08162007CouncilMinutesCITY OF AMMON
CITY COUNCIL MINUTES
THURSDAY, AUGUST 16, 2007
AGENDA:
CITY OF AMMON
2135 SOUTH AMMON ROAD
CITY COUNCIL
AMENDED AGENDA
Thursday, August 16, 2007
7:30 p.m.
CALL TO ORDER:
Mayor Bruce Ard at 7:30 p.m.
A.Pledge of Allegiance – Councilmember Thompson
B.Prayer – Councilmember Kirkham
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MINUTES:
July 5 and July 12, 2007
ITEMS FROM MAYOR:
1.Recognition of Bill Manwill
2. Regional Sewer Project
CONSENT AGENDA:
None
PUBLIC HEARINGS:
1. Family Care Center Infrastructure Project Progress Report
2. Fiscal Year 2007-2008 Proposed Budget
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA:
ACTION ITEMS:
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1.Conditional Use Permit - Retail Scooters/ATV’s - 2545 E. 17 St
2.Variance Request – Citizens Community Bank - Reduction of Setback for Signs
3.Re-Plat and Final Plat Pulley Subdivision #1
4.Preliminary Plat Oakridge Subdivision #2
5.Ordinance 440 - Adoption of School Zone Crossing Standard and Removal of TB Testing from Day Care Requirements
6.Resolution 2007-016 Grievance Procedure – ADA Act of 1990
7.Resolution 2007-017 Policy Regarding Non-Discrimination of the Basis of Disability
8.Electronic Water Meter Company Selection
9.Approve Ammon Day Celebration List of Volunteers and Volunteer Activities (documents pending)
10.Ordinance 439 - Mayor and Council Salary Adjustments
11.Cottages Swales - Special Property Assessments (documents pending)
12.School District Request – Parking in McCowin Park
13.Approval of Fire Department Parking Lot
14.Water Assessment Agreement
15.Resolution 2007-018 Industrial Utility Fee Change
DISCUSSION ITEMS:
1.Bonneville County Commercial Tax Appraisals
2.Well 6 - Hillview Elementary School Property
3.Cottages French Drains – Increased Costs for Rock
4.
Misc.
MINUTES
The meeting was called to order by Mayor Ard at 7:30 p.m. in the City Building, 2135 South Ammon Road,
Ammon, Idaho, with the following City Officials present:
City Officials Present:
Mayor Bruce Ard
Councilmember Lee Bean
Councilmember Dana Kirkham
Councilmember Rex Thompson
Councilmember Randy Waite
City Administrator Bruce Rose
City Planning Director Ron Folsom
City Attorney Scott Hall
City Clerk Leslie Folsom
City Officials Absent:
None
City Council Minutes 08/16/2007 -- 1
Councilmember Thompson led the pledge of Allegiance to the Flag and, Councilmember Bean offered the prayer.
Councilmember Kirkham arrived to the Council meeting at 7:45 pm.
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MINUTES:
July 5 and July 12th, 2007: It was discussed we only needed approval for July 5 because the work
sessions have no approval needed. Councilmember Thompson mentioned to change Genealogist to Epidemiologist
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on Page 5 of the July 5 minutes.
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Councilmember Thompson motioned for approval of the July 5 minutes with the change.
Councilmember Waite seconded. Roll call vote: Councilmember Thompson – Yes, Councilmember Waite – Yes,
and Councilmember Bean – Yes. The motion passed.
ITEMS FROM MAYOR
:
1. Recognition of Bill Manwill:
Council and Mayor Ard presented Bill Manwill a plaque and gift certificate in
recognition of his work for the City of Ammon.
2. Regional Sewer Project:
Mayor Ard stated Gus was supposed to be here tonight to discuss the Regional Sewer
Project. He discussed they would like to do the regional sewer project but is unsure what the cost will be, he
estimates between 2 and 3 million dollars.
Gus at Forsgren and Associates spoke about a wastewater treatment plant. They have had one slight
“hiccup” regarding scheduling on property that is adjacent to the wastewater treatment plant which was approved for
rezoning from agricultural to residential. He explained the Board of Regional Authority gave them their thoughts
that they felt like we should pursue the eastern interceptor lines as one design project. When we established a
contract with the City of Ammon for that, they had planned to do it as two separate phases. Either way is a
reasonable approach. He stated he had some meetings with Army Corp of Engineers and the Congressional
Delegation, DEQ, and the Regional Authority. He stated the Army Corp of Engineers indicated there are a lot of
projects in the system right now and they like to finish a project before they start a new one. Eastern Idaho Regional
Project is now the largest project in the system. It stands to reason that future allocations will be getting a
substantial portion. He explained we don’t know how much money we’ll get. He explained the House has written a
bill for Idaho for about $4 million. The Senate is looking at $5 million, he stated history shows it will be somewhere
between $4 -5 million. That is actually more money that came in last year, which was about $3.5 million. The
expectation is that a substantial portion of that should be coming to Shelley probably somewhere around $2 million.
