03042010CouncilMinutes
CITY OF AMMON
CITY COUNCIL MINUTES
THURSDAY, MARCH 4, 2010
AGENDA:
CITY OF AMMON
2135 SOUTH AMMON ROAD
CITY COUNCIL AGENDA
THURSDAY, MARCH 4, 2010 – 7:30 P.M.
CALL TO ORDER:
Mayor Steven Fuhriman at 7:30 p.m.
Pledge of Allegiance – Councilmember Bean
Prayer – Councilmember Powell
MINUTES:
Jan. 21, and Feb 4, 2010*
ITEMS FROM MAYOR:
CONSENT AGENDA:
Business License*
Accounts Payable – Exhibit A
ITEMS FOR/FROM TREASURER:
IRS Ruling – Firefighters*
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA:
PUBLIC HEARINGS:
None
ACTION ITEMS:
1.Parks and Recreation Software Contract Approval and Authorize Mayor to Sign (Ken/Bruce/Jennifer)*
2.Employee HRA (Dana/Jennifer)*
3.Hitt Road Right-of-Way/Sewer (Lee)
DISCUSSION ITEMS:
1.Misc.
EXECUTIVE SESSION:
1.Personnel Evaluations - Idaho Code 67-2345 (1-b)
2.Real Property Acquisitions - Idaho Code 67-2345 (1-c)
3.Pending Litigation - Idaho Code 67-2345 (1-f)
MINUTES
City Officials Present:
Mayor Steve Fuhriman
Councilmember Dana Kirkham
Councilmember Lee Bean
Councilmember Brian Powell
Councilmember Rex Thompson
Councilmember Sean Coletti
Councilmember Russell Slack
City Attorney Scott Hall
City Clerk Leslie Folsom
City Engineer Lance Bates
City Treasurer Jennifer Belfield
City Officials Absent:
City Planner Ron Folsom
City Council Minutes 3-4-10 Page 1 of 5
CALL TO ORDER:
Mayor Steven Fuhriman opened the meeting at 7:30 p.m. at City Hall building located
at 2135 South Ammon Road. Boy Scout Jeff Bruggeman of Troop #389 led the Pledge of Allegiance.
Councilmember Powell gave the prayer.
MINUTES:
Jan. 21: Councilmember Powell motioned to approve the minutes of Jan. 21, 2010 with
changes to the prayer that wasn’t given by Councilmember Thompson. Councilmember Coletti seconded. Roll Call
Vote: Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember Kirkham – Abstained due to
absence, Councilmember Bean – Yes, Councilmember Slack – Yes, and Councilmember Thompson – Abstained
due to absence. The motion passed.
Feb 4: Councilmember Kirkham motioned to approve the minutes of Feb. 4, 2010, as presented.
Councilmember Powell seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Powell – Yes,
Councilmember Coletti – Yes, Councilmember Bean – Yes, Councilmember Slack – Yes and Councilmember
Thompson – Yes. The motion passed.
ITEMS FROM MAYOR:
Mayor Steve Fuhriman handed out a letter from the Eastern Idaho Regional
Waste Water Authority (EIRWWA) regarding the rights of running the transmission lines. He received these 2 days
prior. He stated this was information only and if Council felt it needed further discussion, they would need to put it
on the next agenda. Councilmember Kirkham stated it was already on tonight’s agenda.
CONSENT AGENDA:
CITY OF AMMON
BUSINESS LICENSE CONSENT AGENDA
Thursday March 4, 2010
License applications, carrying the required documents, pending approval of the City Council:
GENERAL BUSINESS LICENSE:
1.NEWGENERAL BUSINESS LICENSE APPLICATION:
A.Mocha Management, LLC/dba Dancing Dogs Coffee Roasters – Retail Sales – 2523 E. Sunnyside Rd.
B.Cheyenne Distributor/Vanhorn, Kelly – Itinerant Merchant – 1120 Logan Ave, Cheyenne, WY 82001
2.RENEWALBUSINESS LICENSE APPLICATION:
A.Foto 2 Finish Marketing & Design – Marketing – 1619 S Curlew, Suite #7
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B.Sally Beauty Supply, LLC #2464 – Retail Sales – 1799 S. 25 E.
