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02072008CouncilMinutes CITY OF AMMON CITY COUNCIL MINUTES THURSDAY, FEBRUARY 7, 2008 AGENDA : CITY OF AMMON 2135 SOUTH AMMON ROAD CITY COUNCIL AMENDED AGENDA THURSDAY, FEBRUARY 7, 2008 - 7:30 P.M. CALL TO ORDER: Mayor Bruce Ard at 7:30 p.m. Pledge of Allegiance – Councilmember Ellis Prayer – Councilmember Thompson MINUTES: January 10, and January 17, 2008 ITEMS FROM MAYOR: TRIPTA Update Presented by Lee Staker CONSENT AGENDA: Business License Accounts Payable – Exhibit A PUBLIC HEARINGS: None PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: ACTION ITEMS: 1.Concession Stand Contract - Ammon Pool – Robert and Rebecca Walker. Dist 93 and Help Inc.Grant Capability Survey – Holly Whitworth 2. Bonneville County Fire Dist #1 - Mutual Use Fire Truck Agreement (Stacy) 3. Woodland Hills Controller Damage – Rockwell (Randy) 4. DISCUSSION ITEMS: 1.On-Call Calls (Mayor) 2.LID Information (Ron) 3.Well 10 - Advertise for Bids (Lance) 4.Snow Removal (Lance) 5.Water Meter Future Direction (Lance) 6.Misc. MINUTES The meeting was called to order by Mayor Ard at 7:30 p.m. in the City Building, 2135 South Ammon Road, Ammon, Idaho, with the following City Officials present: City Officials Present: Mayor Bruce Ard Councilmember Dana Kirkham Councilmember Lee Bean Councilmember Rex Thompson Councilmember Randy Waite Councilmember D. Ray Ellis Councilmember Brian Powell City Planning Director Ron Folsom City Attorney Scott Hall (arrived 8pm) City Engineer Lance Bates City Clerk Leslie Folsom City Officials Absent: None Councilmember Ellis led the Pledge of Allegiance to the Flag and Councilmember Thompson offered the prayer. rd MINUTES: January 10, and January 17, 2008: Councilmember Thompson talked about the 3 page of the January th 10 minutes and that the zone needed to be changed. Councilmember Kirkham motioned to approve the minutes th from January 10 with the change. Councilmember Waite seconded. Roll call vote: Councilmember Kirkham – City Council Minutes 02/07/2008 -- 1 Yes, Councilmember Waite – Yes, Councilmember Bean – Yes, Councilmember Powell – Yes, Councilmember Ellis – Yes, and Councilmember Thompson – Yes. The motion passed. th Councilmember Bean motioned to approve the minutes from January 17 as presented. Councilmember Powell seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Powell – Yes, Councilmember Kirkham – Abstain - Absent, Councilmember Thompson – Yes, Councilmember Waite – Yes, and Councilmember Ellis – Abstain - Absent. The motion passed. ITEMS FROM MAYOR: TRIPTA Update Presented by County Commissioner Lee Staker: Commissioner Staker addressed the Council regarding TRIPTA. He explained TRIPTA stands for Targhee Regional Public Transit Authority. They provide public transportation for cities and counties which covers Bonneville County west of Ririe. He explained they are a public entity established by Idaho code. There are two members from the County and one member from each city that sit on the board. Cities with over 50,000 population get two members. Idaho Falls has a City Council member that sits on the board and a lay person. TRIPTA acquired CART a couple of years ago. They have a memorandum of understanding with the other counties they serve. Most cities and counties contribute to TRIPTA. As a public entity, they do not have taxing authority. The only way to get revenue is from grants from cities and counties and they use that money to match with federal grants. He explained in an urban area, they have an 80/20 match – 20% local sources put up, 80% the federal government matches. In rural areas and inner city area, it is 92-7/8% to 7-1/8%. The federal government puts up the 92-7/8%. They operate four routes in Idaho Falls and Ammon that operate every ½ hour and they have disability response. The number of people that rode the bus last year was: general public 15,176, senior citizens 10,068, students 4,287, and people with disabilities 13,493 which is a little over 43,000 for the year on the route system, however, they also have deviated routes. He explained the demand response routes were 4,157 seniors, 1,000 students, 10,500 people with disabilities, 6,600 were wheelchairs, for a total of about 32,500. This is a significant increase since the last time he spoke with Ammon. He is here to plead for additional monies. He explained they are building a new center on the