04042013CouncilMinutes
CITY OF AMMON
CITY COUNCIL MINUTES
THURSDAY, APRIL 4, 2013
AGENDA:
CITY OF AMMON
2135 SOUTH AMMON ROAD
CITY COUNCIL - AGENDA
THURSDAY, APRIL 4, 2013 – 7:00 P.M.
CALL TO ORDER:
Mayor Steven Fuhriman at 7:00 p.m.
Pledge of Allegiance – Councilmember Coletti
Prayer – Councilmember Thompson
MINUTES:
February 14, 2013, February 21, 2013
ITEMS FROM MAYOR:
CONSENT AGENDA:
Accounts Payable – Exhibit A
AMMON LIGHTING DISTRICT #1 (City Council acting as Lighting District Board):
CONSENT AGENDA:
Accounts Payable – Exhibit A
ITEMS FOR/FROM TREASURER:
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation)
PUBLIC HEARINGS:
None
ACTION ITEMS:
1.Award Bid – Asphalt Maintenance, Inc. - Hillview & Hillsdale Crack Seal – Authorize Mayor to Sign.
2.Fire Department Mutual Aid Agreement
3.Sunnyside Sewer/Foothills Sewer Cost and Reimbursement Summary
4.Hawks Landing Sunnyside Sewer Agreement Assignment and Payment
DISCUSSION ITEMS:
1.Waste Water Facility Planning Study – Keller Associates (Lance)
2.Misc.
EXECUTIVE SESSION:
1.Personnel Evaluations - Idaho Code 67-2345 (1-b)
2.Real Property Acquisitions - Idaho Code 67-2345 (1-c)
3.Pending Litigation - Idaho Code 67-2345 (1-f)
MINUTES
City Officials Present:
Mayor Steven Fuhriman
Councilmember Dana Kirkham (arrived at 7:27 p.m.)
Councilmember Rex Thompson
Councilmember Brian Powell
Councilmember Sean Coletti
Councilmember Brad Christensen
City Clerk/Administrator/Planning Director Ron Folsom
Deputy City Clerk Rachael Brown
City Treasurer Jennifer Belfield
City Engineer Lance Bates
City Officials Absent:
Councilmember Russell Slack
City Attorney Scott Hall
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CALL TO ORDER:
Mayor Steven Fuhriman opened the meeting at 7:00 p.m. at the City Hall building located at 2135 South
Ammon Road. Councilmember Coletti led the Pledge of Allegiance. Councilmember Thompson offered a prayer.
MINUTES:
February 14, 2013: Councilmember Powell moved to approve the minutes, as presented. Councilmember
Coletti seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember Thompson – Yes,
and Councilmember Christensen – Yes. The motion passed.
February 21, 2013: Councilmember Powell moved to approve the minutes, as presented. Councilmember Coletti seconded.
Roll Call Vote: Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember Thompson – Yes, and Councilmember
Christensen – Yes. The motion passed.
ITEMS FROM MAYOR:
None
CONSENT AGENDA:
Accounts Payable – Exhibit A: Councilmember Powell moved to approve the Accounts Payable –
Exhibit A, as presented. Councilmember Thompson seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember
Thompson – Yes, Councilmember Christensen – Yes, and Councilmember Coletti – Yes. The motion passed.
AMMON LIGHTING DISTRICT #1 (City Council acting as Lighting District Board):
Councilmember Powell moved for the Council to move out of regular session and enter into session of the Ammon Lighting
District with the Council acting as the Lighting District Board. Councilmember Christensen seconded. Roll Call Vote: Councilmember
Powell – Yes, Councilmember Christensen – Yes, Councilmember Thompson – Yes, and Councilmember Coletti – Yes. The motion
passed.
CONSENT AGENDA:
Accounts Payable – Exhibit A: Councilmember Powell moved to approve the Accounts Payable –
Exhibit A, as presented. Councilmember Coletti seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember Coletti –
Yes, Councilmember Thompson – Yes, and Councilmember Christensen – Yes. The motion passed.
Councilmember Powell moved for the Council to enter back into regular session. Councilmember Christensen seconded. Roll
Call Vote: Councilmember Powell – Yes, Councilmember Christensen – Yes, Councilmember Thompson – Yes, and Councilmember
Coletti – Yes. The motion passed.
ITEMS FOR/FROM TREASURER:
Jennifer asked the Council if August 15th would work for a public hearing for the
budget. Ron asked Rachael to check her notes to see if Scott Hall would not be available for that meeting. It was decided that August
22nd would be the public hearing date for the budget, pending whether Scott Hall could be in attendance. Jennifer also said a
representative from PERSI is coming to the City Office at 9:00 a.m. and everyone is invited to attend.
