05012008CouncilMinutes
CITY OF AMMON
CITY COUNCIL MINUTES
THURSDAY, MAY 1, 2008
AGENDA
:
CITY OF AMMON
2135 SOUTH AMMON ROAD
CITY COUNCIL AGENDA
THURSDAY, MAY 1, 2008 - 7:30 P.M.
CALL TO ORDER:
Mayor Bruce Ard at 7:30 p.m.
Pledge of Allegiance – Councilmember Ellis
Prayer – Councilmember Thompson
MINUTES:
ITEMS FROM MAYOR:
Eastern Idaho Water Coalition
CONSENT AGENDA:
Business License
Accounts Payable – Exhibit A
PUBLIC HEARINGS:
None
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA:
ACTION ITEMS:
1.Presentation of Sept. 30, 2007 Audit Report – Judy Brower
2.Ord. 451 & Summary – Itinerant Merchant/Massage Therapy/Dog Control/Fireworks
3.Hill Tank No. 1 Transmission Lines Bid Acceptance (Lance)
4.Summer Water Rationing – Exempt Parks/Sundays
5.Highline Canal Utility and Street Crossings on Eagle Drive (Lance)
6.Upgrade Contract Wastewater Treatment Plant/Update Regional Sewer Authority (Ted Hendricks)
DISCUSSION ITEMS:
1.Update Water Rights Transfer (Lance)
2.Meter Pit Leakage (Mayor Ard)
3.
Misc.
MINUTES
The meeting was called to order by Mayor Ard at 7:30 p.m. in the City Building, 2135 South Ammon Road,
Ammon, Idaho, with the following City Officials present:
City Officials Present:
Mayor Bruce Ard
Councilmember Lee Bean
Councilmember Rex Thompson
Councilmember Randy Waite
Councilmember D. Ray Ellis
Councilmember Dana Kirkham
Councilmember Brian Powell
City Clerk Leslie Folsom
City Attorney Scott Hall
City Engineer Lance Bates
City Officials Absent:
City Planning Director Ron Folsom
Councilmember Ellis led the Pledge of Allegiance to the Flag and Councilmember Thompson offered the
prayer.
MINUTES:
None
ITEMS FROM MAYOR:
Eastern Idaho Water Coalition. Mayor Ard stated the Eastern Idaho Water Coalition
contacted him. Ball Enterprises and the City of Shelley are trying to work out a double system utility for surface
water. He explained Allen Ball is spearheading it and may come to all the cities in order to get something settled.
City Council Minutes 05/01/2008 -- 1
They would like to take the surface water and do some sort of recharge. They would like to know why they are
always being turned down. Councilmember Bean inquired if we questioned a bill about this last week. It was
discussed that was the Bonneville/Jefferson Ground Water District. This one has been voluntary so far. They just
wanted to give us a heads up before they come in.
CONSENT AGENDA:
CITY OF AMMON
BUSINESS LICENSE CONSENT AGENDA
Thursday May 1, 2008
License applications are pending in the City Office for the following:
GENERAL BUSINESS LICENSE 2008:
1.NEWGENERAL BUSINESS LICENSE APPLICATION:
A.New Beginnings Care Facility – Residential Assisted Living – 2085 & 2105 Avocet Dr.
st
B.Turner, Barbara Joyce – Daycare Employee/Snake River Montessori – 2970 E. 1 St.
th
C.Stacci La’Che’s Ice Cream – Mobile Food Vendor – 495 E. 17 Street
2.RENEWALBUSINESS LICENSE APPLICATION:
th
A.Cash Store – Finance – 939 S. 25 E. Suite #107
B.Mane Street Salon – Salon – 1724 Cabellaro
th
C.Mark of Excellence – Salon – 3039 E. 17 Street
HOME OCCUPATION PERMITS 2008:
1.NEW HOME OCCUPATION PERMITS:
A.Davis Upholstery – Upholstery – 3140 Ross Avenue
B.Stallings, Erica – Salon – 3923 Willow Ridge Drive
C.Faux Masters Plus/Hunter, Jackie – Painting & Decorating – 3801 Orchard Circle
D.Around The Home Inspections/Freeman, William – Home Inspections – 4310 Mason St.
