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08192010CouncilMinutes CITY OF AMMON CITY COUNCIL MINUTES THURSDAY, AUGUST 19, 2010 AGENDA: CITY OF AMMON 2135 SOUTH AMMON ROAD CITY COUNCIL AGENDA THURSDAY, AUGUST 19, 2010 – 7:30 P.M. CALL TO ORDER: Mayor Steven Fuhriman at 7:30 p.m. Pledge of Allegiance – Councilmember Thompson Prayer – Councilmember Slack MINUTES: None ITEMS FROM MAYOR: TRPTA Presentation by Amanda Ely (Bean) CONSENT AGENDA: Business License* Accounts Payable – Exhibit A ITEMS FOR/FROM TREASURER: PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation) PUBLIC HEARINGS: 2010-009 Annual Appropriations/Budget* ACTION ITEMS: 1.Ord. #489 Annual Appropriation FY 2011 Budget (Jennifer)* 2.Resolution 2010-011 – Utility Fees Water (Ron)* 3.Appoint Ammon Urban Renewal Board Member (Bean)* 4.Appoint BMPO Board Member (Council 8/12) 5.Schedule of Sale of Quail Ridge Estates, Division 8, Block 10, Lot 15 Real Property (Ron/Scott)* DISCUSSION ITEMS: th 1.Falcon and 17 Street Intersection (Bean)* 2.Powerhouse Electric Contract for Lighting District (Ron) 3.Misc. EXECUTIVE SESSION: 1.Personnel Evaluations - Idaho Code 67-2345 (1-b) 2.Real Property Acquisitions - Idaho Code 67-2345 (1-c) 3.Pending Litigation - Idaho Code 67-2345 (1-f) MINUTES City Officials Present: Mayor Steve Fuhriman Councilmember Dana Kirkham Councilmember Lee Bean Councilmember Rex Thompson Councilmember Sean Coletti Councilmember Russell Slack Councilmember Brian Powell (via phone at 8:00 p.m. and left at 9:20 p.m.) City Attorney Scott Hall City Clerk Leslie Folsom City Engineer Lance Bates City Planner Ron Folsom City Treasurer Jennifer Belfield Council Minutes 8-19-10 Page 1 of 6 City Officials Absent: None CALL TO ORDER: Mayor Steven Fuhriman opened the meeting at 7:30 p.m. at City Hall building located at 2135 South Ammon Road. Councilmember Thompson led the Pledge of Allegiance. Councilmember Slack gave the prayer. MINUTES: None ITEMS FROM MAYOR: TRPTA Presentation by Amanda Ely (Bean): Jennifer thanked Amanda for helping with Ammon Days and for helping Ken Knoch promote funding the senior citizen park project. Amanda Ely, TRPTA explained there are three types of services they provide - a specific door to door service request by an individual, local fixed route service consisting of four routes, and intercity service going as far out as Salmon. They are having their routes evaluated to see if they are offering the most efficient routes for the communities. The Medicaid transition on Sept 1 will have a new Medicaid broker for billings. The Medicaid broker will be deciding who will be riding their buses. They receive match funds through donations and contracts. They are allowing businesses to advertise on the buses. Councilmember Bean asked who can ride the bus. Amanda replied anyone can. The price is $1.25 per person one way with half price for disabled, students, and seniors. They do offer monthly passes with transfers for free. They have approx. 200 passenger trips per day on the routes, with another 200 passenger trips by specific requests, one way. Councilmember Bean asked what their total budget is. Amanda said roughly $1 million through the whole company. Most of the funding comes from grants. It costs $5 each way to go to Rexburg. Councilmember Bean asked if everything starts at the Aquatic Center. Amanda stated yes. Mark Webster, 2067 Eagles Homestead Drive, Ammon said their website has a map with the schedule. They realize their routes are antiquated and this is why they are conducting the study. The board consists of members representing St. Anthony, Driggs, Ucon, Iona, and Ammon (Russ Swensen). The board has accountability to the Federal Transit Authority and Idaho Dept. of Transportation. They derive approx. 70% of their income revenue from Medicaid. CONSENT AGENDA: CITY OF AMMON BUSINESS LICENSE CONSENT AGENDA Thursday August 19, 2010 License applications, carrying the required documents, pending approval of the City Council: GENERAL BUSINESS LICENSE: 1.RENEWALBUSINESS LICENSE APPLICATION: th A.TJSports Custom Screen Print & Embroidery – Retail Sales – 2788 E. 14 N. MISC: MASSAGE ESTABLISHMENT 1.NEW MASSAGE THERAPIST BUSINESS LICENSE: th A.Spencer, Michelle – Massage Therapist/Mark of Excellence – 3039 E. 17 Street B.Thorngren, Tana Lee – Massage Therapist/Home Occ. – 2947 Brettonwood Business License*: Councilmember Bean motioned to approve the business licenses, as presented. Councilmember Slack seconded. Roll Call Vote: Councilmember Bean – Yes, Councilmember Slack – Yes, Councilmember Thompson – Yes, Councilmember Coletti – Yes, and Councilmember Kirkham – Yes. The motion passed. Accounts Payable – Exhibit A: Councilmember Kirkham motioned to approve the accounts payable, as presented. Councilmember Slack seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Slack – Yes, Councilmember Bean – Yes, Councilmember Coletti – Yes, and Councilmember Thompson – Yes. The motion passed. Council Minutes 8-19-10 Page 2 of 6 ITEMS FOR/FROM TREASURER: None PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation) None PUBLIC HEARINGS: 2010-009 Annual Appropriations/Budget* Scott