. 9-2-4:SIGN INSTALLATION: The City Engineer shall be responsible for issuing work orders for traffic control signs determined to be necessary within the City. Signs may be those ordered as part of a Council resolution or as determined reasonable and necessary by the City Engineer. 9-2-5:PENALTY:Any violation of the provisions of this chapter shall be deemed an infraction and shall be subject to section 1-4-2 of the Ammon City Code. Ordinance #610T9C1 C2 C3 C4 C5 C6 C7 C8 C9C10Page 2of 6 Page 77 of 260 Ordinance #610T9C1 C2 C3 C4 C5 C6 C7 C8 C9C10Page 3of 6 Page 78 of 260 Ordinance #610T9C1 C2 C3 C4 C5 C6 C7 C8 C9C10Page 4of 6 Page 79 of 260 Ordinance #610T9C1 C2 C3 C4 C5 C6 C7 C8 C9C10Page 5of 6 Page 80 of 260 Ordinance #610T9C1 C2 C3 C4 C5 C6 C7 C8 C9C10Page 6of 6 Page 81 of 260 Page 82 of 260 City Council Meeting: July 12, 2018 Mayor Coletti and City Councilmembers: Approval of the Public Safety MOU with: School District 93, Bonneville County and College of Eastern Idaho Department Head: Bruce Patterson Recommendation -Staff recommends: Approval authorization of Mayor to sign Summary of Analysis -Enabling sharing of already supported infrastructure and access to systems at with no cost, liability or guarantee amongst the parties. -Ammon fiber will be used at no cost in support of public safety in support of better outcomes. -Expected outcomes: Expansion of infrastructure at reduced costs, increased value from additional partners and endpoints. -Better service with no increase in costs for residents and the surrounding area. -Any party may terminate the agreement at any time. Financial Impact -No measurable impact, as outlined in the MOU. Costs are to be already included in operations by the partner who owns the asset, this is an agreement to share. Motion Mayor to sign the MOU, finding it represents the best interests of the Ammon property owners and the surrounding community to work together as tax supported entities Attachments: 1.MOU 2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000 www.b.ci.ammon.id.us Page | 1 Page 83 of 260 City Council Meeting: July 12, 2018 Mayor Coletti and City Councilmembers: Approval of the Public Safety MOU with: School District 93, Bonneville County and College of Eastern Idaho Department Head: Bruce Patterson Recommendation -Staff recommends: Approval authorization of Mayor to sign Summary of Analysis -Enabling sharing of already supported infrastructure and access to systems at with no cost, liability or guarantee amongst the parties. -Ammon fiber will be used at no cost in support of public safety in support of better outcomes. -Expected outcomes: Expansion of infrastructure at reduced costs, increased value from additional partners and endpoints. -Better service with no increase in costs for residents and the surrounding area. -Any party may terminate the agreement at any time. Financial Impact -No measurable impact, as outlined in the MOU. Costs are to be already included in operations by the partner who owns the asset, this is an agreement to share. Motion Mayor to sign the MOU, finding it represents the best interests of the Ammon property owners and the surrounding community to work together as tax supported entities Attachments: 1.MOU 2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000 www.b.ci.ammon.id.us Page | 1 Page 84 of 260 City Council Meeting: July 12, 2018 Mayor Coletti and City Councilmembers: Approval of Resolution 2018-006R approving the Updated Personnel Policy Manual Staff Presenting: Micah Austin, City Administrator Recommendation -Staff recommends approval of Resolution 2018-006R, thereby replacing the currently adopted Personnel Policy Manual with the new version. Summary of Analysis -The current Personnel Policy Manual was adopted on February 4, 2016 by Resolution 2016-002. Prior to that update, the policy was amended in December 2015 and in February 2012. -The proposed updates to the Personnel Policy Manual are presented as Attachment 1 to this staff report. These edits will not be shown in the clean copy, which will be Exhibit A of Resolution 2018-006R. -Highlighted Updates from the proposed Personnel Policy Manual: o (Page 2, and various other pages) o Equal Opportunity Employer and Anti-Discrimination policies are updated by adding sexual orientation to the existing list of protected classes. (Page 5, various other pages) o Clarified language regarding promoting employees from within to state that this preference does not apply to department heads. (Page 6) o Clarified expectation that exempt employees (i.e. department heads) are expected to work a minimum of 80 hours per pay cycle and any additional hours necessary to fulfill their responsibilities. o Updated daily per diem amounts for travel and training from $45 to $60 per day (increase of $5 per meal) o Established the following policies for donating sick leave: (Page 25) 1.Sick leave may be donated only after an employee has entirely depleted their sick and vacation leave; 2.No more than 72 hours of sick leave can be received through donations to a single employee in a three-year period; 3.An employee of a lower pay grade cannot donate hours to a higher pay grade employee. Pay grade distinctions shall be made by the City Administrator and/or City Treasurer; and 4.All Sick Leave donations shall be anonymous and handled by the City Administrator and/or City Treasurer. 2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000 www.b.ci.ammon.id.us Page | 1 Page 85 of 260 o Updated holiday pay policy to reflect current practice (Page 26) o Removed Disability Leave. This benefit is already covered in the PPM under the Family and Medical Leave Act section. (Page 26 o Updated policy regarding the handling of personnel files to reflect current practice. (Page 31, various other pages) o Formatting and spelling changes throughout the document. o Updated drug/alcohol testing procedure to reflect current practice (Page 41 and 42) o Updated Driving Safety Rules to reflect current practice (Page 57) o Updated Accident Investigation procedure to require immediate drug/alcohol testing when an accident occurs (Page 59) Financial Impact -Other than staff and attorney time in reviewing the documents, there is no direct financial impact involved with this revision. Motion Resolution 2018-006R, thereby adopting a revised Personnel Policy Manual that better reflect current practices, corrects for errors in the previous version, and establishes new organizational polices for all City of Ammon Employees Attachments: 1.Proposed Personnel Policy Manual showing all markups and changes 2.Resolution 2016-006R 2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000 www.b.ci.ammon.id.us Page | 2 Page 86 of 260 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « !¬¤£¤£ ¡¸ 2¤²®«´³¨® ͰΑΏΐΗȃΏΏΕ2 Page 87 of 260 This policy establishes a safe, efficient and cooperative working environment, establishes the responsibilities and level of performance expected of all City employees and explains certain benefits provided to City employees. The policies and benefit offerings outlined in this policy are subject to change at any time, without prior notice to, and consent of, city employees. Changes may be made in the sole discretion of the City Council. All employees of the City are At-Will and are employed at the discretion of the Mayor and City Council and will have no right to continued employment or employment benefits, except as may be agreed to in writing and expressly approved by the City Council. This personnel policy is not a contract of employment and is not intended to specify the duration of employment or limit the reasons for which an employee may be discharged. All provisions of this Policy will be interpreted in a manner consistent with this paragraph. In the event of any irreconcilable inconsistencies, the terms of this paragraph will prevail. Only a written contract expressly authorized by the City Council can alter the at-will nature of employment by the City, notwithstanding anything said by an Elected Official or supervisor. Updated Policy Date July 12, 2018-Resolution 2018-006R February 4, 2016-Resolution 2016-002 December 18, 2014-Resolution 2014-012 February 2, 2012-Resolution 2012-002 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « !¬¤£¤£ ¡¸ 2¤²®«´³¨® ͰΑΏΐΗȃΏΏΕ2 Page 88 of 260 SECTION 1: GENERAL POLICIES A. INTRODUCTION TO PUBLIC EMPLOYMENT.... 5 B. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT 5 C. VETERAN'S PREFERENCE. 5 D. NEPOTISM AND CONFLICT OF INTEREST PROHIBITED. 5 E. PREFERENCE FOR PROMOTION FROM WITHIN. 6 SECTION 2: EMPLOYMENT START-UP A. EMPLOYMENT FORMS TO BE COMPLETED. 7 B. PAYROLL REPORTING SYSTEMS. 7 C. DISTRIBUTION OF POLICY... . 7 D. INTRODUCTORY PERIOD. 7 E. POSITION REQUIREMENTS..8 SECTION 3: RULES OF EMPLOYEE CONDUCT A. PERSONAL PERFORMANCE AND BEHAVIOR 9 B. WORKPLACE CONDUCT.. 11 C. PROHIBITED WORKPLACE CONDUCT 12 D. PROHIBITED DISCRIMINATORY HARASSMENT POLICY. 14 E. THE CITY OF AMMON COMPLAINT PROCEDURE. 15 SECTION 4: EMPLOYEE CLASSIFICATION, COMPENSATION, AND BENEFITS A. CLASSIFYING EMPLOYEES FOR POLICY PURPOSES. 17 B. COMPENSATION POLICIES 18 C. EMPLOYEE BENEFITS.. 24 SECTION 5: EMPLOYEE EVALUATION AND DISCIPLINE A. EVALUATION PROCEDURES 31 B. EMPLOYEE PERSONNEL FILES 31 C. EMPLOYEE DISCIPLINE PROCEDURES AND PRINCIPLES 32 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « !¬¤£¤£ ¡¸ 2¤²®«´³¨® ͰΑΏΐΗȃΏΏΕ2 Page 89 of 260 SECTION 6: SEPARATION FROM EMPLOYMENT A. REDUCTIONS IN FORCE. 36 B. REINSTATEMENT PREFERENCE 36 C. RETIREMENT POLICY 36 D. COBRA BENEFITS 36 E. EXIT INTERVIEW 36 F. RESIGNATION POLICY 34 G. ABANDONMENT 37 DRUG AND ALCOHOL FREE WORKPLACE POLICY - APPENDIX A - ATTACHED TECHNOLOGY USE POLICY - APPENDIX B - ATTACHED VEHICLE AND EQUIPMENT USE POLICY - APPENDIX C - ATTACHED 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « !¬¤£¤£ ¡¸ 2¤²®«´³¨® ͰΑΏΐΗȃΏΏΕ2 Page 90 of 260 Section GENERAL POLICIES 1 A.INTRODUCTION TO PUBLIC EMPLOYMENT Working for the City of AmmonC may be somewhat different from any employer for which you may have worked in the past. The City is a political subdivision of the State of Idaho, though it is not a part of state government. The City Council, C serves as the governing entity for the City, carrying out local legislative duties and fulfilling other obligations. Only the Council has authority to establish general policy for employees, including terms and conditions of employment. The Council also appoints personnel to help carry out its administrative responsibilities. Each employee should recognize that although he/she may serve as an employee in the office of an elected or appointed official, he/she remains an employee of the City, not of the official who supervises his/her work. The terms and conditions set forth in this policy, and in the resolutions and policy statements which support it, cannot be superseded by any other official's commitment, without the express written agreement of the Council or Mayor. That is particularly true for terms or conditions which would establish a financial obligation for the City, now or in the future. It is important that all employees understand the relationship between policy adopted by the Council and department policy implemented by other officials. The terms set forth in this booklet reflect City policy at the time of its printing, and are subject to change at any time, without prior notice, and at the sole discretion of the Council. As with all elected public officials, the Council is ultimately responsible to the voters of the City. B.EQUAL EMPLOYMENT OPPORTUNITY STATEMENT All selection of City employees and all employment decisions, including classification, transfer, discipline, and discharge, shall be made without regard to race, color, religion, gender, age, national origin, sexual orientation, veteran status, or non-job related disability, or any other characteristic protected by applicable law. No job or class of jobs will be closed to any individual except where a mental or physical attribute, gender, or age is a bona fide occupational qualification. It is the policy of the City to comply in all respects with the Americans with Disabilities Act. All objections to application of the City, in this regard, shall be brought to the attention of the Mayor, or in the case of objection to actions undertaken by the Mayor, to legal counsel for the City. C.VETERAN'S PREFERENCE The City will accord a preference to employment of veterans of the U.S. Armed Services in 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ Δ ®¥ ΕΔ Page 91 of 260 accord with provisions of Idaho Code § 65-502 or its successor. In the event of equal qualifications for an available position, a veteran who qualifies for preference pursuant to Idaho Code § 65-502 or its successor will be employed. D.CONFLICT OF INTEREST No person shall be employed by the City when said employment would result in a violation of the anti-nepotism provisions found in Idaho Code § 59-701, §18-1359 or their successors. Any such appointment shall be void. No person related to a mayor or member of a city council within the second degree by blood or marriage may be hired or appointed if the pay is from public funds. No person related to a manager may report directly to them. E.PREFERENCE FOR PROMOTION FROM WITHIN Qualified individuals who are already employees of the City may be given preference over outside applicants to fill vacancies in the work force. This preference does not apply to department head positions. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ Ε ®¥ ΕΔ Page 92 of 260 Section EMPLOYMENT START-UP 2 A.EMPLOYMENT FORMS TO BE COMPLETED The following pre-employment forms must be completed before the employee may begin work for the City: 1.Employment application form. 2.-4). 3.Immigration form (I-9), with accompanying identification. 4.Criminal background check for full-time regular employees with financial access. 5.Benefit forms. B.PAYROLL REPORTING SYSTEMS Reports of hours worked and time on and off the job must be completed in a timely manner in accord with procedures established by . Employee time reports shall contain a certification that it is a true and correct record of the employee's time and benefit usage for the time period covered and must be signed by both the department head and by the employee. For further information see section 4.B.7 of this policy. C.DISTRIBUTION OF POLICY At time of employment, each employee should receive a copy of the personnel policy. It is the responsibility of the employee to familiarize himself/herself with the contents of the personnel policy and to acknowledge its receipt. Voluntary acceptance of this policy and addendums are required for all City employees and officials, unless otherwise noted or rendered invalid by law. Periodic updates or changes shall be distributed and acknowledged. D.INTRODUCTORY PERIOD Employees of the City are subject to a three-month introductory period where employees must demonstrate their abilities to handle the responsibilities of their new position. The City uses this three-month period to determine if the employee meets the job requirements for which the employee was hired. During this three-month introductory period either the employee or the City may end the employment relationship at will, with or without cause or advance notice. Employees who transfer or promote to another position within the City shall be subject to the same three-month introductory period. If the employee is terminated during this introductory period they may be returned to their previous position or transferred to another position they are fully qualified for if such a vacancy exists with the City. Department heads or Council may extend the introductory period. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ Ζ ®¥ ΕΔ Page 93 of 260 E.POSITION REQUIREMENTS Positions requiring specific qualifications, such as certifications or licenses shall detail the requirement(s) in their respective job description. This includes positions that require a valid Commercial In no case shall the City bear the costs associated with the acquisition of a qualification which is a stated condition for hiring. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ Η ®¥ ΕΔ Page 94 of 260 Section RULES OF EMPLOYEE CONDUCT 3 A.PERSONAL PERFORMANCE AND BEHAVIOR Each employee of the City is expected to conduct himself/herself as a professional in harmony with the high standards of the City as established by its mission statement, policies and other stated goals. Each employee must recognize that public employees are subject to additional public scrutiny in their public and personal lives because the public's business requires the utmost integrity and care. In order to accomplish the goals of the City as a public institution, each employee is expected to avoid personal behaviors which would bring unfavorable public impressions of the City and its officials. In order to accomplish this, each employee: 1.SHALL be prompt and regular in attendance at work or other required job functions. Reports of chronic lateness shall be investigated by the managing official and appropriate disciplinary action, including dismissal, will be taken if the tardiness continues. Individual department rules may apply. 2.SHALL comply with dress standards established in the department for which the employee works. Dress, grooming, and personal cleanliness of employees affects the morale and productivity of other employees in the workplace and the image which the City presents to the public. All employees are expected to maintain dress, grooming, and personal hygiene standards which are appropriate for their work assignment. Radical departures from conventional dress or personal grooming and hygiene standards are prohibited in the workplace or when representing the City except when specifically authorized by management. Dress standards shall be set by the managing official, but in the absence of any departmental dress standards, clothing shall be appropriate for the functions performed and shall present a professional appearance to the public. a.Staff in the areas of reception, clerical, administrative and professional who regularly come in contact with constituents, should dress appropriate for their positions. Collared shirts are preferred for men and dress slacks or dresses for women. Dress shorts in the summer are permitted, as long as they are not more than two inches above the knee. Jeans are allowed only if they are in good condition. In the event management determines your choice of jeans is not within the intent of the dress code, you will be required to change. Jeans containing holes, T-shirts, hoodies, spaghetti straps, tank tops or similar are not allowed. In the case of known meetings with customers and fellow business people, the dress should be appropriate for the meeting. If you are in doubt about what is appropriate in these cases, it is your responsibility to contact your managing official for direction in this matter. b.Public Works and the Parks Departments and others in the field follow a 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ Θ ®¥ ΕΔ Page 95 of 260 slightly more casual dress code. All garments must be neat in appearance and without holes, stains, obscene or offensive language. All attire should be neat, presentable, and conservative in nature. Shoes must provide safe, secure footing, and offer protection against hazards. Mustaches and beards should be clean and well-trimmed. It is not in the interest of management to dictate the private rights of its employees in regards to body piercing, but because of the safety factors in working machinery and the overall image we want to present to our constituents, pierced jewelry will be limited to small tasteful earrings. Employees who do not meet established personal appearance, dress, or cleanliness standards may be required to leave work, if necessary, until the problem is corrected. Employees generally will not be compensated for time lost when they are required to leave work to comply with established personal appearance requirements. Repeated violations may result in disciplinary action up to and including termination of employment. 3.SHALL dedicate primary efforts to City employment. Individual departments have the right to establish unacceptable secondary employment for department personnel. 4.SHALL avoid conflicts in appointments and working relationships with other employees in the City and related agencies. No employee shall engage in conduct which violates Idaho Code § 18-1356 conflict of interest laws. 5.SHALL work cooperatively and constructively with fellow workers and members of the public to provide public service of the highest quality and quantity. 6.SHALL show a sincere regard for the feelings and self-respect of others. Courtesy is more than surface politeness; genuine regard for others is recognized in the way you shortcomings, as well as awareness of your own, should be the standard by which employees interact with each other and the public. Positive and productive interactions should be the goal of every employee. 7.SHALL be professional and on task when performing job functions. Unprofessional behavior, such as quality of work, poses a safety risk and will not be tolerated. 8.SHALL not accept gifts or gratuities in excess of $50.00 in any professional capacity which could create partiality or the impression of partiality. 9.SHALL not serve on any board or commission which regulates or otherwise affects the official duties or personal interests of said official or employee in a way that could create disadvantage for other members of the public or advantage for the employee. 10.SHALL not release personnel information or any other public record without the express authority of the public official responsible for custody of the record, without an order from a court of competent jurisdiction, or an approved request for public information form. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΐΏ ®¥ ΕΔ Page 96 of 260 11.SHALL not use substances, unlawful or otherwise, which will impair the employee's ability to function as a valued and competent part of the City work force. 12.SHALL not engage in workplace or public conduct otherwise detrimental to the accomplishment of the goals established by the Council or the official or department for whom he/she works. 13.SHALL respect the workplace and your co-workers that may be sensitive to fragrances and cologne by limiting the use of these products in the workplace. B. WORKPLACE CONDUCT Each employee shall be expected to conduct him/herself in the workplace in accordance with the following rules. These rules are not to be considered an all-inclusive list of required conduct for City employees. Rather the following rules are provided to establish fundamental policy guidelines which help define what is expected and required of all employees. Each employee: 1.SHALL give his/her best efforts to accomplish the work of the City for public benefit in accordance with policies and procedures adopted by the elected officials. Each employee shall be subject to the administrative authority of the official who supervises the department where the employee works. 2.SHALL adhere to any code of ethics in his/her profession and avoid conflicts of interest or using his/her public position for personal gain. 3.SHALL follow all rules for care and use of public property to assure that the public investment in equipment is protected and that the safety of the public and other workers is maintained. 4.SHALL abide by all departmental rules whether they be written or issued verbally by the managing official. No employee shall be required to follow the directive of a managing official which violates laws of any local jurisdiction, the state, or nation. 5.SHALL abide by pertinent State and Federal Statute, and City rules concerning the dissemination of information to the public from public records or about public matters. The decision to release information from the public records or to disclose writings or other information in the hands of a public official belongs with the responsible official who has official custody of that record. Each employee shall maintain the confidential nature of records which are not open to public scrutiny in accordance with the direction of the responsible official. 6.SHALL follow rules regarding the reporting of work hours. Failure to follow such rules may be grounds for delayed payment of wages, salaries, or reimbursements. Repeated or deliberate violations of time reporting policy shall result in disciplinary action. 7.SHALL follow department rules regarding breaks and lunch periods. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΐΐ ®¥ ΕΔ Page 97 of 260 8.SHALL follow all rules for reporting on the job accidents. Each employee shall cooperate in the reporting and reconstruction of any job-related accident in order that workplace hazards can be eliminated and that proper consideration can be accorded to injured workers and the public. 9.SHALL report any accident(s) observed to have happened on City property or involving City property. Each employee shall provide as much information as he/she can from the observations made in the course of activities associated with one's work. Such information should be reported to the employee's managing official as soon as physically possible and reasonable efforts should be made to assist those in need. 10.SHALL follow all rules regarding safety in the workplace whether established formally by the department or by outside agencies. Employees are encouraged to suggest ways to make the workplace or work procedures safer. 11.SHALL maintain a current driver's license when necessary in the conduct of work for the City. Each employee must report any state-imposed driving restrictions to his/her managing official. Each employee is also obligated to notify his/her managing official in the event that his/her driving abilities are impaired by anything other than state restrictions. 12.SHALL perform such obligations as are necessary to carry out the work of the City in an efficient and effective manner at minimal costs and with limited risk to the public and fellow workers. C. PROHIBITED WORKPLACE CONDUCT These rules are not to be considered an all-inclusive list of inappropriate conduct for City employees. Rather these rules establish fundamental policy guidelines which provide a basis to define inappropriate workplace conduct for all employees. Each employee: 1.SHALL NOT be present in the workplace under the influence of drugs, alcohol, illegal substances or other substances which would impair the ability of the employee to perform his/her work competently or which would threaten the safety or well-being of other workers or the public. No employee should be absent from work as a result of the conditions described above, even though the conduct resulting in the condition actually occurs outside regular working hours. For further information please see the City of Ammon Drug Free Workplace Policy, Appendix A. 2.SHALL NOT engage in abusive conduct to fellow employees or to the public, or use abusive language in the presence of fellow employees or the public. Abusive language shall include profanity and loud or harassing speech. 3.SHALL NOT sleep or be absent from the employee's work station when on duty. Exception: 24 hour shift employees. 4.SHALL NOT engage in malicious gossip and/or spreading rumors; engaging in behavior 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΐΑ ®¥ ΕΔ Page 98 of 260 designed to create discord and lack of harmony; willfully interfering with another employees work output, horseplay or encouraging others to do the same. 5.SHALL NOT use work time for personal business including selling of goods or services to the general public or preaching religious or political views to members of the public during the work day. Employees should minimize the amount of work time spent on similar activities engaged with fellow employees. 6.SHALL NOT engage in political activities while on duty in public service. This rule shall not apply to elected officials or chief deputies to an elected official. Employees shall enjoy full political rights when not carrying out their work obligations. 7.SHALL NOT provide false or misleading information on employment applications, job performance reports, payroll records or any other related personnel documents or papers. 8.SHALL NOT willfully give false statements to the public, managing officials, the Council or Mayor. 9.SHALL NOT discriminate in the treatment of co-workers or members of the public on the basis of race, color, religion, gender, age, disability, sexual orientation, veteran status, or national origin, or any other characteristic protected by applicable law. 10.SHALL NOT smoke within any City vehicle, City building or any other public building. Cigarette butts shall be properly disposed of by depositing in approved waste containers. Employees shall smoke only in designated areas. 11.SHALL NOT allow unlawful substances or alcoholic beverages either opened or unopened in any City building or vehicle at any time. 12.SHALL NOT violate state statutes or local rules regarding the inappropriate use, alteration, destruction, or removal of records kept by the City or by other public officials, particularly when required by law. 13.SHALL NOT abuse employee benefit offerings by taking unjustified sick leave, unearned paid vacation, or otherwise participate in a scheme or deception designed to create incorrect personnel records or to claim benefits which are not deserved in accordance with the City policy. 14.SHALL NOT violate rules concerning absence from the workplace. (Employees must obtain prior permission as required by City policy for use of paid/unpaid vacation, sick, bereavement, or other types of leave granted by this personnel policy.) 15.SHALL NOT engage in prolonged visits with co-workers, children, friends, or family members that will interfere with the course of work in the office or department in which the employee serves. 16.SHALL NOT use telephones or computers in the office or workplace in a manner that violates policy. All employees are responsible to review, understand, accept and adhere to the City of Ammon Technology Use Policy, Appendix B. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΐΒ ®¥ ΕΔ Page 99 of 260 17.SHALL NOT engage in criminal conduct of any kind while on duty or off. Employees are expected to behave in a lawful and socially acceptable manner. Failure to do so is a violation of the trust placed in such employees by the public and the managing officials. 18.SHALL NOT violate any lawful rule established by managing officials to maintain order and productivity in the workplace. 19.SHALL NOT duplicate or misuse City key(s). D. PROHIBITED DISCRIMINATORY HARASSMENT POLICY The City is committed to providing all of its employees with a workplace free of discriminatory harassment. The City maintains a strict policy prohibiting sexual harassment and harassment on the basis of race, color, national origin, religion, sex, physical or mental disability, age, veteran status, sexual orientation, or any other characteristic protected by applicable law. This prohibition applies to all employees, vendors, associates, or representatives of the City. No employee shall tolerate any conduct prohibited by this policy from anyone while at work or engaged in City business. The employee shall report any such prohibited behavior to the appropriate managing official. This policy is not intended to protect anyone who makes a false allegation of discriminatory harassment. The City reserves the right to take appropriate disciplinary action against any employee who makes a false allegation of harassment. 