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation):
None
PUBLIC HEARINGS:
None
ACTION ITEMS:
1. Award Bid – Asphalt Maintenance, Inc. - Hillview & Hillsdale Crack Seal – Authorize Mayor to Sign:
Ron said
we need to complete Hillview & Hillsdale this summer. Ray received three bids for the cost of the crack sealing. Asphalt Maintenance
Inc. was the low bidder and came in at $2,045 per ton for a total of $32,720.
Councilmember Powell moved to Award Bid – Asphalt Maintenance, Inc. for the Hillview & Hillsdale Crack Seal Project in
the amount of $2,045 per ton, and authorizes the Mayor to sign. Councilmember Christensen seconded. Roll Call Vote:
Councilmember Powell – Yes, Councilmember Christensen – Yes, Councilmember Thompson – Yes, and Councilmember Coletti –
Yes. The motion passed.
2. Fire Department Mutual Aid Agreement:
Councilmember Thomson moved to table the Fire Department Mutual Aid
Agreement. Councilmember Powell seconded. Roll Call Vote: Councilmember Thompson – Yes, Councilmember Powell – Yes,
Councilmember Coletti – Yes, and Councilmember Christensen – Yes. The motion passed.
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3. Sunnyside Sewer/Foothills Sewer Cost and Reimbursement Summary:
Ron explained the total project cost was
$734,136.78. Ron said Lance prepared a calculation to figure out what the City has to pay back in a reimbursement. Hawks Landing
has paid $287,844.50 and their obligation would be $218,112.04 so the reimbursement to Hawks Landing would be $69,732.46 which
wouldn’t come until the City has received the $431,766.76 owed to it by other future development. Ron said Scott would like the
Council to approve this as the formal documented reimbursement owed.
Councilmember Christensen moved to approve the Sunnyside Sewer/Foothills Sewer Cost and Reimbursement Summary, as
presented. Councilmember Powell seconded. Roll Call Vote: Councilmember Christensen – Yes, Councilmember Powell – Yes,
Councilmember Coletti – Yes, and Councilmember Thompson – Yes. The motion passed.
4. Hawks Landing Sunnyside Sewer Agreement Assignment and Payment:
Ron explained this is the contract he
presented earlier to the Council; the Council authorized him to ask Hawks Landing if they would accept a fifty percentreimbursement
at this time, and Hawks Landing has agreed. Ron said the amount comes to $34,866.23. Ron said Scott prepared the assignment and
release for Integra Holdings/Jerry Ward to sign. He hasn’t signed it yet, but as soon as the contract is signed we will issue the check to
him. Discussion ensued.
Councilmember Coletti moved to approve the Hawks Landing Sunnyside Sewer Agreement Assignment and Payment of
$34,866.23, and authorize the Mayor to sign. Councilmember Powell seconded. Roll Call Vote: Councilmember Coletti – Yes,
Councilmember Powell – Yes, Councilmember Thompson – Yes, and Councilmember Christensen – Yes. The motion passed.
DISCUSSION ITEMS:
Waste Water Facility Planning Study – Keller Associates (Lance):
1. Lance explained Jim Mullen with
Keller and Associates was present to update the Council about the Wastewater Facility Planning Study.
Jim distributed a handout to the Council. Jim said he appreciates the opportunity to address the Council, and give them an
update on where the study is, and offered to answer any questions the Council may have. Jim said he met with City staff and Willy
Teuscher from DEQ; they reviewed the model results, and the feel they are about eighty percent complete with the Wastewater
Facility Planning Study. Jim said Willy recommended the City look at the condition of some of the buried pipe, especially in the
original town site, and suggested there may be some grants available from DEQ to pay for that. Lance submitted a request letter to the
DEQ that had been denied. Jim referred the Council to the handout and said he had included figures that describe the capacity of the
sewer collection system. Jim explained that on the handout where the pipe is shown in red ink, that it’s bad and there is a concern.
Councilmember Powell asked Jim if “bad” meant the pipe was bad or if the flow was too large. Jim said the pipe is undersized for the
flow. Jim noted on the handout there is not a lot of red, and it is only shown on a couple of connector spots. The spots are where the
pipe is slightly reversed, the slope is not downhill, and it slopes back the other way so there is a little bit of a backup problem. Jim said
as things stand, we are in very good shape as far as capacity goes. Jim commented on possible problem areas in the future if the City
continues to have a two percent growth rate. Lance explained this would be 50-75 years in the future. Jim said that in the future the
City would need to add another trunk line to alleviate the flow going to Sunnyside Road. In future development and planning, the City
would not need to replace pipe, just put larger pipe in the new areas. Jim is very encouraged by the capacity of the system as it stands.