2.RENEWAL HOME OCCUPATION PERMITS:
A.Hill Enterprises – Vending Machines – 3697 Ellendale Circle
Councilmember Bean inquired about the mobile licenses if they are temporary. Leslie Folsom stated they
are. Councilmember Bean requested she put the expiration dates on the temporary ones so he can see them. Leslie
stated she would. Councilmember Bean inquired about Faux Masters Plus and if they would be storing any
chemicals. Leslie stated they would not.
Councilmember Kirkham motioned to approve the Business License Consent Agenda for Thursday, May 1,
2008. Councilmember Bean seconded. Roll call vote: Councilmember Kirkham – Yes, Councilmember Bean –
Yes, Councilmember Powell – Yes, Councilmember Ellis – Yes, Councilmember Waite – Yes, and Councilmember
Thompson – Yes. The motion passed.
Accounts Payable: Councilmember Bean inquired to Lisa, City Treasurer, about a reverse entry for the
Department of Treasury for $378.49. Lisa stated she does not know. She assumes we overpaid. Councilmember
Bean inquired about a reverse entry for Vernon Steel for rebar. Lisa stated she doesn’t know. It was discussed it
could be a credit memo. Lisa explained the difference between vouchers. Councilmember Bean asked Lisa to
research those two for him. Councilmember Bean would like to approve these, but under the condition that we have
submitted it (Keller & Assoc.) to DEQ for reimbursement through our bond. He explained we had one for $43,000
that we asked to be held until we had that and apparently it got paid. So we can see if we can be reimbursed for that
one as well.
Councilmember Bean motioned to approve the Accounts Payable, as proposed, with the condition that
Keller & Assoc. is paid only at such time as we’ve submitted for reimbursements through DEQ or followed the
proper methodology per DEQ requirements. Councilmember Waite seconded. Roll call vote: Councilmember
Bean – Yes, Councilmember Waite- Yes, Councilmember Thompson – Yes, Councilmember Powell – Yes,
Councilmember Kirkham – Yes, and Councilmember Ellis – Yes. The motion passed.
PUBLIC HEARINGS:
None
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA:
George Foster, 5183 E. Lindy Lane, stated
he just received a letter stating we need $3600 in 30 days. He was not aware of this situation. He was aware the
swale and sidewalk had to be done. He talked to some of the people here and told him he would do it, but he needed
some time. They gave him a letter dated November 6. He did not move into the house until November 22, 2006.
City Council Minutes 05/01/2008 -- 2
He did do the swale last year and had come down and asked them how to get rid of the dirt. He asked when he
needed to put the sidewalk in and they told him since he just moved in they would give him time. He planned to do
the sidewalk this year; however, they came out in September and put in the sidewalk. Then they sent the letter out
and he does not have that type of money. He just finished paying for the swale.
Mayor Ard asked Lance to bring Council up to speed on this. Lance Bates stated this is from the Cottages
sidewalk program from last fall because the owners had not done their sidewalks. We contracted with Bob Jackson
to do a certain number of sidewalks. He did not get the breakdown of those costs until March of this year. He sent
out the letters to the residents out about a week ago to get the City reimbursed.
Lance Bates stated Bruce Rose sent letters out notifying the residents last summer to complete their
sidewalk. Most of them did not comply. Councilmember Bean inquired if the problem was that he was not opposed
to paying the bill as much as the 30 days? George stated he cannot pay it in 30 days. Councilmember Bean inquired
if he is looking for some terms of payment. George stated he is looking for some breathing room on it.
Councilmember Bean suggested that Lance or Leslie work some terms of payment with him similar to what we
work out on utility payments. Lance stated he would get with Leslie and Mr. Foster to do that. George agreed.
Suzette Needer, stated she is here for the same reason. She had worked with Bruce Rose and got an
extension. Her husband had everything framed in and they were just waiting on a cement truck when the City
(contractor) came in and tore everything out and poured it. She is not opposed to paying it but is concerned about
the 30 days, as well as, they had the framework in and it got tore out. They still had time on the letter that she
worked with Bruce Rose on, when they tore it out. She has been on maternity leave and cannot do 30 days right
now. Councilmember Kirkham stated she saw they had it framed at the time and the City (contractor) tore it out.