1. SEXUAL HARASSMENT DEFINED: Sexual harassment prohibited by this policy includes conduct of a sexual nature when: a.Submission to such conduct is made a term or condition of employment; or b.Submission to or rejection of such conduct is used as a basis for employment decisions affecting the individual; or c.Such conduct has the purpose or effect of unreasonably interfering with an employee's work or creating an intimidating, hostile or offensive working environment. Whenever one or more of the conditions above exist, the following shall be considered sexual harassment: a.Unwanted sexual advances. b.Offering employment benefits in exchange for sexual favors. c.Making or threatening retaliation after a negative response to sexual advances. d.Visual conduct such as leering, making sexual gestures, displaying sexually 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΐΓ ®¥ ΕΔ Page 100 of 260 suggestive objects or pictures, cartoons, calendars or posters. e.Verbal conduct such as making derogatory comments, epithets, slurs, jokes or comments of a sexual nature about an employee's body or dress. f.Written communications of a sexual nature distributed in hard copy or via a computer network. g.Verbal sexual advances or propositions. h.Verbal abuse of a sexual nature, graphic verbal commentary about an individual's body, sexually degrading words to describe an individual, suggestive or obscene letters, notes or invitations. i. Inappropriate physical conduct such as touching, assault, impeding or blocking movements. j.Retaliation for making harassment reports or threatening to report harassment. This list is not provided as a complete list, but rather to provide direction in defining sexual harassment. Sexual harassment can occur between employees of the same sex. It is unlawful for males to sexually harass females or other males, and for females to sexually harass males or other females. 2. OTHER TYPES OF UNLAWFUL HARASSMENT The City also prohibits harassment on the basis of race, color, national origin, religion, gender, physical or mental disability, age, veteran status, sexual orientation, or any other characteristic protected by applicable law. Such prohibited harassment includes but is not limited to the following examples of offensive conduct: a.Verbal conduct such as threats, epithets, derogatory comments or slurs; b.Visual conduct such as derogatory posters, photographs, cartoons, drawings or gestures. c.Written communications containing statements, which may be offensive to individuals in a particular protected group, such as racial or ethnic stereotypes or caricatures. d.Physical conduct such as assault, unwanted touching or blocking normal movement. e.Retaliation for making or threatening to make harassment reports to the City. E.THE CITY OF AMMON COMPLAINT PROCEDURE Any employee who believes he/she has been subjected to unlawful harassment, prohibited 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΐΔ ®¥ ΕΔ Page 101 of 260 by this policy, should tell the harasser to stop his/her unwanted behavior and immediately report the behavior, preferably in writing, to their department head and/or the City Administrator. Any employee who becomes aware of unlawful harassing conduct, prohibited by this policy, either engaged in or suffered by a City employee, regardless of whether or not such harassment directly affects that employee, the employee shall immediately report the incident, preferably in writing, to their department head and/or the City Administrator. Any employee reporting an incident shall do so either preferably in writing or verbally to at least one of the following; the department head, the City Clerk Treasurer and/or the City Administrator. Upon receipt of a complaint, the department head, City Clerk Treasurer and City Administrator shall all be made aware of the complaint. The City Administrator will then be responsible to administer an immediate, thorough and objective investigation on behalf of the City. The City Clerk Treasurer will be responsible for the creation and maintenance of any and all record keeping necessary for the proper execution and enforcement of this policy. Therefore, all written correspondence relative to the incident, including written electronic communications shall be forwarded to the City Clerk Treasurer upon receipt. In addition, any relative verbal communication shall be summarized by the recipient in writing and forwarded to the City Clerk Treasurer. If it is determined and substantiated that prohibited harassment has occurred, appropriate action will be taken to ensure that the conduct will not reoccur. A determination regarding the alleged harassment shall be made and communicated to the person claiming harassment, as soon as practical. Employees violating this policy are subject to the employee discipline procedure outlined in this policy. The City strictly prohibits retaliation against any person by another employee or by the City for using this complaint procedure, reporting harassment, or for filing, testifying, assisting or participating in any manner in any investigation, proceeding or hearing conducted by the City or a governmental enforcement agency. Prohibited retaliation includes, but is not limited to, termination, demotion, suspension, failure to hire or consider for hire, failure to give equal consideration in making employment decisions, failure to make employment recommendations impartially, adversely affecting working conditions or otherwise denying any employment benefit. The City does not consider conduct in violation of this policy to be within the course and scope of employment and does not sanction such conduct on the part of any employee, including elected officials or management employees. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΐΕ ®¥ ΕΔ Page 102 of 260 Section EMPLOYEE CLASSIFICATION, COMPENSATION, AND BENEFITS 4 A. CLASSIFYING EMPLOYEES FOR POLICY PURPOSES 1.EMPLOYMENT STATUS Except as otherwise provided in this paragraph, employees of the City shall not be suspended without pay, demoted with an accompanying change in pay, or discharged from their positions except for cause related to performance of their job duties or other violations of this policy. Cause shall be determined by the employee's managing official and shall be communicated in writing to the employee when employee status is changed. The City retains full authority, without prior notice, to modify the general terms and conditions of employment. For varied reasons, employee status must be organized by classes in order to administer employee policies, benefits or otherwise address employment issues. It is generally the responsibility of the employee to assure that he/she is properly categorized for purposes of each issue or benefit type. The City will endeavor to assist with such matters, but the employee is ultimately responsible to assure that his/her service is properly addressed. 2.EMPLOYEE CLASSIFICATION The classification of the position you hold with the City may affect the status of obligations or benefits associated with your employment. The primary classes of employees and their respective status is outlined as follows: a.Full-Time Regular Employees: Typical work schedule calls for at least 30 or more hours of scheduled work during each seven (7) calendar-day payroll period. Full-time regular employees shall receive all employee benefits provided by the City; as such benefits now exist or may be subsequently changed. Nepotism laws apply to all full-time employees. b.Part-Time Regular Employees: Typical work schedule calls for 29 or less hours of scheduled work during each seven (7) calendar-day payroll period. Part-time regular employees shall receive reduced employee benefits in accordance with policies adopted by the Council and required by PERSI. The scope of benefits received may vary proportionately with the number of hours typically scheduled for a part-time regular employee. The number of hours scheduled may also affect the employee's obligation to participate in certain mandatory state benefit programs. Certain benefits may not be available. Nepotism may be allowed for the paid call employees of the Fire Department upon approval of the City Administrator. c.Seasonal Employees: 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΐΖ ®¥ ΕΔ Page 103 of 260 Provide services for the City on an irregular or temporary basis and whose time of employment is less than 8 consecutive months annually. Seasonal employees shall receive no benefits provided to regular employees, except those required by law or those provided by express written authorization of the Council. The City Treasurer will file required reports regarding seasonal employees with PERSI. Nepotism may be allowed for part-time seasonal employees. Nepotism will not be allowed for full- time seasonal employees. B. COMPENSATION POLICIES 1.ESTABLISHMENT OF PAY SYSTEM The City compensates employees in accord with decisions by the Council as budgets are set and tax levies are authorized. Pay for any given position is subject to the annual budgetary process and as such may be subject to increase, reduction, or status quo maintenance for any time period. The managing official may make suggestions about salary compensation and other pay system concerns but the final decision regarding compensation levels reand final direction from the City Administrator. 2.COMPLIANCE WITH STATE AND FEDERAL PAY ACTS The City shall comply with all State and Federal pay acts respecting the compensation of employees for services performed in the public service. 3.RIGHT TO CHANGE COMPENSATION AND BENEFITS The Council reserves the right to make budget adjustments, and consequently pay adjustments, during the course of the budget year in order to manage cash flow or to deal with other circumstances which justify changes in City expenditures. Compensation may also be adjusted based upon job performance and the availability of funds to maintain a solvent City budget. 4.OVERTIME COMPENSATION - COMPLIANCE WITH FAIR LABOR STANDARDS ACT In addition to the employee classifications set forth elsewhere in this policy, all employees are classified as either exempt or hourly for purposes of complying with the Federal Fair Labor Standards Act (FLSA). The FLSA is the Federal wage and hour law which governs the obligation of employers to pay overtime compensation. Exempt employees are not required to receive overtime pay for hours worked beyond the limits provided by the statute. Employees who serve as sworn law enforcement officers and/or fire fighters shall be subject to special exceptions found in the FLSA (See 207K). Please contact your department head or the office of the Administrator for further 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΐΗ ®¥ ΕΔ Page 104 of 260 clarification of your FLSA status. Sick leave, vacation, and holidays will be excluded from hours worked for overtime purposes. All hours worked in excess of 40 hours in a 7 day work period shall be compensated at the rate of 1 ½ times the regular hourly rate. Overtime shall be worked only when necessary. 5.COMPENSATORY TIME POLICY The City of Ammon will pay full-time employees the Friday after Thanksgiving in compensation for the employee working the annual Ammon Days Celebration (see holiday schedule for explanation). 6.REPORTING AND VERIFYING TIME RECORDS It is the responsibility of each employee to properly record the time that he/she has worked during a payroll period. Each time sheet shall bear the signature of the employee with a statement verifying its accuracy and a counter signature by the department head indicating that the hours claimed were actually worked. These records shall be retained according to the City of Ammon Records Retention Schedule. 7.WORK PERIODS Employment with the City is subject to the Federal Fair Labor Standards Act as previously described. Each employee is responsible for monitoring the status of hours worked in each work period. Overtime shall be allowed only when preapproved by the managing official or when absolutely necessary in an emergency. The work week for all regular employees who are subject to the FLSA shall begin at 12:00 a.m. (midnight) on Sunday of each week and concludes at 11:59 p.m. of the succeeding Saturday. Regular employees will record actual hours worked. The payroll department shall compute the overtime earned at 1 ½ times the hourly amount based on a 40 hour workweek. All hours worked, including overtime, shall be paid in their paycheck for the pay period in which it was earned. The maximum allowed break time is 15 minutes for every 4 hours of contiguous work. The staff on duty is responsible to coordinate breaks which maintain appropriate staffing levels and efficient operation. Breaks shall not be accumulated or combined. Lunch break policy is established by department requirements therefore, employees are to follow the directives of their managing official. Exempt employees shall not receive overtime pay for hours worked beyond 40 80 hours per week pay cycle or reductions in pay for pay periods with less than 40 80 hours 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΐΘ ®¥ ΕΔ Page 105 of 260 worked per pay cycle. Exempt employees are expected to work, on average, a minimum of 80 hours per pay cycle and any additional hours necessary to fulfill their responsibilities. Exempt employees have control over their work schedule and hours as long as the job requirements are met. 8.PROMOTIONS AND COMPENSATION Compensation for all employees is established by action of the Council. The annual budget of the City sets the funding available for compensation of employees in various departments. Promotions and changes in status may be recommended and made by officials in each of the operating departments but final authority regarding compensation rests with the City Council and Mayor through the budgeting process with final action on promotions and compensation approval by the Department Head and City Administrator. Any promotion or compensation not budgeted for in the current budget must be approved by the City Council prior to said promotion or compensation. Employees shall participate in a performance evaluation system approved by the Council. Such evaluation systems shall be one basis for allocating changes in compensation in each budget year. Records of all such evaluations shall be kept in the personnel file of each employee. The City of Ammon has adopted a pay/grade scale, with a merit for performance philosophy. 9.PAYROLL PROCEDURES AND PAYDAYS Employees are paid every two weeks throughout the year. Time sheets are to be turned in by 9:00 a.m. on the bi-weekly Monday that immediately follows the conclusion of the two-week work period. Paychecks will then be issued by the office of the City Treasurer on the bi-weekly Wednesday that immediately follows time sheet submittal. Paychecks compensate employees for work performed in the two-week work period immediately prior to paycheck issuance. Paychecks are to be distributed by the Department Head or their designee, at the workplace prior to 5:00 p.m. on payday in a manner approved by the department head, payroll checks will be available to Department Heads by 3:00 p.m. on payday. NO advances will be allowed. It is the responsibility of each employee to monitor the accuracy of each paycheck received. Information shown on the employee's paycheck stub is provided for information only. The paycheck is generated by a computer program that does not have the capacity to think or to understand individual circumstances. Actual practices respecting the issuance of paychecks and allocation of employee benefits must be consistent with official City policy. In the event of disagreement between the computer- generated paycheck stub and official policy as interpreted by the Council with the assistance of the City Treasurer, the policy shall prevail. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΑΏ ®¥ ΕΔ Page 106 of 260 At time of hire all employees will fill out and sign a New Employee Packet forth his/her requested benefits and deductions. The City Treasurer or an authorized staff member will subsequently input this information into the payroll system. Any discrepancies or problems in adhering to the items outlined on the form will be clearly resolved and indicated on the form. Necessary changes to the inputs from the originally submitted form will be accepted and initialed by the requesting employee. Upon completion, the form will be signed and dated by the City Treasurer or the authorized staff member and then place adjust benefits or deductions on the part of employees must be submitted in writing through submittal of a new benefit form. The method for instituting these changes will conform to the same procedure as described above. 10.COMPENSATION WHILE SERVING ON JURY DUTY Employees called to jury duty, which necessitates an absence from their regularly scheduled duties, shall be granted leave with no reduction in salary or benefits. Notice of the receipt supervisor as soon as possible. 11.MILITARY LEAVE a.Any regular employee who is inducted into the Armed Forces of the United States and the Military Selective Service Act shall be granted a leave of absence without pay and shall be entitled to return to his/her former position or to an equivalent position, providing: i.He/she makes application for re-employment within ninety (90) days after such person is relieved from training and service or from hospitalization continuing after discharge for a period of not more than one year, provided he/she is still qualified to perform the duties of such position with reasonable efforts by the City. ii.Seniority and service credit shall continue during military leave, but a returning veteran will not displace another employee with greater service. iii.All provisions of this section shall be interpreted in a manner consistent with the Soldiers and Sailors Civil Relief Act. b.Any regular employee who is a member of an organized Reserve or National Guard Unit who is ordered to participate in field training shall receive, for a period of no greater than 15 working days, that portion of his/her regular salary which will, together with his/her lesser military pay (including pay received for weekends that fall within or at the end of the leave period), equal his/her regular salary. For this purpose, military pay does not include allowances received for rent, subsistence, travel, and uniforms. c.Regular, full-time employees who are members of the National Guard and who are 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ Αΐ ®¥ ΕΔ Page 107 of 260 called for emergency duty in their state will be granted up to 160 hours of paid Military Leave per calendar year. 12.PAYROLL DEDUCTIONS In accord with Idaho Code § 45-609 or its successor, no payroll deduction(s) shall be made from an employees paycheck unless authorized by the employee or required by law. 13.TRAVEL EXPENSE REIMBURSEMENT An employee on City business shall be reimbursed for expenses incurred in completing his/her work-related assignment in accord with the policies established by the Council. Travel expenses must be authorized by their managing official. Each employee is responsible for providing verified receipts for any expenses for which reimbursement is requested in accord with Idaho Code § 31-1506 or its successor. Employee meal expenses, shall be paid up to a maximum of $45 $60 per day. When separate meal expenses are incurred due to partial travel days or for meals necessary due to City business functions the rate per person are as follows: Breakfast $10 $15, Lunch $15 $20 and Dinner $20 $25. If a meal is included and paid for in a meeting or conference registration, the meal rate above shall be deducted from the maximum rate to determine what would be allowed for a given day. The City requires employees to make use of available complimentary meals, whenever possible. If the employee is allergic to the food provided at a meeting/conference, a meal per diem may be allowed to get them food they can eat. Authorized related lodging expenses shall be reimbursed at actual cost. Employees should always request tax exempt government rates and negotiate the best available rate. Each employee is allowed their own room. Travel time from the ensated. Allowable time will Cit work location. When traveling on City business, a City vehicle shall be taken, if available. If a City vehicle is not available, then a private vehicle may be used with approval of the Department and the City Administrator in which event standard business mileage as provided for by the IRS shall be paid. In the event a City vehicle is available but the employee makes a request to take a personal vehicle when a City vehicle is available, the Department Head and the City Administrator must approve the request. In such event, reimbursement shall be for the cost of fuel only. The vehicle shall be full at the start of the trip and filled again upon 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΑΑ ®¥ ΕΔ Page 108 of 260 arriving back at the City. Receipts shall be submitted to the appropriate Department Head for approval on the approved expense claim reimbursement form. Any exceptions to this policy must be made in advance and approved by both the Department Head and the City Administrator Non-City employees may ride in a City vehicle, for business purposes, but must dress and act appropriately when doing so. In addition to the employee assigned or permitted to drive a City of Ammon vehicle, he or she may allow others, as necessary, to operate the It shall be the responsibility of the Department Head to monitor additional drivers. Drivers (including volunteers) that regularly are allowed to drive a City vehicle or equipment shall follow and be provided with a copy of the City of Ammon Vehicle and Equipment Policy (Appendix C). If a City vehicle is taken home, mileage must be kept track of. It is the intention of the City to comply with all IRS rules regarding use of public vehicles for personal use. In some cases the use of a City vehicle can result in a taxable benefit to the employee. Said benefit shall be recorded on the employees W-2 form for the year. All employees shall review and comply with the requirements of the vehicle use policy adopted by the City. 14.ON-THE-JOB INJURIES All on-the-job injuries shall be reported to your department head, who in turn shall report to the City Clerk, as soon as practicable, to allow the filing of worker's compensation claims in the proper manner. If an employee is disabled temporarily by an on-the-job accident, he/she shall be eligible for worker's compensation benefits. Return to employment shall be authorized on a case-by-case basis upon consultation with the supervising official and the State Insurance Fund. Concerns associated with injured worker status may be brought before the City Clerk for review. Drug and/or alcohol testing, ordered by your department head, is mandatory for any workma damage claim and must occur within 2 hours of the accident. For further information please see the City of Ammon Drug Free Workplace Policy (Appendix A). 15.DRUG-ALCOHOL TESTING The City has adopted a Drug Free Workplace Policy (Appendix A). For any questions relating to the City policies regarding drugs or alcohol please refer to Appendix A. 16.ON CALL 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΑΒ ®¥ ΕΔ Page 109 of 260 duty employees shall be available for immediate response to emergency and/or service calls. normal pay rate including overtime rates, if applicable. In addition, employees who are on caller day, except on Saturday, Sunday and holidays on call day. Travel time from the time will start work location. C. EMPLOYEE BENEFITS The City offers a number of employee benefits for full-time regular employees. These benefit offerings are subject to change or termination at the sole discretion of the Council. Each is subject to the specific terms of its respective insurance policy and/or official resolution of the Council. 1. PAID VACATION LEAVE Paid vacation leave is available to full-time regular employees who have completed the equivalent of 12 months of full-time regular employment. Paid vacation accrues from the start of employment in the following manner, unless otherwise negotiated at the time of full-time regular employment: Length of Service Paid Vacation Accrual 1 through 4 years 80 hours per year 5 through 14 years 120 hours per year 15 years and higher 160 hours per year er employment anniversary date. There shall be an accrual limit for carryover of vacation from one year to anothetotal accrued days of vacation. that have accrued vacation days in excess of the allowed amount shall be paid out on the first payday after their anniversary date each year. All employees must take at least one annual vacation of at least five (5) consecutive days, unless approved by the City Administrator. Paid vacation leave is to be scheduled with consent of the managing official. Efforts shall be made to accommodate the preference of the employee in paid vacation scheduling, but first priority shall be the 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΑΓ ®¥ ΕΔ Page 110 of 260 orderly functioning of affected departments. A maximum of two (2) weeks paid/unpaid vacation may be taken at any one time, unless approved by the City Administrator. Vacation leave in excess of 8 hours must be scheduled one week in advance, unless approved by the City Administrator. upon separation from employment with the City. accumulated vacation. To qualify, the employee must maintain or have taken the minimum required annual vacation. 2. SICK LEAVE Sick leave is a benefit to provide relief to the employee in the event of illness to the employee or his/her immediate family living in their household or whom the employee is directly responsible for. It is to be used only in the event of an illness or injury that prevents the employee from working productively or safely or if an immediate family illness presents no practical alternative for necessary care. Surgeries, elective or otherwise, along with the necessary recovery time qualify for sick leave, if covered by insurance or preapproved by the managing official. When three (3) or more concurrent days of sick leave are requested, notification in writing prior to approving the sick leave. written notification may also be required when there is evidence of sick leave abuse, such as requesting more days than the annual accrual rate within a one-year period. Abuse of sick leave benefits shall result in disciplinary action. All full-time regular employees will be granted paid sick leave after one month of service at the rate of 2.77 hours per pay period, for a total of seventy two (72) sick hours per year. There is no accrual limit. Surgeries, the postponement of which will not further impair the individual, and related absences should be scheduled during periods of non-work whenever possible. In the event that an employee depletes their accrued sick leave benefits due to a major illness or injury, employees must use vacation leave for any remaining unworked time due to illness or injury. Only after entirely depleting sick leave and vacation leave, other employees may voluntarily donate hours from their accrued sick leave benefits with the approval of the City Administrator, provided the following criteria are met: 1.Sick leave may be donated only after an employee has entirely depleted their sick and vacation leave; 2.No more than 72 hours of sick leave can be received through donations to a single employee in a three-year period; 3.An employee of a lower pay grade cannot donate hours to a higher pay grade employee. Pay grade distinctions shall be made by the City Administrator and/or City Treasurer; and 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΑΔ ®¥ ΕΔ Page 111 of 260 4.All Sick Leave donations shall be anonymous and handled by the City Administrator and/or City Treasurer. Unused accrued sick leave shall not be paid out upon separation from employment with the City. 3. HOLIDAYS Official paid holidays are provided for full-time regular employees. Employees, who have regular, full-time active status, on the date of any holiday, shall receive compensation for that day even though they do not work. Holidays which fall on Saturdays shall be observed on the preceding Friday. Those which fall on Sunday shall be observed on the succeeding Monday. The Mayor has the authority to temporarily adjust the operating hours of City offices on days immediately preceding or following scheduled holidays based on work load and employee morale. A holiday is a day of exemption from work granted to employees, during which said employees shall be compensated, as if they actually worked. Employees who work on holidays shall be scheduled to receive a substitute holiday with pay within sixty days of the date of the holiday they worked. Unscheduled emergency work on holidays shall be compensated at a rate of one and a half times the employee's regular rate of pay even though the work does not constitute overtime (two times the regular rate if the work does constitute overtime). It shall be the policy of the City that each Friday following Thanksgiving be taken as a day off by all eligible employees. This day off shall be in exchange by each eligible employee of the City working at the Ammon Days Celebration, traditionally held the first Saturday of August of each year. Employees shall be scheduled to work on that Saturday in exchange for the Friday after Thanksgiving off. Department Heads should consider this day of exchange prior to granting vacation days for employees. RECOGNIZED HOLIDAYS: New Year's Day Labor Day Martin Luther King, Jr./Human Columbus Day Rights Day Presidents' Day Veterans Day Memorial Day Thanksgiving Day Christmas Day ; 2 PM dismissal on Christmas Eve with no Independence Day lunch 4. DISABILITY LEAVE 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΑΕ ®¥ ΕΔ Page 112 of 260 The City shall allow any employee who is disabled, in such a manner that his/her return to work is anticipated, a maximum of 120 days unpaid leave for purposes of recovering from said disability. The employee may, at his/her option, choose to use paid vacation and/or sick leave to receive pay as long as such benefits are available in accordance with the Family and Medical Leave Act of 1993. 4. BEREAVEMENT LEAVE Up to five days of paid leave of absence for a death in the immediate family (spouse, parents, grandparents, children, grandchildren, brothers, sisters, aunts and uncles, including those related by law). Additional leave may be granted from accrued paid vacation leave or unpaid leave of absence. 5. LEAVES OF ABSENCE Up to thirty days unpaid leave can be granted by the City Administrator for any justifiable purpose. Any unpaid leave request in excess of five (5) days must include an explanation of the reason for the unpaid leave and a statement from the Department . Paid leave in any amount or unpaid leave in excess of thirty days shall require written approval of the Council. 