As growth occurs, planning and knowing where to install pipes will eliminate future issues, especially along Sunnyside.
Jim explained the manhole numbering plan, in which every manhole is given a unique number and said if there is a problem,
Ray can send personnel to the specified manhole number. Personnel would know which quadrant of the City the manhole is located in,
and drive to it easily. Councilmember Kirkham asked Jim if he felt confident that every manhole and every piece of pipe has been
identified. Jim said yes, because the surveyors surveyed every manhole. They surveyed the manhole top, the rim, the invert and depth
of the pipe, assessed the capacity and condition of each manhole, and they have all of that documented. Councilmember Kirkham said
that’s amazing. Jim said we will be producing an atlas just like they did with the water system. The mapping will meet GIS (global
information system) standards, and is a very useful tool for the City. Jim said they decided a few weeks ago to go ahead and assess the
condition of the piping in the original town site. The completion date of the study is being put on hold pending the results of that. They
estimate it will take two or three months to complete the original town site assessment. Jim said the report will be finalized as soon as
we get the condition assessment completed. They do have to finish the write up on the pre-treatment and odor control. Jim said he
received a call from Scott Barry from the Shelley treatment plant indicating he had received several complaints about odor, and asked
if the Council was aware of any issues within the City that would be causing the problem. Councilmember Kirkham asked why they
thought the problem was in the City of Ammon. Lance said they followed the odor back up the line, and seem to think it is coming
from Ammon. According to the tests that Ray has been doing on the effluent, we don’t come close to the odor limits. Lance said he
doesn’t know where the smell is coming from.
Councilmember Christensen asked Jim if other cities have a system like this, or do their systems look like the system on the
future growth page. Jim said most communities have some areas that are more of a concern. The City of Ammon should feel really
good about where it stands.
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Lance said looking at a true separation from IBSD (Iona Bonneville Sewer District), there is a study that has been
commissioned by IBSD and completed by an engineer. They are trying to work out an agreement, and because of that we may need to
have the model run to show some areas that will have more flow from about 154 houses in one area.
Jim introduced Marvin Fielding and said he has been with Keller Williams and Associates for about three months. Marvin is
going to be working out of the Idaho Falls office, and will be involved in future projects in the City of Ammon. Jim said in two to
three weeks they will have the rate study ready to present to the Council. Councilmember Kirkham commented that when the initial
numbers are ready, she and Councilmember Powell would like to meet with them to compare it to their spreadsheet. Councilmember
Kirkham said the City still can’t get the electronic information from the lift stations, and Forsgren has not been able to explain why.
Councilmember Powell asked Lance if he was still going to the lift station to manually retrieve the information. Lance said yes, he has
to drive to the lift stations to upload the information to his laptop. The lift stations are supposed to be tied to the SCADA system.
Councilmember Kirkham said she would like that taken care of before the City pays Forsgren any more money.
2. Misc.:
Lance updated the Council about the Hitt Road fiber project and said on Wednesday they were able to get half
way across the road before there were any problems. While boring, they hit something and broke off the locater head. The locater head
was $6,000 and is in the road and they are unable to retrieve it, and a new locater head has been ordered. Councilmember Kirkham
asked if they intend to charge the City for the bit. Lance said right now they don’t plan to charge the City for the locater head. Lance
explained that Bruce thinks that it might be useful to prepare a letter to give a heads up to the City of Idaho Falls. Councilmember
Coletti asked what the options are if we cannot get any further drilling. Lance explained two options; the first is to get permission to
pothole the road, and the second option is to go overhead. Ron explained that Qwest was able to pothole the road, and because of FCC
regulations, you cannot keep them out of the right of way because Qwest is also an essential utility. Councilmember Kirkham said
they are not more essential than fiber.
Ron asked Councilmember Kirkham if she was okay with setting the public hearing for the budget. The date planned was the
15th of August, but Scott Hall is unable to attend the meeting that day. Councilmember Kirkham said the 22nd of August works best,
because she is unable to attend the first meeting in August. Councilmember Kirkham said that in order to avoid any issues, the Council
will need to have their budget worksheets completed by June, and the work session in July can be used to work out any issues. In the
work session in August things should be wrapped up by the hearing we should have a good understanding to present to the public.