Westside. Councilmember Bean inquired about the routes in Ammon. Commissioner Staker explained it goes from the mall to Ammon Town Square th to Curlew to Wal-Mart and back to EITC and back down 17 Street. He explained they do deviate to the old Ammon area. He further stated they would like to establish just an Ammon route, but costs have prohibited it at this point. He explained they operate five days a week from 7am to 6pm. Councilmember Bean explained to Council that TRIPTA is here at his request because they sent in for a donation from us. He explained we donated to them last year and felt this would be a good opportunity to have them explain what their services are. It was discussed it was $3500 last year. Commissioner Staker explained the City of Idaho Falls donates $110,000, Bonneville County donates $40,000, City of Ucon donates $1000, City of Iona donates about $2000, City of Rexburg donates $5000, Madison County donates $5000, Fremont County donates $5000, Teton County donates $5000, and City of Salmon donates $6000. Councilmember Powell inquired how much it costs to ride. Commissioner Staker stated it is $1.75 per person. The demand response is more, but is usually paid by Medicaid funds. Councilmember Bean stated we increased it in the budget to $5000 and he would recommend going ahead and supporting TRIPTA with the increased donation. Next year they can budget something different. Council agreed. It was discussed it does not need a motion. CONSENT AGENDA: CITY OF AMMON BUSINESS LICENSE CONSENT AGENDA Thursday February 7, 2007 License applications are pending in the City Office for the following: GENERAL BUSINESS LICENSE 2007: 1.NEWGENERAL BUSINESS LICENSE APPLICATION: st A.Juel, Karen – Daycare Employee/Snake River Montessori – 2970 E. 1 Street st B.Sten, Stacy Lyn – Daycare Employee Snake River Montessori – 2970 E. 1 Street th C.Advanced Connectivity – Retail Sales – 3544 E 17 St. Ste. #210 D.Philotechnics, LTD – Remediation – 1560 S. Midway E.Yellowstone Group Home/Fox Hollow #4 – Assisted Living – 370 Hollow Drive th F.Sprint/Nextel – Cell Antenna – 4381 S. 25 E. st G.Red Ford, Robbi – Daycare Employee/Snake River Montessori – 2970 E. 1 Street th H.Haws, Emmili M. – Daycare Employee/Sunny Days – 4366 E. 17 Street I.Alpine Excavating – Excavation – 1426 Terrill Drive th J.Thibodeau, Tiffany - Daycare Employee/Sunny Days – 4366 E. 17 Street K.Wood Funeral Home – Funeral Home – 963 S. Ammon Rd. th L.Biolife Plasma Services – Plasma Collection Facility – 2385 S. 25 E. 2.RENEWALBUSINESS LICENSE APPLICATION: th A.Grand Teton Storage – Storage – 2595 E. 17 Street City Council Minutes 02/07/2008 -- 2 th B.Optical Illusions – Optical – 3160 E. 17 St. Ste. #150 th C.C.J. Scizzors, LLC – Salon – 1819 S. 25 E. th D.Contractors Warehouse – Retail Sales – 2670 E. 14 N. E.Bainbridge, Sherry – Massage Therapist – 1830 Heather Circle F.R. Jay Taylor Construction – Contractor – 3968 E. Sunnyside Rd., Unit 4B G.Ammon Veterinary Hospital, PLLC – Veterinary Hospital – 1290 S. Ammon Rd. th H.B.J. Alan Fireworks dba Phantom Fireworks – Firworks/Kmart #4748 (Inside Store) – 3101 E. 17 Street I.Greater Idaho Falls Association of Realtors – Real Estate – 1508 Midway J.Speech and Language Clinic @Mt View Hospital – Pediatric Therapy – 1619 Curlew #5 K.Idaho Falls Group Homes – Assisted Living – 4360 Wanda L.EZ Mortgage, LLC – Finance – 1619 Curlew Drive Suite #2 M.Tallman Construction – Construction – 1568 Midway th N.Idaho Elite Gymnastics – Instruction – 2612 E. 14 N. HOME OCCUPATION PERMITS 2007: 1.NEW HOME OCCUPATION PERMITS: A.Henriksen, Butler Design Group – Design – 3560 Rich Lane B.Garcia, Maria E. – Daycare – 4025 Gateway Circle 2.RENEWAL HOME OCCUPATION PERMITS: A.Martin, Michelle – Daycare – 2965 Devonwood B.Simon Gisin Woodworking – Woodworking – 3330 E. Sunnyside Rd. Leslie Folsom commented that last year, at this time, we had $3000 in revenue from business licenses and we are now over and above $13,000 this year. Councilmember Kirkham motioned to approve the Business License Consent Agenda. Councilmember Bean seconded. Roll call vote: Councilmember Kirkham – Yes, Councilmember Bean – Yes, Councilmember Powell – Yes, Councilmember Thompson – Yes, Councilmember Waite – Yes, and Councilmember Ellis – Yes. The motion passed. Leslie Folsom explained last sessions Accounts Payable situations occurred due to the dates being used for the report. This error has