clarified that this is for the 2010- 2011 Budget. Mayor Fuhriman read the public hearing procedures. There was no public comment. Councilmember Kirkham motioned to close the public hearing. Councilmember Slack seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Slack – Yes, Councilmember Thompson – Yes, Councilmember Bean – Yes, Councilmember Coletti – Yes, and Councilmember Powell – Yes. The motion passed. ACTION ITEMS: 1. Ord. #489 Annual Appropriation FY 2011 Budget (Jennifer)*: Jennifer advised the Council that this has been published. There was one item the Council wanted adjusted in the law enforcement section on dispatch, as well as, the sheriff’s contract. She would like to move the $12,000 from the sheriff’s contract to dispatch, if Council concurs. Councilmember Bean suggested leaving dispatch where it’s at and that the billing be combined from the County. Councilmember Kirkham asked about the animal shelter contract. Jennifer said we are good. Council discussed whether they wanted to keep the wage study. Councilmember Kirkham asked if the changes were done for the meters. Jennifer said yes. She explained that the information presented to Council is what was published. Councilmember Powell asked about the justification for the animal contract. Councilmember Kirkham said it’s based on the number of animals that have been taken in. Jennifer covered the plaque that will be presented to Jennifer Kerner who will be available through Sat. She explained the lighting district will be published and the public hearing will be held at the next Council meeting. Councilmember Bean asked how intercompany reimbursements will be handled with this budget. Jennifer stated the allocation has been changed to 15% building and 25% general. Leslie advised that staff didn’t discuss this. Councilmember Bean stated that the staff needs to buy into it. Councilmember Kirkham said she is concerned with the future allocations. Councilmember Bean said this is the third year for allocations, which was set up with Ginette and we have a great treasurer. He asked Jennifer, in the future, to be sure to talk with all dept. heads and refine the allocations. Councilmember Thompson asked about the truck transfer between the building department and IT. Jennifer said IT was giving the Building Department the option of transferring one Building Department vehicle to IT, instead of IT’s purchasing a new vehicle. $8777 is the current value on the City depreciation chart, however, since the actual transfer would be next year, the value of the vehicle would be lower than this. The Building Dept. now wants to retain their vehicle and asked that Information Technology purchase their own vehicle. Councilmember Bean asked why IT needs a vehicle now. Bruce Patterson said next year there will be equipment and servers needed with the scada building, but in reality as IT starts doing the fiber build out there will be fiber spools, boxes for conduit, etc. which need to be picked up and distributed. Bruce will purchase the products direct and hire someone to install it. If we go and pick up the material, an example of how we can save is partially used spools of fiber from Boise which will save 50%. Repairs will be done in house. Councilmember Kirkham said we are currently hiring someone, since we are serious with broadband and it is a huge project that has already been approved. Councilmember Powell said we can either outsource or own it ourselves and recoup our costs. The City has to do this. Councilmember Powell said there is a truck in the parking lot not being used every day. Councilmember Kirkham asked how many trucks they have. Charlie said there is one for each inspector and himself. Charlie said there was a point of diminishing return for the money. Councilmember Kirkham said you were willing to give up the truck when you were getting more money, but now you don’t with the lesser funds. Charlie said he is strapped for revenues. If the truck is gone, there will be times when he needs a truck but they won’t have it. Councilmember Slack asked do the inspectors need a truck or would a car suffice. Leslie stated the car is available for anyone in the City to use. Councilmember Bean said they need a truck if they are visiting a construction site. Councilmember Slack said every area has a road in front of it. Ron said they can’t build a house, until a road is constructed. Councilmember Slack asked if they are really busy every day. Charlie said sometimes it is only a couple of times a day. Councilmember Kirkham asked why if it’s for the benefit of the City IT can’t use it. Charlie said his plan changed when the price changed. Councilmember Slack said he can understand IT needing a truck, since they will transport large items, much more than an inspector needing a truck. Councilmember Kirkham said when IT needs the truck, then IT will have the use of the truck and the building dept can use the car. Council Minutes 8-19-10 Page 3 of 6 Councilmember Slack asked Bruce if he needed a panel truck. Bruce hopes that in time he will need a shell to cover and protect his tools and discussed a trailer for the spools and