He stated he had a meeting with Deb Willis who administers this program now in Boise two weeks ago. He
explained that Ammon had some hesitancy to go ahead with the project without some sort of assistance. He
explained their system is set up is that you are a successful administrator if you spend all the money appropriately;
which means if you request $4 million dollars in a fiscal year, you better spend all the $4 million you requested
within that fiscal year. He explained the way that affects the Eastern Interceptor Project. Their advice to the City is
to get in a position where you can spend that money. He explained he gets a lot of calls from developers regarding
the project. He suggested getting in a position where we can negotiate with those developers and get their money up
front. This will be very important for the long term liability of the system. We want to be able to charge them a
sewer development fee, an average of $2600.00. He would like Council’s perspective to start on a portion or half of
it. He explained the first phase is about $750,000.00. He explained he could go over the finances for the system
again, if Council desired.
Councilmember Bean inquired what the estimated cost for the construction of the Shelley Treatment Plant
was. Gus explained the first phase is $13 million dollars and their bond is $7 million. The financing plan shows
approximately $7 million from Shelley, $2 million from Ammon, and $4 million from developers.
It was discussed the location is already determined and will cost $500,000.00 for Phase I and about $2
million from the bond. Councilmember Bean commented we could be looking at 2009 before our money is needed.
Councilmember Bean inquired what the risk is that this project will not reach fruition. Heath indicated he feels the
risk is not that great. He stated we have been in the planning stage for a long time. He feels the Congressional
Delegation has made a promise, and they will try to keep that promise. He doesn’t know a single project that has
not received their money. He feels they won’t leave a pipeline half constructed between Ammon and Shelley with
their name on it. He feels there is enough interest with developers, also. Councilmember Bean inquired what the
first phase of the Ammon interceptor was. Heath stated you would start with Shelley and go on up through Country
Club Road. He talked about going along the old railroad bed.
Councilmember Bean stated he feels it would be more beneficial for Ammon to start with Ammon and
move backwards, so that if funds are cut off we can still do our own system. Heath explained you would have a pipe
that lead nowhere, whereas if you start at the bottom and move up, developers can hook on during the process. You
can collect money for the fees, as well as, everything else.
Bill Manwill, 2700 E. Lincoln Road, stated if you build from Shelley this direction it will be cheaper and
more efficient building a sewer line from the low grade up.
City Council Minutes 08/16/2007 -- 2
Gus inquired where Council would like to go at this point. Councilmember Bean inquired what cost Heath
needs for Phase I. It was discussed it would be around $450 – 500,000. Councilmember Bean stated he is not
prepared to make a decision tonight and would like to discuss it further at a work session.
CONSENT AGENDA
:None
PUBLIC HEARINGS:
1. Family Care Center Infrastructure Project Progress Report:
PUBLIC HEARING MEETING MINUTES
Ammon, Idaho
Second Public Hearing
DATE: August 16, 2007
TIME: 7:30pm
PLACE: Ammon City Hall
Ammon, Idaho
GRANTEE: City of Ammon
AMOUNT: $500,000.00
PERSONS PRESENT
See attached attendance list.
MEETING
Mayor Bruce Ard called the public hearing to order at 7:30 pm. Mayor Ard then asked Heath Price to discuss the progress
of the project to date. Heath reported on the following project components:
I. General Description of Project Status or Accomplishments to Date:
The general project has been the construction of publicly owned infrastructure to serve a facility that provides a
variety of mental health services located in Ammon, Idaho. The project is nearing substantial completion.
II. Summary of all expenditures to Date:
Two pay requests have been processed to date on the project. The requests to the State Department of
Commerce and Labor total $475,000.00 and are from the Idaho Community Development Block Grant
Program. The City has disbursed the funds in a timely manner. There is approximately $25,000.00 remaining
in ICDBG funds to be requested prior to project closeout. The overall funding for the project totals
$1,552,913.00.
III. A general description of the remaining work:
?
Finish Lift Station
?
Road repair / cleanup
Job documentation will be completed as soon as the Pearl House facility is built and the new jobs are created.
Project closeout will likely occur within a month after job documentation.
IV. Citizen Input
Heath indicated that the City would accept both written and verbal comments pertaining to this project. He also
indicated that upon request the information discussed could be made available to persons with visual or hearing
impairments or other impairments that might cause them the inability to obtain the information.
The block grant funds used on this project were authorized by the Department of Housing and Urban
Development Act of 1973.
No written comments have been received to date on the project.
Verbal comments: None
ADJOURNMENT
Mayor Bruce Ard closed the meeting at 7:45 pm.
Submitted by the City of Ammon
Mayor Ard explained the procedure regarding public hearings to the citizens. Heath Price, Development
Company, stated he was here to report on the Family Care Center Infrastructure Project. He stated we are reporting
on the project because the City received $500,000.00 from the Department of Commerce. He explained the funds
were authorized by the Department of Housing and Urban Development Act of 1973. He explained the construction
project consists of the water line and the sewer lift station they are putting into in order to accommodate for Family
Care Center building a new facility called Pearl House. The project is nearing substantial completion. There has
been $475,000.00 of the Grant withdrawn and given to the contractor. There is about $25,000.00 left that the State
retains. The project funds total approximately $1.5 million. He explained a couple of things remain to finish; the
lift station and some road repairs. Part of the Grant requirement is that this Pearl House would create jobs but since
it is not built yet, it will be a couple of years before we receive job documentation. He stated the City will set verbal
City Council Minutes 08/16/2007 -- 3
and written statements. He stated anyone that needs aid of any type, who may be disabled; they will receive that
information by requesting to the City.