been corrected for future reports. Councilmember Bean talked about where we use service and would like us to use more Ammon businesses. Leslie explained with the management team they have now, they look for anyone inside Ammon first and then look at price. Councilmember Bean commented that Cardon’s seems expensive. Leslie will look into making changes there. Councilmember Bean inquired about the cell phones for the IT department. Brian stated he is pulling the contracts. Councilmember Kirkham stated we did upgrade the system so they can do a lot of their work on site which is necessary. Councilmember Bean inquired about the phone internet service and whether or not it is a monthly charge. Councilmember Kirkham stated she thinks it is a set up charge. Councilmember Bean stated we need to make sure IT falls under their budget. Councilmember Bean inquired about the Parks Department and the R&R Electric bill and if it is for the McCowin Project. Leslie explained it was for a completion for McCowin for burying the line. Councilmember Bean inquired about the Parks Dept. using Legends and how they break it out by department. Councilmember Bean inquired about the Water Dept. $43,000 to Keller. He commented that we were not going to pay these funds out of our funds. He explained that is why Kent came in about DEQ funding. He stated we need to contact Ted to either get reimbursement or get them paid. Councilmember Kirkham thought it was through reimbursement. It was discussed we need to be applying for the reimbursement. Councilmember Ellis inquired about the cell phone cost and if it is helpful to us. Councilmember Kirkham stated it does help reduce time costs. Ron stated that citizens have commented the system is great. Councilmember Kirkham asked Lance how he uses his phone. Lance explained he uses it to check mail, send pictures, update contacts, etc. He explained it is a small mobile office and can forward his office phone to his cell phone. Councilmember Bean motioned to approve the Accounts Payable listing with one exception, which is, to hold the invoice for Keller and Associates until such time as we have definitive answer from Ted Hendricks that we can get reimbursed. Councilmember Ellis seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Ellis – Yes, Councilmember Waite – Yes, Councilmember Thompson – Yes, Councilmember Kirkham – Yes, and Councilmember Powell – Yes. The motion passed. Leslie Folsom gave each member a copy of Accounts Payable to sign. PUBLIC HEARINGS: None PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: None ACTION ITEMS : 1. Concession Stand Contract – Ammon Pool – Robert and Rebecca Walker: Robert Walker, 5700 Solitude Lane, explained he operates the refreshment stand at the Ammon Pool. Councilmember Kirkham inquired about their wanting to keep the building there year round. Robert explained it is very heavy, sustains some damage each time it is moved, and they would like to board it up and leave it in place when it is not in use. Councilmember City Council Minutes 02/07/2008 -- 3 Kirkham inquired if anyone has talked to Ken about this. It was discussed he has not seen it. Councilmember Kirkham commented he has been trying to figure out a policy, in general, for concession stands. Councilmember Bean inquired if we had a more formal contract signed on this last year. Leslie stated she has informed them they have to do a business license this year and the contract is the same format as last year. Councilmember Powell inquired if the electricity is separately metered or does it come off the pool. Robert stated he believes it comes off the pool. Councilmember Bean stated his concern is the liability. We need a more formal contract with insurance and harm clauses, etc. Councilmember Bean inquired if they carry insurance. Robert stated they do. Scott Hall stated this is not the standard contract. Councilmember Bean explained it will be more costly for them to keep it there year round. Robert explained they have $1 million worth of liability insurance. Scott thought we used a different contract for Eagle Point. Councilmember Bean also commented to have the rent paid in advance rather than at the end. Councilmember Ellis commented about building codes with it being a permanent structure. Councilmember Kirkham stated we do need a more formal contract. Leslie pulled up the Eagle Point contract and it is more formal. Councilmember Bean commented we need to talk about whether or not we want to change the $600 fee. Councilmember Kirkham motioned to table the issue until a new contract can be drawn up and we speak to Ken the Parks Director. Councilmember Bean seconded. Roll call vote: Councilmember Kirkham – Yes, Councilmember Bean – Yes, Councilmember Powell – Yes, Councilmember Waite – Yes, Councilmember – Thompson – Yes, and Councilmember Ellis – Yes. The motion passed. 