6. FAMILY AND MEDICAL LEAVE ACT Employees of the City may have rights for up to 12 weeks of unpaid, job-protected leave under the provisions of the Family and Medical Leave Act of 1993, including any revisions that may be enacted to the Act, if they meet the following eligibility requirements, from the Code of Federal Regulations (CFR) section 825.110. "An eligible employee" is an employee of a covered employer who: a.Has been employed by the employer for at least 12 months, and b.Has been employed for at least 1,250 hours of service during the 12 month period immediately preceding the commencement of the leave, and c.Is employed at a work site where 50 or more employees are employed by the employer within 75 miles of that work site. An employee that has used this benefit, shall be eligible for an additional 12 weeks of this qualifying benefit only after the accumulation of an additional 1,250 hours of service from the date of returning to work as an eligible employee as described in CFR section 825-110. Employees who work for an employer who employs less than 50 employees within 75 miles of that work site are not eligible for FMLA leave. If an employee meets these eligibility requirements he/she may request up to 12 weeks of leave where the City shall continue the employee's benefits (employer portion only) during the leave period. nated Human Resource person to 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΑΖ ®¥ ΕΔ Page 113 of 260 discuss your rights and obligations for continuation of any current benefits you are receiving. Employees must make arrangements for payment of their portion of the benefit costs or discontinuation of those benefits shall occur. If the employee does not return to work for reasons other than their own continued serious health condition or that of an eligible family member, the City may recover from and life insurance benefits. be included in benefits to be recovered. Employees are required to use any accrued paid vacation and sick leave before utilizing leave without pay under this FMLA policy. If paid leave accruals are less than 12 weeks, the employee may take the remainder of FMLA leave as unpaid leave. Employees shall continue to accrue leave while utilizing their paid sick and vacation leave. They shall cease to accrue paid vacation and sick leave during the unpaid portion of their leave. Employees are required to give 30 advance notice or as much time as practical when the need for FMLA leave is foreseeable. The City reserves the right to request medical certification supporting any leave, and may require second or third opinions (at the Cityexpense). The City may also require a doctor's fitness for duty report prior to your returning to work. Leave may be denied if these requirements are not met. The decision to allow an employee to return to work shall be solely the City, in compliance with the provisions of the Family and Medical Leave Act. An eligible employee of the City who is the spouse, son, daughter, parent, or next of kin of an injured service member shall be entitled to a total of 26 work weeks of leave during a 12-month period to care for the service member. There is 12 weeks of unpaid leave for an employee if the spouse, son, daughter or parent has been called to active duty. An eligible employee may elect, or the City may require the employee, to substitute any of the accrued paid vacation leave, personal leave, family leave, or medical or sick leave of the employee for any part of the 26-week period. FMLA leave may be taken intermittently or on a reduced leave schedule in the circumstance of birth or placement of a child for adoption or foster care, care for a sick family member, or for an own serious health condition with prior written approval from the managing official, or when "medically necessary." To request FMLA leave please write a brief letter or memo to your managing official indicating the reason for requesting FMLA leave and the expected duration of leave. Note: your managing official or administrator may request that you provide certification by your physician or medical practitioner indicating the diagnosis and probable duration of your medical condition, or the medical condition of your family member. The City shall return the employee to the same or an equivalent position after returning from FMLA leave, subject to the terms of the Family and Medical Leave Act. The only exception may be for individuals who, under the provisions of the FMLA are considered to be a "key employee" whose extended absence would cause "substantial and grievous economic injury". 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΑΗ ®¥ ΕΔ Page 114 of 260 The City reserves the right to require periodic notices (determined by the City) of you or your family member's status and your intent to return to work. The City reserves the right to designate any leave request as covered or not covered in compliance with the provisions of the Family and Medical Leave Act. If you have any questions about your rights under FMLA, please contact your managing official. 7. REDUCTION IN BENEFITS The City, through the Council, reserves the right to change, condition, or terminate any benefits set forth in this section. No employee shall acquire any rights in any current or future status of benefits except as the law otherwise requires. 8. BENEFITS FOR PART-TIME OR TEMPORARY EMPLOYEES Unless negotiated with the Council, required by PERSI or law, there are no provisions for benefits for part-time, seasonal or temporary employees. 9. INSURANCE COVERAGE AVAILABLE TO EMPLOYEES The City provides medical and life insurance benefits to full-time regular employees. The City provides payments to an HRA benefit package for qualifying employees for coverage of dental and vision benefits. Additionally, the City offers family coverage at the employee's expense. For the costs of the family insurance charges consult with the . Management or key employees are eligible for coverage the first of the month after hire; all other employees are eligible after 60 days of employment, coverage begins on the first of the month following eligibility. All coverage is subject to policy terms and may change at any time. Continued health coverage is available to former employees at their own cost pursuant to federal law (COBRA). Information may be obtained from the personnel office. Worker's compensation insurance covering job-related injuries is provided for all employees. Questions about worker's compensation issues should be directed to the office of the City Clerk. 10. RETIREMENT The retirement plan of the City combines benefits of the Public Employees Retirement System of Idaho (PERSI) with Social Security (FICA). PERSI charges a percentage of an employee's gross salary, which is presently exempt from Federal and State income taxes, and the City matches this with an additional larger contribution. Contact the office of the City Treasurer for further information. 11. MISCELLANEOUS BENEFITS Discounted utility fees of 50% shall be provided for full-time employees and elected officials residing within the City limits or City utility service areas. a.Utility discounts are limited to the primary residence of the employee or elected 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΑΘ ®¥ ΕΔ Page 115 of 260 official. b.Utility account shall be in the employee or elected official Rental of shelters, and/or Council chambers discounts of 50% shall be provided for all full time employees and elected officials. Full time employees and elected officials are eligible to receive a City swimming pool pass good for 25 free open swim sessions. Pool passes are non-transferable. Passes are mediate family members. Passes will be issued upon request only, and are valid for the current season. Individuals may begin requesting passes in May of each year; passes will be available for pick up five (5) days later, to allow for processing. Passes not used will expire on September 30 of the year issued. 12. TRANSFER OF BENEFITS WITH EMPLOYEE TRANSFER Accrued benefits for each employee continue to the benefit of that employee if the employee transfers from one department to another within the City. Any such transfer shall not result in a reduction of benefit offerings separate and apart from those realized by employees similarly situated. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΒΏ ®¥ ΕΔ Page 116 of 260 Section EMPLOYEE EVALUATION AND DISCIPLINE 5 A. EVALUATION PROCEDURES 1. STANDARD PROCEDURES Each employee may be evaluated after 90 days of employment with the City and at least on an annual basis thereafter to assess the performance of the employee in the job being performed for the City. Each evaluation shall be given on the basis of the managing official work in addition to the quantity, and additional efforts expended by the employee on behalf of the City. Each managing official is authorized to use necessary evaluation tools. A record of the evaluation shall be placed in the employee's permanent record file. 2. INTERVIEWS (EVALUATION) Each evaluation shall be concluded with an interview between the evaluated employee and the managing official in which the employee will be told what the findings of the evaluation are. Each employee shall be given an opportunity to respond to the evaluation both verbally, in which case notes may be taken by the interviewer, or the employee may submit a written response to the employer's evaluation to be placed in the employee's personnel file, provided that it is filed with the employer within ten (10) days of the date of the evaluation. B. EMPLOYEE PERSONNEL FILES 1. PERSONNEL RECORDS The official City employee records, including medical records will be stored in a secure location, owned operated and maintained by the City. Within these personnel files will be kept all records of payroll, employee performance evaluation, employee status, and other relevant materials related to the employee's service with the City. Any managing official or the employee himself/herself may contribute materials to the personnel files deemed relevant to the employee's performance and tenure. Each employee shall have the right to review materials placed in his/her personnel file at any reasonable time. Copies of materials in a personnel file are available to each employee without charge. Personnel files shall not be removed from the premises. 2. ACCESS TO PERSONNEL FILES It is the policy of the City to allow limited access to the personnel file under the supervision of the official responsible for the record for any employee when properly requested. Those authorized to evaluate materials in a personnel file include the employee's managing official, City Treasurer, City Clerk, Deputy City ClerkTreasurer, elected officials, City Attorney and the employee himself/herself. history records shall be kept in a separate 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ Βΐ ®¥ ΕΔ Page 117 of 260 employee l not be accessible to anyone other than the City Clerk, City Treasurer or Deputy City ClerkTreasurer. The City Attorney shall have access to all personnel files as needed. Information regarding personnel matters will only be provided to outside parties with a release from the employee or in other circumstances where release is deemed appropriate or necessary with the concurrence of both the official supervising the records and the City Attorney. Based upon the inherent confidentiality of personnel matters, access of others to personnel files shall be only with authorization of the managing official and the City Attorney. 3. MANAGEMENT OF INFORMATION IN PERSONNEL FILES Each employee shall be provided an opportunity to contest the contents of a personnel file at any time. This is to be done by filing of a written objection and explanation which will be included in the file along with the objectionable material. In the sole judgment of the supervising official, with the concurrence of the Council, any offending material may be removed upon a showing by the employee that it is inaccurate or misleading. C. EMPLOYEE DISCIPLINE PROCEDURES AND PRINCIPLES 1. PURPOSE OF DISCIPLINE POLICY The purpose underlying the discipline policy of the City is to establish a consistent procedure for maintaining suitable behavior and a productive working environment in the workplace. These procedures are directory in nature and minor variations of the processes set forth herein shall not affect the validity of any actions taken pursuant to this policy. 2. DISCIPLINARY SYSTEM FRAMEWORK The City adopts the following framework for actions to be taken in the event that City policies are violated by any employee. Progressive steps may be implemented in order to invoke disincentives to policy violations. The City reserves the right to take any of the prescribed steps in any order in the event that a managing official deems a policy violation or action of the employee to be serious enough to warrant a certain step. Such steps shall be documented in the record of the disciplinary action. Progressive discipline shall be applied only where the managing official believes that the potential for improvement and correcting the behavior is possible. 3. HIERARCHY OF DISCIPLINARY ACTIONS AVAILABLE The following actions are among the progressive disciplinary steps which can be taken by the department head in response to personnel policy violations: a.Verbal warning b.Written warning or reprimand. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΒΑ ®¥ ΕΔ Page 118 of 260 c.Suspension with or without pay. d.Probation. e.Demotion. f.Dismissal. Any step in the disciplinary process may be skipped or waived; at the discretion of the managing official, considering the severity of the offense. 4. APPEAL HEARING The personnel policy of the City establishes the right to a hearing before the Council in the event of a discharge or demotion with attendant change in pay or suspension. The elements of procedure to be followed in any such hearing to be undertaken at the direction of the managing official, unless waived by the employee, are the following: a.The employee shall be provided notice of the charges against him/her and the time the hearing is to be conducted. b.The employee shall be heard before the managing official responsible for department management with the verbal hearing to last no longer than two hours, unless otherwise approved by the Council. c.There shall be a record maintained, including an audio recording of the hearing. d.The employee shall have a right to an explanation of the conduct complained of. e.The employee shall have an opportunity to be represented by legal counsel, at his/her own expense. f.The employee shall be provided an opportunity to present evidence and to rebut the information upon which his/her charged misconduct or inadequate performance is based. Every such hearing shall take place as soon as it can be accommodated by the schedules of those involved. Additional time may be granted, at the request of the employee, upon a showing that additional time is needed to provide facts necessary to respond to the charge(s). Said decision shall set forth the reasons for the personnel action. 4. OPPORTUNITY TO BE HEARDASSERTIONS OF UNLAWFUL DISCRIMINATION AND -CLEARING HEARING 1.All employees are at-will employees. However, at-will employees may from time to time experience adverse consequences of unlawful discrimination or retaliation. In addition, a public employee who is being demoted with a reduction in pay or terminated from employment based upon allegations of dishonesty, immorality or criminal misconduct is constitutionally entitled to a name-clearing hearing when one is 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΒΒ ®¥ ΕΔ Page 119 of 260 requested. 2.Unlawful discrimination and retaliation address actions that are alleged to involve decisions based upon age, sex, race, religion, national origin or disability that is not a bona fide occupational qualification. The City does not condone discrimination on the basis of the foregoing unlawful categories. Unlawful retaliation addresses actions that are taken against an employee for initiating a charge of discrimination or harassment, or for assisting in any way in an investigation of such charges. 3.Failure to pursue this opportunity to be heard or name-clearing hearing procedure constitutes a waiver of this opportunity. 4.Issues involving job performance or employee attitude, without allegations of discrimination, retaliation, dishonesty, immorality or criminal misconduct, are not the proper subject of this procedure and will not be heard. 5.The procedure for the opportunity to be heard or name-clearing hearing is as follows: a.Within fourteen (14) days of his/her termination or demotion, the employee may submit a written allegation of unlawful discrimination or retaliation, or the basis for entitlement to a name-clearing hearing, stating with particularity the basis for the requested hearing. Written allegations that are untimely submitted or that fail to state a particular, legally recognized basis will not be granted an opportunity to be heard. An employee will be promptly notified if a requested hearing is denied. b.An employee alleging unlawful discrimination or retaliation, or who is legally entitled to a nameclearing hearing, will meet with the City Council. The hearing will not exceed one (1) hour in duration. c.An audio recording of the hearing will be made and maintained as part of the personnel record. d. twenty-four (24) hours prior to the hearing in response to the charges. The ervisor to participate in the hearing. e.The employee will be provided an opportunity to present evidence upon which the claims are based. f.The City Council may ask questions during this process. g.The employee may question participants during this process. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΒΓ ®¥ ΕΔ Page 120 of 260 h.The Idaho Rules of Evidence do not apply to this opportunity to be heard or name-clearing hearing. 6.After the hearing, the City Council will consider the information submitted, and such ion concerning 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΒΔ ®¥ ΕΔ Page 121 of 260 Section SEPARATION FROM EMPLOYMENT 6 A. REDUCTION IN FORCE Employee assignments may be affected by reductions in force made due to economic conditions or to changes in staffing and workload. The Council reserves the right to make any changes in work force or assignment of resources that it deems to be in the City's best interest. The Council may also specify at the time reductions in force are made, what reinstatement preferences may accompany the reductions. Said reinstatement preferences may be tied to the classification of the employee or to specialized skills possessed by the employee. Reorganization initiated to make more efficient use of resources or to accommodate budgetary needs shall not be subject to the appeal procedure established by the City. B. REINSTATEMENT PREFERENCE Employees who leave City employment, due to a reduction in force, shall retain a first right to return in the event of work force rebuilding for one year from the date of their separation. Employees shall retain a preference only for work for which they are fully qualified and for which available service requirements can be met. C. RETIREMENT POLICY The retirement policy of the City shall comply in all respects with Federal and State requirements respecting mandatory retirement and the obligations established by the Public Employees Retirement System of Idaho (PERSI). No employee shall be compelled to retire except in compliance with said acts. D. COBRA BENEFITS Employees of the City who currently receive medical benefits and separate from employment may be eligible to continue those medical benefits at the employees sole cost and expense for a limited time in accordance with the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA). If you have any questions regarding your right to continue your health coverage after separating from the City, please contact the designated Human Resource person. E. EXIT INTERVIEW Each employee who terminates from employment with the City is encouraged to participate in an exit interview with the City Administrator. In such interview, the interviewer shall notify the employee when certain benefits shall terminate, when final pay shall be issued and review the process to receive COBRA. The employee shall inform the interviewer about his/her impressions of employment in such interview. A record of the exit interview shall be completed and retained in the employee's personnel file. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΒΕ ®¥ ΕΔ Page 122 of 260 F. RESIGNATION POLICY Voluntary resignation will only be accepted if made in writing. Any verbal resignation will be treated as leave without approval, unless authorized by the managing official. Under leave without approval an employee may be terminated for "job abandonment" after three (3) days of leave that has not received approval. If the employee wants his formal records to indicate "voluntary resignation", they must do so in writing to their managing official. No employee who voluntarily resigns should expect that their position will be available at the same pay rate and/or benefits, if they desire to apply for rehire. G. ABANDONMENT Employees who have an unexcused or unauthorized absence of three working days or more may be terminated for job abandonment. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΒΖ ®¥ ΕΔ Page 123 of 260 EXAMPLE SIGNATURE PAGES OF RECEIPT AND UNDERSTANDING CITY OF AMMON POLICY AND PROCEDURE MANUAL ACKNOWLEDGEMENT OF RECEIPT SIGNATURE SHEET RECEIPT: I, ___________________________________________ acknowledge that I have received a copy of the City of Ammon Personnel Policy Manual. I understand that it is my responsibility to review this manual and it is a condition of my continued employment. My signature below affirms that I will read and understand the manual within fourteen (14) days of my hire date. If I have questions regarding any aspect of the policy and procedures of the City of Ammon, I will discuss these questions with my supervisor or the Designated Human Resource person as necessary until I fully understand the policies and procedures of the City of Ammon. Additionally, my signature below affirms that: I understand that this manual is not a contract and cannot create a contract. I understand that I am obligated to perform my duties of employment in conformance with the provisions of the City of Ammon Personnel Policy Manual and any additional rules, regulations, policies or procedures imposed by the department in which I work, whether or not I choose to read the Manual. I understand that should this Policy be modified that I will be provided with a copy of the modification. __________________________________________ ___________________ Employee Signature Date _______________________________________________ ______________________ Human Resource (Witness to Employee Signature) Date CITY OF AMMON POLICY AND PROCEDURE MANUAL ACCEPTANCE AND UNDERSTANDING SIGNATURE SHEET ACCEPTANCE: My signature below affirms that I have read and understand the terms of the City of Ammon Personnel Policy Manual and that I have addressed any concerns or questions regarding the policies and procedure with my Department Head or the designated Human Resource person. I further understand that I am governed by the contents of the personnel manual and it is my responsibility to remain familiar with all of the information contained. Any violation of this personnel manual may be cause for termination. _______________________________________________ ______________ Employee Signature Date ________________________________________________ ______________ Department Head (Witness to Employee Signature) Date 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΒΗ ®¥ ΕΔ Page 124 of 260 Drug and Alcohol Free Workplace Policy APPENDIX A Of the City of Ammon Personnel Policy Appendix A Policy Initial Adoption Date 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΒΘ ®¥ ΕΔ Page 125 of 260 Policy Statement City of Ammon has a responsibility to its employees and to the public at large to see that its employees are both drug and alcohol free while on duty. This responsibility comes in light of studies showing that employees who are under the influence of drugs or alcohol while at work are more likely to cause accidents and injuries to themselves and to co- workers, as well as to the public at large. Therefore, City of Ammon (hereafter referred to and Alcohol Free Workplace Policy, including within its provisions those regulations contained within the Department of Transportation (DOT) Controlled Substances and Alcohol Use and Testing, as contained in 49 CFR Part 382 and Part 40. This policy shall prohibit the use of any illegal drug as identified by the Idaho Code, irrespective of the legality of any drug in other States. Introductory Provisions A.IMPLEMENTATION SCHEDULE This policy will apply to all prospective and current employees of the City, including those employees who operate commercial vehicles for the City (hereafter referred to as B.QUESTIONS REGARDING THIS POLICY Questions regarding this policy should be directed to the employees Department Head or to the designated Human Resource person within the City. A copy of this policy is available to all employees. C.POSSESSION, USE OR DISTRIBUTION OF ILLEGAL DRUGS OR ALCOHOL The possession, use, purchase, sale, or distribution of illegal drugs as defined in the Idaho Code (meaning those drugs for which there is no generally accepted medical use; i.e. marijuana, cocaine, methamphetamine, PCP) or drug paraphernalia by an employee in a City vehicle, at a job site, on City property, or during work hours, is strictly prohibited, regardless of the legality of such drug in other jurisdiction. Any employee violating this prohibition will be terminated. The City also has a prohibition against employee use of illegal drugs as defined by the Idaho Code off the worksite regardless of the legality of such drug in other jurisdictions. An employee's off the job use, manufacture, purchase, possession, sale, or distribution of illegal drugs, or drug paraphernalia that results in criminal charges being brought against the employee will result in the employee being requested to submit to drug testing and may result in the employee being suspended from work without pay. Any employee convicted of a criminal drug statute will be terminated from employment. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΓΏ ®¥ ΕΔ Page 126 of 260 D. The City is committed to ensuring that employees are not at work while under the influence of alcohol. Therefore, employees are not to consume alcohol within four (4) hours of reporting to work. Employees are also not to report to work or remain at work while under the influence of alcohol, meaning their having a blood alcohol concentration (BAC) greater than .02. Employees are prohibited from using or possessing alcohol while on duty. Drug or Alcohol Testing Required of Employees A. PRE-EMPLOYMENT TESTING All prospective drivers must disclose to the City any previous employers for whom they have worked as a CDL employee within the previous two (2) years. The City will then request from those employers information regarding any incidents where a prospective driver has tested positive for illegal drugs or alcohol, or refused to test, within the previous two (2) years. In the event the City receives information from a former employer that the prospective driver has tested positive for drugs or alcohol within the previous year, that prospective driver will not be offered employment or his/her conditional employment with the City will be terminated. Any driver who is found to have previously tested positive for illegal drugs or alcohol and who is hired by the City must show that he/she has been evaluated by a Substance Abuse Professional and was found to be not drug or alcohol dependent. It will be the City's responsibility to ensure that any required follow-up tests of such drivers are conducted as required by Department of Transportation (DOT) regulations. For the purpose of Pre-employment testing, illegal drugs and alcohol shall mean any use inconsistent with the policy regardless of the legality in any other jurisdiction. B. POST-ACCIDENT TESTING Any driver operating a City-owned vehicle or equipment that is involved in a DOT reportable accident will be tested for both illegal drugs and alcohol, as soon as practicable. A reportable accident means an accident that results in a fatality, or where someone involved requires medical treatment away from the scene, or where one of the vehicles is towed, or where a citation is issued to the driver in connection with the accident. Alcohol and drug testing will be administered within two (2) hours of the accident where possible, but in no case later than eight (8) hours. Any non-driver employee who is involved in a work-related accident will be tested for the use of illegal drugs and may be tested for alcohol, as soon as practicable, after the accident. Examples of accidents that will require a non-driver employee to take a post- accident test include, but are not limited to, situations where: 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ Γΐ ®¥ ΕΔ Page 127 of 260 1.An employee causes a fatality or bodily injury to another person and where the injured person requires medical treatment away from the accident; or, 2.An employee injures himself, where lost time will likely exceed one working day; the employee may be required by their supervisor to take a post-accident drug test or, 3.An employee causes damage to property owned by the City, or by a third party, that may reasonably be estimated to exceed $500. Any employee required to be tested under this section must remain readily available for such testing and may not consume alcohol within eight (8) hours of the accident or until he/she has been tested for alcohol. Any employee involved in an accident requiring a drug and alcohol test must notify the City Clerk, of the accident as quickly as possible and comply with those instructions given him/her regarding the taking of a drug and alcohol test. If it is determined that an employee's accident was definitely caused by the actions of another and that there were no unsafe acts on the part of the injured employee, the City reserves the right to waive post-accident testing. For the purpose of post-accident testing; illegal drugs and alcohol shall mean any use inconsistent with this policy regardless of the legality in any other jurisdiction. C. RANDOM TESTING All safety-sensitive employees will be subject to random drug and alcohol testing. Random testing selections will be unscheduled and will be made by a scientifically valid method of selection where every safety-sensitive employee is equally subject to being tested. Random testing for alcohol will take place prior to, during, or immediately following an employee's duty time. D. REASONABLE CAUSE TESTING The City will require an employee to be tested for alcohol and/or illegal drugs, regardless of the legality of a drug in another jurisdiction, if the employee's physical appearance or pattern of behavior gives City officials reason to believe the employee may be impaired. The basis of suspicion may be a specific, contemporaneous event or conduct evidencing impairment observed over a period of time. Specimen Collection Procedures/Test Result Notification A. SUBMISSION OF AN ADULTERATED OR DILUTED SPECIMEN If the collection monitor determines that an employee has submitted an adulterated or diluted specimen, that specimen will be discarded and a second specimen will be requested. It will be the second specimen that will then be tested. If the request for a second specimen is refused, the collector will inform the City of the employee's refusal to submit an acceptable specimen. Such refusal will result in either a prospective employee not being offered employment or a current employee being terminated with the City. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΓΑ ®¥ ΕΔ Page 128 of 260 B. DRUG/ALCOHOL SPECIMEN COLLECTION PROCEDURES All employees must submit to drug/alcohol testing. Elected officials are not required to be drug/alcohol tested. Testing for drugs will be done by the testing of an employee's urine specimen, or saliva specimen if a urine specimen cannot be produced. All drug testing of drivers will utilize the split specimen collection procedure, which may be on or off city premises. Under that procedure, a driver will have his/her urine specimen sealed in two separate containers with both containers being sent to a tested by a SAMHSA certified laboratory for testing. If a driver's first specimen tests positive that driver may request within three (3) days of the positive notification that the other specimen be tested at a second SAMHSA laboratory. This second test will be done at the driver's expense, unless the second test comes back negative. During the time the second specimen is being tested, that driver will be suspended without pay. Any non-driver employee whose specimen screens positive for the presence of illegal drugs will have their positive test confirmed by the Gas Chromatography/Mass Spectrometry (GC/MS) confirmation method. Any non-driver employee who tests positive for illegal drugs may request the same specimen be retested at their expense. This request must be conveyed to the City within forty-eight hours (48) of the employee being notified of the positive test result. During the time the second test is being conducted, the employee will be suspended without pay. Any employee who is given an alcohol test will be given an initial test and, if they test at or above .02 BAC, a confirmation test will be performed no sooner than 15 minutes after the first test. The confirmation alcohol test will be done by the use of a breath testing device. C.REFUSAL An employee may not refuse to take a drug or alcohol test when requested to do so consistent with the terms of this policy. Such a refusal will be considered equivalent to their testing positive. An employee will be considered as refusing to test if they: 1.Expressly refuse to take a test when so requested 2.Fail to provide an adequate breath, saliva, or urine sample without a valid explanation; or, 3.Engage in conduct that clearly obstructs the testing process. D. NOTIFICATION OF TEST RESULTS All drug test results will be forwarded to the City through Minert & Associates, Inc., an authorized and licensed testing agency, as the representative of the Medical Review Officer (MRO). Before the City is informed that a prospective or current driver has tested positive for illegal drugs, as defined by Idaho Code, the driver will be offered an opportunity to personally discuss the positive drug test with the MRO. The MRO will follow up on such information, as is deemed appropriate. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΓΒ ®¥ ΕΔ Page 129 of 260 If the MRO finds no reason to doubt the validity of the positive test, that result will be conveyed to the City contact, as well as, the identity of the drug. If the driver cannot be located, the MRO, or his representative, may request that the City arrange for the driver to contact the MRO, as soon as possible, to discuss the results of the positive test. The MRO will communicate a positive result to the City without discussing the result with the driver if the driver expressly declines the opportunity to discuss the results of the test, or if the driver is instructed by the City to contact the MRO yet fails to do so within five (5) days of that notification. Any non-driver employee who tests positive will be given the opportunity to discuss the results with the staff of the Minert & Associates, Inc. authorized and licensed testing agency, prior to the City taking disciplinary action. In talking with any such individual, the staff of the authorized and licensed testing agency Minert & Associates, Inc. positive drug test. If it is determined that a prescription drug was the cause of the positive test, the employees test will be reported out as negative. E. EFFECT OF TESTING POSITIVE FOR DRUGS OR ALCOHOL Any prospective employee who tests positive for the presence of illegal drugs and/or alcohol, as defined in this policy, will not be hired. Any current employee who tests positive for the presence of illegal drugs and/or alcohol, as defined by this policy, will be terminated from employment with the City. An employee is considered as testing positive for alcohol when their blood alcohol content (BAC) is .04 or above. If any employee tests between .02 and .039 BAC that employee will not be allowed to return to work for 24 hours from the time of the test. Any employee who twice tests between .02 and .039 BAC will be treated as having tested positive for alcohol. The terms of this Drug Free Workplace Policy are intended to produce a work environment where employees are free from the effects of drugs, as defined by the Idaho Code and/or alcohol. Employees should be aware that the provisions of this policy may be revised when necessary. The City believes that by having the provisions of this Drug Free Workplace Policy its employees will enjoy the benefits of working in a safer and more productive work environment. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΓΓ ®¥ ΕΔ Page 130 of 260 CITY OF AMMON DRUG FREE WORKPLACE POLICY APPENDIX A ACKNOWLEDGEMENT OF RECEIPT SIGNATURE SHEET RECEIPT: I, ___________________________________________ acknowledge that I have received a copy of the City of Ammon Drug and Alcohol Free Workplace Policy, Appendix A of the Ammon Personnel Policy Manual. I understand that it is my responsibility to review this policy appendix. My signature below affirms that I will read and understand the policy appendix. If I have questions regarding any aspect of the policy appendix, I will discuss these questions with my supervisor or the Designated Human Resource person as necessary until I fully understand the policies and procedures of the City of Ammon. I further understand that while some drugs may be legal in other jurisdictions, I am required as a condition of employment, to comply with this policy and will subject to termination even if using a drug legally in another jurisdiction. I understand that should this Policy be modified that I will be provided with a copy of the modification. _______________________________________________ ______________ Employee Signature Date _____________________________________________________ ________________ Human Resource (Witness to Employee Signature) Date 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΓΔ ®¥ ΕΔ Page 131 of 260 CITY OF AMMON DRUG FREE WORKPLACE POLICY APPENDIX A ACCEPTANCE AND UNDERSTANDING SIGNATURE SHEET ACCEPTANCE: My signature below affirms that I have read and understand the terms of the City of Ammon Drug and Alcohol Free Workplace Policy and that I have addressed any concerns or questions regarding this policy with my Department Head or the designated Human Resource person. I further understand that I am governed by the contents of this policy and it is my responsibility to remain familiar with all of the information contained. Any violation of this policy may be cause for termination. _______________________________________________ ______________ Employee Signature Date ________________________________________________ ______________ Department Head (Witness to Employee Signature) Date 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΓΕ ®¥ ΕΔ Page 132 of 260 Technology Use Policy APPENDIX B Of the City of Ammon Personnel Policy Appendix B Policy Initial Adoption Date February 2, 2012 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΓΖ ®¥ ΕΔ Page 133 of 260 TECHNOLOGY USE POLICY A.PURPOSE This document provides po by defining acceptable use conditions for employees when using City office equipment, including information technology, for ĬƚƷŷ limited personal reasons and City business. B.BACKGROUND This policy establishes both privileges and responsibilities for employees in the City. It recognizes these employees as responsible individuals who are the key to making the City more responsive to its citizens. It allows employees to use City office equipment for non- City purposes when such use involves minimal additional expense to the City, is -work time, does not interfere with the mission or operations of the City and does not violate ethical conduct for employees. Taxpayers have the right to depend on the City to manage their tax dollars wisely and effectively. Public confidence in the productiveness of the City is increased when members of the public are confident that it is well managed and assets are used appropriately. The relationship between the City and its employees who administer the functions of the City is one based on trust. Consequently, employees are expected to follow rules and regulations and to be responsible for their own personal and professional conduct. It is expected that employees shall put forth honest effort in the performance of their duties. In return, employees are provided with a professional supportive work environment. They are given the tools needed to effectively carry out their assigned responsibilities. Allowing limited personal use of these tools helps enhance the quality of the workplace and helps the City to retain highly qualified and skilled workers. This policy does not supersede any other applicable law or higher level directive or policy. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΓΗ ®¥ ΕΔ Page 134 of 260 C.AUTHORITY City employees may use City office equipment for authorized purposes only. As set forth below, limited personal use of City office equipment by employees during non-work time is considered to be an "authorized use" of City property. D.GENERAL POLICY City employees are permitted limited use of City office equipment for personal needs źŅ the use does not interfere with official business and involves minimal additional expense to the City. This limited personal use should take place during -work time. This privilege to use City office equipment for non-City purposes may be revoked or limited at any time. This policy in no way limits personnel in the use of City office equipment, including information technology, for official City activities. 1.DEFINITIONS a.PRIVILEGE Means, in the context of this policy, that the City is extending the opportunity to its employees to use City property for personal use in an effort to create a more supportive work environment. However, this p non-City purposes. Nor does the privilege extend to modifying such equipment, including loading personal, or downloaded software, and/or making configuration changes, except for necessary updates to already installed software. b.CITY OFFICE EQUIPMENT INCLUDING INFORMATION TECHNOLOGY Includes but is not limited to: personal computers and related peripheral equipment and software, library resources, telephones, facsimile machines, photocopiers, office supplies, internet connectivity and access to internet services, and e-mail. This list is not intended to limit City office equipment to the above, but rather is provided to show examples of office equipment as envisioned by this policy. City department managers may include additional types of office equipment. c.MINIMAL ADDITIONAL EXPENSE situations where the City is already providing equipment or services and the empl expense to the City or the use will result in only normal wear and tear or the use of small amounts of electricity, ink, toner or paper. Examples of minimal additional expenses include, making a few photocopies źƓ ĬƌğĭƉ ğƓķ ǞŷźƷĻ, using a computer printer to printout a few pages of material źƓ ĬƌğĭƉ ğƓķ ǞŷźƷĻ, making occasional brief personal phone calls, infrequently sending personal e-mail messages, or 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΓΘ ®¥ ΕΔ Page 135 of 260 limited use of the internet for personal reasons. Personal copies or printouts in color must be preapproved by the appropriate department head. d.EMPLOYEE NON-WORK TIME Means times when the employee is not otherwise expected to be addressing official business. Employees may for example - use City office equipment during their own off-duty hours such as before or after a workday (subject to local office hours), lunch periods, authorized breaks, or weekends or holidays (if their duty station is normally available at such times). e.PERSONAL USE Means activity that is conducted for purposes other than accomplishing official or otherwise authorized activity. Users are specifically prohibited from using City office equipment to maintain or support a personal private business. Examples of this prohibition include employees or officials using a City computer and internet connection to run a travel business or investment service. The ban on using City office equipment to support a personal private business also includes employees or officials using City office equipment to assist relatives, friends, or other persons in such activities. Users may, however, make limited use under this policy of City office equipment to check their personal investments, or to communicate with nonofficial outside contacts such as a family member, friend or even a volunteer charity organization (examples). f.INFORMATION TECHNOLOGY Means any equipment or interconnected system or subsystem of equipment that is used in the automatic acquisition, storage, manipulation, management, movement control, display, switching, interchange, transmission, or reception of data or information. 2.SPECIFIC PROVISIONS ON USE OF EQUIPMENT AND SERVICES All office equipment and software necessary for conducting City business is to be provided and installed by approved personnel. Personal software or software downloaded from the internet, other than necessary updates for already installed software, is not to be installed on City equipment without proper approval. Employees are authorized limited personal use of City office equipment. This personal use must not result in loss of employee productivity or interference with official duties. Moreover, such use should incur only minimal additional expense to the City in areas such as: Communications infrastructure costs: i.e. telephone charges, telecommunications traffic, etc. Use of consumables in limited amounts: i.e. paper, ink, toner, etc. General wear and tear on equipment. Data storage on storage devices. Transmission impacts with moderate e-mail message sizes such as e-mails with small attachments. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΔΏ ®¥ ΕΔ Page 136 of 260 3.INAPPROPRIATE PERSONAL USES All users are expected to conduct themselves professionally in the workplace and to refrain from using City office equipment for activities that are inappropriate. Misuse or inappropriate personal use of City office equipment includes, but is not limited to the following: Any unprofessional use of City office equipment. For example, the creation or use of inappropriate or personal desktop icons, images, wallpapers or screensavers detract from a professional working environment. Any personal use that could cause congestion, delay, or disruption of service to any City system or equipment. For example, greeting cards, video, sound or other large file attachments can degrade the performance of the entire network. "Push" data streams, such as streaming audio, video or real time applications such as; stock ticker, weather monitoring or internet radio, would also degrade the performance of the entire network and be an inappropriate use. Using the City systems as a staging ground or platform to gain unauthorized access to other systems. The creation, copying, transmission, or retransmission of chain letters or other unauthorized mass mailings regardless of the subject matter. Using City office equipment for activities that are illegal, inappropriate, or offensive to fellow employees or the public. Such activities include, but are not limited to: hate speech, or material that ridicules others on the basis of race, creed, religion, color, sex, disability, national origin, or sexual orientation. The creation, download, viewing, storage, copying, or transmission of sexually explicit or sexually oriented materials. The creation, download, viewing, storage, copying, or transmission of materials related to illegal gambling, illegal weapons, terrorist activities, and any other illegal activities or activities otherwise prohibited, etc. Use for commercial purposes or in support of "for-profit" activities or in support of other outside employment or business activity (e.g. consulting for pay, sales or administration of business transactions, sale of goods or services). Engaging in any outside fundraising activity, endorsing any product or service, participating in any lobbying activity, or engaging in any prohibited partisan political activity. Use for posting agency information to external newsgroups, bulletin boards or other public forums without authority. This includes any use that could create the employee, unless appropriate approval has been obtained. This also includes uses ositions. Any use that could generate more than minimal additional expense to the City. The unauthorized acquisition, use, reproduction, transmission, or distribution of any controlled information including computer software and data, that includes privacy information, copyrighted, trademarked or material with other intellectual 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ Δΐ ®¥ ΕΔ Page 137 of 260 property rights (beyond fair use), proprietary data, or export controlled software or data. 4.PROPER REPRESENTATION It is the responsibility of employees to ensure that they are not giving the false impression that they are acting in an official capacity when they are using City office equipment for non-City purposes. If there is expectation that such a personal use could be interpreted to represent the City, then an adequate disclaimer must be used. One acceptable disclaimer is: 5.ACCESS MANAGEMENT AND SECURITY attempt to malicious purposes or assume the identity of another user. Users must not attempt to access restricted files or portions of operating systems, security systems, or administrative systems to which they have not been given authorization. Accordingly, users must not access without authorization: electronic mail, data, programs, or information protected under state and federal laws. Users must not release another pers Users must: Follow established procedures for protecting City assets and data, including managing passwords. Protect the physical and electronic integrity of equipment, networks, software and accounts on any City equipment. Not open e-mail from unknown senders or e-mail that seems suspicious. Not knowingly introducing worms or viruses or other malicious code into neither system nor disable protective measures: i.e. antivirus, spyware firewalls. Not install unauthorized software. Not send restricted or confidential data over the internet or outside the City network unless appropriately protected. Not connect unauthorized equipment or media, which includes but is not limited to: laptops, thumb drives, removable drives, wireless access points, PDAs, and mp3 players. Users have no inherent right to use City office equipment. Therefore, all departments will establish appropriate controls to ensure that the equipment is used appropriately. 6.PRIVACY EXPECTATIONS Users do not have a right, nor should they have an expectation, of privacy while using any City office equipment at any time, including accessing the internet or using e-mail. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΔΑ ®¥ ΕΔ Page 138 of 260 By using City office equipment, users imply their consent to disclosing the contents of any files or information maintained or passed through City office equipment. By using this office equipment, consent to monitoring and recording is implied with or without cause, including (but not limited to) accessing the internet or using e-mail. Any use of City communications resources is made with the understanding that such use is generally not secure, is not private, and is not anonymous. System managers may employ monitoring tools to detect improper use. Electronic communications may be disclosed within the City to employees or officials who have a need to know in the performance of their duties. City officials, such as the Mayor, City Council members, system managers and/or supervisors, may access any electronic communications. If any equipment is being used in a manner believed to be a violation of the law, the same will be reported to law enforcement. 7.SANCTIONS FOR MISUSE Unauthorized or improper use of City office equipment may result in loss of use or limitations on use of equipment, disciplinary action or dismissal as well as possible criminal penalties and/or users being held financially liable for the cost of improper use. Sanctions for misuse shall be determined as appropriate based on the offense by Administrator. Sanctions will result in formal action up to and including termination. In some instances the determination will be referred to the Mayor and City Council. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΔΒ ®¥ ΕΔ Page 139 of 260 EXAMPLE SIGNATURE PAGES OF RECEIPT AND UNDERSTANDING CITY OF AMMON TECHNOLOGY USE POLICY APPENDIX B ACKNOWLEDGEMENT OF RECEIPT SIGNATURE SHEET RECEIPT: I, ___________________________________________ acknowledge that I have received a copy of the City of Ammon Technology Use Policy, Appendix B of the Ammon Personnel Policy Manual. I understand that it is my responsibility to review this policy appendix. My signature below affirms that I will read and understand the policy appendix. If I have questions regarding any aspect of the policy appendix, I will discuss these questions with my supervisor or the Designated Human Resource person as necessary until I fully understand the policies and procedures of the City of Ammon. I understand that should this Policy be modified that I will be provided with a copy of the modification. _______________________________________________ ______________ Employee Signature Date ________________________________________________ ______________ Human Resource (Witness to Employee Signature) Date CITY OF AMMON TECHNOLOGY USE POLICY APPENDIX B ACCEPTANCE AND UNDERSTANDING SIGNATURE SHEET ACCEPTANCE: My signature bellows affirms that I have read and understand the terms of the City of Ammon Technology Use Policy and that I have addressed any concerns or questions regarding this policy with my Department Head or the designated Human Resource person. I further understand that I am governed by the contents of this policy and it is my responsibility to remain familiar with all of the information contained. Any violation of this policy may be cause for termination. ______________________________________________________ ________________ Employee Signature Date ______________________________________________________ _________________ Department Head (Witness to Employee Signature) Date 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΔΓ ®¥ ΕΔ Page 140 of 260 Vehicle, Equipment Use and Driving Safety Policy APPENDIX C Of the City of Ammon Personnel Policy Appendix C Policy Initial Adoption Date April 3, 2014 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΔΔ ®¥ ΕΔ Page 141 of 260 A.PURPOSE 1.This Policy outlines the use of vehicles and/or equipment for work used on behalf of the City of Ammon. For the purpose of this policy, vehicles shall be defined as any vehicle . Equipment shall be defined as any mechanical apparatus that requires steering or guidance to be 2.Operators of City of Ammon owned or leased motor vehicles and/or equipment shall always drive safely, legally and courteously, remembering that they are directly responsible for maintaining both City of Ammon owned property and public trust. 3.The City of Ammon is committed to providing our employees the safest work environment possible that protects our employees, citizens and to also contribute to the wellbeing of their families and the community whenever possible. This Vehicle Equipment Use and Safety Driving Policy is intended to provide our employees with knowledge and guidelines to keep them and others safe while driving. 4.The City of Ammon encourages all employees to utilize the information in this policy even when 'off the clock'. The objectives of this policy are threefold: a.To save lives and to reduce the risk of life-altering injuries to our employees, their families and others in the community; b.To protect personal and financial resources; and c.To guard against potential liabilities associated with vehicle accidents involving employees while driving on City time. 5.Employees are expected to operate vehicles and/or equipment safely. The City of Ammon considers the use of vehicles and/or equipment part of the working environment. 6.This policy applies to all employees and City volunteers* who operate vehicles and/or equipment on City business. These d will be reviewed by managers and supervisors to ensure full implementation and compliance. a.*Volunteers are those that volunteer on a regular b volunteers. B. SCOPE 1.This policy applies to all employees that must drive for work purposes. Any employee that drives a vehicle (city or personal) while 'on the clock' must follow the rules and regulations stated in this policy and those covered in training sessions. 2.Vehicles and/or equipment owned or leased by the City of Ammon are to be used for the functions of City of Ammon. Personal use or any other type of use must be strator. 3.Some employees may be assigned a vehicle that is driven home; such personal use, if allowed, may be a taxable benefit. When applicable, the taxable benefit rate shall be calculated at the current Internal Revenue Service business mileage rate. 4.Vehicles and/or equipment over 26,000 gross vehicle weight, buses, and vans over 15 ). The City of Ammon recognizes that certain drivers are exempted by State Statute 49-302-3; it shall be the 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΔΕ ®¥ ΕΔ Page 142 of 260 determination of each Department Head to which the Statue applies to determine the requirement for those employees, regarding a CDL. C.DRIVER ELIGIBILITY 1.Employees who drive City vehicles or drive personal vehicles for City related work must have prior authorization. The process to become an authorized driver consist of the following steps: a. b.Drivers must be at least 17 years of age. c.Request to Add/Remove Driver Request Form must be submitted to HR Department wi d.Employees must complete the City of Ammon's Driving Safety Training Program taught by an approved presenter for the safety program. e.Prior to being hired all employees shall have a report drawn by the HR Director or their designee from the Idaho Repository. This report includes traffic excessive violations, the Department Manager shall be notified prior to hiring. f.Employees must sign a New Driver Contract with the City of Ammon. g.Prior to operation of a City owned vehicle or equipment, final approval by the HR Department must be given. h. employee shall immediately notify his or her supervisor. At the time of the license may require that an employee be terminated. D.TRAINING The City of Ammon believes strongly in the value of its employees, their families, and the community. Therefore all authorized drivers will receive driving safety training by a designated safety person during their new-hire orientation process. Additional training (review) will be provided annually. Authorized drivers are required to attend an annual driving safety training session, and all other employees are encouraged to attend. This training will be carried out by an authorized safety person and shall be scheduled as needed. Date and location of training sessions will be provided in advance. E.DRIVER CONTRACTS All authorized drivers will be required to sign a New Driver Contract Form acknowledging their awareness and understanding of the City of Ammon's driving safety policy regarding driving record checks, driver performance, driving safety rules, vehicle maintenance and procedures for reporting of any traffic violations or accidents. employment and shall be received by the HR Department prior to the issuance of the first 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΔΖ ®¥ ΕΔ Page 143 of 260 to submit this documentation required could result in termination effective on the issuance date of the first paycheck. Employees should understand that a GPS tracking device may be installed on any City vehicle. result in disciplinary actions including but not limited to termination. F.AUTHORIZATION After an employee has met all requirements of this policy to become an authorized driver, and the Department Head has submitted the required form requesting to add a driver to the authorized driver list, the HR Department will authorize employee for driving privileges and notify the Department Head. Any changes that might affect drivers authorization (driving immediate supervisor and immediately relayed to the HR Department by the Department Head. All steps will be taken to determine appropriate action and if a change is necessary to driver's authorization status. G.DRIVING SAFETY RULES The following driving safety rules shall apply to all city employees when driving a City of Ammon vehicle. Failure to abide by the driving safety rules could result in the loss of driving privileges, disciplinary action, and/or termination of employment. 1.Authorized drivers must follow all rules when driving on City time. Failure to abide by the rules could result in the loss of driving privileges, disciplinary action, and/or termination of employment. City of Ammon takes driving very serious and expects all their employees to do the same. 2.Driver should familiarize themselves with the vehicle or equipment they are going to drive or operate before use. They should know where all instruments are in the cab and location of turn signals, lights, wipers, flashers, emergency brake, etc. Seat and mirrors must also be adjusted. 3.Driver should confirm that insurance information is located in the glove box before using vehicle. 4.Statistics show that seat belts are very effective in preventing injuries and death when properly worn. City of Ammon requires all All employees and passengers are required to wear seat belts. EXCEPTION: Those persons meeting the exemptions of Idaho State Code 49-673-(2) shall be exempt from this requirement. 5.Driver must comply at all times with all traffic safety laws. 6.Driver should drive at an appropriate speed for the road conditions. This means that in some situations (rain, snow, etc.) drivers should drive slower than the posted speed limit. 7.Driver should not engage in aggressive driving acts. This would include, but not be limited to, tailgating, excessive speed, failing to signal intentions, running red lights, 8.Pursuant to Section 4, B, 13 of the Ammon Personnel Manual non-City employees may 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΔΗ ®¥ ΕΔ Page 144 of 260 ride in a City vehicle. Authorized Driver must ensure that all passengers are compliant with said section. 9.In addition to the employee assigned or permitted to drive a City of Ammon vehicle or equipment, he or she may allow others, as necessary, to operate the vehicle if they s license and are 25 years of age or older. Vehicles assigned to employees to be taken home shall not be operated by a driver other than the employee assigned or permitted for any use other than City Business. For vehicles assigned to an employee to be used for business travel refer to Section 4,B,13, of the Ammon Personnel Manual. 10.Driver should never leave keys in the vehicle or leave the vehicle unattended while the engine is running. (In some cases the warming up of a vehicle during winter weather would be permitted). 11.Driver should park vehicle in such a manner that eliminates backing out whenever possible. 12.Unless for safety reasons, never attempt to push or pull another vehicle. This policy relates to privately owned vehicles. 13.Never transport hazardous (flammable, toxic, etc.) materials unless required by job and using appropriate vehicle and all necessary precautions. 14.Smoking, vaping, or use of any similar substance is not allowed in City vehicles. 15.Drivers are encouraged not to shall not eat while driving. Stop for meals whether eating in a restaurant or eating in the vehicle. 16.Drivers shall not use handheld devices while driving. not talk on cell phones while driving or use other personal electronic devices. Make any necessary calls before driving. Hands-free devices are permitted. official City business. Exception: Sworn law enforcement officers and Fire Department Officials may use mobile communication devices in specific tactical situations. 17.Drivers should not attempt to perform any type of personal grooming while driving. 18.Alcohol and drugs are not allowed in City vehicles. They are also not allowed in personal vehicles being used for City business. Driving while under the influence of alcohol or drugs is also prohibited. 19.Drivers should not operate a vehicle or equipment anytime their ability to drive is impaired or affected by such things as fatigue, illness, injury, medication, etc. 20.Use turn signals to warn other drivers of your intentions. 21.Drivers a City owned vehicle must drive with headlights on at all times. Vehicles must not be left idling with no benefit to the public when parked or not in use to conserve fuel and save public funds. H.PERSONAL VEHICLE USE 1.Employees who drive their personal vehicles and/or equipment on City business are subject to the requirements of this policy including: a.Maintaining auto liability insurance with minimum state limits. b.Providing proof of liability insurance to the designated HR person on an annual basis. c.Maintain vehicle in a safe operating condition when driven on City business. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΔΘ ®¥ ΕΔ Page 145 of 260 d.If driving a personal vehicle, employee's insurance is primary. In some cases, City of Ammon's insurance will provide secondary coverage. I.CONDITION OF VEHICLE 1.Driver Inspection a.Employees should inspect all vehicles before driving. Items to check are found on the Driver Safety Inspection List which is available from Department Heads, the HR Department or on the City share website. Any needed repairs or problems that could be a potential danger should be reported to the immediate supervisor and the vehicle should not be driven. The supervisor shall forward the information to an authorized service agent so that maintenance or repairs can then be performed before use of vehicle will be allowed. 2.Fueling a.Driver is responsible for refueling vehicle, as needed, before returning it to parking. local area. Check with the HR Department for gas credit card and refueling procedures when traveling outside of the local area. No personal purchases shall be made on City card. 3.Regular Maintenance a.Employees, who operate City vehicles or have been assigned specific equipment to operate, are responsible for normal upkeep and repairs. Needed maintenance should be scheduled with an authorized service agent or under some circumstances the request should be submitted to the immediate supervisor. 4.Cleanliness a.Drivers should keep vehicles clean. Any debris, food, drink cups, or other items should be removed and disposed of properly at the end of use. J.FINANCIAL RESPONSIBILITY 1.Drivers are responsible for any at-fault tickets, accidents and violations incurred while they are driving. This also includes payment of fines or other financial cost (insurance deductible, repairs, etc.) incurred as a result of such tickets, accidents and violations. 2.Drivers are responsible for replacement cost for lost keys, locksmith cost for opening locked doors, replacement cost for lost keyless entry device and any other such cost as a direct result of their actions. 3.Drivers will be financially responsible for cleaning of vehicle returned dirty beyond normal use. K.ACCIDENTS. 1.Accident Procedures. If involved in an accident, regardless of severity, call local authorities. When an accident occurs, the driver should: a.Notify your immediate supervisor as soon as possible thereafter. b.Get medical attention if necessary. c.Provide first aid only when necessary and only to the extent you are trained. d.Stay calm and don't engage in arguments or physical altercations. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΕΏ ®¥ ΕΔ Page 146 of 260 e.Do not admit fault or make any accusations of guilt. f.If possible, take pictures of the accident. g.Make notes about the accident including as much information as you can. (Other drivers full name, licenses number, plate number, phone number, address and insurance company) h.Never provide your home address or phone number. Provide the City of Ammon's information. i.Be honest and cooperative with police. j.Only discuss situation with the police, City of Ammon officials, or representatives of the ICRMP Claims Department. k.If driving personal vehicle, contact your insurance company. l.Complete accident report form and provide a copy to your immediate supervisor. 2.Accident Investigation. a.Drivers involved in accidents shall submit to an immediate and mandatory drug test following the accident. Department heads and immediate supervisors shall be responsible for ensuring the drug test procedure is initated no later than one (1) hour after the accident occurs. b.Drivers who are involved in an accident may be placed on temporary suspension. Employees placed on temporary suspension, should not drive again for City business until after completion of an investigation by either the Department Head and/or HR Department. c.The driver's immediate supervisor will be notified of the outcome of the investigation and if the driver's authorization is denied, restored or if additional driver training will be required before authorization is granted. d.The driver's immediate supervisor will be responsible for determining the corrective/disciplinary action taken if the accident is determined to have been preventable or their fault. L.ROADSIDE ASSISTANCE If a driver experiences trouble with the vehicle they should pull over and out of traffic. Move as far from danger as possible. Call their immediate supervisor or their designee and inform them of the situation. If unable to contact the supervisor, refer to the packet provided in the glove compartment of each City vehicle and call the next available person on the list for emergency contacts in the City. The supervisor or the emergency contact will make or authorize the driver to make the necessary arrangements to pick the driver up and to have the vehicle repaired or towed if needed. 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ Εΐ ®¥ ΕΔ Page 147 of 260 CITY OF AMMON VEHICLE, EQUIPMENT USE AND DRIVING SAFETY POLICY APPENDIX C ACKNOWLEDGEMENT OF RECEIPT SIGNATURE SHEET RECEIPT: I, ___________________________________________ acknowledge that I have received a copy of the City of Ammon Vehicle, Equipment Use and Driving Safety Policy, Appendix C of the Ammon Personnel Policy Manual. I understand that it is my responsibility to review this policy appendix. My signature below affirms that I will read and understand the policy appendix. If I have questions regarding any aspect of the policy appendix, I will discuss these questions with my supervisor or the Designated Human Resource person as necessary until I fully understand the policies and procedures of the City of Ammon. I understand that should this Policy be modified that I will be provided with a copy of the modification. _________________________________________ ______________ Employee Signature Date _________________________________________ ______________ Human Resource (Witness to Employee Signature) Date 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΕΑ ®¥ ΕΔ Page 148 of 260 CITY OF AMMON VEHICLE, EQUIPMENT USE AND DRIVING SAFETY POLICY APPENDIX C ACCEPTANCE AND UNDERSTANDING SIGNATURE SHEET ACCEPTANCE: My signature below affirms that I have read and understand the terms of the Vehicle, Equipment Use and Driving Safety Policy and that I have addressed any concerns or questions regarding this policy with my Department Head or the designated Human Resource person. I further understand that I am governed by the contents of this policy and it is my responsibility to remain familiar with all of the information contained therein. Any violation of this policy may be cause for termination. Additionally, the undersigned hereby acknowledges he/she may be given authorization to operate a City owned or City insured vehicle. I understand that this vehicle is to be regularly maintained and serviced, according to the ions issued by the Fleet Safety Coordinator, whichever is appropriate. Further, it is agreed this vehicle will be operated in a safe manner and in compliance with this policy. I agree to be responsible for all traffic and parking violations that occur while the vehicle is assigned to me. I understand articles of this agreement apply regardless of who is operating this vehicle. I agree to promptly report all accidents or incidents resulting in injury or damage to the vehicle or other property, no matter how slight. ___________, License Number ______________, Expiration Date _________. I understand the operation of this vehicle in a safe operating condition is my responsibility. If this vehicle becomes unsafe, it is my responsibility to notify my supervisors immediately. I have read and agree to the provisions of this vehicle assignment agreement and the requirements of the Policy. DEPARTMENT HEAD: When assigning an employee a specific vehicle, list the description below: _______________________________________________ ______________ Employee Signature Date _______________________________________________ _______________ Department Head (Witness to Employee Signature) Date 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΕΒ ®¥ ΕΔ Page 149 of 260 CITY OF AMMON VEHICLE, EQUIPMENT USE AND DRIVING SAFETY POLICY APPENDIX C NEW DRIVER CONTRACT Policy, have attended or have been scheduled by my supervisor to attend, the driver safety training program and passed all required tests, understand the correct procedures for reporting any accidents or traffic violations and agree to abide by all rules and regulations of the City of Ammon. I also agree to the statements listed below and understand if I fail to meet any of the requirements or promises, my driving privileges could/will be suspended or revoked. Additional disciplinary action could also be taken, up to and including termination of employment depending upon the circumstance and severity of my driving actions or failure to meet these promises. Employee Signature Printed Name Date Department Head Signature Printed Name Date A PHOTOCOPY OF EMPLOYEE'S VALID DRIVER'S LICENSE MUST BE ATTACHED TO THIS FORM AND SHALL BE KEPT 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΕΓ ®¥ ΕΔ Page 150 of 260 CITY OF AMMON VEHICLE, EQUIPMENT USE AND DRIVING SAFETY POLICY APPENDIX C REQUEST TO ADD/REMOVE DRIVER The Department Head requesting the addition or removal of a driver from the City approved driver list must complete this application, sign and date and submit to HR Department for approval. All information must be completely and accurately stated. Any omissions or inaccuracies will cause a delay or denial of authorization. Any questions please call the HR Department at 208-612-4015. Check appropriate box: Add Driver Remove Driver Change Driver Information Driver Information Department: Full Name: ________ Date of Birth: _ _/ __ /_____ Home Address: ______________________________City: __________________ State: ______ Zip: _______ Home Phone: _______________________________________ Cell Phone: __________________________ Driver's License#: State Issued: ____Exp. Date: / /__ License Class: License Restrictions: License Endorsements: ________________________ History Check all that apply and provide dates, times and any pertinent details (for the past three (3) years. Use back page if needed. Job contingent upon authorization to drive? Accidents? Tickets? Convictions? I certify that the information provided on this form is correct and accurate. I understand that this information will be used to obtain a record of my driving history from the Idaho State Repository. I further understand that the decision to authorize me as a driver for City of Ammon will be based on this information. I also acknowledge that I have attended or will attend the first available, driver safety training and agree to abide by all rules and regulations of City of Ammon. Employee Signature Printed Name Date Supervisor's Signature Printed Name Date 0®«¨¢¸ ͰΐΏȃΏΏΐȃΒ #¨³¸ ®¥ !¬¬® 0¤±²®¤« 0®«¨¢¸ - ´ « 0 ¦¤ ΕΔ ®¥ ΕΔ Page 151 of 260 Page 152 of 260 City Council Meeting: July 12, 2018 Mayor Coletti and City Councilmembers: Discussion of Citywide Fee Resolution: Updating fees in all city departments and proposing new fees to cover the costs of delivering services Staff Presenting: Micah Austin, City Administrator Recommendation -Staff recommends discussion of the proposed fee resolution with a particular emphasis on the new Planning and Zoning application fees. Planning and Zoning fees would be new fees, all other changes to the fees are updates to existing fees charged by the City of Ammon to cover administration and delivery of the service provided. -Prior to adoption, the fee resolution must be noticed for a public hearing because new fees are proposed. Summary of Analysis 1.Each department has maintained and adjusted their fees in separate resolutions for years. The proposed fee resolution consolidates these various resolutions and fee policies into one master fee resolution for all city departments. 2.Many fees contained in this resolution are identical to the fees currently enforced. For example, the Fire Department did not change any fees and minor changes were made to the City Clerk fees. 3.The majority of fee amendments were made to correctly align the current cost of delivering a particular service with the fee charged the customer. For example, in the building department, the valuation for residential construction was increased from $88 to $99 to reflect current construction values. 4. The Planning and Zoning fees located in Section 2 are new fees for the City of Ammon. To derive these fees, staff conducted an analysis of the actual cost of delivering these services. Please note, the costs in the proposed resolution are comparative to the City of Idaho Falls and do not cover the staff time or costs incurred by the City of Ammon. Staff recommends adopting fees that more closely align with the cost of delivering these services to avoid any subsidy of these services from the general public. Staff will go over the actual costs in detail for the City Council and address any questions that may arise. Staff anticipates this portion of the fee resolution to occupy the majority of the discussion with the Mayor and City council. 5.Staff recommends establishing an effective date of the fee resolution to be October 1, 2018. This would establish all new fees for the fiscal year. 2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000 www.ci.ammon.id.us Page | 1 Page 153 of 260 Financial Impact -Staff anticipates that the proposed fees that are updates from existing fees will correctly cover the costs of delivering the specific service to the public. -For the newly proposed Planning and Zoning fees, staff anticipates $25,000 to $75,000 in new fee revenue. This revenue would be used to cover the existing staff costs for the employees that administer these services. These employees primarily are the City Planner, City Engineer, and City Administrator. The fee revenue anticipated will depend on which fees the Mayor and Council adopt. Planning and Zoning Fees The City of Ammon does not charge any fees for processing, reviewing, or approving applications related to land use activities or development applications prior to a building results in an annual subsidy paid by the taxpayers of the City of Ammon to developers. This subsidy could be as much as $100,000 on an annual basis, depending on the volume and type of applications that are approved by the city. To better understand the level of this subsidy, staff conducted an analysis to show the actual cost incurred by the City of Ammon to process land use and development applications. The table below summarizes these findings: 2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000 www.ci.ammon.id.us Page | 2 Page 154 of 260 Total Total Application TypeHoursCost Annexation 10 acres or less17.5$ 1,189.17 Annexation 11-100 acres19.75$ 1,278.90 Annexation 101 or more acres20$ 1,295.25 Preliminary Plat 10 lots or less12.25$ 822.57 Preliminary Plat 11 - 30 lots12.25$ 820.32 Preliminary Plat 31 - 100 lots15.25$ 944.20 Preliminary Plat 101 or more lots 17$ 1,025.41 Final Plat 10 lots or less8.75$ 586.21 Final Plat 11 - 30 lots8.75$ 586.21 Final Plat 31 - 100 lots11.5$ 703.93 Final Plat 101 or more lots 13.25$ 770.53 Development Agreement15.25$ 1,137.19 Amendments to Development Agreement6.25$ 541.20 Zone Change Request (Rezone) 7.75$ 564.49 Comprehensive Plan Amendment10.75$ 784.09 Conditional Use Permit6.25$ 489.65 Variance4.25$ 404.29 Appeal7.5$ 878.14 Vacation7.75$ 662.85 Commercial Site Plan 77.5$ 4,480.04 Multi-Family site Plan Review47.5$ 2,584.53 Residential Development Site Plan Review115.75$ 6,747.21 Improvement Drawings and Utilities Review94$ 5,721.89 Planned Unit Development1.5$ 96.42 Floodplain Project Review7.5$ 771.87 Sign2$ 97.93 Fence0.5$ 30.43 Motion No motion is recommended at this. For adoption, the fee resolution would need to be noticed for a public hearing. Attachments: 1.Fee Resolution 2018-007R. 2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000 www.ci.ammon.id.us Page | 3 Page 155 of 260 RESOLUTION NUMBER 2018-007R A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AMMON, IDAHO ESTABLISHING A FEE SCHEDULE AND CHARGES FOR ALL CITY DEPARTMENTS AND ESTABLISHING POLICIES FOR COLLECTING FEES WHEREAS, the City incurs administrative costs in processing applications, enforcing codes, administering regulations, maintaining facilities, monitoring project development, engaging the public, reviewing proposals, providing support, and conducting required inspections; and WHEREAS, the Ammon Municipal Code authorizes the establishment and adoption of fees to cover the administrative costs of reviewing applications for any service provided by the City of Ammon; and WHEREAS, each department within the City of Ammon organization has quantified the costs of processing and administering each application specific to that department; WHEREAS, the City of Ammon adopted Resolution _____ establishing the first citywide fee resolution on _______________; WHEREAS, the effective date of this resolution shall be October 1, 2018; and NOW, THEREFORE, BE IT RESOLVED by the Mayor and the City Council of Ammon, Idaho that the City Council hereby rescinds all existing fee schedules established and adopted prior to the effective date of this resolution in their entirety and establishes a comprehensive fee schedule for all city fees in the sections provided below in this resolution. Resolution 2018-007R Page 156 of 260 SECTION 1: B UILDING D EPARTMENT F EES SECTION 1-A BUILDING AND PLAN CHECK FEES Building Permit Fee Value From Value To: Base Fee For the First Plus For Each Additional $1 $500 $27.00 $501 $2,000 $29.00 $501 $1.50 $100 $2,001 $25,000 $54.50 $2,001 $9.00 $1,000 $25,001 $50,000 $262.50 $25,001 $7.50 $1,000 $50,001 $100,000 $446.00 $50,001 $5.50 $1,000 $100,001 $718.00 $100,001 $3.50 $1,000 Plan Review Fees Building Code Plan Review for Commercial Projects 65% of Building Permit Fee Building Code Plan Review for Residential Projects 10% of Building Permit Fee Planning and Zoning Code Review: 10% of Building Permit Fee Residential Valuation Shall Be Residence Each Floor $99.00 per square foot Commented \[MA1\]: Increased from $88 to $99 per Finished Basement $20.00 per square foot Charlie. Unfinished Basement $10.00 per square foot Crawl Space $ 5.00 per square foot Decks $ 5.00 per square foot Covered Patio $10.00 per square foot Carport $10.00 per square foot Shed $15.00 per square foot no foundation or slab Garage/Shed $21.00 per square foot with foundation Hourly rate $60.00 with a one hour minimum Commercial Valuation Shall Be: Contract Price or building valuation based on Building Safety Journal square foot cost table, whichever is greater. Building permit valuation shall include the total value of the work for which a permit is being issued, including materials and labor. The building official may require documentation of the building permit valuation as necessary to ensure correct valuation of the project. OTHER INSPECTIONS AND FEES: 2 1. Inspections outside of normal business hours (minimum charge--two hours). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $60 per hour 2 2. Re-inspection fees assessed under provisions of Section 109.7 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$60 per hour 2 3. Inspections for which no fee is specifically indicated . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $60 per hour (minimum charge--one-half hour) 2 4. Additional and partial inspections above the minimum required by the building codes may be charged . . . . . . . . . . . . $60 per hour (minimum chargeone hour) 2 5. Additional plan review required by changes, additions or revisions to plans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$60 per hour (minimum charge--one-half hour) 2 6. Additional costs incurred by the City for security agreements and other similar processes (minimum charge) . . . . . . . . . . . . . . $100 3 7. For use of outside consultants for plan checking and inspections, or both . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Actual costs 8. Penalty for commencement of work without a building permit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $500 (in addition to stop work order and violation fees allowed for in Ammon Municipal Code, Section 15.04.030) 9. Deferred submittals, per each submittal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25% of Plan review fee 10. Temporary Certificate of Occupancy (non-refundable) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$1,000 4 11. Alternative Energy System Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $100 5 11. Demolition Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$50 12. Failure to Pay for Permit Fee: After receiving written from the City, failure to send application required fee within 14 days of the notice will result in the assessment of a $500 fee. Resolution 2018-007R Page 157 of 260 SECTION 1-B: BUILDING PERMIT AND REVIEW FEE POLICIES Building Code Plan Review Fees. When submittal documents are required by the International Building Code, Section 105 and the International Residential Code, Section 105, a building code plan review fee shall be paid at the time of submitting the documents for plan review. Said plan review fee shall be sixty-five (65) percent of the building permit fee as shown in Table 1-A. The plan review fees specified are separate fees from the permit fees specified in the International Building Code, Section 109.2 and the International Residential Code, Section 108.2 and are in addition to the permit fees. Fees for re-roofs. -Residential Re-Roof Fee: 1% of the Contract Price as submitted by the roofing contractor owner, not to exceed $100. -Commercial Re-Roof Fee: A full building permit fee and a ten (10) percent plan check fee shall be required for all commercial re-roof permits. No Fire Department plan check fee and no Planning Department plan check fee shall be required for re-roofing. However, when a re-roof of other than a one- or two-family dwelling includes new structural elements that change the roof, including but not limited to the addition of cold roof sleepers, a full permit shall be required and all plan check fees shall be assessed. Fees for repairs. Repairs of all elements for which a building permit is not specifically excluded shall require a permit. Fees for repair work shall be the full building permit fee based on the cost of the repair work and a ten (10) percent plan check fee. No Fire Department plan check fee and no Planning Department plan check fee shall be required for repairs. Planning Department Review, Inspection and Fees. Planning Department approval shall be obtained prior to obtaining a building permit. Planning Department fee for plan check for building shall be assessed and collected by the Building Department at the time of application for a permit. Fire Department Review. Fire Department approval shall be obtained prior to obtaining a building permit. A plan check fee for the Fire Department review shall be in accordance with the Fire Department fee schedule as enacted by separate resolutions and ordinances but shall be assessed and collected by the Building Department at the time of application for a permit. Incomplete construction documents. When submittal documents are incomplete or changed so as to require additional plan review or when the project involves deferred submittal items as defined in the International Building Code, Section 107 and the International Residential Code, Section 106, an additional plan review fee shall be charged at the rate shown in Table 1-A. Issuance of a Building Permit. A building permit shall be issued once all required documents have been received and all plan reviews have been completed and approved. The Building Official, or their designee, shall sign the Building Permit. All timelines and scheduling requirements begin on this date. Payment of Fees. On application for a permit applicant shall pay one hundred (100) percent of all permit, plan check, fire plan check, and planning and zoning plan check fees. All other fees, including impact fees and any fees paid in-lieu of actual improvements or requirements shall be paid when the building permit is issued. Penalty for Commencement of Work without a Building Permit. This penalty shall be assessed in in addition to stop work order and violation fees allowed for in Ammon Municipal Code, Section 15.04.030. Commencement of Work is defined as, al elements of any project requiring Resolution 2018-007R Page 158 of 260 Temporary Certificate of Occupancy. A Temporary Certificate of Occupancy shall be issued in rare circumstances and only for projects that meet all life safety and structural requirements as dictated by the family of international building codes, as applicable to the project. A Temporary Certificate of Occupancy shall be valid for no more than fourteen (14) days from the date of issuance, at which time the project must obtain a permanent Certificate of Occupancy or pay the fee for an additional Temporary Certificate of Occupancy. Fee Refunds. The Building Official may authorize refunding of any fee paid hereunder which was erroneously paid or collected. The Building Official is authorized to establish a refund policy but shall not authorize the refunding of more than eighty (80) percent of the permit fees or the various plan review fees. The applicant for a building permit must request a refund in writing on or before the one year anniversary of the date the application for a permit was completed. Resolution 2018-007R Page 159 of 260 SECTION 1-C: ELECTRICAL PERMIT SCHEDULE FEES Electrical Permit Fees: a.Temporary Construction Services Only: $60.00 for 200 amps or less, one location. b.New Residential Single Family Dwelling: Includes everything contained within the residential structure and attached garage at the same time. 1. Inspections Square Footage Permit Fee Included 0-1500 $135.00 3 1501-2500 $190.00 3 2501-3500 $250.00 4 3501-4500 $310.00 5 $310.00 + $60 for each 4501 and up additional 1,000 square feet 6 or portion thereof *Additional inspections charged at requested inspection rate of $40.00 per hour. c.New Residential Multiple Family Dwelling 1.$210 duplex apartment 2.Three or more units $120 each building plus $60 each unit. d.Existing Residential: 1.$60 plus $10 for each additional branch circuit 2. e.Residential Spas, Hot Tubs, Hydro Massage Tubs, Swimming Pools: 1.Basic fee plus $60.00 grounding grid where applicable 2. f.Residential Electric Central Systems Heating and/or Cooling: $40 when NOT part of a new residential permit, and no additional wiring. g.Modular, Manufactured or Mobile Homes: 1.$60.00 basic fee plus $10 for each additional circuit 2.Mobile Home and RV Parks distribution wiring including pedestal, service conductors and lot h.Other Installations Including Industrial and Commercial: Wiring not specifically covered by any of the above fee schedules. Fee to be based on the cost of all labor, materials and equipment installed as part of the wiring system. 1.Cost up to $2,000 = $60 plus 3% of total wiring costs 2.Costs $2,001 to $10,000 = $100 plus 2% of wiring cost between $2,001 and $10,000 3.Costs $10,000 to 100,000 = $260 plus 1% of the portion of wiring costs over $10,000 4.Costs over $100,000 = $1,160 plus ½ % of the portion of wiring costs over 100,000 5.For new Multi-Family Dwelling units: See New Residential-Multi Family Dwellings i.Pumps (Water, Domestic Water, Irrigation, Sewage): Each Pump 1.$40 Fractional to 25 HP 2.$60 26 to 200 HP 3.$80 Over 200 HP 4. j.Electrically-Driven Irrigation Machines: 1.$60 Center Pivot plus $10 per tower or drive motor 2.Other types -- $60 plus $10 per motor (No additional fee required for underground feeder) Resolution 2018-007R Page 160 of 260 k.Electric Signs and Outline Lighting: 1.Signs -- $60 per sign 2.Outline Lighting -- $60each occupancy l.Requested Inspections of Existing Wiring: 1.$60 minimum for 1 hour or less 2.Over 1 hour -- $60 plus $30 for each ½ hour or portion in excess of 1 hour, including travel time m.Re- 1. $60.00 per each re-inspection n. Plan Check: 1.$40 minimum for 1 hour or less 2.Over 1 hour -- $60 plus $30 for each ½ hour or portion in excess of 1 hour o.Temporary Amusement/Industry Electrical Inspections: Each time a ride, concession or generator is set up $60 and $10 for each ride, concession or generator p. Plan Check Fee: 1.$60.00 minimum for one (1) hour or less, plus 2.$30.00 for each one-half (1/2) hour or portion thereof in excess of one (1) hour, including travel time. q. Other: $30.00 Fee for Permits not clearly giving location of installation, either by direction or maps. r.No Permit: Failure to send permit and required fee in the prescribed time will result in the assessment of a double fee. Resolution 2018-007R Page 161 of 260 SECTION 1-D: MECHANCIAL PERMIT FEES MECHANICAL PERMIT FEES: 1.Residential Single and Duplex Family Dwelling: Inspections Square Footage Permit Fee Included 0-1500 $135.00 3 1501-2500 $190.00 3 2501-3500 $250.00 4 3501-4500 $310.00 5 $310.00 + $60 for each 4501 and up additional 1,000 square feet 6 or portion thereof 2.Replacement or Addition to Existing Residential: 1.Thirty dollar ($30.00) base permit fee plus an inspection fee of fifty dollars ($50.00) for the first furnace, furnace-air conditioner, evaporative cooler, unit heater, space heater, decorative gas- fired appliance, incinerator, boiler, pool heater, and similar fixtures or appliances, plus 2.Twenty dollars ($20.00) for any additional furnace, furnace-air conditioner, evaporative cooler, unit heater, space heater, decorative gas-fired appliance, incinerator, boiler, pool heater, and similar fixtures or appliances. Fees include ducts, vents and flues attached thereto. 3.Twenty dollars ($20.00)for the first exhaust or ventilation duct such as dryer vents, range hood vents, cook stove vents, bath fan vents, and similar exhaust and ventilation ducts, plus 4.Ten dollars ($10.00) for any additional exhaust and ventilation ducts. 5.Twenty dollars ($20.00) for the first fixture or appliance outlet of the fuel gas piping system, plus 6.Ten dollars ($10.00) for any additional outlets of the fuel gas piping system. 3.Multiple Family, Commercial, Institutional, Industrial and all other Installations: 1.Thirty dollars ($30.00) for each building plus and inspection fee based upon the selling price of the completed installation including equipment, appliances, piping systems, materials and labor of: 2.Three percent (3%) of the first twenty thousand dollars ($20,000) of installed cost, plus 3.Two percent (2%) of the value of the installation in excess of twenty thousand dollars ($20,000) through one hundred thousand ($100,000), plus 4.One percent (1%) of the value of the installation in excess of one hundred thousand dollars ($100,000) through two hundred thousand dollars ($200,000) 5.One-Half percent (1/2%) of the value of the job in excess of $200,000. 4.Plan Check and Technical Services: 1.Re-inspection: The cost of re-inspection shall be $45.00. 2.Plan Check Fee: $50.00 minimum for one (1) hour or less. Over one (1) hour, $50.00 plus $25.00 for each one-half (1/2) hour portions thereof. 3.Technical Services: $50.00 minimum for one (1) hour or less. Over one (1) hour, $50.00 plus $25.00 for each one-half (1/2) hour portions thereof. 