Councilmember Bean inquired about the status of the construction. Heath explained the water line is put
in, but not connected. He explained they are waiting for the Well. Bruce Rose stated it has been connected from the
North and the East, but it has not been connected to the Well. He explained it has been connected into Eagle. He
also explained the water line is in, but they need some touch up work which will require an easement over some
private property.
2. Fiscal Year 2007-2008 Proposed Budget:
Councilmember Bean explained any differences in the proposed
budget as presented in the Post Register. He explained this budget is unchanged from the preliminary budget that
was reviewed in our work session and what was reviewed at the last City Council meeting.
Ray Ellis, 2940 Sawtooth Ammon, stated he is concerned about going from a $7 million budget to a $33
million budget in two years. He is concerned about the decrease in the building department projected revenues. He
is concerned about the expenditure for technical upgrades. He would like to know how the street reserve funds and
fire reserve funds interchange with the regular water and street funds. He also is concerned about $500,000 in
miscellaneous revenue and would like to know where that comes from. He would also like to know what the $3
million in transfers and carryovers is.
Councilmember Bean addressed the transfers and carryovers. He explained we will be spending money
over the next years for different projects. It is prudent, in budgeting terms, for Council to reserve monies that you
can use for capital improvement projects. He explained we have major projects regarding water, sewer and streets
and it is prudent on the Council’s part to have sufficient reserve funds. He stated there are projects in the Street
Department that they simply cannot fund. Ray stated he feels the $3 million is still not accounted for. He wants to
know where that is coming from. Councilmember Bean explained some transfers that will take place.
Councilmember Bean stated this number is not an income. Councilmember Bean addressed the revenue issue. He
explained a substantial portion is through grants that we may or may not receive. He explained we have $8 million
in anticipated revenues in the water department that would come directly from either a bond or the DEQ. Mayor
Ard explained that the DEQ will loan us an amount from a bond at a very good interest rate. He explained if they
get the money they will spend it, but it they don’t then they won’t spend it. He also stated you should look at the
general fund tax levies. He stated from 2006-2007 they are not much different which is because of the State Statute
that we can’t levy for any more than 3% of what we levied for the prior years. In the last several years, the City of
Ammon has not taken all the increase from new annexations and construction. As a result, we were left with a
foregone property tax levy. This year we had a significant increase from the Bonneville County Sheriff’s Office.
He explained if you were taking 3% of what we levied last year, which was about $24,000 in increased property
taxes that doesn’t cover the increase from the Sheriff’s Office. He explained if growth in the City stopped, they
would have a difficult time trying to budget. The growth has helped keep the levy rate down. Lee stated they need
to go back to the citizens and ask for an increase in the levy rate, because we will have budgeting problems in the
future. He feels the citizens of Ammon have been very generous and we have a great levy rate. He explained
Council and staff is extremely prudent on the revenues and spending issues. He explained over the last four to five
years, we have hired a City Administrator. We now have full time functioning building department where we used
to have to source out to Bonneville County. He explained there is a lot of money being spent on IT throughout the
City, not just the building department. We want to be functioning in a technological world. He also explained we
now have a City Planner also, which has been extremely beneficial to the City and we will be hiring a City Engineer.
Councilmember Bean motioned to approve the Budget for the Fiscal Year 2007-2008. Councilmember
Kirkham seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Kirkham – Yes, Councilmember
Waite – Yes, and Councilmember Thompson – Yes. The motion passed.
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA:
None
ACTION ITEMS
:
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1. Conditional Use Permit – Retail Scooters/ATVs – 2545 E. 17 St.:
Planning Director Ron Folsom explained
where the property is located. He explained at a work session they determined that scooters and ATVs could not be
classified as a used car lot because they don’t take as much space and recommended that they ask for a CUP. He
stated Planning and Zoning recommended the approval of the CUP with conditions which are:
1) The hours of operation will not be extended beyond 8 am to 10 pm, 7 days a week.
2) No outside storage.
3) The signage does not increase or add to.
4) The outdoor displays don’t encroach upon the parking spaces to maintain required parking and outdoor
displays will not extend beyond normal business hours.
5) The CUP will expire in 3 years or at the termination of their lease.
City Council Minutes 08/16/2007 -- 4
6) All testing will remain on the property except for licensed vehicles.
7) No repairs or maintenance at that location.
Jason Seamons, 370 Hummingbird Lane Shelley, stated where they have been currently operating. Councilmember
Bean inquired if their products extend beyond ATVs and scooters. Jason explained he does sell mini snowmobiles
but not full size. Councilmember Bean inquired if parking was okay to Ron Folsom. Ron stated it was sufficient.