2. Dist 93 and Help Inc. Grant Capability Survey – Holly Whitworth: Holly Whitworth, 3065 Backhand Drive, stated she is here from Dist 93 and Help, Inc. She explained they are a partnership where they work together to provide family literacy services for families that are Spanish speaking in the district. She explained with federal and state cuts they are always on the lookout for more funding. She talked about a survey and the challenges they face. The reason she is here is because the survey requires a signature from the mayor of our City. She explained it is a preliminary procedure they go through before the National Center for Literacy lets them apply for grants. Councilmember Kirkham inquired if there is a monetary match required. Holly stated she is not aware of any. It was discussed it is a community support signature and would be administered through District 93. Councilmember Kirkham motioned to authorize Mayor Ard to sign the Dist 93 and Help Inc Grant Capability Survey. Councilmember Bean seconded. Roll call vote: Councilmember Kirkham – Yes, Councilmember Bean – Yes, Councilmember Ellis – Yes, Councilmember Waite – Yes, Councilmember Thompson – Yes, and Councilmember Powell – Yes. The motion passed. 3. Bonneville County Fire District #1 – Mutual Use Fire Truck Agreement (Stacy): Leslie stated there are two ways to do this, one is to let Bonneville County carry the insurance and charge us the premium or we lease the truck with no exchange of money. We need to show they have passed the truck over to us and we have possession of it. Leslie stated they wanted to know if we wanted to make the County additional insured. Councilmember Bean stated it should. We need to have the contract reflect it. Scott stated we need to change Paragraph 4. It was discussed the contract has not been approved yet and to have Scott make the changes then get it signed again. Councilmember Powell motioned to approve the Bonneville County Fire District #1 Mutual Use Fire Truck Agreement with the changes and modifications in Paragraph 4 to show that both Bonneville County and Ammon indemnify each other and both insure the truck and change the VIN #. They are not giving us the truck, we are just using it. It will auto renew each year unless there is a 6 month notice otherwise. Councilmember Kirkham seconded. Roll call vote: Councilmember Powell – Yes, Councilmember Kirkham – Yes, Councilmember Bean – Yes, Councilmember Waite – Yes, Councilmember Thompson – Yes, and Councilmember Ellis – Yes. The motion passed. 4. Woodland Hills Controller Damage: Councilmember Waite explained this happened last year Labor Day weekend when Rockwell was digging a trench. Ken was there with the backhoe operator and told him specifically where things were that should not be disturbed. The backhoe operator went ahead and dug the trench where he was told not to and ripped up all kinds of electrical work. Controller boxes were damaged, trees were not able to be watered, and the Parks Department spent most the weekend maintaining the water on those trees. He explained a th letter was sent, dated January 30, to Mark Johnson of Rockwell Homes. He read part of the letter. Councilmember Waite explained the different costs incurred from the incident, however, this is not the total cost due to the controller cost. th Brent Johnson, 6030 S. 45 East, explained he got the letter two days ago from Mark. Brent explained Mark had nothing to do with Rockwell but gave his input because he worked with Ken on the issue. Brent explained their backhoe guy, in digging the power for those boxes, is when it got damaged. They do not have a problem covering the expense on the parts and things like that. He stated the one question is on the labor and the overtime, Mark says he was the one that watered the park while it was damaged. They would like to see some verification of hours and time cards. He explained Mark was out there three times a day and would like to