4.No Permit: Failure to secure a permit prior to beginning work will result in the assessment of a double fee. Resolution 2018-007R Page 162 of 260 SECTION 1-E: PLUMBING PERMIT FEES Plumbing Permit Fees 1.Residential: To include all single family dwellings, Apartments, Condominiums, Town Houses, and/or Multiple Living Units: Each Living Unit in an Apartment, Condominium, Town House, for other Multiple Living Unit shall require a residential permit fee for each Living Unit. Inspections Square Footage Permit Fee Included 0-1500 $135.00 3 1501-2500 $190.00 3 2501-3500 $250.00 4 3501-4500 $310.00 5 $310.00 + $60 for each 4501 and up additional 1,000 square feet 6 or portion thereof 1.Separate permits are required for all residential sewer and water service line installations as per section h. a.Replacement or Addition to Existing Residential: 1.Permit Fee: $30.00 2.Inspection Fee: $8.00 per fixture in the plumbing system of the building or premises. b.Non-Residential: To include Commercial, Industrial, and all other installations: The inspection fees listed in this section shall apply to any and all plumbing installations not specifically mentioned elsewhere in this schedule. Schools, hospitals, churches, hotels and motels are classed as commercial the plumbing costs shall be the cost to the owner of all labor charges and all other costs that are incurred in order to complete the installation of any and all plumbing materials and equipment installed as part of the plumbing system. For uniformity of fees when labor is performed, such labor costs shall be based upon the market value of said labor: 1.Permit Fee: $30.00. To include inspection of the water service pipe to the building and waste discharge pipe from the building if the work is done by the Plumbing contractor who permits the building plumbing. 2.Inspection Fee: Based on the selling price of the completed installation i.Three percent (3%) of the value of the job up to and including $20,000, plus ii.Two percent (2%) of the value of the job in excess of $20,000 up to and including $100,000, plus iii.One percent (1%) of the value of the job in excess of $100,000 up to and including $200,000, plus iv.One-Half percent (1/2%) of the value of the job in excess of $200,000. Resolution 2018-007R Page 163 of 260 3.Minimum Permit Fee: $30.00. Applies to all new construction and to all remodel or alteration jobs. 4.Replacement Fixtures: $30.00 plus $8.00 per fixture. For replacement of fixtures in existing commercial and industrial buildings. (water heaters, lavatories, etc.) 5.Fixtures: $8.00 per unit. For fixtures common only to commercial and industrial. 6.Separate permits will be required for sewer and water service lines, if not done by the Plumbing contractor doing the building plumbing pursuant to sections i. and k. c.Mobile Homes: Each connection or reconnection to existing sewer and water stub outs shall be $40.00. d.Mobile Home Parks and/or RV Parks: Sewer and water service lines in Mobile Home Parks and/or RV Parks shall be classed as commercial. NOTE: Does not include the connection of the mobile home as defined in section d. e.Residential Lawn Sprinklers: $30.00 plus $8.00 for each back-flow prevention device. f.Water Conditioners: $30.00 plus $8.00 per unit. g.Residential Sewer and Water Service Lines: $38.00 each or $50.00 for a combination of both if only one (1) inspection is required and the work is done by the same individual. h.Sewer and Water Permit Fees: For excavators or property owners shall be at the same rate as residential or commercial based on the classification of the construction project. i.Non-Residential Sewer and Water Service Lines: If installed by someone other than the Plumbing Contractor of the building, fees shall be calculated at the same rate as nonresidential plumbing. And, shall consist of the greater of the residential rate (section g) or: 1.Three percent (3%) of the value of the job up to and including $20,000, plus 2.Two percent (2%) of the value of the job in excess of $20,000 up to and including $100,000, plus 3.One percent (1%) of the value of the job in excess of $100,000 up to and including $200,000, plus 4.One-Half percent (1/2%) of the value of the job in excess of $200,000. j.Non-Residential Lawn Sprinklers: The greater of $30.00 plus $8.00 for each back-flow prevention device, or: 1.Three percent (3%) of the value of the job up to and including $20,000, plus 2.Two percent (2%) of the value of the job in excess of $20,000 up to and including $100,000, plus 3.One percent (1%) of the value of the job in excess of $100,000 up to and including $200,000, plus 4.One-Half percent (1/2%) of the value of the job in excess of $200,000. k.Requested Inspections of Existing Plumbing: 1.$38.00 minimum for one (1) hour or less, plus 2.$19.00 for each one-half (1/2) hour or portion thereof in excess of one (1) hour, including travel time. l.Reinspection: $45.00 m.Other: $30.00 Fee for Permits not clearly giving location of installation, either by direction or maps. n.Plan Check Fee: 1.$30.00 minimum for one (1) hour or less, plus 2.$15.00 for each one-half (1/2) hour or portion thereof in excess of one (1) hour, including travel time. p.Technical Service Fee: 1.$38.00 minimum for one (1) hour or less, plus 2.$19.00 for each one-half (1/2) hour or portion thereof in excess of one (1) hour. q.No Permit: Failure to send permit and required fee in the prescribed time will result in the assessment of a double fee. Resolution 2018-007R Page 164 of 260 SECTION 2: P LANNING AND Z ONING F EES SECTION 2-A PLANNING & ZONING FEE SCHEDULE APPLICATION TYPE FEE ($) DEVELOPMENT AND SITE PLAN REVIEW Commercial Site Plan Review $300 Multi-Family Site Plan Review$300 Residential Development Site Plan Review $300 Improvement Drawings and Utilities Review $350 SUBDIVISION Preliminary Plat $500 Final Plat$500 + $15/lot PUD $300 Lot Line Shift $475 per lot Vacation $1,615 Development Agreement $500 FLOODPLAIN DEVELOPMENT PERMITS Floodplain Project Review $250 OTHER PERMITS/APPLICATIONS Sign $60 Fence $50 Conditional Use Permits$325 Variance $350 Appeals $150 Vacation $350 CHANGES/AMENDMENTS/ANNEXATIONS Comprehensive Plan Change $250 Zoning Code Revision $250 Zone Change Request $550 Residential Annexation $500 per acre, subject to annexation agreement Commercial Annexation $2,500 per acre, subject to annexation agreement Fee for Additional Reviews (after three reviews of any application) $150 Amendment to Development Agreement $250 MU Permit $250 SECTION 2-B: PLANNING AND ZONING FEE POLICIES Applications Required. Complete applications for all services listed in Table 2-A shall be submitted to the City of Ammon prior to any review taking place by the City. Complete applications shall include all information required by the application form, applicable fee, and any other information as required by ordinance or by the City Planner, City Engineer, or City Administrator. The City Planner or City Administrator may return any application deemed incomplete. Resolution 2018-007R Page 165 of 260 SECTION 3: F IRE D EPARTMENT F EES SECTION 3-A Fire Code Plan Review Total Square Footage/5,000=> Round up X $50.00; Not to Exceed $500.00 Fire Alarm System Plan Review Total Number of Devices/100 => Round up X $50.00; Not to Exceed $150.00 Fire Sprinkler System Plan Review Flat Fee $100.00 Alternative Fire Suppression System Plan Review Flat Fee $50.00 per System Fire Pump System Plan Review Flat Fee $100.00 per System Stop Work Order Violation for Fire Code Violations Flat Fee $1000.00 per Violation Fire Code Annual Inspection Fee for Businesses $30.00 per 5,000 square feet; Not to Exceed $300.00 Fire Department Operational Permit Fee Flat Fee $30.00 Life Safety License Fee $75.00 per year CPR Classes $50.00 for Care Worker $75.00 for Non-Resident Resolution 2018-007R Page 166 of 260 SECTION 4: P ARKS D EPARTMENT F EES SECTION 4-A: FACILITY RENTALS 1.COUNCIL CHAMBERS (Available after 5pm on weekdays or Saturdays) $ 25.00 per Daily Event*/**** 2.FIRE DEPARTMENT TRAINING ROOM Monday Friday, 8am to 5pm $ 25.00 per Daily Event Weeknights after 5pm and Saturdays $ 25.00 per Daily Event PLUS $ 15.00 per hour (1 hour minimum) 3.PUBLIC WORKS TRAINING ROOM $ 25.00 per Daily Event 4.LEAGUES/FIELDS/SHELTERS/REC RENTALS (Plus Sales Tax Where Applicable*) Baseball Fields Regular Season Leagues $ 16.50 per Game* (City Sponsored Leagues excluded) Baseball Fields Tournaments $ 25.00 per Team* - City Sponsored) $ 40.00 per Participant* Late Registration Fee for City Sponsored Recreation Program $ 15.00 per Address* Knothole Sponsorship $125.00 per Year Softball Sponsorship $125.00 per Year Soccer Fields (striping not included) $ 16.00 per Team per Game* Striping Fee $ 70.00 per request* Reservation of Sports Fields for Non-City Sponsored Program (private use or sport practices) $ 16.50 per (Two (2) hour block)* Park/Picnic Pavilion Reservation $ 50.00 per (Four (4) hour block)* Blocks will be 8:00 to noon and 12:30-4:30 and 5:00 to 9:00 Reserve & Move in Additional Picnic Tables $ 10.00 per Table* (Subject to availability) Clean Up fee for shelters/pavilions left in disrepair $ 50.00 billed to reservation party after approval of Parks Director SECTION 4-B: Recreation Equipment Rentals (All fees are for one (1) day rental) Failure to return or loss of equipment will result in an item replacement fee. 1.Disc Golf Set $5.00 Rental Fee* 2.Bocci Set $5.00 Rental Fee* 3.Volleyball $2.50 Rental Fee* 4.Basketball $2.50 Rental Fee* 5.Football $2.50 Rental Fee* 6.Soccerball $2.50 Rental Fee* Resolution 2018-007R Page 167 of 260 7.2 Tennis Racquets + 3 balls $5.00 Rental Fee* 8.Ice Skates $2.00 Rental Fee* SECTION 4-C: CONCESSIONS 1.Annual Concession Agreements (renewable yearly): Annual Concession Agreement applications must be submitted and locations approved by the City Council prior to issuance (Annual Contracts shall extend from May 15 to September 15). $ 250.00** 2.Temporary Location/Mobile Concession Agreement $ 75.00*** SECTION 4-D: SWIMMING POOL (Sales Tax Included Where Applicable) 1.Swimming Rates Child 3 & Under $1.50 Child 4-11 $3.50 Adults $4.25 Sr. Citizen (60 years of age or older) $2.25 2.Passes Note: Unlimited family passes issued to the card holder are non-transferable. Family passes include only immediate family members living in the same household. Corporate Pass (50 Punches)$ 130.00 (annual) Family Pass (Unlimited) $ 165.00 (annual) Family Pass (25 Punches) $ 70.00 (annual) Individual Adult $ 65.00 (annual) Sr. Citizen (60 years and older) $ 50.00 (annual) 3.Lessons Pool Fee $ 20.00 Lesson Service Fee $ 20.00 Total Fee $ 40.00 Private Swimming Lessons $20.00 per one-half (1/2) hour session 4.Swimming Pool Reservations Pool Reservation (private) $115.00 per hour (includes 2 lifeguards min.). Available Tuesdays and Saturdays only. Resolution 2018-007R Page 168 of 260 5.Pool Rentals Items Noodles/Rings/Balls $ 0.50 Lifejackets $ 1.50 Kickboards $ 0.50 SECTION 4-E: AMMON DAYS 1.Booths Information/Commercial Booth $125.00 2.Sponsorships Level 1 Sponsor $ 500.00 Level 2 Sponsor $1000.00 Level 3 Sponsor $2500.00 Event Sponsor $4000.00 Ping Pong Balls $30.00 (15 balls) 3.MOVIES IN THE PARK Season Sponsorship $2500.00 Movie Sponsorship $1000.00 ½ Movie Sponsorship $ 500.00 ¼ Movie Sponsorship $ 250.00 SECTION 4-D: CANCELLATION/REFUND POLICY After reservations have been made for park and recreational activities, events, programs: Cancellations of park facilities, such as shelters, are subject to a $10.00 fee. Cancellation of sports programs are subject to a $10.00 fee. Cancellations of activities, events, or programs $10.00 or less will result in forfeit of full payment. There will be no refunds after park and recreational activities, events or programs have begun. Wherein the City of Ammon cancels any park and recreational activity, event or program due to scheduling, weather, or lack of participation, a full refund will be issued or can be used as a credit for other activities, events or programs within the same fiscal year. *Plus Idaho sales tax **Agreement price includes business license and required fire inspection fee. *** Price is per event/location (not to exceed four (4) days). Mobile Food Vendor license (yearly renewal) is required in addition to this agreement. ****Non-Profit groups will be exempt. SECTION 4-E: PARKS & RECREATION DEPARTMENT FEE POLICIES Liability Waiver and Insurance Requirements. Where applicable, all participants are required to sign a liability indemnification statement and provide proof of insurance. Resolution 2018-007R Page 169 of 260 Youth Program Photo Release. Parent or legal guardian of youth program participants are required to sign a photo release stating: Unless I decline in writing I also authorize the City of Ammon, and/or parties designated by the City of AmmonAmmon desires, for advertising, display, audiovisual exhibition or editorial use. Refunds. No cash refunds are given. Refunds and over payments will be credited to participants with a gift certificate for future program use. Gift certificates are valid for one (1) year from the date of issuance toward any Ammon Parks & Recreation Department program or service. Gift certificates are non-transferable. This policy applies to all programs and services offered by the Parks & Recreation Department. All other policies are determined by current Ordinance or Resolution language. Registration and/or approved permits are required for all activities listed above. Resolution 2018-007R Page 170 of 260 SECTION 5: P UBLIC W ORKS D EPARTMENT F EES SECTION 5-A UTILITY MAINTENANCE EQUIPMENT & LABOR RATES Operator/Technician $32.00 Man-hour Service Truck $10.00 hour + operator + fuel Backhoe $35.00 hour + operator + fuel Generator $50.00 day + $10.00 operating hour + fuel Dump Truck 5 yd$ .75mile + fuel Dump Truck 10 yd $1.50 mile + fuel CDL Required Water Tanker $1.50 mile + fuel CDL Required Crane/Vac-Unit/Valve Exerciser $25.00 hour + operator + fuel Camera Inspection (Wastewater) $25.00 hour + 2 technicians Vac-Jet Truck $95.00 hour + 2 operators Motor Grader $60.00 hour + operator + fuel Skid Steer $25.00 hour + operator + fuel Compact Loader $25.00 hour + operator + fuel Compact Excavator $25.00 hour + operator + fuel Asphalt Zipper $150.00 hour + operator + fuel Wheel Loader $60.00 hour + operator + fuel Transport Trailer $10.00 day Transport Truck (5yd) $.75 mile + fuel Notes to Above Rates: 1.Equipment available to city personnel and city residents 2.All equipment to be operated by qualified personnel 3.All operator/technician hours to include travel time to and from the Operations Facility 4.All equipment is for personal use ONLY and not for monetary gain. 5.All equipment damage is the responsibility of the user. 6.Equipment only available weekends and evenings and subject to emergency recall. SECTION 5-B WATER METER FEES Meter Size Meter cost Radio Read Unit Handling Total 1 inch $198.00 $157.00 $35.50 $390.50 1 ½ inch $1346.00 $157.00 $150.00 $1,653.00 2 inch $1556.00 $157.00 $171.00 $1,881.00 3 inch $1,967.00 $157.00 $212.40 $2,336.40 4 inch $2,645.00 $157.00 $529.00 $3,331.00 6 inch $4,780.00 $157.00 $493.70 $5,430.70 Resolution 2018-007R Page 171 of 260 SECTION 5-C SCHEDULE OF MONTHLY CHARGES FOR CITY UTILITY SERVICES 1.Base Rates. The following rates shall be effective upon issuance of the Certificate of Occupancy: a.The monthly base sewer rate is based on one ERU (equivalent residential unit) equal to $47.48. b.Water Bond payment is $19.00 per connection or business. c.Sewer Bond payment is $22.00 per ERU. 2.SINGLE FAMILY ATTACHED/DETACHED, MOBILE HOME, DUPLEX (per unit): All Other Zones including lots in Service RP/RPA/RE Zones the RP/RPA Zones under 10,000 square feet Water (year around) $ 45.75*/*** $ 38.25* Sewer $49.38 $49.38 Commented \[MA2\]: Increased from 47.48 to 49.38 per Jen due to EIRWAA increasing their rates 15%. Sanitation $10.00 $10.00 Commented \[MA3\]: Increased from $9.00 to $10.00 TOTAL MONTHLY $102.23 $94.73 *An additional Water Line on Residential Homes shall be charged $12.50 per additional line per month. ** Base price includes one Container (For extra Containers refer to Additional Sanitation Regulations). ***Excluding Lots less than 10,000 square feet in the RP/RPA Zones SECTION 5-D: CONDOMINIUM OR APARTMENT BUILDINGS 3 OR MORE UNITS PER BUILDING (per unit*/**/***) 1.Water (Non-Metered) $ 32.50 (per unit) 2.Water (Metered) Metered Rate or $ 45.75minimum (whichever is greater) Commented \[MA4\]: Changed from 42.00 to 45.75 per Rachael. All cases changed. 3.Sewer $ 47.48 (per ERU) 4.Sanitation $ 10.00 (per unit or commercial sanitation rate) *Condominium facilities which have a single water/sewer service and which operate an internal private water/sewer system shall make a single payment to the City for each individual unit. **Apartment units or office spaces used within the development for the purpose of managing or maintaining the facility will be charged the regular rates listed herein above as per unit. ***Apartment complexes of 9 or more units per building shall be charged the commercial sanitation dumpster rate. SECTION 5-E: PROFESSIONAL OFFICE/INDUSTRIAL SPACE (PB/I&M zone - 5000 sq. ft. or under*) 1.Water (year around) Metered Rate or $ 45.75 minimum (whichever is greater) 2.Sewer $ 47.48 per assigned ERU rate per business. 3.Sanitation $ 10.00 per residential container or Commercial Rate (see commercial sanitation section below) *Charges shall be made to each building and/or to each separate usable space with water and/or sewer connections or as provided by this resolution. Resolution 2018-007R Page 172 of 260 SECTION 5-F: PROFESSIONAL OFFICE/INDUSTRIAL SPACE (PB/I&M zone - over 5000 sq. ft.*) 1.Water (year around) Metered Rate or $ 45.75 minimum (whichever is greater) 2.Sewer $ 47.48 per assigned ERU rate 3.Sanitation $ 9.00 per residential container (requires approval) or Commercial Rate (see commercial sanitation section below) *Charges shall be made to each building and/or to each separate usable space with water and/or sewer connections or as provided by this resolution. SECTION 5-G: COMMERCIAL/CHURCHES/SEMINARY (5000 sq. ft. or under*) 1.Water (year around) Metered Rate or $ 45.75 minimum (whichever is greater) 2.Sewer $47.48 per assigned ERU rate 3.Sanitation $ 9.00 per residential container (requires approval) or Commercial Rate (see commercial sanitation section below) *Charges shall be made to each building and/or to each separate usable space with water and/or sewer connections or as provided by this resolution. SECTION 5-H: COMMERCIAL/CHURCHES/SEMINARY (over 5000 sq. ft.*) 1.Water (year around) Metered Rate or $45.75 minimum (whichever is greater) 2.Sewer $ 47.48 per assigned ERU rate 3.Sanitation $ 9.00 per residential container (requires approval) or Commercial Rate (see commercial sanitation section below) *Charges shall be made to each building and/or to each separate usable space with water and/or sewer connections or as provided by this resolution. SECTION 5-I: HOTELS/MOTELS/ASSISTED LIVING CENTERS/EXTENDED CARE FACILITIES* 1.Water $4.43 per room or metered rate or $45.75 minimum (whichever is greater) 2.Sewer $ 47.48 per assigned ERU rate 3.Sanitation $ 9.00 per residential container (requires approval) or Commercial Rate (see commercial sanitation section below) *Room/patient capacity will be determined on total possible occupancy at the time of final construction. SECTION 5-J: SCHOOLS (Public or Private)* 1.Water (year around) $.33 per student plus FTE staff per month or metered rate or $45.75 minimum (whichever is greater) 2.Sewer (year around) $ 47.48 per assigned ERU rate 3.Sanitation $ 9.00 per residential container (requires approval) or Commercial Rate (see commercial sanitation section below) st *Based on per student enrollment as of October 1 of each year. SECTION 5-K: WATER LINE FOR IRRIGATION/SPRINKLER SYSTEMS ONLY* 1.GREEN SPACE LANDSCAPE** Resolution 2018-007R Page 173 of 260 a.Water Metered Rate $1.25 per thousand gallons Commented \[MA5\]: Increased from $0.98 to 1.25 * The line must be a separate line directly connected to the irrigation/sprinkler system and must not go through any building or structure. Applies to commercial/professional office spaces/churches/seminaries /hotels/motels/rooming houses/rest homes/extended care facilities/Laundromats/schools/storage unit facilities/apartment buildings of 3 or more units per building and residential subdivision green space landscaping. **There shall be no minimum monthly rate. All billings shall be based upon actual meter reading. SECTION 5-L: METERED WATER RATES Commented \[MA6\]: Should we rename this to Hydrant Fill Fees? 1.Water All Others $1.98 per 1000 gallons 2.Metered rates include commercial/professional office spaces/churches/seminaries/hotels/motels/ rooming houses/rest homes/extended care facilities/Laundromats/schools/storage unit facilities/apartment/single family residential units (3 or more units). 3.Hydrant Fill Fees: a.Tanker Fill up to 4,000 gallons $25.00 per fill b.Tanker Fill up to 1,000 gallons $10.00 per fill 4.Hydrant fill permit must be obtained prior to utilizing any hydrants. Permits may be purchased in advance and in bulk quantities. SECTION 5-M: UTILITY DEPOSITS 1.Residential* $ 150.00 2.Residential Sanitation Only Accounts* $ 60.00 3.Apartments* $ 150.00 per unit ($1,000.00 maximum) 4.Commercial/Professional Office Space* $ 300.00 (5000 sq. ft. or under) 5.Commercial/Professional Office Space* $ 500.00 (over 5000 sq. ft. & under 10000 sq.ft.) 6.Commercial/Professional Office Space* $1000.00(over 10000 sq. ft.) *Deposits shall be applied to utility account to be used for future billing after twelve (12) consecutive months of current payments or upon closing of accounts. The deposit refund shall be first applied to any balance owed with the remainder to be refunded. SECTION 5-N: DISCONNECT/RECONNECT/TERMINATION FEES WHETHER VOLUNTARY OR INVOLUNTARY 1.$100.00 Long Term Water Disconnect*, including reconnect. This fee is for extended absences of existing Commented \[MA7\]: Ray can justify the current charges property owners). 2.$150.00 Involuntary Water Disconnect, including reconnect. This fee is charged for delinquent accounts. 3.$25.00 Discontinuance Disconnect* for property owners leaving permanently IE foreclosures, permanent move outs. (Account must be paid in full and current to receive this courtesy fee. If same property owner requests a reconnect of the water there will be a $75.00 connection fee). 4.$50.00 Sanitation Service Involuntary Termination and Involuntary Reinstatement (NO voluntary termination allowed). EXCEPTION: In cases where a property is a sanitation only account and not a water account, (IE Sanitation only) where the residence is unoccupied; the property owner may request discontinuance of the sanitation service while the property is unoccupied; at such time as the residence is occupied sanitation service and billing will occur immediately. 5.$20.00 per Notice Charge (door hanger) for Involuntary water Disconnection or involuntary Sanitation cart Commented \[MA8\]: Increase to $20.00 per Rachael pickup. *Voluntary disconnects will only be allowed when the water at the location can be physically turned off. If it is unable to be disconnected, normal monthly services will continue to be billed and no disconnect allowed. Resolution 2018-007R Page 174 of 260 SECTION 5-O COMMERCIAL SANITATION RATES Dumps per week= .5 1 2 3 4 5 Every Other =$4.00/Cubic Yard Week limited Dumpster Size ( yd) availability 3 $26.04 $52.08 $104.16 $156.24 $208.32 $260.40 4 $34.72 $69.44 $138.88 $208.32 $277.76 $347.20 5 $43.40 $86.80 $173.60 $260.40 $347.20 $434.00 6 $52.08 $104.16 $208.32 $312.48 $416.64 $520.80 8 $69.44 $138.88 $277.76 $416.64 $555.52 $694.40 Notes to Section 5-O: Sanitation dumpster shall be charged at a rate of $4.00 per cubic yard of available capacity. Calculation for the service shall be done on a per month charge based on the number of pickups provided for the location. An example of the monthly charge for a dumpster being picked up once per week, would be as follows: a.$4.00 X 5 cubic yards X 4.34 average weeks per month = $86.80 SECTION 5-P: ADDITIONAL SANITATION REGULATIONS 1.The use of a residential container within a commercial or industrial zone must be approved by the Public Works Director, and it must be determined that adequate capacity is available for the weekly service of a business using a residential container. In the event a residential container will not provide adequate service, the Public Works director may remove the residential container and replace it with a dumpster or up to four (4) additional residential containers. If it is determined a dumpster will be placed in lieu of residential containers, the commercial rate for dumpsters will then apply. 2.Buildings with multiple commercial tenants (3 or more) in the same development/building may choose to be placed on a combined billing. The rate of billing will be based on the service provided. This will be allowed after approval of the Public Works Director and when there will be one billing sent to one responsible party. 3.EXCLUSIONS When The City is unable to accommodate the sanitation services required for a commercial facility and/or when a business chooses to install a commercial compactor no fee will apply. Businesses that have chosen to opt out of the sanitation services prior to the adoption of this resolution, which would not be allowed an opt out option based on this or future resolutions shall be grandfathered and shall be billed at the minimum rate for a five (5) yard dumpster at one (1) pickup per week. 4.Special residential pickups may be requested at an additional charge of $10.00 per pickup. Special commercial pickups may be requested at an additional charge of $50.00 per pickup. 5.Additional residential container(s) may be requested and terminated, in writing, at City Hall. There will be an additional fee of $ 10.00 per month per residential container added. There is a $25.00 fee for each delivery or pickup for additional containers added or terminated to any service address. Residents may pick up or return the additional containers to the City and the delivery or termination fee will be waived. Resolution 2018-007R Page 175 of 260 Containers that have not been cleaned will be assessed a $20.00 cleaning fee. All fees will be charged directly to the assigned utility account. 6.In cases where the Public Works Director determines that the frequency of service is not adequate to maintain sanitary conditions, the Public Works Director may increase the number of pickups to accommodate the needs of the business and to make the necessary adjustments to the account billing. SECTION 5-Q: DUMPSTER/CONTAINER RENTAL FEE 1.A rental fee of $10.00 per month per dumpster shall be charged for all dumpsters. This fee is included in the monthly charges. 2.A rental fee of $.50 (fifty cents) per month per automated sanitation container shall be charged for all automated sanitation containers. This fee is included in the monthly charges. SECTION 5-R: UTILITY SERVICE DELIQUIENCIES 1.Utility service delinquencies shall be handled as outlined in the current City Code sections listed below: a.Sanitation service: 8-4-19 b.Sewer service: 8-1-87 c.Water service: 8-3-34 SECTION 5-S: SERVICE CONNECTION FEES 1.If the location is in the City of Ammon, they must pay for city services including water/sewer/sanitation whether connected or not. If they are connected to Iona-Bonneville Sewer District for sewer and/or Falls Water Company for water service, they will pay the sewer charge to Iona-Bonneville Sewer District and/or the water service to Falls Water Company with the balance of the services paid to the City of Ammon. 2.If the location has an irrigation/sprinkler line only (city services), then sewer and sanitation will not be required. The connection charge for connection to the utility lines of the City of Ammon will be as determined in Sections 5-T through 5-: SECTION 5-T: SEWER LINE CAPACITY REPLACEMENT FEE Commented \[MA9\]: Replacement Fees should be reevaluated. Not sufficient, according to Ray. 1.Single Family Dwelling: a.$1,300.00 per connection 2.Mobile Home/Manufactured Home Courts or Subdivisions: a.$1,300.00 per mobile home/manufactured home space 3.Motels/Hotels/Rooming Houses/Rest Home/ Extended Care Facility/Travel Trailer Courts a.$1,300.00 per connection plus $90.00 per Care room or travel trailer space used independently for human habitation. 4.Apartment Buildings/Duplexes/Condominiums/ Townhouses and similar living units a.$1,300.00 per connection plus $300.00 per living unit in excess of one unit. 5.Commercial Buildings/Schools/Churches/Seminaries/Barber & Beauty Shops a.$1,300.00 per connection plus $30.00 per plumbing fixture in excess of 4 fixtures. In addition to the above fees, the City also collects the most current capacity replacement fee set by the EIRWWA (where applicable) in addition to the sewer capacity replacement fee charged by the City. SECTION 5-U: WATER LINE CAPACITY REPLACEMENT FEE Resolution 2018-007R Page 176 of 260 1.The person making application shall pay to the City, the sum of $1400.00 for the initial connection of a one and one-fourth (1 1/4) inch or less line. Connections for larger size lines shall be proportional to the cross-sectional area of the line pursuant to the following formula: Cost = $1152 X diameter². Charges for all water line connections shall be based on the size of the water line tap from the City main water line. 2.Examples of charges for other diameter lines are: $ 2592.00 $ 4608.00 $ 10,368.00 $ 18,432.00 $ 41,472.00 diameter $ 73,728.00 $115,200.00 $165,888.00 SECTION 5-V: FIRE SUPPRESSION CONNECTION 1.Water Department $ 500.00* 2.Fire Department $ 500.00* TOTAL $1000.00 *Only where the purpose is for providing fire suppression. SECTION 5-W: WATER METER FEE 1.Water meter fees shall be assessed as follows, on all new connections, changes of use or substantially remodeled buildings/connections or as required by the City Engineer: Size Meter Description $390.50 Residential Meter $390.50 Residential Meter $1,653.00 Compound, High/Low Flow 1- $1,211.10 High Flow $1,881.00 Compound, High/Low Flow $1,375.00 High Flow $2,336.40 Compound, High/Low Flow $1,669.80 High Flow 2.All single-family residential/townhouse/condominium/mobile home/manufactured home/ apartments two units or less per building will have separate water/sewer lines and a meter box with a shut off going to each livable/usable unit. 3.A meter box per apartment building of three or more units and shut off per unit will be installed in all apartments. 4.A meter with shut off will be required on all irrigation/sprinkler system only lines commercial/ professional office space/churches/seminaries/hotels/motels/assisted living centers/extended care facilities and schools. (The line must be a separate line directly connected to the irrigation/sprinkler system and must not go through any building or structure). Resolution 2018-007R Page 177 of 260 5.A commercial meter with shut off will be installed in all commercial/professional office space/hotels/motels/assisted living centers/extended care facilities/schools per usable space. 6.le to the City in the winter and summer. SECTION 5-X: VACANCIES 1.There will be NO allowances for temporary vacancies, vacation vacancies or vacant commercial or residential rental property. 