Councilmember Kirkham inquired if he was okay with the conditions. Jason stated everything but the test driving
issue because people may want to test drive ATVs in the parking lot and they are not licensed vehicles. The noise
disturbance was discussed. Councilmember Bean inquired if they will be taking the canopy out. Jason stated they
would not. Councilmember Bean stated he is concerned about safety issues with people wanting to test drive ATVs.
Jason stated they have a field that they can take them to test drive. Councilmember Waite inquired if people will
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test drive the scooters on 17 Street. Jason indicated they will drive where they want, he cannot control it. He also
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explained they have plenty of room around them, rather than going on 17 Street. Councilmember Bean inquired to
City Attorney Scott Hall if safety became an issue could they withdraw the permit. Scott Hall explained they could
make it part of the conditions for the CUP.
Councilmember Bean motioned to approve the Conditional Use Permit for Retail Scooters/ATVS at 2545
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E. 17 Street reserving the right for City Council to come back and review the permit in the event that there are
safety issues that arise from test driving the vehicles for a period of three years plus the conditions that were
determined by the Planning and Zoning Commission. Councilmember Waite seconded. Roll call vote:
Councilmember Bean – Yes, Councilmember Waite – Yes, Councilmember Thompson – Yes, and Councilmember
Kirkham – Yes. The motion passed.
2. Variance Request – Citizens Community Bank – Reduction of Setback for Signs:
Planning Director Ron
Folsom explained where the property is located. They are proposing to remove the drive-thru sign and replace it
with the proposed sign. He explained the reason why their property is not in compliance and Planning and Zoning’s
recommendation.
Councilmember Bean motioned to approve the Variance Request for Citizens Community Bank for a
Reduction of Setback for Signs as per Planning and Zoning’s recommendations which is conditional upon removal
of the existing sign. Councilmember Bean seconded. Roll call vote: Councilmember Kirkham – Yes,
Councilmember Bean – Yes, Councilmember Waite – Yes, and Councilmember Thompson – Yes. The motion
passed.
3. Re-Plat and Final Plat Pulley Subdivision #1:
Planning Director Ron Folsom explained where the property is
located. It was discussed it is a re-plat from the original town site. Alan Cunningham, 1020 Lincoln Road, stated
this is Steve Pulley’s property. He explained the setbacks and side yards are in compliance. All of the other lots
meet the requirements with the R1 zone. Councilmember Thompson inquired if this property is adjacent to the
school. Alan stated it is. Ron Folsom presented a picture of the old Ammon town site.
Councilmember Bean motioned to approve the Re-Plat and Final Plat for Pulley Subdivision #1.
Councilmember Kirkham seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Kirkham – Yes,
Councilmember Waite – Yes, and Councilmember Thompson – Yes. The motion passed. Councilmember
Thompson inquired about sidewalks. It was discussed there would be a continuation of the curb and gutter. Council
discussed to do sidewalks per code. Alan stated he would speak to the owners. It was discussed we need to discuss
curb and gutter further for other issues at a work session.
4. Preliminary Plat Oakridge Subdivision #2:
Planning Director Ron Folsom explained where the property is
located and it’s zoned HC-1. The developer has attempted to gain access to the Wal-Mart parking lot. It was
discussed that he may purchase some property adjacent to Wal-Mart. Councilmember Bean commented about
developing in the R1 and HC-1 zones. Ron explained if we don’t grant him access from Curlew, then he does not
have access to his property. The amount of housing was discussed on Curlew. Ron Folsom read his notes from the
Planning and Zoning’s meeting.
Councilmember Kirkham motioned to table the Preliminary Plat for Oakridge Subdivision #2.
Councilmember Thompson seconded. Roll call vote: Councilmember Kirkham – Yes, Councilmember Thompson
– Yes, Councilmember Waite – Yes, and Councilmember Bean – Yes. The motion passed.
5. Ordinance 440 – Adoption of School Zone Crossing Standard and Removal of TB Testing from Day Care
Requirements:
Planning Director Ron Folsom explained the ordinance and this is a standard. He talked about
putting together a standard book to help describe procedures. Councilmember Bean inquired if we really need a
traffic study. Ron explained it is not a requirement, only if requested by Council or the City Engineer. Ron
explained the other change he made was to take the numbers out. Councilmember Kirkham inquired if we had
agreed to go 30 on Interior Streets and 36 on Arterials. Ron explained the reason he didn’t put sizes in there because
eventually he would like the sign number to designate the sign size. Councilmember Kirkham recommended if you
City Council Minutes 08/16/2007 -- 5
can get the sign numbers, then I’m fine with that being the ordinance. We don’t want to leave it up to the
developer’s determination. Ron Folsom recommended adopting the ordinance and then making the change.
Sharon Cutler, 2940 Brownstone Circle inquired if it was feet on the placement of signs they were referring
to. They explained it was. Ron explained on Item 2 the sign will be determined by City Engineer. There is a
standard, but they move them based on intersections and driveways. It was discussed that the distance is still under
discussion every time you place one, depending on the circumstances. Sharon Cutler inquired if there is a goal or
mission referring to the distance being enforced. Ron stated there is a penalty clause if they don’t do this crosswalk.