Ron explained that he needs the Council’s summer schedules in case of conflicts with the meetings during the summer. Ron
asked the Council to let Rachael know if they would be unable to attend any meetings during June so she could make sure there is a
quorum.
Ron said he spoke with Scott Bishop, and they still don’t have an answer from Costco as to whether they would be building
in the City of Ammon. Scott and Eric are meeting with Costco and will tell them there are three stores that are interested in building in
that development, and would like to complete phase one, but will hold phase two for Costco. This way Costco will know they are
holding a spot for them.
Councilmember Christensen said he has three issues. The first issue is the street sweeper. Ken has mentioned he has a
backhoe that he could trade for some other equipment. Councilmember Christensen feels that Ken doesn’t need any more toys.
Councilmember Christensen feels the City could get a bid for a street sweeper, and could trade in a Kubota front loader that the Parks
Department has. Councilmember Christensen explained that Ken said he found a vendor that would give him about $4000 in trade in
value. Discussion ensued regarding excess property and trade in values.
Councilmember Christensen asked did the Council know how the personal property tax elimination bill will impact the City
of Ammon. Councilmember Coletti said it will not be as bad as we originally thought, because it is a totally different idea. Discussion
ensued. Councilmember Kirkham said she thinks AIC (Association of Idaho Cities) will send the Council information about the
impact.
Councilmember Christensen said his last issue has to do with permits people are trying to get at the Woodland Hills #6
development. His understanding is they can pay for the bond, which would meet our ordinance for guarantee of performance. Now the
reason we can’t allow them to have the permits is because of the Fire Department not having access because it is not a paved road.
Ron said they haven’t asked us for an amount. Ron said he can only go by the way Paul has done things. Paul is opening up the next
street over in division 6, and Brent owns the cul-de-sac. We have given them a dollar amount for their sidewalk bond. They do not
have to post that until they have the asphalt in, and want to draw a permit. Once they are ready to draw permits they can post the bond
for the sidewalks and draw a permit. If they want to draw permits before they put asphalt in, they have to bond for the asphalt and the
entire infrastructure. They haven’t asked the City for that. Ron explained staff would calculate the asphalt and sidewalks separately,
because they told us it would be ten days to two weeks before they put the asphalt in. If they wanted to do the bonds separate from the
sidewalks, Ron would put the check for the asphalt in the safe and when the asphalt is approved by Lance we would give them back
the check. Discussion ensued regarding the bonding ordinance.
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Councilmember Thompson asked Ron to talk to Ray about the corner of Tiebreaker and John Adams. There are four posts
there, and they look like stop signs. This causes a lot of people that think it is a four-way stop. Councilmember Thompson has
received calls from residents letting him know this is a problem. Councilmember Thompson asked Ron if the City could post a sign
informing drivers that cross traffic does not stop, or can the two additional posts be cut down. Lance said the school district installed
the posts for specific reasons, and the City made them put in breakaway posts. Lance will have a “cross traffic does not stop” sign
installed under each stop sign.
Councilmember Powell asked Ron if the weed enforcement letter had been sent. Ron said he and Shawna have begun talking
about it. Ron explained that the State Code for noxious weeds is clear. Ron said the County receives funds from the state to control
noxious weeds; it does not say the weeds are in the City then the County does not have to control them. Enforcement Officer Shawna
Avery had a conversation with the Idaho Falls Weed Control and they said the County takes care of their weeds, but when the City of
Ammon calls we are told we have to do it ourselves. We need clarification.Councilmember Kirkham will contact Roger and reiterate
that it is the County’s responsibility to control noxious weeds.
Councilmember Coletti stated since the City is going to construct the other half of 17th Street, he would like to reconsider
how we keep people from walking out into the street while going to the church building on 17th. He feels it is a danger, and would
like some kind of identification of where the public should walk. Councilmember Kirkham said we need to look at that now, because
they are going to start the design for the street. Discussion ensued regarding options for a safe walkway. Councilmember Kirkham
would like to meet with Councilmember Coletti and Lance to discuss options.
Councilmember Powell moved to adjourn. Councilmember Coletti seconded. Roll Call Vote: Councilmember Powell – Yes,
Councilmember Coletti – Yes, Councilmember Christensen – Yes, Councilmember Thompson – Yes, and Councilmember Kirkham –
Yes. The motion passed.
The meeting adjourned at 8:30 p.m.
_________________________________________________
Steve Fuhriman, Mayor
__________________________________________________
Ron Folsom, City Clerk
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