would like that option. He would like to get the products from other companies that have over stock at unbelievable prices, but we will have to pick it up. Councilmember Slack said the truck can be taken by IT and Charlie’s inspectors can take a car. Charlie said a time will come when the funding will be needed for a new Building Department truck. Bruce advised the Council a new truck like Charlie’s could be purchased for $16,000 new under a state contract. Jennifer said this would be a 2010 truck. Jennifer will remove the $8777 from IT and reduce transfers from the other depts. Bruce wants to drop the City Council Chamber ceiling so the wires for sound controls, a video movement, and mikes are out of the way. Council went over some adjustments that have been needed through the various funds. Jennifer explained that Leslie is part of the AIC Technical Advisory Board and will need to go to Boise three times a year for meetings. She feels that we can still attend these meetings under the current budget, since Caselle is possibly cancelling their meeting this year due to the economy. Councilmember Kirkham asked Mayor Fuhriman to take on the job of finding funding for roads. Mayor Steve Fuhriman said he’s not sure it’s a time issue or a budget issue. He will work on it. Councilmember Bean asked about salaries. Councilmember Kirkham said this will be discussed in executive session. Councilmember Bean asked about the bank fees being charged only to parks and general funds. Jennifer explained credit cards are only accepted for utilities and recreation. Jennifer explained the rates went from 1.69 to 1.67% plus 5 cents per transaction. Councilmember Bean asked if the reserves were appropriated. Jennifer stated yes. Councilmember Kirkham read Ordinance #489 AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATIONS ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2010 APPROPRIATING THE SUM OF $39,144,831 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF AMMON, IDAHO FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF A SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND Councilmember Kirkham motioned to recommend that the PURPOSES FOR WHICH SAID APPROPRIATION IS MADE. City Council dispense with the rule requiring the reading of the ordinance on three different days and that the three readings be waived. Councilmember Bean seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Bean – Yes, Councilmember Slack – Yes, Councilmember Coletti – Yes, Councilmember Thompson – Yes, and Councilmember Powell – Yes. The motion passed. Councilmember Kirkham read Ordinance #489 AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATIONS ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2010 APPROPRIATING THE SUM OF $39,144,831 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF AMMON, IDAHO FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF A SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID Councilmember Kirkham motioned to adopt Ordinance #489 as an ordinance of the City APPROPRIATION IS MADE. of Ammon on its third and final reading. Councilmember Coletti seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Coletti – Yes, Councilmember Bean – Yes, Councilmember Slack – Yes, Councilmember Powell – Yes, and Councilmember Thompson – Yes. The motion passed. 2. Resolution 2010-011 – Utility Fees Water (Ron)*: Councilmember Bean explained that the restrictive rent companies can’t pass the water and sewer increase onto the tenants, however, the expense will come out of the owner’s profitability. Therefore, the rates will go up to everyone accordingly. Leslie said the party with whom Councilmember Bean was trying to confirm how the rates would be passed through, even though she was in town, didn’t call Councilmember Bean. Leslie explained when you pull up the list of rent restricted HUD programs there was no one listed in Ammon. Councilmember Bean motioned to approve Resolution 2010-011 Utility Fees Water with the change of removing the restricted rent verbiage. Councilmember Slack seconded. Roll Call Vote: Councilmember Bean – Yes, Councilmember Slack – Yes, Councilmember Thompson – No (still opposed to spreading the increase across two years, instead of four), Councilmember Powell – Yes, Councilmember Coletti – Yes, and Councilmember Kirkham – Yes. The motion passed. 3. Appoint Ammon Urban Renewal Board Member (Bean)*: Councilmember Kirkham tabled Action Item 3 to Appoint Ammon Urban Renewal Board Member until she has talked with Mayor Ard, concerning the change of appointment. Councilmember Slack seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Slack – Yes, Councilmember Bean – Yes, Councilmember Coletti – Yes, Councilmember Thompson – Yes, and Councilmember Powell – Yes. The motion passed. Council Minutes 8-19-10 Page 4 of 6 4. Appoint BMPO Board Member (Council 8/12): Councilmember Kirkham motioned to appoint Mayor Steve Fuhriman to replace Councilmember Bean for the BMPO Board Member position. Councilmember Bean seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Bean – Yes, Councilmember Coletti – Yes, Councilmember Thompson – Yes, Councilmember Powell – Yes, and Councilmember Slack – Yes. The motion passed. Council asked Leslie to contact BMPO to let them know of the change of appointment. 