2.Residential customers will be able to pay a disconnect and reconnect fee to temporarily suspend service, if they desire. SECTION 5-Y: SPECIAL BILLINGS 1.If special bills (ex: breakdown to different corporations but one location in the City) are requested, there will be an extra charge of $25.00 per request for the processing. SECTION 5-Z: LATE FEE CHARGES ALL ACCOUNTS th 1.Payment is past due after the 10 of each month. There will be late fees of 1-1/2% per month (18% APR per year) on all delinquent bills minimum charge of $ 5.00 (five-dollars). Commented \[MA10\]: Increased from $1.00 to 5.00 per Rachael SECTION 5-AA: RETURNED CHECK 1.Return check fees shall be charged pursuant to the returned check fee resolution as adopted by the City Council. Resolution 2018-007R Page 178 of 260 SECTION 6- F IBER O PTIC D EPARTMENT F EES The following Monthly Fiber Optic Utility rates shall be effective upon connection to the Ammon Fiber Optic System as follows: SECTION 6-A: Residential Rates Basic 1Gbps Rate: $14.00 Basic Residential 10Gbps Rate: $26.00 Basic 1Gbps Portal: $ 1.00 Basic 10Gbps Portal: $ 1.00 Four Basic 1Gbps (RJ45) Ports $ 1.50 Four Basic 1Gbps (RJ45) Ports: $ 2.50 Basic Residential 1Gbps Monthly Rate: $16.50 Basic Residential 10Gbps Monthly Rate: $29.50 SECTION 6-B: Commercial Rates Basic Commercial 1Gbps Rate: $22.50 Basic Commercial 10Gbps Rate: $46.50 Basic 1Gbps Portal: $ 1.00 Basic 10Gbps Portal: $ 1.00 Four Comm. Basic 1Gbps (RJ45) Ports: $ 1.50 Four Basic 1Gbps (RJ45) Ports: $ 2.50 Basic Commercial 1Gbps Monthly Rate: $25.00 Basic Commercial 10Gbps Monthly Rate: $50.00 Section 6-C: Additional Options 1.Additional Software 1Gbps Portals: $1.00 Monthly maintenance (does not include initial installation costs) 2.Additional Basic 1Gpbs (RJ45) Ports: $.050 Monthly maintenance (does not include initial installation costs) 3.Additional 1Gbps Optical (SFP) Ports: $1.00 Monthly maintenance (does not include initial installation costs) 4.Additional 10Gbps Optical (SFP) Ports: $2.00 Monthly maintenance (does not include initial installation costs) SECTION 6-D: Disconnect/Reconnect 1.There is no cost to disconnect from the utility thereby terminating the service and monthly utility fees. 2.Reconnection shall incur a $45.00 reconnection fee in addition to any necessary replacement or upgrade costs. SECTION 6-E: Colocation Services 1.First Rack Unit (RU) w/120v & HVAC: $350.00 Monthly 2.Additional RUs: $ 50.00 Monthly Jumper(s) shall be supplied and replaced if necessary by the tenant. There is no monthly rent or fee for jumper(s) supplied and maintained by renter. The following one time fees apply when jumpers are placed or moved: 1.Outside Business Hours: $150.00 one-time fee when placed or moved 2.During Business Hours: $ 75.00 one-time fee when placed or moved 3.Colocation Credit for Portal Providers: $250.00 monthly credit Resolution 2018-007R Page 179 of 260 SECTION 7 C ITY C LERK D EPARTMENT F EES SECTION 7-A: Business Licenses 1.General Business (Includes Itinerant and Mobile Vendor) $100.00* 2.Door to Door Sales Permit $500.00 plus background investigation fee Commented \[MA11\]: New fee. Should match with Rexburg. 3.F $ 20.00 (plus any required inspections) 4.Home Occupation Permit $ 25.00* and/or **(as required) 5.Home Occupation Permit Childcare/Preschool $ 25.00* and/or **(as required) 6.Childcare Worker/ Non-provider $25.00** SECTION 7-B: Animal Licenses 1.Individual Dog License $ 10.00 Spayed/Neutered Commented \[MA12\]: Deleted per Rachael. These fees are collected by animal shelter. 2.Individual Dog License $ 15.00 Unspayed/Un-neutered 3.Kennel License $ 100.00 plus individual dog license*** Commented \[MA13\]: Increased from $6 to $10 and from 4.Impound Fees According to Bonneville County contract $10 to $15. SECTION 7-C: INSPECTION/INVESTIGATION FEES 1.Child Investigation Fee (Applicant under 18 years of age) $ 10.00 2.Fire Inspection Fee See Fire Department Permit Resolution 3.Background Investigation Fee $ 50.00 a.(Applicant 18 years of age and older) SECTION 7-D: LIQUOR LICENSES AND RELATED PERMITS 1.Bartender Permit ** $ 25.00 2.Beer-Retail (sales-off premise consumption) $ 50.00 3.Beer-Retail (sales-on premise consumption) $200.00 4.Beer-Retail transfer fee (on/off premise consumption) $ 20.00 5.Liquor by the Drink $ 562.50 6.Liquor by the Drink transfer of license $100.00 7.Liquor Catering Permit (includes liquor/beer/wine) $ 20.00/day 8.Wine-Retail (sales-off premise consumption) $200.00 9.Wine-Retail (sales-on premise consumption) $200.00 10.Wine-Retail transfer fee (on/off premise consumption) $ 20.00 SECTION 7-E: BURGLAR ALARM FEE AND PENALTIES: 1.Alarm User Permit (65 and older no charge) $ 10.00 2. $ 50.00 3. $100.00 4. $200.00 5.Falure to Obtain or Renew Permit $ 25.00 SECTION 7-F: MISCELLANEOUS FEES 1.Cell Tower $250.00 2.Cell Tower Antenna $250.00 per antenna 3.CPR Classes City Resident $ 25.00 i.Non-Resident $ 50.00 4.Fireworks Permit $100.00*/*** 5.Game Arcade $125.00* 6.Itinerant Merchants $100.00*** Resolution 2018-007R Page 180 of 260 7.Mobile Food Vendors $100.00*** 8.Motion Picture $125.00/screen */screen 9.Pawnbrokers $175.00*/*** 10.Scrap Dealer $500.00*/*** 11.Second Hand Precious Metal Dealers $ 75.00* 12.Second Hand Storekeeper $ 75.00* 13.Sexually Oriented Adult Stores $500.00*/*** * Plus Fire Inspection Fee ** Plus Investigation Fee ***General Business License or Home Occupation Permit Included. SECTION 7-G: Return Checks 1.Return check fees shall be charged pursuant to the returned check fee resolution as adopted by the City Council. SECTION 7-H: Refunds 1.If a refund is authorized for any fees charged in this section, a mandatory $10.00 fee shall apply. Resolution 2018-007R Page 181 of 260 This Resolution will be in full force and effect upon its adoption this ____ (___) day of ____, 2018. CITY OF AMMON ______________________________ Sean Coletti, Mayor ATTEST: _________________________ Rachael Sanders, City Clerk Resolution 2018-007R Page 182 of 260 City Council Meeting: July 12, 2018 Mayor Coletti and City Councilmembers: Final Review of FY 2019 Budget for City of Ammon and Lighting Districts Before Publication Department Head: -Jennifer Belfield and All Department Heads Recommendation -Recommend approving budgets for publication. Summary of Analysis -Budget is balanced -Medical insurance rates are estimated at 32% increase -Budgeting taking the 3% property tax increase -Budgeting Sheriff Contract Option 2, adding 1.5 FTE -Building Adding a seasonal employee (no benefits) due to increased building activity -Technology Dept has a 4.5% increase, due to medical insurance premiums -Water is using a metered rate -Wastewater EIRWWA is anticipating a 15% rate increase, from $11.04 to $12.70/ERU, $1.66 increase. Ammon is anticipating a 4% rate increase, from $47.48 to $49.38, $1.90 increase -Sanitation Last year the rate was reduced from $10 to $9/mo, and the water rate was increased by the $1, so to most residents there was no bottom line difference in their utility rates. The Sanitation Fund does need to go back to the $10/mo/can for residential cans -Depending on Council action on proposed fee resolution, revenues would increase for Planning and Engineering (which would in turn reduce the transfer from PW to General) -Budget will publish twice in the newspaper, the public hearing for the budgets is Aug. 2 Financial Impact -Updating budget for FY 2019, all revenue and expense GL #s are being reviewed and updated Motion No Motion at this time, requesting authorization to publish in newspaper. Attachments: 1.FY 2019 City of Ammon Budget 2.FY 2019 Ammon Lighting Districts Budgets 2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000 www.ci.ammon.id.us Page | 1 Page 183 of 260 CITY OF AMMON NOTICE OF HEARING #2018-0XX ANNUAL APPROPRIATIONS 2018-2019 (FY 2019) NOTICEISHEREBYGIVENthattheCityCounciloftheCityofAmmon,Idaho,willholdapublichearing forconsiderationoftheproposedbudgetforthefiscalperiodOctober1,2018toSeptember30,2019, pursuanttotheprovisionsofSection50-1002,IdahoCode.ThehearingwillbeheldatCityHall,Ammon, Idaho,at7:00p.m.,onAugust2,2018.Allinterestedpersonsareinvitedtoappearandshowcause,if any,whysuchbudgetshouldorshouldnotbeadopted.Copiesoftheproposedbudgetindetailare availableatCityHallduringregularofficehours(8:00a.m.to5:00p.m.Monday-Friday).Anyone desiringaccommodationsfordisabilities,pleasecallCityHallat(208)612-4000atleast48hourspriorto the public hearing. PROPOSED EXPENDITURES FY 2017FY 2018FY 2019 ActualBudgeted Proposed Fund NameExpendituresExpendituresExpenditures General Fund Administration1,515,5172,294,2622,316,689 Enforcement1,490,5961,489,2351,618,427 Fire656,6781,163,0111,177,220 General Fund Total3,662,7914,946,5085,112,335 Building 361,145384,450449,796 Parks & Recreation 520,742916,666992,585 Sanitation738,6951,358,883 980,971 Wastewater 2,566,0984,115,5874,213,981 Street 1,949,7771,126,112 1,460,706 Water 2,134,8974,730,0266,182,745 Technology 466,004459,600584,055 Fiber Optics 579,5592,750,1652,790,766 Grand Total All Funds12,979,70820,787,99722,767,941 PROPOSED REVENUES FY 2017FY 2018FY 2019 Fund NameActualBudgeted Proposed Property Tax LevyRevenueRevenueRevenue General2,413,7022,532,0252,722,657 Other Revenues General 1,965,6152,608,6012,752,717 Building542,430341,500449,796 Parks & Recreation486,927868,666987,585 Sanitation863,744829,514985,437 Wastewater3,536,2563,456,8473,592,639 Street989,1801,117,7181,434,081 Water2,755,7173,775,4553,157,003 Technology460,016462,834587,567 Fiber Optics202,5362,741,9932,762,301 Grand Total All Funds11,802,421 16,203,12816,709,125 Total Tax and Other Revenues14,216,12318,735,15319,431,782 Fund Balance Transfers -1,236,4152,052,8443,336,159 Total Expenditures12,979,70820,787,99722,767,941 Page 184 of 260 Proposed ExpendituresProposed Expenditures General Fund$2,316,689 Enforcement$1,618,427 General Fund Fire$1,177,220 Fiber Optics 10% 12% Building$449,796 Parks & Recreation $992,585 Technology Enforcement Sanitation$980,971 3% 7% Wastewater$4,213,981 Fire Street$1,460,706 5% Water$6,182,745 Building Technology$584,055 2% Parks & Recreation Fiber Optics$2,790,766 4% Water Total$22,767,941 27% Sanitation 4% Wastewater Street 19% 7% General FundEnforcementFireBuilding Parks & RecreationSanitationWastewaterStreet WaterTechnologyFiber Optics Proposed RevenuesProposed Revenues Property Taxes$2,722,657 General $2,752,717 Building$449,796 Property Taxes Fiber Optics 14% 14% Parks & Recreation$987,585 Sanitation$985,437 Wastewater$3,592,639 Technology Street$1,434,081 3% Water$3,157,003 General Technology$587,567 14% Fiber Optics$2,762,301 Water Total$19,431,782 16% Building 2% Parks & Recreation 5% Street Sanitation 8% 5% Wastewater 19% Property TaxesGeneralBuildingParks & RecreationSanitation WastewaterStreetWaterTechnologyFiber Optics Page 185 of 260 Percent Change from Budget FY 2018 to Budget FY 2019 Expenditures FY 2018FY 2019Percent Main BudgetBudgetChangeDifferences General Fund Administration2,294,262$2,316,6890.98%Medical benefits Enforcement1,489,235$1,618,4278.68%Sheriff contract, add 1.5 FTE Fire1,163,011$1,177,2201.22%Medical benefits General Fund Total 4,946,508$5,112,3353.35% Building 384,450$449,79617.00%Medical benefits, contract service Parks & Recreation 916,666$992,5858.28%McCowin parking lot, sail shades, medical benefits Sanitation 1,358,883$980,971-27.81%No new sanitation truck Wastewater 4,115,587$4,213,9812.39%EIRWWA increased rate 15%, capital projects Street 1,126,112$1,460,70629.71%Medical benefits, new FTE, capital projects Water 4,730,026$6,182,74530.71%Capital projects, medical benefits Technology 459,600$584,05527.08%One time expense, upgrade Sensus Fiber Optics 2,750,165$2,790,7661.48%New Fiber LIDs Grand Total All Funds 20,787,997$22,767,9419.52% Revenues General2,532,025$2,722,6577.53%Prop tax 3% Increase Other Revenues General 2,608,601$2,752,7175.52%Governmental transfers and interest earnings Building341,500$449,79631.71%Increased construction Parks & Recreation868,666$987,58513.69%Transfer from General, Increasing fees Sanitation829,514$985,43718.80%New Customers Wastewater3,456,847$3,592,6393.93%New Customers, increasing rate 4% Street1,117,718$1,434,08128.30%No transfer from General fund Water3,775,455$3,157,003-16.38%Not applyting for DEQ loan Technology462,834$587,56726.95%One time revenue/expense Fiber Optics2,741,993$2,762,3010.74%New Customers Grand Total All Funds 16,203,128$16,709,1253.12% Total Tax and Other Revenues 18,735,153$19,431,7823.72% Fund Balance Transfers 2,052,844$3,336,15962.51%Using Reserves, More than 2018 Total Expenditures 20,787,997$22,767,9419.52% Page 186 of 260 7/10/2018 General Budgeted Revenue Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 10-310-100Property Tax$2,722,657 Property Tax - 3%$2,596,870 Annexation & New Construction$150,000 Forgone$0 Agricultural Equip Prop Tax Replacement($153) Personal Prop Tax Replacement($22,691) Recovered Homeowner's Exemption Prop Tax($1,369) 10-310-300State Revenue SharingAIC ($34,522 higher than 2018)$679,222$679,222 10-310-600Franchise Tax$150,000$150,000 10-320-100Business Licenses$45,000$45,000 10-320-120Liquor Licenses$10,000$10,000 10-320-150Animal Licenses$4,800$4,800 10-320-160Investigation Fee $8,500$8,500 10-330-510Liquor ApportionmentAIC (estimating $7,000 more than 2018 actual, previously budgeted minus the adjustment, added the adjustment in)$215,000$215,000 10-330-550Bonn. County Sales Tax & UseAIC ($24,723 higher than 2018)$248,265$248,265 10-345-800Burglar Alarm Permit Fees$1,800$1,800 10-360-100Magistrate Court$35,000$35,000 10-370-100Interest Earnings$21.5 m x 2%$430,000$430,000 10-370-200Returned Check Fee$25$25 10-370-336Community Events$3,000$3,000 10-370-370Mayor's Youth CouncilG.I. Jog, AIC Conference$1,000$1,000 10-370-715Ammon Days$15,000$15,000 10-370-900Miscellaneous RevenueSam's Club$4,000$8,500 Wellness, i.e. Softball/Bowling$700 Misc Rev$3,800 10-370-910Council Chamber Reservations$100$100 Page 187 of 260 Page 4 of 77 7/10/2018 General 10-330-660Intercompany Reimbursement$519,705$519,705 Engineering Services from PW TOTAL GENERAL DEPARTMENT$5,097,574$5,097,574 Budgeted Expenditures Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 10-410-110SalariesCouncil & Staff - Allocated$435,000$438,375 Custodial Salary 75% Split w/Bldg$3,375 10-410-111OvertimeAllocated$1,000$1,000 10-410-200Employee BenefitsAll Employee Benefits Allocated$322,329 Medical Coverage$210,138 Dental (12 x 100 x 7)$8,400 Life Ins (12 x 7 x 7)$588 COBRA (12 x 1.1 x 7)$92 Social Security (6.2% of wage)$32,885 Medicare (1.45% of wage)$7,691 Persi (11.5% of wage)$60,997 Workman's Comp (.29% of wage)$1,538 10-410-210Human ResourcesEmployee Appreciation/Milestones$8,000$10,100 Flowers/Gift Baskets$600 Two Potlucks$500 Lunches, Birthday/Anniv/Short Staffed$1,000 10-410-300Bank Fees and ChargesBank fees to Gen, Cr Cd fees to Prop Funds$2,000$2,000 10-410-310Office Supplies General - Allocated$5,000$5,000 10-410-311Office Equipment$300$1,300 Records Storage$1,000 10-410-330Heat 75-25 Split w/Bldg For Bldg Costs$500$500 10-410-340Electric75-25 Split w/Bldg For Bldg Costs$5,000$5,000 10-410-350Fuel & Oil & Mileage ReimbursementGeneral$1,000$1,000 10-410-370PostageBy Department$6,500$6,500 10-410-375Notices & PublicationsCity Ordinances$1,500$9,100 Budget$600 Page 188 of 260 Page 5 of 77 7/10/2018 General Newsletter - Spring & Fall$7,000 10-410-410Public Relations$500$6,300 Easter (Not Allocated)$1,500 Halloween (Not Allocated)$800 Meetings$500 Community Events$3,000 10-410-415MarketingBanners$1,500$1,500 10-410-430Investigation Fee $7,000$7,000 10-410-450Health & SafetyWellness Incentives$2,500$3,750 Community Wellness$1,000 Minert - Drug/Alcohol Testing$250 10-410-460InsuranceICRIMP - Split Bill$11,550$11,550 10-410-470Meetings & Travel & Registration FeesAllocate A & S Training Only$18,100 Caselle Conference $2,000 AIC Conference$4,500 ICCTFOA Meetings$1,500 Fuel Reimbursement or Rental Car$1,200 IIMC - R$0 APT US & C - J$2,500 PRIMA$400 Social Media Training - A$2,500 Mayor/Council Meetings$3,500 10-410-480Membership DuesREDI$10,000$22,293 BMPO$3,252 AIC$6,101 ICCTFOA$135 IIMC$170 APT US & C$185 Chamber of Commerce, High Country RC & D$500 Sam's Club$600 Notary$0 GSMO - Social Media$350 TRPTA$1,000 10-410-485Community ParticipationExamples from 2017 Include:$20,000$20,000 Meals on Wheels $1,500 Arts Council $4,000 Museum of Idaho $8,000 Scottish Festival $500 MLK Event $250 Page 189 of 260 Page 6 of 77 7/10/2018 General 10-410-490Books & SubscriptionsPost Register$185$185 10-410-499Custodial Supplies75-25 Split w/Bldg For Bldg Costs$1,200$1,200 10-410-500Department SuppliesCouncil$1,000$1,000 10-410-560Vehicle Repair & MaintenanceGeneral$500$500 10-410-570Ground Repair & Maintenance75-25 Split w/Bldg For Bldg Costs$500$500 10-410-580Building Repair & Maintenance75-25 Split w/Bldg For Bldg Costs$3,000$3,000 10-410-590Equipment Repair & MaintenanceGenerator Maintenance$445$445 10-410-610Professional ServicesMisc. - Allocated$500$18,000 Outside Council$10,000 Wage Study$7,500 10-410-630LegalAttorney - Allocated$89,822$91,031 SAUSA Program$1,209 10-410-640AuditAllocated$30,000$30,000 10-410-660IT Intercompany Reimbursement$166,635$166,635 10-410-661General Intercompany TransferParks Dept - Transfer at Beg of Yr$437,032$499,035 Parks Transfer for Grants After Expended$62,003 To Street Fund$0 10-410-670ContingencyGeneral$80,000$80,000 10-410-685Ammon Days $23,500$23,500 10-410-700Capital Outlay - NEWBuilding Expansion FY 2021$50,000$60,000 Design New City Building$10,000 10-410-770Mayor's Youth Council$3,000$4,000 G.I. Jog, AIC Conference$1,000 10-410-900Miscellaneous Expense$500$500 10-410-964Transfer InterestBuilding$0$298,915 Technology$5,590 Fiber Optic$2,421 Street$41,367 Water$74,776 Page 190 of 260 Page 7 of 77 7/10/2018 General Wastewater$129,324 Sanitation$45,437 TOTAL$2,171,144$2,171,144 General Revenues General Department$5,097,574 Planning & Zoning Department$3,500 Fire Department$374,300 Total General Revenues$5,475,374 General Expenditures General Department$2,171,144 Planning & Zoning Department$67,380 Engineering Department$78,165 Fire Department$1,177,220 Law Enforcement Department$1,618,427 Total General Expenditures$5,112,335 Total General Revenues$5,475,374 Total General Expenditures$5,112,335 Difference$363,039 Minimal Difference Due to Rounding Fire Department GENERAL REVENUES 7% Planning & Zoning Department 0% General Department 93% Page 191 of 260 Page 8 of 77 7/10/2018 General GENERAL EXPENDITURES Law Enforcement Department 32% General Department 42% Planning & Zoning Department Engineering 1% Fire Department Department 23% 2% Page 192 of 260 Page 9 of 77 7/10/2018 General 201620172018Year $754,743,472$821,113,052.00$821,015,257.00Taxable Market Value $2,374,988$2,521,233.00$2,722,656.99Property Tax to be Levied 0.0031467490.0030705070.003316208Levy Rate 2016 at 3%2017 at 3%2018 at 3% $314.67$307.05$331.62Per $100,000 taxable value $629.35$614.10$663.24Per $200,000 taxable value -$7.62Total difference from 2016 to 2017 for $100,000 taxable value $24.57Total difference from 2017 to 2018 for $100,000 taxable value Page 193 of 260 Page 10 of 77 7/10/2018 Planning and Zoning Projected Revenue Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 10-347-110Publications & Zoning Fee Reimbursements$3,500$3,500 Application Fees/Fee Revenues$25,000??? TOTAL$3,500$3,500 Page 194 of 260 Page 11 of 77 7/10/2018 Planning and Zoning Budgeted Expenditures Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 10-430-110SalariesPlanning Director$35,360$35,360 Planning Assistant$0 10-430-111Overtime$1,000$1,000 10-430-200Employee BenefitsAll employee benefits allocated$21,299 Medical Coverage $13,057 Dental (12 x 100 x 1)$1,200 Life (12 x 7 x 1)$84 COBRA (12 x 1.1 x 1)$13 Social Security (6.2% of wage)$2,192 Medicare (1.45% of wage)$513 PERSI (11.5% of wage)$4,066 Workman's Comp (.49% of wage)$173 10-430-310Office Supplies$400$400 10-430-370Postage$200$200 10-430-375Notices & Publications$3,000$3,000 10-430-410Public Relations$900$900 10-430-460Insurance$1,121$1,121 10-430-470Meetings & Travel & RegistrationPlanning$3,000$3,000 Itemize 10-430-480Membership Dues$400$400 10-430-490Books & SubscriptionsAdd APA's PAS$200$200 10-430-610Professional Services$0$0 10-430-622Engineering - Elevation Certs$0$0 10-430-632City OrdinancesTitle 10$500$500 TOTAL$67,380$67,380 Page 195 of 260 Page 12 of 77 7/10/2018 Planning and Zoning Total Projected Revenue$3,500 Budgeted Expenses$67,380 Balance($63,880) Page 196 of 260 Page 13 of 77 Engineering Projected Revenue Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal Engineering Review Fees$25,000??? TOTAL$0$0 Budgeted Expenditures Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 10-450-110SalariesStaff$17,500$17,500 Engineering Tech$0 10-450-200Employee BenefitsAll employee benefits allocated$22,629 Medical Coverage$18,932 Dental (12 x 100 x .2)$240 Life Ins (12 x 7 x .2)$17 COBRA (12 x 1.1 x .2)$3 Social Security (6.2% of wage)$1,085 Medicare (1.45% of wage)$254 Persi (11.5% of wage)$2,013 Workman's Comp (.49% of wage)$86 10-450-310Office Supplies General Supplies$150$150 10-450-350Fuel & OilPickup$3,150 (15,000 Miles/yr @ 15mpg@$3.00)$3,000 Oil Changes (3@$50 ea)$150 Engr. Tech Fuel$0 10-450-375Notices & PublicationsLetterhead/Printing$50$50 10-450-460Insurance$486$486 10-450-470Meetings & TravelOther$1,000$1,000 Page 197 of 260 Engineering 10-450-480Membership DuesProfessional License - Idaho$250$500 APWA - Annual w/ 4 names$0 ASFPM - Floodplain$250 10-450-490Books & SubscriptionsISPWC$300$950 MUTCD$210 Other$190 Highway Capacity Man$250 10-450-495TrainingPE, CFM, Other$1,500$2,000 Other$500 10-450-500Department SuppliesPlan Storage$100$5,750 Tools$750 Traffic Counter$4,900 10-450-560Vehicle Repair & MaintenanceMisc Vehicle Repair$800$1,000 Tires$200 10-450-610Professional ServicesMaps$500$23,000 Aerial Photos - Pictometry$2,000 Drafting Standards$4,000 Traffic Data$1,500 15% on Public Works Projects Master Street Plan - Segment 2$15,000 10-450-700Capital Outlay - NewVehicle for Eng Tech When Position Authorized$0$0 TOTAL$78,165$78,165 Engineering Tech was not authorized in FY 2016, leaving position listed with no dollar amounts to show a place holder for a future FTE. Page 198 of 260 7/10/2018 Fire Department Projected Revenue Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 10-340-220Fire DepartmentContract Fire Revenue$45,000$45,000 10-340-221Live Fire Trailer Revenue$3,000$3,000 10-340-225Fire Suppression Connection$2,000$2,000 10-340-230Fire Inspection Fees$17,000$17,000 10-340-235Fire Code Plan Review$2,000$2,000 10-340-240Fire Alarm Plan Review$1,500$1,500 10-340-245Fire Sprinkler System Review$200$200 10-340-255Fire Alarm & Sprinkler Permit$500$500 10-340-260Life Safety License$3,000$3,000 10-340-265Fire Alarm Operational Permit$100$100 10-340-700Fire Dept. Grant5% on FEMA$300,000$300,000 AFG - Pumper ($15,000 match from Reserve) TOTAL PROJECTED REVENUE$374,300$374,300 Page 199 of 260 Page 16 of 77 7/10/2018 Fire Department Budgeted Expenditures Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 10-480-110SalariesFull Time Employees$322,400$406,900 Part Time Employees$77,000 Contract Fires$7,500 10-480-111Overtime$1,000$1,000 10-480-200Employee BenefitsMedical Coverage $107,719$211,791 Dental (12 x 100 x 6)$7,200 Life Ins (12 x 7 x 6)$504 EAP$3,000 Social Security (6.2% of wage)$25,290 Medicare (1.45% of wage)$5,915 Persi (12% of wage)$38,808 Workman's Comp (4.5% of wage)$18,356 Unemployment$5,000 10-480-270Clothing & UniformsT-shirts, job shirts, pants, hats$7,000$7,000 10-480-280Personal Protective Equipment$12,000$12,000 10-480-285Fire PreventionPublic Ed Handouts$2,000$3,500 NFPA Update$750 Public Ed House (Ammon Days)$750 10-480-310Office Supplies $500$500 10-480-330Heat $2,800$2,800 10-480-340ElectricFire Station$4,000$7,500 3575 Brookfield Ln$3,500 10-480-350Fuel & Oil$8,000$8,000 10-480-370PostageBy Department$50$50 10-480-375Notices & Publications$500$500 10-480-410Public RelationsBanquet$3,250$3,250 10-480-450Health and SafetyFire Fighter Physicals/Drug Testing$1,500$1,500 10-480-460Insurance$10,398$10,398 Page 200 of 260 Page 17 of 77 7/10/2018 Fire Department 10-480-470Meetings & Travel$750$750 10-480-480Membership DuesIFC, NFPA, etc$1,000$1,000 10-480-490Books & Subscriptions$2,000$2,000 10-480-495Training & CertificationFire$7,000$7,000 10-480-499Custodial Supplies$750$750 10-480-500Department SuppliesFire Hose$14,000$14,000 10-480-560Vehicle Repair & MaintenanceGeneral Maintenance$12,500$12,500 10-480-570Ground Repair & MaintenanceRepair & Seal Concrete$5,000$5,000 10-480-580Building Repair & Maintenance$500$500 10-480-590Equipment Repair & Maintenance$16,000$16,445 Generator$445 10-480-660IT Intercompany ReimbursementNew World Maintenance$5,586$5,586 10-480-675Fire Dept. Grant Expenditures$300,000 AFG - Pumper ($15,000 match from Reserve)$300,000 10-480-700Capital Outlay - NewReplace Brush 1 & Chief 2$75,000$75,000 (From Reserve per Strategic Plan) 10-480-710Capital Outlay - OngoingEquipment Replacement$60,000$60,000 Fund Depreciation $215,582 TOTAL BUDGET$1,177,220$1,177,220 Total Projected Revenue$374,300 Budgeted Expenses$1,177,220 Balance($802,920) Projected Revenue Excluding Grants$74,300 Projected Expenditures Excluding Grants$877,220 Total Expenditures from Reserve Fund$75,000 Balance($727,920) Page 201 of 260 Page 18 of 77 7/10/2018 Enforcement Budgeted Expenditures Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 10-490-110SalariesStaff$46,400$46,400 10-490-111OvertimeStaff$1,000$1,000 10-490-200Employee BenefitsMedical Coverage$4,800$16,863 Dental (12 x 100)$1,200 Life (12 x 7)$84 COBRA (12 x 1.1)$13 Social Security (6.2% of wage)$3,156 Medicare (1.45% of wage)$738 PERSI (11.5% of wage)$5,854 Workman's Comp (2% of wage)$1,018 10-490-280Personal Protective EquipmentVest Upgrade$150$150 10-490-310Office Supplies Paper Goods$250$600 Dog Licenses$350 10-490-350Fuel & OilFuel$3,200$3,200 10-490-370Postage$300$300 10-490-450Health and SafetyPhysical$150$150 10-490-460Insurance$1,376$1,376 10-490-480Memberships/DuesNACA Membership$35$160 CEPI Membership$125 10-490-495TrainingAnimal Control Training$1,250$2,500 Code Enforcement Training$1,250 10-490-500Department SuppliesClothing$350$700 Equipment$350 10-490-560Vehicle Repair & Maintenance$800$800 10-490-598Sheriff ContractSheriff's Contract$1,280,930$1,331,066 Magistrate Court$17,500 Dare Officer$32,636 10-490-599Animal Shelter Contract$27,004$27,004 Page 202 of 260 Page 19 of 77 7/10/2018 Enforcement 10-490-607Dispatch$129,658$129,658 10-490-610Professional ServicesVeterinarian Care$1,000$5,000 Weed Service$4,000 10-490-630LegalProsecuting$48,000$51,500 Defending$3,500 10-490-700Capital Outlay - New$0$0 TOTAL$1,618,427$1,618,427 Page 203 of 260 Page 20 of 77 7/10/2018 Building Department Projected Revenue Sub Ledger2018-19 Sub LedgerLine ItemRevenue Acct NoAccount DescriptionLine Item DescriptionAmountTotal 20-320-230Electrical Permits & Inspection10.06%$45,250$45,250 20-320-240Building Permits & Inspections67.47%$303,460$303,460 20-320-250Mech & Plumb Permits/Inspec22.14%$99,586$99,586 20-370-175Credit Card Surcharge$1,500$1,500 20-370-700Grants$0$0 Projected Revenue Total$449,796$449,796 Page 204 of 260 Page 21 of 77 7/10/2018 Building Department Budgeted Expenditures Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 20-420-110SalariesStaff$223,754$230,399 Part-Time Staff$5,520 Custodial Salary 25%$1,125 20-420-111OvertimeStaff$200$200 20-420-200Employee BenefitsMedical Coverage $69,201$121,963 Dental (12 x 100 x 4)$4,800 Life (12 x 7 x 4)$336 COBRA (12 x 1.1 x 4)$53 Social Security (6.2% of wage)$14,297 Medicare (1.45% of wage)$3,344 PERSI (11.5% of wage)$26,519 Workman's Comp (1.48% of wage)$3,413 Unemployment$0 20-420-300Bank Fees and Charges$1,500$1,500 20-420-310Office Supplies New Folders / Permit Holders$800$800 20-420-330Heat 80/20 Split w/Gen For City Bldg$150$150 20-420-340Electric80/20 Split w/Gen For City Bldg$1,500$1,500 20-420-350Fuel & Oil$3,000$3,000 20-420-370Postage$100$100 20-420-375Notices & Publications$0$0 20-420-460Insurance$5,753$5,753 20-420-470Meetings & TravelICC Annual Meeting$1,500$2,100 Energy Conference$300 Training: IDABO$300 20-420-480Membership DuesICC$350$500 Misc State$150 20-420-490Books & SubscriptionsJLC Subscription$40$500 Code Books$385 ASTM Standards$75 Page 205 of 260 Page 22 of 77 7/10/2018 Building Department 20-420-495Training & CertificationICC Annual Business Meet$1,000$2,500 Energy Conference$500 Education Seminars$1,000 20-420-499Custodial Supplies80/20 Split w/Gen For City Bldg$300$300 20-420-500Department Supplies$500$500 20-420-560Vehicle Repair & Maintenance$1,500$1,500 20-420-570Ground Repair & Maintenance80/20 Split w/Gen For City Bldg$100$100 20-420-580Building Repair & Maintenance80/20 Split w/Gen For City Bldg$400$400 20-420-600Contract LaborContracted Inspections/Mileage$50,000$50,000 20-420-640Audit$2,000$2,000 20-420-660IT Intercompany ReimbursementTechnology Dept$24,031$24,031 20-420-700Capital Outlay - New$0$0 20-420-710Capital Outlay - Ongoing$0$0 TOTAL$449,796$449,796 Total Projected Revenue$449,796 Budgeted Expenses$449,796 Balance$0 Page 206 of 260 Page 23 of 77 7/10/2018 Technology Department Budgeted Revenues Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 40-340-660Intercompany Reimbursement$581,977$581,977 40-340-661InterCo Reimb - Water$0$0 40-340-662InterCo Reimb - Wastewater$0$0 40-370-100Interest Income$5,590$5,590 TOTAL$587,567$587,567 Intercompany Reimbursement:20182019% Change Residential Sanitation$34,694$36,3284.50% Commercial Sanitation$23,592$24,7034.50% Wastewater$93,072$97,4564.50% Water $89,676$93,9004.50% Water - Sensus/Waterworth$102,500 Streets$6,500$6,8064.50% General 24%$159,140$166,6354.50% Fire$5,335$5,5864.50% Building 8%$22,950$24,0314.50% Park/Recreation/Pool 8%$22,950$24,0314.50% TOTAL$457,909.00$581,97721.32% With Interest$3,685$5,590 $461,594$587,56721.44% 2018 Tech Budget$461,594 2019 Tech Budget$587,567 Difference$125,97327.29% Budgeted Revenue$587,567 Budgeted Expenses$584,055 To Reserve$3,511 Current Reserve$100,266 Plus 2019 Estimate$3,511 $103,777 2018 was flat, 2019 is 4.5% increase to pay for medical benefit increase. Page 207 of 260 Page 24 of 77 7/10/2018 Technology Department Budgeted Expenditures Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 40-440-110SalariesFull Time$188,000$202,000 Part Time/Seasonal$14,000 40-440-200Employee BenefitsMedical Coverage$53,226$98,087 Dental (12 x 100 x 4)$4,800 Life Ins (12 x 7 x 4)$336 COBRA (12 x 1.1 x 4)$53 Social Security (6.2% of wage)$12,524 Medicare (1.45% of wage)$2,929 Persi (11.5% of wage)$23,230 Workman's Comp (.49% of wage)$990 40-440-310Office Supplies $1,250$1,250 40-440-315Computer, Software, SupportCaselle$12,000$172,350 Builder Radius$3,500 Folder / Stuffer$3,000 Fire House ?$1,500 Spatial Wave (8 seats)$3,600 LaserFische - new product?$6,000 Barracuda$1,200 Postage Machine$1,400 Ignition SCADA$1,800 Peak / Sportsman$2,750 DataAnywhere$900 Time Management ?$2,500 Bulk Mailer$3,000 UniTrends Backup$2,000 Vmware$1,600 Liberty Meeting$800 MS Exchange/Servers$3,000 ESRI (GIS)$3,600 Shoretel$1,500 Sensus Flexnet?$3,500 FiberBase$3,600 Fire Department Dispatch$3,000 iWorqs$3,600 Engineer$3,000 2019 Transfer from Water Fund Sensus Software/Hardware Upgrade$100,000 40-440-320Office Phones$6,000$7,500 Hardware replacement$1,500 Page 208 of 260 Page 25 of 77 7/10/2018 Technology Department 40-440-325Cell Phone$15,000$22,600 Fleet tracking$3,600 Cell Phone Stipend$4,000 40-440-350Fuel and Oil$2,000$2,000 40-440-370Postage$500$500 40-440-460Insurance$4,668$4,668 40-440-470Meetings & Travel$1,500$1,500 40-440-480Memberships/DuesMicrosoft, GIS, Misc$2,500$2,500 40-440-490Books & SubscriptionsTechnet$1,000$1,000 40-440-495Training & CertificationTech Staff$4,500$5,500 Misc - For all employees$1,000 40-440-500Department SuppliesPrinter Supplies$8,000$20,000 Misc Pieces & Parts$12,000 40-440-560Vehicle Repair & Maintenance$2,000$2,000 40-440-580Building Repair & Maintenance$9,000$9,000 40-440-590Equipment Repair & MaintenanceYost (All Copier Contracts)$6,000$7,000 Misc$1,000 40-440-600Contract LaborMisc$6,000$6,000 40-440-660IT Maintenance & OperationSilver Star$1,200$6,600 IRON$5,400 40-440-700Capital Outlay - NEW$12,000$12,000 40-440-701Capital Outlay - Water$0$0 40-440-702Capital Outlay - Wastewater$0$0 40-440-710Capital Outlay - Ongoing$0$0 TOTAL $584,055$584,055 Total Projected Revenue$587,567 Budgeted Expenses$584,055 Page 209 of 260 Page 26 of 77 7/10/2018 Technology Department Balance (To Reserves)$3,511 Page 210 of 260 Page 27 of 77 7/10/2018 Technology Department Main increase is one-time Sensus software/hardware upgrade Page 211 of 260 Page 28 of 77 7/10/2018 Fiber Optics Department Budgeted Revenues Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 45-340-100Service FeesProjected from 2018$40,000$119,200 400 Residential for 12 Months$79,200 45-340-200Equipment Fees$0$0 45-340-400Construction Fees (Connection)$50,000$1,550,000 Bond this year, next?$1,500,000 45-340-720Lease RevenueProjected from 2016$49,680$82,680 D93 to Lease$33,000 45-370-100Interest Earnings$2,421$2,421 45-370-700Grant Revenue (in case) $1,000,000$1,000,000 45-370-900Miscellanenous RevenueTravel Reimbursement (?)