clarify City Council Minutes 02/07/2008 -- 4 that with Ken. He stated Kirk with LawnTech concurred. Brent stated in lieu of having to purchase a new control box simply because the vendor refused to warranty the one that had been damaged, that Rockwell would provide a written warranty for 5 years for the repaired control box and cover any problems with it. Councilmember Bean inquired to Scott how we would document a warranty through them. Lee thinks it would be easier to get the controller replaced than to get a builder to warranty it. It is repaired, but it is not under warranty any more. Councilmember Waite read part of the letter that discussed the costs of the controller. It was discussed to wait and see if it needs replaced and if it does not then to go ahead with Rockwell’s warranty. Scott stated we will need to remind Ken to remind us about it. It was discussed no motion is needed. DISCUSSION ITEMS : 1. On-Call Calls (Mayor): Mayor Ard explained Shawna talked to him about carrying a phone and he would like to have Council’s direction regarding that. He explained we are paying others for 9 hours to pack the phone. Lance explained that the 9 hours is for 1 hour Monday – Friday and 2 hours on the weekend. It was discussed they are compensated for being available. Shawna carries for Animal Control and Rick and Jason carry for Public Works. This is a set rate for the on call phone. Ty did not respond to all calls on the weekend. Shawna talked about the calls she receives. She stated the County police will not respond to Animal Control. If it is in Ammon, Dispatch calls her directly. If she is out of town, she can call Dispatch and have the county Animal Control take over. During on call hours, she only responds to vicious dogs and livestock in the roads. Shawna stated she has not written any citations for livestock in the road, but has written citations for vicious dogs. Councilmember Kirkham inquired on an average weekend how many calls does she get. Shawna stated she has been called out 7 different times since September. Shawna stated 9 hours per week for compensation is fair. Councilmember Kirkham stated we need to check with Lisa on how it is figured. Ron stated that livestock in the road would qualify as running at large under the ordinance. Councilmember Kirkham stated to make sure she only responds to call for overtime on grievous offenses. Shawna stated she has been writing down policies and procedures and will send a copy to Councilmember Bean. It was discussed to check if the hours are paid as regular or overtime. 2. LID Information (Ron): Ron Folsom talked about LID proposals and where they might be located. It would st include all of the property owned by Kartchner, Fox Hollow which is north of 1 Street, the city limits on the east all thth the way over to Ammon Road and south to 17 Street. He explained the reason they went all the way to 17 Street. Councilmember Powell stated the good thing about this is it will make rates considerably lower. Councilmember Kirkham commented about people moving having to pay for past expenses. Councilmember Thompson talked about the additional costs and the benefits that will come out of it for everyone, but only those in the LID area will have to pay for. He explained the areas he felt should not be in the agreement. He talked about in the LID that you have to show the people a benefit. He sees a benefit for undeveloped property because they will increase in value, but not for those already there. It was discussed we have to decide on the assessment if it has to be per acre or per valuation. Ron stated you would have to do two hearings. Council talked about whether we should wait to put the roads in and they do not want more high density housing in the Tiebreaker area. Councilmember Ellis inquired if in a LID, can you do a weighted average. It was discussed you could. It was discussed we need to change the zoning. Councilmember Bean commented he does not think we should wait. He talked about the original LID was for Curlew and we added everything on. He feels we need to make a decision whether or not to put in. Councilmember Powell agreed that we need to get the roads in. He inquired to Lance what the numbers he figures were. Lance stated he would recommend getting a RFP to get an engineer to design it. Brian figured if it were $2 million it would be $78 per year per house for 20 years without a