Suzette stated the City (contractor) made it 5 feet longer than what the Needers were actually told they needed. She
is frustrated because they thought they were working with the time frame they had negotiated with Bruce Rose.
Councilmember Kirkham stated it is a corner lot and it does not attach to anything and there was not a necessity to
go the extra 5 feet. Councilmember Ellis stated it should go from property edge to property edge. Lance stated it
does not go from property edge because the property edge would actually take it further. They took it as far as
practical. Councilmember Kirkham stated she feels leniency towards Suzette’s property because she is in the middle
of the sign situation. Councilmember Kirkham inquired if they called the City when they saw them take it out. She
stated her husband did and got crazy mad. Councilmember Bean asked Lance to get together tomorrow on Suzette’s
so they can negotiate some terms. Suzette agreed.
ACTION ITEMS
:
1. Presentation of Sept. 30, 2007 Audit Report – Judy Brower:
Judy Brower told Council they each have a copy
of the audit report. It is the September 30, 2007 audit and stated she would touch on the changes. This is the first
time in a few years that the City was required to have a single audit. This means that you had over $500,000 of
federal funds spent. The grant is with Pearl House and some parks grants also, so that was well over the $500,000
for this year. She anticipated the City will continue to have to have single audits.
She explained they do have an exception this year, regarding assets donated to the City. The year before
Leslie worked really hard to make sure everything was there but there was a division at Woodland Hills that was not
accounted for, so they had to do an exception and included it in this year’s additions. Leslie explained Lance will be
sending her notifications anytime he accepts anything so she can enter them in. She feels we should be accurate
now. Councilmember Bean inquired to Council about the sewer line on Sunnyside and Crowley, if it will come in
as a donated asset. Leslie stated she is putting it in as that and then Judy will direct it. Councilmember Powell
inquired when you set the assets, do you have a stated depreciation term. It is usually 30 years, however, there are
some 60 years. Leslie explained how she figures the assessed value. Scott inquired about a statute from the state for
30 year depreciation or expected life span on sewers. He inquired if that statute exists, what is their depreciation
schedule – is it federal depreciation schedule under the revenue code? Judy stated it is the City’s depreciation
schedule but it goes by the City’s policies. Leslie has contacted the State and other places to find out what kind of
terms to use. She follows a schedule she has now created through all her research. Councilmember Kirkham asked
if they could see a copy of that. Leslie stated she would do that.
Judy explained the City is on an accrual basis and how the depreciation works. Leslie gave a copy of the
depreciation schedule for Council’s review. We do not have a policy regarding a depreciation schedule except the
one Leslie has created. Leslie explained ours is pretty conservative. Judy explained all they do is making sure
things are consistent. The vehicle depreciation was discussed. Judy explained the Internal Revenue would code a
car 5 years, but that is for tax purposes. She explained the standard is 5 years. Leslie explained she is open to
making changes. Judy explained the City Council can make policies and procedures in place so things can be
consistent. Judy talked about Ammon’s growth and the challenges with it.
Judy talked about Page 3. Councilmember Ellis inquired about governmental activities and business
activities; he would like to know what criteria that it is set by. Judy explained there are accounting standards that
say governmental activities are driven by governmental revenues and taxes. Business type is driven by user fees,
City Council Minutes 05/01/2008 -- 3
which is why utilities are considered business type. Governmental types would be streets, for example. They are
basically driven by the funding source. Councilmember Ellis commented the building department is run by user
fees and wants to know why it is not a business activity. Judy explained the building department was, until recently,
part of the general government. She would have to look at the specifics as to why it would go on the different side.
It is different that a utility fee. She explained with the building department if someone doesn’t build, you still need
revenue. It is not a repetitive service.
Councilmember Bean inquired how many municipalities they do. Judy explained right now they do two.