Councilmember Bean stated you can’t force a police department to enforce.
Councilmember Kirkham read Ordinance #440,
AN ORDINANCE OF THE CITY OF AMMON, OF THE STATE OF
IDAHO, AMENDING TITLES 6 AND 9 OF THE CITY OF AMMON, REMOVING REQUIREMENTS OF TB (TUBERCULOSIS) TESTING
FOR DAYCARE PROVIDERS AND PROVIDING FOR CROSSWALK STANDARDS/REQUIREMENTS, PROVIDING FOR
Councilmember
SEVERABILITY; REPEALING CONFLICTING ORDINANCES AND PROVIDING AN EFFECTIVE DATE.
Kirkham motioned that the City Council dispense with the rule requiring the reading of the ordinance on three
different days and that the three readings be waived. Councilmember Bean seconded. Roll call vote:
Councilmember Kirkham – Yes, Councilmember Bean – Yes, Councilmember Waite – Yes, and Councilmember
Thompson – Yes. The motion passed.
Councilmember Kirkham read Ordinance #440,
AN ORDINANCE OF THE CITY OF AMMON, OF THE STATE OF
IDAHO, AMENDING TITLES 6 AND 9 OF THE CITY OF AMMON, REMOVING REQUIREMENTS OF TB (TUBERCULOSIS) TESTING
FOR DAYCARE PROVIDERS AND PROVIDING FOR CROSSWALK STANDARDS/REQUIREMENTS, PROVIDING FOR
Councilmember
SEVERABILITY; REPEALING CONFLICTING ORDINANCES AND PROVIDING AN EFFECTIVE DATE.
Kirkham motioned to adopt Ordinance #440 as an ordinance of the City of Ammon on this third and final reading.
Councilmember Bean seconded. Roll call vote: Councilmember Kirkham – Yes, Councilmember Bean – Yes,
Councilmember Waite – Yes, and Councilmember Thompson – Yes. The motion passed.
6. Resolution 2007-016 Grievance Procedure – ADA Act of 1990:
City Administrator Bruce Rose
stated Items 6 & 7 really go together. They are requirements of the Economic Development Grant. He
explained they are kind of backwards because you need to have the discrimination policy based on
disability, and then have a grievance procedure if there is an allegation of discrimination. He stated that
Scott Hall has reviewed these. Councilmember Thompson asked if these are their standards. Bruce stated
they are and we have just added our City and resolution numbers. Bruce explained we have already gone
through one audit after our first distribution and will go through further audits.
Councilmember Bean motioned to approve Resolution #2007-016 and #2007-017.
Councilmember Kirkham seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Kirkham
– Yes, Councilmember Thompson – Yes, and Councilmember Waite – Yes. The motion passed.
7. Resolution 2007-017 Policy Regarding Non-Discrimination of the Basis of Disability: P
reviously
discussed.
8. Electronic Water Meter Company Selection:
Councilmember Bean inquired about the work session
regarding the company selection. Councilmember Waite explained that basically Neptune and Sensus
presented their information. Councilmember Kirkham commented that she thought we had discussed
getting a more itemized bid. Councilmember Waite stated Neptune’s bid was easier to understand. It was
discussed they are very hard to compare but both would throw in the laptops. It was discussed the meters
are a little different. Councilmember Kirkham stated she did not like that you had to push the button with
the Sensus meters and Neptune does it automatically. Councilmember Kirkham commented both systems
will work with Clarity. Councilmember Waite inquired if we should have our engineer review the
companies before we make a decision. Councilmember Bean stated we are moving in the direction we
want to, but he thought our intention was to find a readable meter. Councilmember Kirkham stated she
needed a clarification because she felt that was the direction we were heading now we are looking at
purchasing 1500 meters, which she is not opposed to. Councilmember Bean stated he is not sure we are
ready to make these for residential meters. He feels it will take a couple of years before we get to that
point. Councilmember Kirkham agreed. Councilmember Kirkham suggested that we don’t make a
decision tonight, that we hire an engineer because we are prepared to make an offer, and if this particular
individual accepts have them look these options over. Councilmember Bean inquired if we have any way
we can read electronically. It was discussed the limitation is in the reader we have. Leslie stated we have
been taking the pictures every month and that has been working. It was discussed there were only a few
that have electronic capability. Leslie commented about the meters going bad, and realizes these have a 25
year warranty. She is confused as to why some of these that are going bad we are paying to replace. Leslie
stated she would check the warranty on the ones we have.
City Council Minutes 08/16/2007 -- 6
Councilmember Kirkham motioned to table the Electronic Water Meter Company Selection until
we hire a City Engineer. Councilmember Waite seconded. Roll call vote: Councilmember Kirkham –
Yes, Councilmember Waite – Yes, Councilmember Thompson – Yes, and Councilmember Bean – Yes.
The motion passed.