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C.State Wide Pawn/dba Alpine Jewelers – Pawn Broker/Precious Metals – 2789 S. 25 E.
D.Holeshot Plumbing – Plumbing Service – 3968 E. Sunnyside Rd, Unit 1
E.Spine Align Chiropractic – Chiropractic Services – 1491 Curlew
F.Greater Idaho Falls Association of Realtors – Real Estate – 1508 Midway
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G.New Dawn Counseling – Counseling – 3456 E. 17 Street, Suite #190
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H.Scott, Abby – Daycare Employee/Sunny Day’s Daycare – 4366 E. 17 Street
HOME OCCUPATION PERMITS:
1. RENEWAL HOME OCCUPATION PERMITS:
A.Simon Gisin Woodcarving – Wood Carving – 3330 E. Sunnyside Rd.
Business License*: Councilmember Kirkham motioned to approve the business license consent
agenda, as presented. Councilmember Powell seconded. Roll Call Vote: Councilmember Kirkham – Yes,
Councilmember Powell – Yes, Councilmember Thompson – Yes, Councilmember Bean – Yes, Councilmember
Slack – Yes and Councilmember Coletti – Yes. The motion passed.
Accounts Payable – Exhibit A: Jennifer discussed Bodiford Construction’s situation concerning a
bill that has been received. 25% of the funds are coming from DEQ and 75% of the funds come from the Army
Corps of Engineers. Office procedure has been, we receive the DEQ funds and then we submit the request to the
Army Corps. It takes around two weeks to receive the Army Corps funds. In this situation we have received the
DEQ funds, but not The Army Corps funds. Bodiford’s invoice was dated 12/31/2009 and it is now 03/04/2010.
She asked the Council if she could pay the bill ahead of receiving the Army Corp funds. Leslie requested if one of
City Council Minutes 3-4-10 Page 2 of 5
the Councilmembers could call Forsgren and The Development Company to help assist expediting the processing of
claims, since it has been taking 30 days each and the City is turning it around in 3 days. Councilmember Bean
stated he would do this. Council told Jennifer it was ok to pay.
Lance stated that Keller never received the invoice dated 01/25/10 from Depatco, Lance just saw it
today, and it was signed in January. He wanted to know if we can pay this before receiving the DEQ funds.
Councilmember Powell asked how long it takes DEQ to process. Jennifer said two weeks. Lance said DEQ has not
seen it yet. It looks like the delay is with Depatco.
Jeff Freiberg, 356 W. Sunnyside stated that at the end of the month he checks and sees if everything has
come in and if they haven’t he starts to track them down, but he didn’t do this last month. Jeff said it is
approximately $100,000 and the City should see their funds replenished in 30 days.
Councilmember Bean motioned to approve the accounts payable, as presented and add the payment to
Bodiford in the amount of $104,594.63. Councilmember Slack seconded. Roll Call Vote: Councilmember Bean –
Yes, Councilmember Slack – Yes, Councilmember Thompson – Yes, Councilmember Powell – Yes,
Councilmember Kirkham – Yes and Councilmember Coletti – Yes. The motion passed.
ITEMS FOR/FROM TREASURER: IRS Ruling – Firefighters*:
Jennifer said she found there is a
Section 218 and the City has to treat the firefighters as employees. She will have to recreate the W2’s and 1099’s
for 2008 & 2009. We will have to increase the employees pay, since the amount will increase their taxes. She feels
we don’t have a choice, but she requested Council’s blessings. The difference is $1024. Council concurred.
Jennifer said that the new statements went out for the first time last month. She went through the figures of
the costs between the postcards and the new 8 ½ x 11 statements. It ends up being a 14.1 cent difference. The
bigger type is allowing citizens to catch past underpayments. The barcode on the envelope has improved processing
at the post office. It wasn’t unusual to receive 100 undeliverable postcards back, but we have only received 4 back
so far of the new ones. Leslie stated a lot of the constituents were signing up for the e-payments through the office.