Councilmember Bean inquired if other cities she has worked with break revenue and expenses out like they do for
building. Judy explained it would depend on how much activity there is. Councilmember Bean asked if they would
be the exception rather than the rule. Judy said from her perspective that would be true.
Councilmember Bean commented there are two separate agencies. The Urban Renewal Agency does not
affect Ammon. The only reason it is put on here is because Ammon sponsored the Urban Renewal Agency and as a
component unit, it has to go on the audit. Any of those liabilities do not affect us. Judy explained it is good to know
where they are at though. It was discussed the end of it is about 2023. Judy explained there are various debts with
this agency.
Judy talked about Page 9 and how government and business type activities are explained. Councilmember
Bean inquired how far you bring down the assets. Judy explained they take out depreciable assets. Councilmember
Bean inquired if they account for customer deposits as a payable. Judy stated the deposits on those utilities are a
payable.
Judy talked about Page 10 & 11. She explained it is in governmental auditing requirement form and how it
is spread out. Judy on Page 18 & 19 they break out the governmental and business type of activities into separate
columns.
Councilmember Powell inquired about bonds and how they work on the audit. Judy explained as of
th
September 30, they had not tapped into those yet so you can not see them in these. She explained proceeds from
bonds come from water and sewer. It will be booked as a loan from DEQ. We won’t issue the bonds until
construction is complete.
Judy talked about Page 12. She explained on the governmental side it is modified accrual. The fixed assets
are recorded as expenditures on the governmental side.
Judy talked about the bottom line. She talked about Page 14. She talked about improvements. She
explained pages 29-30 and that they give a breakdown.
Judy talked about Page 16. She explained it is a breakdown of the water assets and liabilities. She talked
about Page 18-19 with the donated assets. Councilmember Bean inquired about the capital assets in water and if
that is the value of the infrastructure. Judy explained based on the valuation that was done and what has been added
since then, that is what it is. She explained on Page 31-32, it explains the breakdown of the assets. Judy encouraged
Council to look at the detailed depreciation schedule. Leslie talked about the deprecation schedule.
Councilmember Powell inquired how you depreciate a street. Judy explained that the top section of Page
31 is mostly streets. Northwest Valuations put that figure in but it has been added since they did the baseline. They
came once and now it is up to the City Clerk to keep it up to date.
Councilmember Powell inquired to Lance how often we will replace a road. It does not happen very often,
but is does happen. Chip sealing is an expense.
Judy talked about Page 20. Leslie explained she put 50 years to bridges and 30 years to roads. It was
discussed they could change the deprecation of the roads, if desired.
Judy talked about Page 24. She explained the accounting policies that the City is using and if they would
like to make changes, they need to look through them and make notes.
She talked about the last couple of pages for the commitments the City has at this point. She explained
there is also supplemental information that has budget to actual comparisons. She explained the single audit section.
Judy explained Page 42. This is where they include any suggestions in regards to the accounting
procedures. She explained they look at how the grants are administered also.
Leslie inquired how we watch grants. Judy explained they should not pay them until Ted authorizes it. She
talked about who administers the grant, but the City is still responsible for it.
Judy talked about the Management Representation Letter. There were some voided checks that had not
been voided. She explained some parks bills were delayed. She explained there was one that had to do with
property taxes, the number was not clarified. She explained the journal entries that were made.
Councilmember Powell inquired about Page 47 and the training. Judy explained they have Caselle and
they provide the service for you. She explained Ginette has come as a consultant at times. Judy is available for
questions, as well, but they cannot make decisions.
Councilmember Bean motioned to approve the audit for the year ending September 30, 2007 as presented.
Councilmember Kirkham seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Kirkham – Yes,
Councilmember Waite – Yes, Councilmember Thompson – Yes, Councilmember Ellis – Abstain, and
City Council Minutes 05/01/2008 -- 4
Councilmember Powell – Abstain. Councilmember Ellis and Councilmember Powell abstained because they were
not here last year.
2. Ord. 451 & Summary – Itinerant Merchant/Massage Therapy/Dog Control/Fireworks:
Leslie explained
this was the ordinance they talked about last time, and that Ron Folsom made the changes and would like the
Council to look at them one more time. She explained Ron also did a summary for them. It was discussed certain
safe and sane fireworks are needed to be left in C &D, but removed from F & G in 6-2-1.