5. Schedule of Sale of Quail Ridge Estates, Division 8, Block 10, Lot 15 Real Property (Ron/Scott)*: Ron explained that Leslie had created a listing of lots in June that were for sale and he has created a spreadsheet showing the figures. Scott thinks they have to declare the sale, schedule the public hearing and declare the price with a minimum bid. Ron said this is just to notify the public. Councilmember Kirkham said this would help to offset the costs for improvements to the park. Councilmember Thompson feels the City might wait and possibly trade it later on or get more for it later on. The rest of the Council prefers a current sale. Councilmember Kirkham said the Council would entertain anything above $52,000. Scott said the Council should set a minimum price and accept bids on it. Councilmember Bean asked if an appraisal is needed. Scott said the Council does not have to have an appraisal. Councilmember Kirkham and Councilmember Slack feel that one isn’t needed, since they know what the listings are and what has sold in the area. Councilmember Powell asked where the revenue, from the sale, would go. Council concurred it would go into the general budget reserve. Councilmember Slack motioned to declare Quail Ridge Estates, Div 8, Block 10, Lot 15 Real Property, as a surplus with a public hearing on Sept 16 and set a minimum bid price. Councilmember Kirkham seconded. Roll Call Vote: Councilmember Slack – Yes, Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Thompson – Yes, Councilmember Bean – Yes, and Councilmember Coletti – Yes. The motion passed. Councilmember Powell excused himself from the meeting at 9:20 p.m. DISCUSSION ITEMS: th 1. Falcon and 17 Street Intersection (Bean)*: Councilmember Bean said he would like to move this to a work session. Councilmember Kirkham had requested Leslie pull the minutes from the meetings, which showed it was never decided that the intersection would be revisited after Eagle Bridge was built. The Council never has revisited it. There was quite a bit of opposition to closing it and she is not opposed to looking at again. Councilmember Bean said there have been six accidents this year. Ron wondered about having BMPO conduct a traffic study. Council concurred to have Lance have this done. 2. Powerhouse Electric Contract for Lighting District (Ron): Ron asked Council if they want to continue paying $450 for the maintenance of the lights or does the Council want him to check and see if there is a cheaper rate. Councilmember Bean directed Ron to continue with the contract. Ron said he can contact Powerhouse to see if they will continue, with the contract. 3. Misc.: Leslie advised the Council that Husk from Forsgren has not submitted the documentation from the last monthly billing. Councilmember Kirkham asked Leslie to email Husk to remind him that we still need the documentation and payment will be held, until it is furnished. Leslie presented the Council with the AIC booklet on utility rates throughout the state. Leslie asked Council if they would like to restrict cell phones in the Council chambers. There can be an illusion that internal conversations are going on between the Council. Leslie said the issue can be what the public perceives. Scott said these are part-time Council and have families that they need to keep in contact with. Council concluded they want to continue to allow cell phones. Jennifer advised the Council she needs to go into executive session. st Stacy advised the Council Saturday, Aug. 21, from 8 a.m. to 10 a.m. there will be a firefighter’s breakfast at a charge of $3 and families are welcome. From 10 a.m. to 2 p.m. there will be an open house with all rd events at no charge. Sept. 23 they will be holding the recognition ceremony, for the recognition and swearing in of the new fire fighters. It will be held at the Hillcrest auditorium. It will be a formal event starting at 7:00 p.m. and he invited the Council to attend. Council Minutes 8-19-10 Page 5 of 6 Councilmember Bean asked the Mayor whom he has met with during the past two weeks. Mayor Steve said he will meet with Mayor Fuhriman in two weeks. Leslie advised that Mayor Jared wouldn’t set up the date for the Memorandum of Understanding (MOU) until he has met with Mayor Steve to set the agenda, even though it’s just the MOU on Hitt Road. EXECUTIVE SESSION: 1. Personnel Evaluations - Idaho Code 67-2345 (1-b) 2. Real Property Acquisitions - Idaho Code 67-2345 (1-c) 3. Pending Litigation - Idaho Code 67-2345 (1-f) Councilmember Bean motioned to move into executive pursuant to Idaho Code 67-2345 (1-b) personnel evaluations. Councilmember Slack seconded. Roll Call Vote: Councilmember Bean – Yes, Councilmember Slack – Yes, Councilmember Coletti – Yes, Councilmember Thompson – Yes, and Councilmember Kirkham – Yes. The motion passed. The meeting adjourned at 9:38 p.m. _____________________________________ Steve Fuhriman, Mayor __________________________________ Leslie Folsom, City Clerk Council Minutes 8-19-10 Page 6 of 6