weighted average. He talked about weighting it more towards commercial, and then we could get it to about $50 per year. Councilmember Bean suggested giving Lance authorization to go out for RFP’s on those individual projects and then cumulate them all together. Councilmember Ellis stated if you do not do this, then you will have developers piecing it in little by little and it will not be done for another ten years. Councilmember Kirkham feels we have stopped development in that area successfully. She sees how Tiebreaker is affected and why they might be upset. Councilmember Thompson commented it would work if you did not charge people that already lived there and you charged the property, the 130 acres that is not developed, to put in John Adams and Curlew that would fly. stst Lance commented about why we chose to do 1 Street with it. He stated if you don’t do 1 Street, you are going to have bigger problems there. Council talked about the reasons for putting the roads in and who is responsible. Council discussed getting the high density out and then putting them in the LID. We have to still talk to owners of property to change the zoning. Councilmember Thompson suggested an arterial tax for the whole city. Councilmember Bean commented that we cannot do that. City Council Minutes 02/07/2008 -- 5 Councilmember Kirkham commented doing the RFP and getting the scope of the project is a good thing regardless of how we go. She stated at that point, we decide if we want to consider the LID or wait a couple of years. Councilmember Bean agreed but would like to have the lady from Mike Moore’s office explain more. Lance commented about talking to Bonneville County and seeing what they would be willing to do. It was discussed Idaho Falls will need to also. Council talked about the issues with Idaho Falls concerning Hitt Road and that the Council is unified that Ammon has paid for its portion. Councilmember Bean suggested having Lance give us mileage/footage in linear feet on each one and to st take out 1 Street, canal, Mesa, and Lincoln. They can only use improvements that have been made since the agreement was made with Idaho Falls. Councilmember Bean suggested we should authorize the Mayor to sit down with Mayor Fuhriman and discuss this. Lance stated he would break it down into sections. Councilmember Kirkham stated she would come with the Mayor to talk to Mayor Fuhriman. Councilmember Bean summarized the LID plans with Lance getting the RFP’s and the lady coming from Michael Moore’s office in our next work session. Ron stated he would call her. Lance stated he would put together a package for the RFP’s and it will take him about a month. Councilmember Bean commented he will not be here for our first session in March. 3. Well 10 – Advertise for Bids (Lance): Lance Bates explained he went to Harper-Leavitt for bid on Well #10. They estimated about $75 – 100,000. He explained the drawing was wrong and they weren’t the specs that were submitted and okayed through DEQ from Tom Wood. He did put those specs and drawings out and one refused to bid on it because they said it doesn’t make any sense. The others called Tom Wood and got the information from Tom Wood and actually did put in a bid, but the price came back at $156,000. He then contacted Scott and talked about whether or not we needed to go to a formal proposal. He explained that Ted Hendricks called and said Well #10 is also tied up with a community block grant program and so we now have federal guidelines so it should have been a formal bid over $25,000. He explained he is meeting with Ted Hendricks and Harper-Leavitt and Tom Wood tomorrow. They will get a good plan and spec and go out to bid formally and get the prices back. He feels it will end up costing us more than the $156,000 but he will bring the bids back as soon as he gets them. He has not turned in the expedited well drill permit yet because once he turns it in; he has 60 days to be actively on the job. Councilmember Bean inquired how soon he could get the bids in. Lance stated he hopes before the end of March. They will get a bid on the well and well house. Councilmember Bean inquired how long it would take to approve an expedited well permit. Lance stated he was told by Roger Warner that they are ready and they will give it to him immediately. 