$8,000$8,000 TOTAL$2,762,301$2,762,301 Minimize expenditures from reserves. Established Revenue$212,301revenue less construction M & O Expenditures$240,766expense less construction Difference-$28,465 Depreciation$0.00 Budgeted for FTE up to $15 in case of need in LID. Page 212 of 260 Page 29 of 77 7/10/2018 Fiber Optics Department Budgeted Expenditures Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 45-445-110SalariesFull Time Staff$101,535$101,535 Seasonal Staff$0 45-445-200Employee BenefitsMedical Coverage$51,497$77,925 Dental (12 x 100 x 5)$6,000 Life Ins (12 x 7 x 5)$420 COBRA (12 x 1.1 x 5)$66 Social Security (6.2% of wage)$6,295 Medicare (1.45% of wage)$1,472 Persi (11.5% of wage)$11,677 Workman's Comp (.49% of wage)$498 45-445-310Office Supplies $1,000$1,000 45-445-350Fuel and Oil$9,000$9,000 45-445-370Postage$500$500 45-445-460Insurance$4,306$4,306 45-445-470Meetings & Travel$9,000$9,000 45-445-480Memberships/Dues$0$0 45-445-490Books & Subscriptions$500$500 45-445-495Training & CertificationFiber$3,000$3,000 45-445-500Department SuppliesMisc Infrastructure$20,000$20,000 45-445-560Vehicle Repair & Maintenance$7,500$7,500 45-445-580Building Repair & MaintenanceFurniture$5,000$5,000 45-445-590Equipment Repair & MaintenanceMisc$1,500$1,500 45-445-600Contract LaborBusiness Design/Consulting$0$0 Grant Design/Consulting$0 45-445-700Capital Outlay - NEWConstruction$50,000$2,550,000 Grant/Bond$2,500,000 45-445-700Capital Outlay - Ongoing$0$0 Page 213 of 260 Page 30 of 77 7/10/2018 Fiber Optics Department TOTAL $2,790,766$2,790,766 Total Projected Revenue$2,762,301 Budgeted Expenses$2,790,766 Balance($28,465) Page 214 of 260 Page 31 of 77 7/10/2018 Street Department Projected Revenue Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 60-310-600Franchise Fee Rocky Mtn Power$270,000$270,000 60-330-520Hwy User FeesAIC Regular ($4,278 higher than 2018)$538,930$707,914 HB312 ($1,341 higher than 2018)$168,984 60-340-410Street Light Reimbursement$10,000$10,000 60-340-420Lighting District ServiceDistricts 1, 2, 3, 4, 5, 6, 7, 8, & 9$2,400$2,400 60-370-100Interest Earnings$41,367$41,367 60-370-660Transfer From General Fund$0$0 60-370-700Grant RevenueLHTAC - Ammon/Sunnyside Stoplight$350,000$350,000 60-370-720Depreciation RevenueFiber District 2$50,000$50,000 60-370-910Training Room Reservations$2,400$2,400 TOTAL$1,434,081$1,434,081 Page 215 of 260 Page 32 of 77 7/10/2018 Street Department Budgeted Expenditures Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 60-460-110SalariesStaff FTE 4.8$199,457$211,441 Performance 3%$5,984 Temp (Apprentice/Internships)$6,000 60-460-111OvertimeCall Out 6%$11,967$11,967 60-460-200Employee BenefitsMedical Coverage$73,963$138,331 Dental (12 x 100 x 4.8)$5,760 Life Ins (12 x 7 x 4.8)$403 COBRA (12 x 1.1 x 4.8)$63 Snow overtime has beenSocial Security (6.2% of wage)$13,479 included in the Salaries & OTMedicare (1.45% of wage)$3,152 PERSI (11.5% of wage)$25,002 Workman's Comp (6.71% of wage)$14,588 Unemployment (4.8 x 400)$1,920 Temp (Apprentice/Internships)FTE .1 Employee BenefitsSocial Security (6.2% of wage)$372$862 Medicare (1.45% of wage)$87 Workman's Comp (6.71% of wage)$403 60-460-280Personal Protective EquipmentPersonal Protective Equipment$1,750$2,250 Incentive$500 60-460-310Office Supplies Department$250$500 Gen Gov$250 60-460-330HeatCity Shop (Natural Gas)$2,250$2,250 60-460-340ElectricTraffic Signal Maintenance$7,500$7,500 60-460-341Street LightsElectric$60,000$75,000 Repairs$15,000 60-460-345Lighting District ServiceRepairs$3,400$3,400 60-460-350Fuel & OilGasoline$5,000$25,000 Diesel$20,000 60-460-370PostageBy Department$0$0 60-460-375Notices & Publications$500$500 Page 216 of 260 Page 33 of 77 7/10/2018 Street Department 60-460-450Health & SafetyDrug Testing$500$500 60-460-460Insurance$6,849$6,849 60-460-480Memberships/DuesITE$210$210 60-460-490Books & SubscriptionsUpdated Manuals$250$500 MUTCD, Others$250 60-460-495TrainingRoad Scholar / Road Master$3,500$3,500 Equipment & Personal Safety 60-460-499Custodial Supplies$500$2,940 Floor Mat Cleaning Services$1,920 Floor Strip & Wax$520 60-460-500Department SuppliesTraffic Control Devices$5,000$10,000 Miscellaneous$5,000 60-460-520SignsSigns - General$12,500$12,500 60-460-530Snow Removal$0$25,000 Deicer$8,000 Deicing Salt$17,000 Contract Services Fuel$5,200 Maintenance/Parts/Repairs$25,000 $55,200 60-460-550Weed ControlR.O.W.$2,000$2,000 60-460-560Vehicle Repair & MaintenancePickups$3,000$3,000 60-460-565Heavy Vehicle R&MTrucks 2600 GVW +$20,000$20,000 60-460-573Infrastructure Maintenance$198,500 Road Maintenance (Contracted)Asphalt Seal Coat$150,000 Road Maintenance (Contracted)Chip Seal$0 Bridge MaintenanceStructural Protection/Safety$4,000 Curb & Gutter Replacements$0 MaterialsPit Run$2,000 Materials3/4 Road Base$3,000 MaterialsOil - Durapatcher$8,000 MaterialsRock Chips$4,000 MaterialsPothole Mix$5,000 MaterialsHot Mix Asphalt$7,500 Page 217 of 260 Page 34 of 77 7/10/2018 Street Department MaterialsCrack Seal$15,000 60-460-580Building Repair & Maintenance$4,000$4,000 60-460-590Equipment Repair & MaintenanceOff Road Equipment$45,000$45,000 60-460-593Irrigation System Maintenance$2,500$2,500 60-460-596Street Striping$36,500$36,500 60-460-600Contract LaborTemp Services$0$0 60-460-660 IT Intercompany Reimbursement Pavement Software/Support$6,806$6,806 60-460-677Community Sidewalk GrantMaterials and Installation$0$0 60-460-695Equipment Rent / LeaseVarious Pieces$5,000$11,400 Wheel Loader (Shared)Lease Option yr 4 of 5$6,400 60-460-700Capital Outlay - NEW$390,000 New Development Light Poles10 Poles$10,000 Sander BedReplacement$30,000 Sander BedUnit 727 Retrofit Storage ShedEquipment Storage DeferredPnuematic Roller (Used)$40,000 DeferredChip Spreader (Used)$35,000 DeferredPatching Tools$10,000 LHTAC - Ammon/Sunnyside Stoplight$350,000 60-460-710Capital Outlay - Ongoing$0$0 Equipment Replacement Fund$0 Building Fund$0 60-460-735Road Construction & Improvement - Franchise Fee$170,000 CIPRehabilitation CIPReconstruction-Using Maverik FundsSunnyside/Ammon Intersection$0 Hawk Signal$0 661Master Plan Segment 2Rawson$170,000 60-460-740Road Construction & Improvement - Design$30,000$30,000 TOTAL$1,460,706$1,460,706 Total Revenue$1,434,081 Total Expenditures$1,460,706 Using Reserves$0 Page 218 of 260 Page 35 of 77 7/10/2018 Street Department Balance($26,625) Page 219 of 260 Page 36 of 77 7/10/2018 Water Department Projected Revenue Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 61-340-100Service Fees$1,902,699$1,902,699 $44,967Residential Small Lots - 1,183 Non-Metered $14,399Residential Large Lots - 316 Non-Metered $66,182Residental Small Lots - 1,764 With Meters $35,650Residental Large Lots - 787 With Meters $191Additional Water Lines - 10 Non-Metered Additional Water Line - 0 Metered $15,665Condo/Apartments - 41 Non-Metered $2,710Condo/Apartments - 9 Metered $1,260Professional Office/Industrial Space Under 5,000 Sq Ft - 22 Non-Metered $642Professional Office/Industrial Space Under 5,000 Sq Ft - 14 Metered $84Professional Office/Industrial Space Over 5,000 Sq Ft - 2 Non-Metered $1,925Professional Office/Industrial Space Over 5,000 Sq Ft - 5 Metered $2,226Commercial/Churches/Seminary Under 5,000 Sq Ft - 48 Non-Metered $3,821Commercial/Churches/Seminary Under 5,000 Sq Ft - 62 Metered $462Commercial/Churches/Seminary Over 5,000 Sq Ft - 11 Non-Metered $6,267Commercial/Churches/Seminary Over 5,000 Sq Ft - 54 Metered $483Hotels/Motels/Assisted Living - 1 Non-Metered $856Hotels/Motels/Assisted Living - 3 Metered $205Schools - 2 Non-Metered $1,990Schools - 9 Metered $602Irrigation/Sprinkler - 32 Metered $0Residential Greenspace - 3 Metered $200,587$2,407,044$1,451,742 Apr. 2018Times 12 MonthsMinus Bond Payment 61-340-101Bond Payment$955,302$955,302 61-340-103Capital Replacement4378 connections x .87 ea x 12 months$45,706$45,706 61-340-200Reconnect Fees$20,000$20,000 61-340-280Hydrant Use Permit$600$1,850 Metered Sale of Water???$1,250 61-340-300Penalty - Interest Fees$18,000$18,000 61-370-100Interest Earnings$74,776$74,776 61-370-300Grant Revenue$0$0 61-370-450Water Suppression Connection$1,000$1,000 Page 220 of 260 Page 37 of 77 7/10/2018 Water Department 61-370-500DEQ FundingLoan$0$0 61-370-900Miscellaneous Revenue$0$0 61-380-100Capacity Replacement Fee78 connections @ $1,400$109,200$109,200 61-380-200Water Meter Deposits78 @ 365$28,470$28,470 TOTAL$3,157,003$3,157,003 Page 221 of 260 Page 38 of 77 7/10/2018 Water Department Budgeted Expenditures Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 61-610-110SalariesStaff 5.9 FTE$266,938$282,746 3% Performance$8,008 Temp (Apprentice/Internships)$7,800 61-610-111Overtime5%$13,347$13,347 61-610-200Employee BenefitsMedical Coverage$108,871$184,759 Dental (12 x 100 x 5.9)$7,080 Life Ins (12 x 7 x 5.9)$496 COBRA (12 x 1.1 x 5.9)$78 Social Security (6.2% of wage)$17,874 Medicare (1.45% of wage)$4,180 PERSI (11.5% of wage)$33,154 Workman's Comp (3.7% of wage)$10,667 Unemployment (5.9 x 400)$2,360 Temp (Apprentice/Internships)FTE .1 Employee BenefitsSocial Security (6.2% of wage)$484$885 Medicare (1.45% of wage)$113 Workman's Comp (3.7% of wage)$289 61-610-280Personal Protective EquipmentPersonal Protective Equipment$2,700$3,700 Training Materials$500 Incentive$500 61-610-300Credit Card Fees4542 Customers @ 3.75$17,033$17,033 61-610-310Office Supplies Department$500$2,900 Gen Gov Utility Bills / Envelopes$2,400 61-610-330Heat City Shop$2,500$3,400 Well Houses/Booster Station$900 61-610-340ElectricCity Shop$5,000$370,000 Well Houses/Booster Station$365,000 61-610-350Fuel & OilGasoline$7,000$15,000 Diesel$8,000 61-610-370PostageBy Department$7,000$7,000 61-610-375Notices & PublicationsCCR Printing/Distrib.$600$2,600 Project Design Bids - Advertise$500 Page 222 of 260 Page 39 of 77 7/10/2018 Water Department Water Conservation / Meters$1,500 61-610-450Health & SafetyDrug Testing$500$500 61-610-460Insurance$14,951$14,951 61-610-480Membership DuesWater Cert$300$1,125 Backflow Device$200 AWWA$375 IRWA$250 61-610-490Books & SubscriptionsWater Cert Books$500$500 61-610-495Training$5,000$5,000 61-610-499Custodial Supplies$500$2,940 Floor Mat Cleaning Services$1,920 Floor Strip & Wax$520 61-610-500Department SuppliesWater Repair Parts$25,000$30,000 Water Repair Tools$5,000 61-610-560Vehicle Repair & Maintenance$5,000$5,000 61-610-565Heavy Vehicle R & M$6,500$6,500 61-610-570Ground Repair & MaintenanceWeed Spraying$750$4,750 Sprinkler Repair$500 Fence Repairs$1,500 Sunnyside Property Improvement$2,000 61-610-575Infrastructure Repair & MaintenanceSCADA Troubleshooting$2,500$160,000 Fire Hydrant Replacement (5)$7,500 Main & Service Line Repairs$80,000 Pump Station Repairs$10,000 Tank Inspecton & Cleaning$10,000 Meter Vault Repairs$50,000 61-610-580Building Repair & MaintenancePump Bldg R & M$10,000$15,000 Shop(s) Bldg Repairs$5,000 61-610-590Equipment Repair & MaintenanceService Equipment Repair$25,000$65,000 Pump / Motor Services$40,000 61-610-600Contract LaborOther$2,500$12,500 Keller & AssociatesWater Modeling$10,000 Page 223 of 260 Page 40 of 77 7/10/2018 Water Department 61-610-601Water RightsFrom Reserve$0$0 61-610-604Chemicals & TestingMonthly Water Samples$8,000$14,200 Other Testing (Misc)$2,200 Other Requirements$4,000 61-610-605Water Assessment FeeWater District 120$8,000$30,700 Bonneville-Jefferson GWD$0 DEQ$13,700 ESPA Well Measurement$3,000 Other Mitigation$6,000 61-610-610Professional ServicesOutside Counsel - Lawyer$5,000$10,000 Outside Consultant$5,000 Infrastructure Replacement Study$0 61-610-660IT Intercompany ReimbursementSupport Services 6.8% of Revenue$93,900$196,400 Waterworth Financial Model$2,500 Sensus Software/Hardware Upgrade$100,000 61-610-661Intercompany Reimbursement to General$184,755$184,755 61-610-690Bad Debts $3,500$3,500 61-610-695Equipment Rent / Lease$3,500$17,600 Compact ExcavatorLease/Purchase Year 4$7,700 Cat 924 LoaderLease Purchase Year 4 (shared)$3,500 Cat 908 LoaderLease Purchase Year 6 (shared)$2,900 61-610-700Capital Outlay - New$3,253,470 Reserve Funded CIP - PS 13 Pump Station 13 Woodland Hills$2,500,000 Meters (New Construction)$28,470 Segment 2 Reserve Funded CIP - $500K MasterPlan Segment 2$650,000 Water Meters (Unmetered Residents$75,000 61-610-710Capital Outlay - Ongoing$289,682 To Reserve Capacity Replacement$109,200 To Reserve Capital Replacement$45,706 To Reserve Interest Earnings$74,776 To Reserve Equipment Replacement Fund$35,000 To Reserve Building Fund$25,000 61-610-810Debt Service - Bond PaymentRegular Payment$643,881$643,881 61-610-815Interest ExpenseBond Interest$311,421$311,421 Page 224 of 260 Page 41 of 77 7/10/2018 Water Department TOTAL$6,182,745$6,182,745 Total Revenue$3,157,003 Total Expenditures$6,182,745 Balance($3,025,742) Reserve Funds Needed($3,025,742) Projected to Reserve$289,682 Projected from Reserve($3,025,742) Net Reserve Gain or Loss ($2,736,060) Operations$1,227,953 Overhead$456,338 Capital New$3,253,470 Capital Ongoing$289,682 Debt$955,302 Total:$6,182,745 EXPENSE ALLOCATION (EXCLUDING DEBT) Capital Ongoing 6% Operations 23% Overhead 9% Capital New 62% Expense Allocation Page 225 of 260 Page 42 of 77 7/10/2018 Water Department Debt Operations 15% 20% Capital Ongoing 5% Overhead 7% Capital New 53% Page 226 of 260 Page 43 of 77 7/10/2018 Water Department 1183 316 1764 787 10 41 9 22 14 2 5 48 62 11 54 1 3 2 9 32 3 4378 Page 227 of 260 Page 44 of 77 7/10/2018 Water Department Page 228 of 260 Page 45 of 77 7/10/2018 Water Department Page 229 of 260 Page 46 of 77 7/10/2018 Water Department Page 230 of 260 Page 47 of 77 7/10/2018 Water Department Developer Contribution$750,000.00 Page 231 of 260 Page 48 of 77 7/10/2018 Wastewater Department Projected Revenues Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 62-340-100Service Fees$1,665,356 5069 ERU x $49.38/Mo x 12 mo = $2,888,113 minus bond payment of $1,068,523 and capital replacement$1,665,356 ERUs Calculated as: 4,861 EIRWWA + 93 IBSD + 37 IF + 78 New Construction = 5,069 total Calculated Using a 4% Rate Increase 62-340-101Bond Payment$22/Customer for Bond Pymt$1,068,523$1,068,523 62-340-103Capital Replacement1,022 ERU x $22 (bond) x 12 months$269,808$269,808 1,068,523 / 22 = 48,569 annual 48,569 / 12 = 4,047 ERUs needed to make bond payment 5,069 - 4,047 = 1,022 ERUs avail for capital replacement 62-340-550IBSD Fees117 ERU x $32 X 12 mo$44,928 117 x $22 x 12 Bond$30,888 117 x $12.70 x 12 EIRWWA M & O$17,831 117 x -$2.70 x 12 Ammon M & O($3,791) 62-370-100Interest Earnings$129,324$129,324 62-370-300Grant Revenue$0$0 62-370-720Depreciation Revenue$13,000 Fiber District 2$13,000 62-380-100Ammon Capacity Replacement78 ERU's @ $1,300/ea$101,400$101,400 62-380-475EIRWWA Capacity Replacement78 ERU's @ $3,850/ea$300,300$300,300 TOTAL$3,592,639$3,592,639 Page 232 of 260 Page 49 of 77 7/10/2018 Wastewater Department Budgeted Expenditures Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 62-620-110SalariesStaff 5.9 FTE$250,432$265,745 3% Performance$7,513 Temp (Apprentice/Internships)$7,800 62-620-111Overtime3%$7,513$7,513 62-620-200Employee BenefitsMedical Coverage $64,478$133,449 Dental (12 x 100 x 5.9)$7,080 Life Ins (12 x 7 x 5.9)$496 COBRA (12 x 1.1 x 5.9)$78 Social Security (6.2% of wage)$16,458 Medicare (1.45% of wage)$3,849 PERSI (11.5% of wage)$30,528 Workman's Comp (3.06% of wage)$8,123 Unemployment (5.9 FTE x $400)$2,360 Temp (Apprentice/Internships)FTE .1 Employee BenefitsSocial Security (6.2% of wage)$484$835 Medicare (1.45% of wage)$113 Workman's Comp (3.06% of wage)$239 62-620-280Personal Protective EquipmentPersonal Protective Equipment$2,500$5,500 Training Materials$2,500 Incentive$500 62-620-300Credit Card Fees4656 Customers @ $3.75$17,460$17,460 62-620-310Office Supplies Department$500$2,900 Gen Gov Utility Bills/Envelopes$2,400 62-620-330HeatCity Shop (Natural Gas)$2,200$2,200 62-620-340ElectricSewer Lift Stations$5,000$7,000 City Shop$2,000 62-620-350Fuel & OilGasoline$5,000$9,000 Diesel$4,000 62-620-370PostageBy Department$6,000$6,000 62-620-375Notices & PublicationsDoor Hangers$600$600 Page 233 of 260 Page 50 of 77 7/10/2018 Wastewater Department 62-620-450Health & SafetyDrug Testing$500$500 62-620-460Insurance$6,356$6,356 62-620-480Memberships/DuesAPWA$500$500 62-620-490Books & SubscriptionsTraining & Certification Manuals$750$750 62-620-495Training & Certification$5,000$5,000 62-620-499Custodial SuppliesMisc Supplies$500$2,980 Floor Mat Cleaning Services$1,960 Floor Strip & Wax$520 62-620-500Department SuppliesShop Supplies$5,000$7,000 Hand Tools$2,000 62-620-502Capacity Replacement Fees EIRWWA$3,850 per ERU x 78$300,300$300,300 62-620-504Flow Charges - EIRWWA$12.70 x 5,056 ERU x 12 mo$770,534$770,534 4861 Ammon ERU + 117 IBSD ERU + 78 New Construction = 5,056 total Includes a 15% rate increase ($11.04 to $12.70) 62-620-505Flow Charges - City of IF$8,000$8,000 62-620-506Flow Charges - IBSD93 ERU x $21.00 x 12/mo$23,436$23,436 62-620-560Vehicle Repair & Maintenance$4,000$4,000 62-620-565Heavy Vehicle R & M$16,000$16,000 62-620-570Ground Repair & Maintenance$1,500$5,000 Fence Villas Lift Station$3,500 62-620-575Infrastructure Repair & MaintenanceLift Stations$25,000$100,000 Pipe Lines$25,000 Manholes$30,000 Other R & M$20,000 62-620-580Building Repair & Maintenance$1,500$1,500 62-620-590Equipment Repair & MaintenanceEquipment$2,500$27,500 Pumps$25,000 62-620-592Storm Water System Maintenance$35,000$35,000 62-620-610Professional ServicesOutside Counsel$2,000$2,000 Page 234 of 260 Page 51 of 77 7/10/2018 Wastewater Department 62-620-660IT Intercompany Reimbursement$97,456$97,456 62-620-661General Intercompany Reimbursement$140,164$140,164 62-620-690Bad Debts - Sewer$6,600$6,600 62-620-695Equipment Lease/Rental$12,400 Cat 924 Loader shared leaseYear 4 of 5$3,500 Cat 305 Excavator shared leaseYear 4 of 5$3,900 Misc Equipment Rent$5,000 62-620-700Capital Outlay - New$400,000 Reserve Funded CIPMaster Plan Segment 2$400,000 62-620-710Capital Outlay - Ongoing$714,277 Equipment Replacement Reserves$33,000 78 @ $1,300 per connectionCapacity Replacement Reserve$101,400 To Reserve Capital Replacement$269,808 Collection SystemInfrastructure Replacement Reserve$0 Reserve Funded CIPSawtooth St Drainage Upgrade$0 To Reserve Building Fund$25,000 Interest Earnings$129,324 Fund Depreciatioin$155,745 62-620-810Debt Service - Bond PaymentBond Payment$621,180$621,180 62-620-815Interest Expense$447,345$447,345 TOTAL$4,213,981$4,213,981 Total Revenue$3,592,639 Total Expenditures$4,213,981 Net Revenues (Expenses)($621,343) Reserve Funded Project$300,000 Balance($321,343) Operations$638,973 Flow Charges$801,970 Overhead$277,536 Capital New$400,000 Page 235 of 260 Page 52 of 77 7/10/2018 Wastewater Department Capital Reserve$714,277 Debt Service$1,068,525 Capacity Replacement to EIRWWA$300,300 Total$4,201,581 EXPENSE ALLOCATION (EXCLUDING DEBT & EIRWWA CAPACITY REPLACEMENT) Operations Capital Reserve 23% 25% Capital New 14% Flow Charges 28% Overhead 10% Capacity Expense Allocation Replacement to EIRWWA 7% Operations 15% Debt Service 25% Flow Charges 19% Capital Reserve Capital New 17% 10% Overhead 7% Page 236 of 260 Page 53 of 77 7/10/2018 Wastewater Department Current3%4%5% 47.481.421.902.37 $1,730,270FY 2017 serv fee -$64,914diff to FY 2019 $2,888,113(1,367.19)ERUs $1,819,590(113.93)new customers per month 2051$96,331.36 1023$48,301.40 42$41,070.20 10$237.40 4$94.96 2$142.44 25$2,136.60 14$4,748.00 109$14,006.60 70$19,039.48Difference 4$4,700.52($17,766.72)($1,480.56)Dollar 8$11,347.72(374.19)(31.18)ERU 3362customers$242,156.68$2,905,880.16yearmonth April 2018 billingApr. 18 RevAnnual RevERU Diff, employee discount Rate47.48 Bond22 EIRWWA M & O11.04 Ammon M & O14.44 Does not leave any for capital improvements Bond Calc89043.5833monthly bond payment 4047.43561how many ERUs needed to make payment Increased service fee is difference in new customer over the years with the bond payment met. 1021.56439$269,693$154,235 Page 237 of 260 Page 54 of 77 7/10/2018 Sanitation Department Projected Revenue Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 63-340-100Residential Service FeesResidential Cans$590,000$590,000 Assumes a $1.00/mo increase 63-340-105Commercial Service FeesCommercial Dumpsters$350,000$350,000 63-340-200Sanitation Diesel Fuel Refund$0 63-370-100Interest EarningsInterest Earnings$45,437$45,437 Total$985,437$985,437 Revenue Interest Earnings 5% Commercial Dumpsters 35% Residential Cans 60% Page 238 of 260 Page 55 of 77 7/10/2018 Sanitation Department Budgeted Expenditures - Residential Cans Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 63-213000Sales Tax PayableDumpsters and Cans $1,800$1,800 63-630-110SalariesStaff 2.1 FTE$107,485$110,710 3% Performance$3,225 63-630-111Overtime3%$3,225$3,225 63-630-200Employee BenefitsMedical Coverage $18,932$51,185 Dental (12 x 100 x 2.1)$2,520 Life Ins (12 x 7 x 2.1)$176 COBRA (12 x 1.1 x 2.1)$28 Social Security (6.2% of wage)$7,064 Medicare (1.45% of wage)$1,652 PERSI (11.5% of wage)$13,103 Workman's Comp (6.03% of wage)$6,870 Unemployment (2.1 x 400)$840 63-630-280Personal Protective EquipmentPersonal Protective Equipment$1,000$2,000 Training Materials$500 Incentive$500 63-630-300Credit Card Fees4455 Customers x 3.75$16,706$16,706 63-630-310Office Supplies Department$500$1,500 General Government$1,000 63-630-330Heat Shop$2,000$2,000 63-630-340ElectricShop$1,000$1,000 63-630-350Fuel & OilGasoline$2,000$24,000 Diesel$22,000 63-630-370Postage4455 Customers x 1.50$6,683$6,683 63-630-375Notices & PublicationsFlyers, Notices, Printing$500$500 63-630-450Health & SafetyDrug Testing$500$500 63-630-460Insurance$3,021$3,021 63-630-480Memberships/Dues$250$250 Page 239 of 260 Page 56 of 77 7/10/2018 Sanitation Department 63-630-495TrainingSafety/Maintenance$2,000$2,000 63-630-499Custodial SuppliesMisc Supplies$500$2,980 Floor Mat Cleaning Services$1,920 Floor Strip&Wax$560 63-630-500Department Supplies$3,500$3,500 63-630-560Vehicle Repair & Maintenance$2,500$2,500 63-630-565Heavy Vehicle R & M$35,000$35,000 63-630-570Ground Repair & Maintenance$1,000$1,000 63-630-580Building Repair & Maintenance$2,000$2,000 63-630-590Equipment Repair & Maintenance$20,000$20,000 63-630-600Contract Labor$5,000$5,000 63-630-610Professional ServicesOutside Counsel$0$0 63-630-660IT Maintenance & Operation$36,328$36,328 63-630-661General Intercompany Reimbursement$185,275$185,275 63-630-700Capital Outlay - NewTruck$0$0 Carts$0 63-630-710Capital Outlay - Ongoing$0$70,000 To Reserve Truck Replacement Reserve$60,000 To Reserve Operations Reserve$0 To Reserve Reserve from Interest$0 To Reserve Building Fund$10,000 Total$590,663$590,663 Residential Service Revenue$612,719 Residential Service Expense$590,663 Net Revenue Over Expense$22,055 From Reserve$0 $22,055 Page 240 of 260 Page 57 of 77 7/10/2018 Sanitation Department RESIDENTIAL EXPENSE ALLOCATION Capital Reserve 12% Capital Expense 0% Operations 46% Overhead 42% Budgeted Expenditures - Commercial Dumpsters Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 63-213000Sales Tax PayableDumpsters and Cans $1,375$1,375 63-635-110SalariesStaff 3.1 FTE$128,700$132,561 3% Performance$3,861 63-635-111Overtime3%$3,861$3,861 63-635-200Employee BenefitsMedical Coverage$20,084$59,697 Dental (12 x 100 x 3.1)$3,720 Life Ins (12 x 7 x 3.1)$260 COBRA (12 x 1.1 x 3.1)$41 Social Security (6.2% of wage)$8,458 Medicare (1.45% of wage)$1,978 PERSI (11.5% of wage)$15,689 Workman's Comp (6.03% of wage)$8,226 Unemployment (3.1 x 400)$1,240 63-635-280Personal Protective EquipmentPersonal Protective Equipment$1,500$2,500 Training Materials$500 Incentive$500 63-635-300Credit Card Fees165 Customers x 3.75$619$619 Page 241 of 260 Page 58 of 77 7/10/2018 Sanitation Department 63-635-310Office Supplies Department$500$2,500 General Government$2,000 63-635-330Heat Shop$1,000$1,000 63-635-340ElectricShop$1,000$1,000 63-635-350Fuel & OilGasoline$500$9,000 Diesel$8,500 63-635-370Postage165 Customers x 3.75$619$619 63-635-375Notices & PublicationsFlyers, Notices, Printing$1,500$1,500 63-635-450Health & SafetyDrug Testing$500$500 63-635-460Insurance$2,989$2,989 63-635-495Training$1,000$1,000 63-635-499Custodial SuppliesMisc Supplies$500$2,980 Floor Mat Cleaning Services$1,920 Floor Strip & Wax$560 63-635-500Department Supplies$4,000$4,000 63-635-560Vehicle Repair & Maintenance$1,200$1,200 63-635-565Heavy Vehicle R & MTrucks$17,500$17,500 63-635-570Ground Repair & Maintenance$750$750 63-635-580Building Repair & Maintenance$1,500$1,500 63-635-590Equipment Repair & Maintenance$5,000$5,000 63-635-600Contract LaborGem State Staffing$0$0 (5 man week temp - vacations) 63-635-610Professional ServicesOutside Counsel$1,000$1,000 63-635-660IT Maintenance & Operation$24,703$24,703 63-635-661General Intercompany Reimbursement$9,511$9,511 63-635-700Capital Outlay - NewMaintenance Shop$0$50,000 Refurbished Front Load Truck$0 Using Reserves Page 242 of 260 Page 59 of 77 7/10/2018 Sanitation Department Using Reserves 50 Front Load Containers$50,000 63-635-710Capital Outlay - OngoingDumpster Replacement$51,444 To Reserve Truck - Replacement $30,000 To Reserve Interest$11,444 To Reserve Building Fund$10,000 Total$390,308$390,308 Revenue Com Services$372,719 Expense Com Services$390,308 Capital From Reserve$25,000 Net Revenue / Expense, after Reserve$7,410 Total Revenue$985,437 Total Expenses$980,971 Capital From Reserve$25,000 Balance$29,466 COMMERCIAL EXPENSE ALLOCATION Capital Reserve 13% Capital Expense 13% Overhead Operations 11% 63% Residential Operations$270,650 Overhead$250,013 Capital Expense$0 Capital Reserve$70,000 Total$590,663 Commercial Operations$246,424 Page 243 of 260 Page 60 of 77 7/10/2018 Sanitation Department Overhead$42,440 Capital Expense$50,000 Capital Reserve$51,444 Total$390,308 ITGeneral $259,193$519,705 Page 244 of 260 Page 61 of 77 7/10/2018 Parks Department Projected Revenue Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 70-330-660Transfer from General Fund$437,032$499,035 Transfer for Grants After Expended$62,003 70-350-337Movies in the Park$3,500$3,500 70-350-340Facility Use Fees$10,000$10,000 70-350-700Parks GrantSail Shades (50% grant)$45,000$276,650 ITD TAP Grants 7.34%/92.66%$231,650 Woodland Hills (3 yrs to complete) 70-350-900Misc Revenue - Parks & Rec$5,000$5,000 Total$794,185$794,185 PARKS/REC REVENUE TOTALS TOTAL PARKS$794,185 TOTAL POOL$158,800 TOTAL REC$34,600 TOTAL:$987,585 Page 245 of 260 Page 62 of 77 7/10/2018 Parks Department Budgeted Expenditures Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 70-470-110SalariesStaff 2 FTE$103,280$163,280 Seasonal Help$60,000 70-470-111Overtime$0$0 70-470-200Employee BenefitsMedical Coverage $31,336$75,893 Dental (12 x 100 x 2)$2,400 Life Ins (12 x 7 x 2)$168 COBRA (12 x 1.1 x 2)$26 Social Security (6.2% of wage)$10,123 Medicare (1.45% of wage)$2,368 PERSI (11.5% of wage)$18,777 Workman's Comp (4.1% of wage)$6,694 Unemployment$4,000 70-470-280Personal Protective Equipment$500$500 70-470-300Bank Fees and Charges$600$600 70-470-310Office Supplies $250$250 70-470-330Heat$2,500$2,500 70-470-340Electric$3,700$3,700 70-470-350Fuel & Oil$11,500$11,500 70-470-370Postage$0$0 70-470-375Notices & Publications$1,300$1,300 70-470-410Public Relations$500$10,500 Christmas Lights & Hanging the Lights$4,000 Gazebo/Village/Refreshments$4,000 Pumpkin Walk$2,000 70-470-450Health & SafetyDrug Testing$500$500 70-470-460Insurance$3,802$3,802 70-470-470Meetings & Travel$1,000$1,000 70-470-495TrainingChemical Cert. $1,500$1,500 Page 246 of 260 Page 63 of 77 7/10/2018 Parks Department 70-470-499Custodial Supplies$700$700 70-470-500Department Supplies$1,000$1,000 70-470-550Weed ControlFertilizer and Herbicides$9,500$9,500 70-470-560Vehicle Repair & MaintenancePark Pick Ups$3,500$3,500 70-470-570Ground Repair & Maintenance$52,500$52,500 70-470-580Building Repair & MaintenanceShelters$1,500$3,500 Restrooms$2,000 70-470-590Equipment Repair & MaintenanceTrailers, Tractors, Mowers, ATV$5,500$5,500 70-470-660IT Intercompany Reimbursement$8,010$8,010 70-470-675Parks Grant ExpendituresSail Shades (50% grant)$90,000$340,000 ITD TAP Grants 7.34%/92.66%$250,000 Woodland Hills (3 yrs to complete) 70-470-684Movies in the Park$3,500$3,500 70-470-700Capital Outlay - NewTennis Courts (ICCU Donation??)$7,500$88,500 McCowin Park South Parking Lot$45,000 Playground Chips - All Playgrounds$5,000 Tables$6,000 Trails$25,000 70-470-900Miscellaneous Expense$0$0 Total$793,036$793,036 PARKS/REC EXPENSE TOTALS PARKS$793,036 POOL$170,005 RECREATION$29,544 TOTAL$992,585 Total Revenues$987,585 Total Expenses$992,585 Using Reserves$5,000 Balance $0 Page 247 of 260 Page 64 of 77 7/10/2018 Parks Department 423116$32,766Gen. fund reg. transfer increase $75,91943153Gen. fund grant transfer increase $75,919Total 2019 higher than 2018 Page 248 of 260 Page 65 of 77 7/10/2018 Recreation Department Projected Revenue Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 70-213000Sales Tax Payable$1,800$1,800 70-350-305Boys' Knothole Fees$15,000$15,000 70-350-310Boys Knothole Sponsor Fees$3,700$3,700 70-350-315Girls' Softball Fees$11,100$11,100 70-350-320Girls Softball Sponsor Fees$3,000$3,000 TOTAL$34,600$34,600 Page 249 of 260 Page 66 of 77 7/10/2018 Recreation Department Budgeted Expenditures Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 70-213000Sales Tax Payable$1,800$1,800 70-475-110Salaries$10,500$10,500 70-475-200Employee BenefitsSocial Security (6.2% of wage)$651$1,234 Medicare (1.45% of wage)$152 Workman's Comp (4.1% of wage)$431 70-475-300Bank Fees and Charges$800$800 70-475-375Notices & Publications$400$400 70-475-460Insurance$300$300 70-475-500Department Supplies$4,000$4,000 70-475-570Ground Repair & Maintenance$1,000$1,000 70-475-590Equipment Repair & Maintenance$1,500$1,500 70-475-660IT Intercompany Reimbursement$8,010$8,010 Total$29,544$29,544 Total Revenue$34,600 Total Expenses$29,544 Balance$5,056 Page 250 of 260 Page 67 of 77 7/10/2018 Pool Projected Revenue Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 70-213000Sales Tax$4,800$4,800 70-350-345Swimming Pool Fees$130,000$130,000 70-350-347Consession Revenue$24,000$24,000 Total$158,800$158,800 Page 251 of 260 Page 68 of 77 7/10/2018 Pool Budgeted Expenditures Sub Ledger2018-19 Sub LedgerLine ItemBudget Acct NoAccount DescriptionLine Item DescriptionAmountTotal 70-213000Sales Tax Payable$4,800$4,800 70-476-110Salaries - Life GuardsPool Manager and Lifeguards$68,500$68,500 70-476-115Salaries - Concessions72 hrs/wk open x 12 wks x 7.5/hr x 2 people$13,000$13,000 70-476-200Employee BenefitsSocial Security (6.2% of wage)$5,053$9,992 Medicare (1.45% of wage)$1,182 Workman's Comp (4.61% of wage)$3,757 70-476-270Clothing & Uniforms$400$400 70-476-300Bank Fees and Charges$2,500$2,500 70-476-310Office Supplies $300$300 70-476-330Heat$4,500$4,500 70-476-340Electric$5,000$5,000 70-476-375Notices & Publications$1,300$1,300 70-476-450Health & SafetyDrug Testing$1,500$1,500 70-476-460Insurance$2,683$2,683 70-476-480Membership DuesHealth Dept. Permits$100$100 70-476-495Training$100$100 70-476-499Custodial Supplies$500$500 70-476-500Department SuppliesTraining Supplies, Life Jackets, etc.$1,500$12,150 Chemicals (Pool & Splash Pad)$10,000 Treats for grads$150 Misc$100 End of Season Party-Pool & Concession$400 70-476-580Building Repair & Maintenance$2,000$2,000 70-476-585Pool Repair & Maintenance$3,500$3,500 70-476-587Splash Pad Repair & Maintenance$2,000$5,000 Page 252 of 260 Page 69 of 77 7/10/2018 Pool Repair broken pipe$3,000 70-476-590Equipment Repair & Maintenance$0$0 70-476-660IT Intercompany Reimbursement$8,010$8,010 70-476-700Capital Outlay - New$15,000 Lean to for Chlorine Storage Addition$15,000 70-476-760Concessions - Inventory$8,200$8,200 70-476-765Concessions - OperationsSwamp Cooler$800$800 70-476-900Miscellaneous ExpenseASCAP$170$170 TOTAL$170,005$170,005 Total Revenues$158,800 Total Expenses$170,005 Balance-to Parks as Revenue/(Exp)($11,205) Page 253 of 260 Page 70 of 77 Summary of Major Items Using Funds from Reserves Estimate When Fire Department 10-480-700Capital Outlay - NewReplace Brush 1 & Chief 2$75,000$75,000 (From Reserve per Strategic Plan) Water Fund 61-610-700Capital Outlay - New$3,100,000 Reserve Funded CIP Pump Station 13 Woodland Hills$2,500,000 Segment 2 Reserve Funded CIP MasterPlan Segment 2$600,000 Wastewater Fund 62-620-700Capital Outlay - New$300,000 Reserve Funded CIPMaster Plan Segment 2$300,000 Commercial Sanitation 63-635-700Capital Outlay - New$25,000 Using Reserves 50 Front Load Containers$25,000 Parks Department 70-470-700Capital Outlay - New$5,000 Using Reserves$5,000 Total Reserve Funds for Projects$3,505,000 Page 254 of 260 Page 255 of 260 Page 256 of 260 Page 257 of 260 Page 258 of 260 Page 259 of 260 Unmet Needs List Not Funded Requests/Needs Department ItemCostPriorityYear AddedProposed Year to Complete AllFund Depreciation StreetsMaintenance$105,000.00High2014 StreetsMaintenance$105,000.00High2015 Page 260 of 260