Councilmember Ellis read Ordinance #451,
AN ORDINANCE OF THE CITY OF AMMON, OF THE STATE OF
IDAHO, AMENDING TITLES 4, 5, AND 6 OF THE CITY OF AMMON, AMENDING TITLE 4 CHAPTER 9 ADDING NEW SECTION 4-
9-7-(G), REPEALING AND READOPTING SECTION 4-9-15; AMENDING CHAPTER 12, SECTION 4-12-2-(B) AND (E); AMENDING
TITLE 5, CHAPTER 4, SECTION 5-4-13; REPEALING TITLE 6, CHAPTER 2, FIREWORKS AND ADOPTING NEW CHAPTER 2,
FIREWORKS, PROVIDING FOR SEVERABILITY; REPEALING CONFLICTING ORDINANCES AND PROVIDING AN EFFECTIVE
Councilmember Ellis motioned that City Council dispense with the rule requiring the reading of the
DATE.
ordinance on three different days and that the three readings be waived. Councilmember Ellis amended the motion
to include that Item C, strike “only not more than 10 inches in length and ¼ inch in diameter” and retain Item D.
Councilmember Thompson seconded. Roll call vote: Councilmember Ellis – Yes, Councilmember Thompson –
Yes, Councilmember Waite – Yes, Councilmember Powell – Yes, Councilmember Bean – Yes, and Councilmember
Kirkham – Yes. The motion passed.
Councilmember Ellis read Ordinance
#451, AN ORDINANCE OF THE CITY OF AMMON, OF THE STATE OF IDAHO,
AMENDING TITLES 4, 5, AND 6 OF THE CITY OF AMMON, AMENDING TITLE 4 CHAPTER 9 ADDING NEW SECTION 4-9-7-(G),
REPEALING AND READOPTING SECTION 4-9-15; AMENDING CHAPTER 12, SECTION 4-12-2-(B) AND (E); AMENDING TITLE 5,
CHAPTER 4, SECTION 5-4-13; REPEALING TITLE 6, CHAPTER 2, FIREWORKS AND ADOPTING NEW CHAPTER 2, FIREWORKS,
PROVIDING FOR SEVERABILITY; REPEALING CONFLICTING ORDINANCES AND PROVIDING AN EFFECTIVE DATE.
Councilmember Ellis motioned to adopt Ordinance #451 as an ordinance of the City of Ammon on this third and
final reading. Councilmember Ellis amended the motion to include that Item C, strike “only not more than 10 inches
in length and ¼ inch in diameter” and retain Item D. Councilmember Thompson seconded. Roll call vote:
Councilmember Ellis – Yes, Councilmember Thompson – Yes, Councilmember Waite – Yes, Councilmember
Powell – Yes, Councilmember Bean – Yes, and Councilmember Kirkham – Yes. The motion passed.
3. Hill Tank No. 1 Transmission Lines Bid Acceptance (Lance):
Lance Bates explained this is an update, on the
bid that was opened last week, for an 18” water main on Sunnyside Road. They had 13 bidders. Summer
th.
Construction was the apparent low bidder on the 24. They have not yet received approval from DEQ. HK may be
protesting the bid. They are protesting both Summer Construction and Landon Excavation based on what they feel
are goals about minority businesses being used on projects like this. Lance explained that may be why Willy has not
given his blessing on this yet. They cannot sign and award the contract until then. He hopes to have the letter from
Willy tomorrow. Scott explained they could approve it subject to receipt of that letter.
Councilmember Bean motioned to accept the bid from Summer Construction of $1,830,852.56 for the
construction of Hill tank #1 transmission lines conditioned upon the approval of DEQ. Councilmember Kirkham
seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Kirkham – Yes, Councilmember Thompson
– Yes, Councilmember Waite – Yes, Councilmember Powell – Yes, and Councilmember Ellis – Yes. The motion
passed.