4. Snow Removal (Lance): Lance stated he wanted to update Council on our budget. By estimates on what they have spent on overtime alone and equipment repairs, he feels we have gone over budget. He explained Idaho Falls is outspending us 100 – 1 for snow removal. They have received a lot of calls from other contractors offering to help us and he is getting prices from them. They average about $80 -90 per hour for one piece of equipment and one operator. Councilmember Bean inquired about our street salaries and how the snow removal is accounted for, if it is separate. Lance stated he doesn’t think it is. Councilmember Bean would like to see it combined with the salaries. Lance explained they got two new blades for snow blades that cost $1000 each and this week they went up to $1400 each. Lance talked about where they cleared snow. Leslie Folsom explained that she has received calls from citizens about our sidewalks not being clean. She explained that the residents are responsible for their area of sidewalk. Leslie stated that Stacy came over from the fire department and explained the fire hydrants are getting buried so he bought flags that are 4-5 feet tall to place on every fire hydrant. Citizens have called because they are not being shoveled around. Leslie stated Stacy indicated we have about 300 fire hydrants. Lance inquired if we can contract out with equipment that we do not personally have with a grater as an example which could get rid of the ruts. It is a per hour rate whether day or night. Councilmember Ellis inquired if he has looked into leasing equipment and putting one of our operators in it. Lance stated he has not looked into it, but he stated the learning curve was a significant factor but he can look into it. Lance stated the Eagle Bridge is coming along and they poured footings the other day. Lance inquired if they want him to look at contracting out or not. Mayor Ard stated he would like to use our own people but could look at bigger equipment. 5. Water Meter Future Direction (Lance): Lance stated last time he presented numbers and we talked about it but he has not received further direction and would like to know where to go with it. He stated he has quotes out there but the prices will not hold forever. Councilmember Thompson inquired if we should put meters on new homes. Lance stated Idaho Falls has talked about it and it getting challenged by people why they are not metering water. Councilmember Kirkham stated we need to put it in a work session and get a plan that we are all comfortable with. Mayor Ard stated we should maybe do it with the water project. Councilmember Kirkham talked about the City Council Minutes 02/07/2008 -- 6 grant. Mayor Ard explained the old part qualifies. Leslie stated that Ted had discussed that the income limited qualified. Councilmember Powell inquired who pays for the meter. It was discussed if we have to retro fit, then we have to pay for it unless it falls under that grant. On new construction, the citizen/developer has to pay for it. Lance stated if we decide to put them in the subdivisions from this time forward, then he can get the developers to put that in as part of their development cost provided that he tells them what kind of meter to put in. The meters will be installed as infrastructure of the subdivision, not a requirement of the home builder. Councilmember Ellis stated you may get more damage that way. Lance stated it will get them there at least. Councilmember Kirkham commented that we need to put it on a work session. Councilmember Bean stated they do want to get meters on high end users immediately and would like to proceed with the churches. Lance inquired if it is in the budget. Councilmember Bean stated it is. Leslie stated we need to start metering swimming pools as we are getting more in the area. Lance stated as soon as we get a brand name then we can go from there. His recommendation was Sensus. Councilmember Bean stated then we give him that direction to move to those meters. Councilmember Bean inquired if we want to move to those with pools. He stated we can specifically identify them. It was discussed they fill about 60,000 gallons to fill a pool. Leslie stated there are two types of pools. She talked about a one-time charge. Council discussed what we would charge and make it part of the building permit. Lance stated if you have a meter on the house for the pool, they will get billed when they use it. Council discussed for the time being getting the churches started. 