Jennifer advised the Council that we received $511.19 in rewards money for the company credit card.
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA:
None
PUBLIC HEARINGS:
None
ACTION ITEMS:
1. Parks and Recreation Software Contract Approval and Authorize Mayor to Sign
(Ken/Bruce/Jennifer)*:
Councilmember Slack motioned to accept the Parks and Recreation Software
Contract and Authorizes the Mayor to Sign. Councilmember Thompson seconded. Roll Call Vote: Councilmember
Slack – Yes, Councilmember Thompson – Yes, Councilmember Coletti – Yes, Councilmember Kirkham – Yes,
Councilmember Bean – Yes and Councilmember Powell – Yes. The motion passed.
2. Employee HRA (Dana/Jennifer)*:
Councilmember Kirkham motioned to table the employee
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HRA, until March 18. Councilmember Powell seconded. Roll Call Vote: Councilmember Kirkham – Yes,
Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember Slack – Yes, Councilmember
Thompson – Yes and Councilmember Bean – Yes. The motion passed.
3. Hitt Road Right-of-Way/Sewer (Lee):
Councilmember Bean statedhe needed to discuss the letter
from the EIRWWA to the City of Idaho Falls. Bruce Ard contacted Councilmember Bean and informed him we
would be receiving a similar letter requesting the use of our right of way on Hitt Road, but at this time
Councilmember Bean has not received it.
Councilmember Bean motioned to table this item, until we receive the letter. Councilmember Kirkham
seconded. Roll Call Vote: Councilmember Bean – Yes, Councilmember Kirkham – Yes, Councilmember
Thompson – Yes, Councilmember Slack – Yes, Councilmember Powell – Yes and Councilmember Coletti – Yes.
The motion passed.
DISCUSSION ITEMS:
City Council Minutes 3-4-10 Page 3 of 5
1. Misc.:
Lance said he had an update on the snow removal and seeing where we are on the budget.
We had approx. $128,500 and after review we are about $100 over that. He had some capital improvement funds
for a sanding shed and a replacement sander bed, which totaled $70,000. He has found a State contract for a sanding
shed for approx. $74,430. We have some site preparation we would need to do. He is finalizing those numbers, but
he feels it will be around $75,000. We have money set aside in the current budget for improvements on our
Sunnyside property, which if combined with the funds dedicated to the sander bed and sanding shed, should be
enough to get the shed. The shed will be a half dome coverall for the salt and sand. It is 72 feet wide by 120 feet
long. It is significantly larger than what we have now for storing sand. Councilmember Thompson asked where it
would be located. Lance said on our Sunnyside property, by the Quonset hut. Lance will get the numbers finalized
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and bring them back to Council on the 18. Councilmember Bean asked Lance to have Jennifer verify that the City
will have enough funds in the highway user funds to cover the expenses.
Councilmember Powell asked if that would leave enough funds to finish chip sealing Sunnyside this spring.
Lance said this money wasn’t intended for any chip sealing projects. He has some money in the streets fund for chip
sealing projects. Council asked Lance to work on the Sunnyside chip seal, and to make it a priority.
Councilmember Kirkham asked about pot holes. Lance said we are fixing them regularly. Councilmember Bean
asked Jennifer to check the highway user fees and be sure we will be OK.
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Lance informed the Council that the Memorandum of Understanding for 1 Street with the County has
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been signed. He will be putting it on the agenda as an action item for the 18.
He has submitted some questions to the Local Transportation Approval Commission (LTAC). All of the
term agreements (between the State and qualified engineers) have to be approved through LTAC and he has a
couple of questions into them and hopes to have an answer to those and be able to tell Council the direction he will
be going on the term agreements. This is authorized through the State.
Councilmember Kirkham asked about the water building and if the spreadsheet was available in
Sharepoint. Lance said no, it wasn’t available yet, because they are still finalizing the numbers on Well #6. Lance
will have the spreadsheet ready for the Council’s work session. Councilmember Kirkham said there might be
enough funds for a water scada control building, which would also be able to house the public works department.