4. Summer Water Rationing – Exempt Parks/Sundays:
Ken talked about odd and even days regarding water. It
was discussed timers are geared for days of the weeks. Ken talked about making the parks and City building
exempt. He needs a lot of time to water the parks because of their size. He has to start the night before. One half of
the park and City building is watered one day and the other half the next day. Councilmember Bean inquired if the
City building was small enough to do in a day. Ken explained the way the system is laid out, it is not possible. He
does not water on Sunday. Ken explained they have to be done by 8 in the morning to avoid watering the
constituents. Councilmember Bean commented about our lot as compared to a typical Quail Ridge and we cannot
expect them to do any different. Ken explained he can reduce some of the time because of the expanded parking lot.
The City Building sits on a little more than an acre. Ken explained he would need to do some rewiring on the
stations. He will be doing a water audit this year with the City building and parks.
Ken talked about the water regulations and that we have an education program to teach people how to
water their lawns effectively. He explained how they may save water. Part of the education process includes a
packet. He talked about how people will water like crazy on the days they have water. Councilmember Kirkham
inquired how he plans to do the packet. Ken also explained they have the capability of putting information from
their weather station on the internet on our website. Councilmember Kirkham commented he can do it, but she is
not sure people will use it. Ken suggested putting information on their utility bill, move-in packets or on flyers.
Councilmember Bean inquired when the water conservation program should start. Ken stated as soon as
possible. It was discussed we need to let the constituents know. Lance talked about our average water use. It is
voluntary compliance. Councilmember Kirkham stated we could start voluntary and then look at see if we need to
City Council Minutes 05/01/2008 -- 5
fine the constituents later during in the year. Leslie inquired how we get the info to our constituents. It was
discussed last year the schedule went with even addresses on Monday, Wednesday, and Friday and odd for Tuesday,
Thursday, and Saturday. It was discussed Sunday would be a free watering day. The Council decided to implement
it immediately and put it on the bill next month. It was discussed to have Shawna make door hangers to put out for
st
warnings after June 1. Put notification in the paper and on the TV stations. People will get one warning and then a
fine. We may have to pass a resolution. Schools and churches were discussed to be exempt and they are metered.
People can have the option, in lieu of the even/odd watering day system, to put a meter on their home. Ken inquired
if we have a newsletter. We have not had one for awhile.
5. Highline Canal Utility and Street Crossings on Eagle Drive (Lance):
Lance discussed the bids for the
Highline canal utility and street crossings. Lance talked about a letter they wrote. Lance talked about Item #2 and
that it is up to them, he is not sure it is needed. The price would be to replace the old water line. He recommended
that we do move the inlet. He is meeting with HK and Mountain River tomorrow. Lance suggested Item #1 is well
worth the expense, but Item #2 he cannot recommend one way or the other. If there is a conflict in the pipe
elevations, we will see a change order, but it will not be this amount but will be significantly less.
Councilmember Powell motioned to approve change order #1on the Highline Canal Utility and street
crossing on Eagle Drive and not change order #2, but to leave it at the discretion of the City Engineer.
Councilmember Waite seconded. Roll call vote: Councilmember Powell – Yes, Councilmember Waite – Yes,
Councilmember Thompson – Yes, Councilmember Ellis – Yes, Councilmember Kirkham – Yes, and
Councilmember Bean – Yes. The motion passed.
6. Upgrade Contract Wastewater Treatment Plant/Update Regional Sewer Authority (Ted Hendricks):
It
was discussed this item was pulled for the work agenda.
DISCUSSION ITEMS
:
1. Update Water Rights Transfer (Lance):
Lance explained they have a preliminary order from IDWR that is
recommending the transfer takes place. That would allow us to drill Wells #10 and 11 and changing the points of
diversion for all our 27.5 water rights to all the wells. It is a preliminary order and unless there is a Petition to
Reconsider filed with the Department by next Thursday it would be a permanent order.