9. Approve Ammon Day Celebration List of Volunteers and Volunteer Activities (documents
pending):
City Administrator Bruce Rose explained we have a lot of good volunteers. He explained the
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activities for the day which is Saturday the 25. Bruce explained the volunteers for the City are covered
under our insurance, but if they are a vendor then they are not covered and need to sign a waiver. He
explained we already have a copy of the waiver and it is in circulation. The list is to inform you who is the
volunteers and who is the vendors. He stated Council needs to approve the list as volunteers for the City.
Councilmember Kirkham inquired what time Council needs to be there. Bruce explained they need to be
there by noon. Councilmember Kirkham inquired how we are advertising for this. Bruce explained it is on
our website, the boy scouts will be distributing flyers, PSAs on the radio, posters, and business will have it
on their marquees. There is not a lot of money allocated for advertising; we may need to look at that more
next year if this is a success.
Councilmember Thompson motioned to approve the list of volunteers for the Ammon Days
Celebration. Councilmember Waite seconded. Roll call vote: Councilmember Thompson – Yes,
Councilmember Waite – Yes, Councilmember Bean – Yes, and Councilmember Kirkham – Yes. The
motion passed.
10. Ordinance 439 – Mayor and Council Salary Adjustments:
Councilmember Bean stated, as discussed in the
budget last time, it was recommended raising the salaries for the Mayor and Council. Councilmember Bean read
Ordinance #439,
AN ORDINANCE AMENDING THE SALARIES OF THE MAYOR AND COUNCILMEMBERS OF THE CITY OF
Councilmember Bean
AMMON, REPEALING CONFLICTING ORDINANCES AND PROVIDING AN EFFECTIVE DATE.
motioned that the City Council dispense with the rule requiring the reading of the ordinance on three different days
and that the three readings be waived. Councilmember Kirkham seconded. Roll call vote: Councilmember Bean –
yes, Councilmember Kirkham – Yes, Councilmember Thompson – Yes, and Councilmember Waite – Yes. The
motion passed.
Councilmember Bean read Ordinance #439,
AN ORDINANCE AMENDING THE SALARIES OF THE MAYOR AND
COUNCILMEMBERS OF THE CITY OF AMMON, REPEALING CONFLICTING ORDINANCES AND PROVIDING AN EFFECTIVE
Councilmember Bean motioned to adopt Ordinance #439 as an ordinance of the City of Ammon on this third
DATE.
and final reading. Councilmember Kirkham seconded. Roll call vote: Councilmember Bean – yes, Councilmember
Kirkham – Yes, Councilmember Thompson – Yes, and Councilmember Waite – Yes. The motion passed.
11. Cottages Swales – Special Property Assessments (documents pending):
Mayor Ard stated Jason
called him the other day and told him the County cut us off from the rock. He asked to get an estimate of
what the rest will cost us to do. He explained we are about 1/3 done and have spend $14,500 so far. Now
the rock cost has increased 2 ½ times to $37.40 a truckload. It was discussed the $37.40 at Landon’s,
which is at Hitt Road by the Sugar Factory. Councilmember Waite inquired if anyone had heard of Kelley
Gravel. He explained it is also on Hitt Road and he got a great deal from them. Bruce stated he has not
heard of them. It was discussed we need the big, softball size rocks. Councilmember Kirkham inquired
about the open swales. Mayor Ard stated he told Jason to finish the open ones. Councilmember Kirkham
commented we should hold on the bigger one till later. It was discussed to do more homework on the rock
cost.
Bruce Rose stated he wanted to comment on the chip seal up there also. The chip seal was
supposedly completed today. He stated the question keeps coming up about “sweeping”. He explained on
a chip seal you do a pre-sweep and post-sweep. He stated the cost for the pre and post sweep is about
$1875. If they were to go back and do the entire subdivision it would cost an additional $1600. Bruce
explained typically we have not swept subdivisions. Councilmember Bean inquired if Bruce would look
into the cost of a street sweeper. Councilmember Bean inquired if there is a need to sweep the entire
subdivision. Bruce explained there are parts in the Cottages that have excess gravel and parts that are okay.
Bruce explained we could have manual labor sweeping. Councilmember Bean stated if we have manual
sweeping, why can’t we get the jail crew out there. Bruce stated they can certainly try that. Bruce stated
the Inmate Detail has already done an excess of 200 hours for us there. Councilmember Kirkham
commented a lot of the residents there are tradesmen and they will be doing their own plowing in the winter
and knocking rocks into the swale. Councilmember Bean stated if we created the situation then we need to
take care of it. If a contractor created the mess, then they need to clean it up. Bruce explained it is a
combination of both. It was discussed we should clean up what we messed up.
City Council Minutes 08/16/2007 -- 7
Bruce Rose explained Item #11 is actually concerning Special Property Assessments. He stated
last fall we had a deadline, and had three properties were either not in compliance. We went ahead to
contract that those three swales to be dug. We got the bill in July and paid it. He sent out a 30 day notice
and followed the ordinance to do what we can to collect the money. He explained one came in and paid.