Councilmember Slack asked how hard it would be to put a stop sign at the end of Tiebreaker.
Council informed him that they go through this every year. Lance has told them he would have to do an engineering
study. He will be asking BMPO for this study. He doesn’t feel there is enough traffic to justify it.
Councilmember Kirkham said she was assigned to contact School District 93’s Superintendent Dr.
Shackett with the Council’s concerns on open enrollment at the new elementary school on Princess Drive. She
informed him the Council might be pulling the conditional use permit. Councilmember Thompson said this is the
same concern as school traffic in the Tiebreaker neighborhood. Roger Hill from School district 93 stated the school
will be open to 150 open enrollment students and they have 40 signed up at this time.
Councilmember Kirkham said Councilmember Powell and she will meet with IBSD the week of the
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15.
Councilmember Kirkham asked the Mayor to follow through on the letter to Idaho Falls with Ron.
Councilmember Kirkham asked what happened with the Turtle Bay pool in the Cottages. Scott said
we received a binder late yesterday and the conditional use permit expires within the next 2 months.
Councilmember Kirkham wanted to discuss a recreation center with the Council. She has talked
with Gold’s Gym and wondered if the constituents might be interested in bonding for a center. She would like
permission to pursue this. Gold’s Gym will build in two sections – the first one would accommodate them and the
second would occur, if the City goes with them. If the partnership worked, Gold’s Gym would handle the
administration. There would be a cost break for the citizens and she would probably talk with the School District to
see if they also wanted to partner.
Councilmember Powell said whenever we request items from individuals or another municipality to
not have the request open ended, but to specify a due date. Councilmember Kirkham said a letter was sent to Idaho
Falls asking when they would like to discuss future impact area boundaries and another will be sent every few
months, so the constituents can be advised that Ammon has been trying to communicate with them. Councilmember
Kirkham will write the letters, get Council’s approval and have the Mayor sign.
Councilmember Coletti wanted to discuss the newsletter and see what the Council would like to see
in the newsletter. He would like to see a Mayor or City Council column with a community calendar. He would like
City Council Minutes 3-4-10 Page 4 of 5
local businesses to advertise on it to help the costs. Councilmember Kirkham said it’s a good idea. Councilmember
Kirkham said this time around they need to address the sewer rate increases. Councilmember Thompson suggested
including a spring cleanup. Leslie said she likes to have good information out there concerning the utility increase,
but feels we need to be careful and not set precedence for public notification above the state regulations.
Leslie said she met with Dr. Marano and it looks very positive. He told her it looked good, but he did not
have the signed copies yet. She said his attorneys have it now and as long as his attorneys will sign, we will have
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the easement from 65 South to 49 South. Councilmember Kirkham requested that the Council have a clear
understanding of the proposed utility fees.
Leslie asked the Council what it takes to change a speed limit. She would like the Council to look at the
speed on Eagle Drive. It is currently 25 mph and she would like to see it changed to 35 mph from Sunnyside Road
up to the residential section. Lance stated that you have to request a speed study from BMPO.
EXECUTIVE SESSION:
1. Personnel Evaluations - Idaho Code 67-2345 (1-b)
2. Real Property Acquisitions - Idaho Code 67-2345 (1-c)
3. Pending Litigation - Idaho Code 67-2345 (1-f)
Councilmember Bean motioned to adjourn to executive session pursuant to Idaho Code 67-2345 (1-f)
pending litigation. Councilmember Slack seconded. Roll Call Vote: Councilmember Bean – Yes, Councilmember
Slack – Yes, Councilmember Kirkham – Yes, Councilmember Coletti – Yes, Councilmember Powell – Yes, and
Councilmember Thompson – Yes. The motion passed.
The meeting adjourned at 8:27 pm.
_____________________________________
Steve Fuhriman, Mayor
__________________________________
Leslie Folsom, City Clerk
City Council Minutes 3-4-10 Page 5 of 5