Councilmember Bean inquired where we are on Well #10. Lance explained he has the contracts to put
together. The contractor thinks Council would sign the blank contract before the contractor and Lance is trying to
change that perception drastically. Councilmember Bean suggested Scott read the contract first. Mayor Ard
inquired if by next Thursday and everything is okay, do we go ahead with Well #11. Lance explained they need to
st
finish the design on #11. The design should be done within 60 days. We can press them on Well #11 and 21 Street
or to finish up the tank and the booster station or both at the same time. Council suggested they do both at the same
time. Lance explained they have a site drawing for the tank site; however, the lot does not work well. He would
like to talk to the neighbors to move the lot up by one lot next to the Crossroads. Right now we are looking at a 27
foot stair step cut. Lance explained the lot next to it is owned by Hal and Sharol Simmons. Lance will try to see if
they will switch lots. The transmission line is not designed yet.
2. Meter Pit Leakage (Mayor Ard):
Mayor Ard stated we are having some trouble with the meter pits with new
construction. The problem stems with confusion at staff level and who needs to be checking it. We need to decide
who should be responsible. It was discussed the plumbing inspector could do it. It was discussed Charlie says it is
not part of the code. It was discussed they do not have to enforce it just verify it is done correctly and the plumbing
inspector is the one who has the expertise. Councilmember Thompson will talk to Charlie to let him know.
3. Misc.:
Mayor Ard commented about a pole right next to Speedy Mart. Lance explained he looked at it and
talked to a traffic engineer and there is supposed to be a designer coming. Councilmember Ellis commented that the
bridge on Sunnyside and Yellowstone Highway was cheaper to put in than 4 masts. It was discussed that may be a
good idea.
th
Councilmember Waite commented he would be gone on May 15.
Councilmember Thompson inquired to Leslie if Ron got information regarding Club, Inc. Leslie stated she
knows he has been working on it. She will let him know.
Councilmember Powell stated he talked to Shawna about parking. She cannot write a citation without their
driver’s license. She would like us to look into creating a resolution and also another type of ticket where she can
use the license plate instead.
Leslie talked about the resolution for water conservation and she will need help from Scott. Scott talked
about doing an ordinance. Councilmember Bean inquired if this is something we want to continue with. Council
agreed.
City Council Minutes 05/01/2008 -- 6
Leslie talked about the AIC banquet coming up and that Councilmember Ellis would be going and needs to
know if anyone else would like to go.
Leslie talked about an award that EIAE (Eastern Idaho Association for Education) would like to give to
th
Council and Ron Folsom for the work on the daycare ordinance. She explained it is on the 13 of May.
Leslie talked about employees benefits regarding shelter costs. It was discussed to charge 50% for shelter
rental and utilities. Swimming pool fees will be free for City employees.
Leslie talked about how we do payroll and ways to do it as we grow. She suggested changing the pay
periods to accommodate the growth. Councilmember Bean suggested we establish a procedure and write it into
policy. He suggested they have the payroll sheets turned in on Monday, payroll done on Tuesday and paychecks
handed out Wednesday morning. Mayor Ard stated he could come in Monday night and look at the overtime
checks. Leslie inquired if she could change the time sheets to add lines with an overtime section and what caused
the overtime. It was discussed that would be a good idea. Overtime has to be approved by the department head.
Leslie talked about incorporating it into the Personnel Policy. Council agreed.
Leslie talked about the firefighters change to salary basis, but we got dinged on unemployment insurance.
Leslie talked to Jerry Mason from the AIC about it. He has a ruling on it on as to why we don’t have to do it. He
will give the information to Leslie and she will give it to Scott.
Leslie talked about IBSD that they do not have rights to enforce laws. The City and County are the only
ones that can allow hookups. They can only govern what goes into their line not enforcement of hooking into lines.
Councilmember Bean motioned to adjourn to executive session pursuant to Idaho Code 67-2345(1)(f)(j).
Councilmember Ellis seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Ellis – Yes,
Councilmember Waite - Yes, Councilmember Powell – Yes, Councilmember Kirkham – Yes, and Councilmember
Thompson – Yes. The motion passed.
The meeting adjourned at 10:15 p.m.
___________________________________________
C. Bruce Ard, Mayor
______________________________________
Leslie Folsom, City Clerk
City Council Minutes 05/01/2008 -- 7