6. Misc.: Council asked Tom Hunsaker to report on Planning and Zoning’s meeting from last night. Tom Hunsaker, Planning and Zoning, stated they divided the issue into two parts. They voted whether or not to change the comprehensive plan map and then they looked at the rezone. He explained what people requested and they did not want high density housing behind them. Councilmember Bean inquired if this will come to Council. It was discussed it most likely will. Councilmember Bean stated then he would just like to know whether if it was approved or not, no detail. Councilmember Bean talked that we didn’t want to violate ex parte communication. Tom stated the final recommendation was one vote against and everyone else for, to go ahead and change the 11 acres to commercial designation C-1. Scott stated that he would recommend that you have the annexation agreement and the minutes on that. He explained about a fraudulent change. Tom stated if you look at the map, we have set a precedent of sorts with commercial zoning there. Scott stated his concern is when this property was annexed in; it was annexed in on the condition that it would never be commercial. He explained the process the agreement went through and that the owner had changed it which was about 8 years ago. Ron Folsom stated we talked about the flood plain. He talked to Scott Tallman and George and they have authorized Bill to commit them. Council talked about building permits going down nationally. Ron Folsom gave everyone a copy of a survey that was done and explained the results. Councilmember Bean asked Scott to explain ex parte communications. Scott explained any land specific issue, which a constituent attempts to talk to you with regard to the issue; you have to tell them you cannot talk to them. Scott explained the ramifications are that it will void the decision. You would need to disclose ex parte communication with what, who and where and then abstain on the issue. You cannot exclude from your mind what you already heard. You have to think of yourself as a judge. Councilmember Bean stated one of the things we budgeted for was a change out in our sanitation system to an automated system. He is not sure if we decided on a specific system. Lance stated he does have quite a bit of information from a vendor of automated routes. As soon as we get a break in the weather, he is intending to tour other cities and see what equipment they use, etc. We would most likely need new trucks. Scott inquired if you could convert the trucks to snow plows. It was discussed we could use the chassis. Lance explained some of them are cab over’s and would not make good snow plows. Lance will work with Councilmember Ellis on this. Councilmember Bean commented we also need to meet with our department heads, for the departments we are overseeing, at least once a month. Councilmember Bean stated several meetings ago he needed the number from the Homebuilders Association to see if they still wanted to meet with us. He inquired who he needs to speak with. Council stated Hyrum Johnson and gave him the number. Councilmember Kirkham stated she appreciated the names given for the advisory committee and would like some more names because the Ammon Days is coming up. They are already planning for this year. Councilmember Waite suggested Scott Peterson for the advisory committee. Councilmember Kirkham talked about the military leave policy and would like us to adopt it by resolution. She will email a copy to Councilmember Bean. Leslie stated she had someone call her and ask her if the school district and City have a joint agreement for use of the fields and parks. Councilmember Kirkham stated we do not, but we have discussed it with them. Councilmember Bean commented that if we are talking agreements with anyone, then we need to discuss it. Councilmember Kirkham stated she has discussed them with Council. City Council Minutes 02/07/2008 -- 7 Leslie stated she will not be here from the next work session and Ron will do the minutes for that meeting. Councilmember Kirkham motioned to adjourn to executive session pursuant to Idaho Code 67-2345, Subsection 1B. Councilmember Waite seconded. All in favor, the motion passed. The meeting adjourned at 10:40 p.m. ___________________________________________ C. Bruce Ard, Mayor ______________________________________ Leslie Folsom, City Clerk City Council Minutes 02/07/2008 -- 8