Councilmember Thompson inquired how much they were. Bruce stated they varied; one was as high as
$1600 and one as low as $500. They were based on linear feet. One has paid, one never signed the
certified. Scott recommended hand delivering the certified. Bruce stated he went there tonight before the
meeting and no one answered. Scott Hall stated we should post it on the door and take a picture of it posted
on the door. The last one is for $525 and there is a dispute. The property owner stated they did their own
work. He stated he talked to Scott and they are having both sides submit in writing, what they did, when
they did it and any documentation to support what they did. The deadline is two weeks from yesterday. He
stated there is no action needed at this time.
12. School District Request – Parking in McCowin Park:
It was discussed the parking would be most
of the school year. The kids would only have to walk across the grass. During the winter, the school said
they would plow a path and Bruce indicated they will have to go through Ken to make sure they don’t hit
any sprinklers or anything like that. Bruce stated they are making significant progress. Councilmember
Bean stated Charlie needs to be able to say yeah or nay. We don’t want them to think the CO should be
issued because we let them use the parking lot.
Councilmember Bean motioned to allow the School District to use the parking in McCowin Park
on a temporary basis condition upon CO being issued. Councilmember Kirkham seconded. Roll call vote:
Councilmember Bean – Yes, Councilmember Kirkham – Yes, Councilmember Thompson – Yes, and
Councilmember Waite – Yes. The motion passed.
13. Approval of Fire Department Parking Lot:
Stacy Hyde, 4125 Wanda, referred to a drawing given
to the Council members and explained where the property will be changed. He explained with the growth
of the fire department they are getting complaints with not enough parking. He explained Bruce and he
talked about joining the City’s and the Fire Departments parking lots. It will help the option of having to
take out trees. Councilmember Bean inquired what the anticipated cost would be. Stacy thought it would
be around $35,000. He explained he budgeted $19,000 for their budget and the big cost would be joining
the two parking lots, it added another $16,000. He stated he talked to Bruce and they think they have a
plan for that. When Bruce extended the parking lot for the City, he had $30,000 budgeted, they actually
used $17,676. There is $12,324 left over from that project that is part of the building and planning. That
money is not budgeted for anything else. Bruce stated he had identified areas in the budget that were either
over-budgeted, would go unspent, or we could cut. He thought this money would go unspent.
Councilmember Bean stated it is Building and Planning money. Councilmember Bean inquired if he has
talked to Charlie about that. Bruce stated he did. Councilmember Bean inquired if he would want it in the
future. Bruce stated he didn’t mention that. Leslie stated the Building Department will probably be strong
users of the parking lot and they will have to expand off of that. Councilmember Bean stated he is not
willing to spend the Building Departments money when they are that far under their income. It was
discussed they thought that money would be to cover shortfalls elsewhere. Leslie stated Bobbie Jockumsen
called and stated they are concerned with the parking and not having enough for the fire department for the
election status. Bobbie suggested moving the election site to Liberty Square (see memo below).
Councilmember Bean stated he took a real hard stance regarding cutting budgets and now we want to spend
when we are under budgeting. Councilmember Bean stated he is not prepared to take the funds from the
Building Department.
The following memo was given to the Mayor and council concerning the precincts for the
upcoming elections:
To Mayor Ard and Council:
The following precincts have been set up for the November 1, 2007
election.
Bobbie Jockumsen from County Elections has suggested changing the
Ammon Fire Station to the Liberty Retirement Square due to parking
limitations. Since Stacy had me put his request in the packet, I knew of
the potential future parking lot expansion and advised Bobbie that it was
to be discussed and voted on tonight, Thursday, August 16, 2007 and
requested that no changes be done this year. I made this recommendation
City Council Minutes 08/16/2007 -- 8
since we all know how hard it is to advise the general public of any
changes of location and the confusion it can cause.
I do hope that this meets with Mayor Ard and the Council’s
approval.
Precinct No. Polling Place
48 Hillview School
3075 Teton
Ammon, Idaho
49 Sandcreek Middle School
2955 Owen
Ammon, Idaho
50 Ammon City Hall
2135 So. Ammon Road
Ammon, Idaho
51 Ammon Fire Station
2137 South Ammon Road
Ammon, Idaho
52 Hillcrest High School
2800 Owen
Ammon, Idaho
Sincerely,
Leslie Folsom
City Clerk
Ray Ellis stated you talk as those funds as proprietary. Councilmember Bean stated they are not
proprietary funds. Ray Ellis stated they cannot be used for general revenue. Councilmember Bean
inquired how many cities break out their building department in terms of revenues and expenses. Ray
stated everyone should. Ray stated the only reason they have a building department to just raise money.
Councilmember Bean stated our budget balances for 2008. He stated that you have to understand there are
going to be times when revenues are more than expenses. Ray stated he understands that, but looking at the
building department from 2003 to 2005 there is nearly $1 million that transfers to general funds.
Councilmember Bean stated that has been answered through the attorneys. He stated we now have a fully
operated department and have allocated all the funds, we know were we at and you will see a budget that
balances this year. Mayor Ard explained improvements made to the building department were not
generated by the building department, it had to be allocated. Ray stated his issue is taking $12,000 from
building department for city improvements.
Councilmember Bean asked Stacey to take in consideration a buffer between the residential. If
this were commercial, we would require a 6 foot fence. Councilmember Kirkham inquired if we should let
the fire department do their portion and look into doing the City’s portion later when it can be budgeted.
Councilmember Bean stated he will commit to them doing this as long as we have the buffer. Stacy asked
if he should continue forward with his plan. Councilmember Bean said yes. Stacy asked if he needs a 6
foot fence. Mayor Ard stated there are certain things in code. It was discussed there was 25 feet and that
should be plenty. Ron stated this is a PB zone. Councilmember Bean stated whatever is required is what
needs to be done.
14. Water Assessment Agreement:
Planning Director Ron Folsom explained Item 3E, all they did is
change the language. This makes it so we can take the water rights and control them for all the
subdivisions. Ron stated this agreement states you can do it by law. It was discussed in some areas they
cannot get to the water. Ron stated Jerry would want to know whether it is worth our time. It was
discussed that Progressive has the names for water rights. Ron stated that Progressive says that their yearly
assessment goes out in October. It was discussed that Ron would get the names from Progressive of those
people with water rights.
Councilmember Waite motioned to approve the Water Assessment Agreement. Councilmember
Kirkham seconded. Roll call vote: Councilmember Waite – yes, Councilmember Kirkham – Yes,
Councilmember Bean – Yes, and Councilmember Thompson – Yes. The motion passed.
City Council Minutes 08/16/2007 -- 9
15. Resolution 2007-018 Industrial Utility Fee Change:
Leslie Folsom stated this is the one we talked
about last week. She stated she would like to get it adopted as soon as possible so we can get is corrected
and billed. Councilmember Bean stated he told the school district he would look at the rate to see if it is
comparable. He stated he feels it is comparable. He explained the rates for the other cities and ours fits
well within the parameters. Leslie inquired about sewer rates. Leslie stated we should talk about it again if
the schools should be billed metered sewer during the summer months.
Councilmember Bean motioned to approve Resolution 2007-018. Councilmember Waite
seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Waite – Yes, Councilmember
Thompson – Yes, and Councilmember Kirkham – Yes. The motion passed.
DISCUSSION ITEMS
:
1. Bonneville County Commercial Tax Appraisals:
Councilmember Thompson stated he and Leslie have been
working on this. Councilmember Bean stated a lot of businesses won’t give them their business income statements.
Leslie feels if they know we are looking it over, they will be a little more cautious. Councilmember Bean stated our
money really comes from new construction. The best we can do is to get the highest value we can from Bonneville
County on new construction. Leslie inquired if there is a way to prove what the values really are. Ron said it is
based on square footage. He stated when the Legislature meets next year, there is a law they are looking at for
setting real estate sale prices disclosure. Leslie commented that Lianne would be willing to come to a work session
to explain how the do appraisals. It was discussed she should come. Councilmember Bean told Leslie to give her
the Wal-Mart comparisons and see what she comes up with.
2. Well 6 – Hillview Elementary School Property:
City Administrator Bruce Rose explained where the well is
located. He explained there is a strip of ground of City property, which is a weed patch. It is about 8 foot wide and
runs the length of the lot next to it. It is adjacent to the school parking lot. The school district may be interested in
acquiring the property for parking purposes. It was discussed we would have to declare it as surplus property in
order to sell it. Bruce asked if Council would rather retain ownership and figure out how they could use it. It was
expressed that the City should retain the property but allow the District to pave it and use it as part of the parking lot
but we can then retain it in case we need it for water lines. Councilmember Waite inquired if the road is ours that
goes through the parking lot. Williams Street goes through the parking lot to our land. Bruce stated he would speak
to the school district.
3. Cottages French Drains – Increased Costs for Rock:
Previously discussed.
4. Misc.:
Mayor Ard asked Stacy to speak about the well adjustments to help increase water pressure. He stated
they get 44 pounds when they first open the hydrant, then when they open the other one it drops to 14 pounds and 11
pounds of flow, so we gain 5 pounds – that is on the worst one. He explained Majestic View is not even close for
fire protection.
Bruce Rose talked about bringing a water line up Ross Ave.
Leslie stated the notice for candidacy will be in the paper on August 27. Applications have to be in by
th
September 7. A treasurer, can be youself, and a treasurer can also represent more than one person. It was
discussed the seats are already designated. The two year seat is also designated. It was discussed we don’t have a
rule for signage for campaign signs.
Stacy talked about the previous fire marshal had not followed up on safety issues and now the school
district is not happy with the fire department. Their modular’s are not up to code, and they have expenses that are
not budgeted for. He felt Council should know the details.
Councilmember Kirkham motioned to adjourn to executive session for personnel and litigation issues.
Councilmember Bean seconded. All in favor, the motion passed.
The meeting adjourned at 11:05 p.m.
___________________________________________
C. Bruce Ard, Mayor
______________________________________
Leslie Folsom, City Clerk
City Council Minutes 08/16/2007 -- 10