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Council Minutes 04/17/2003 CITY OF AMMON April 17, 2003 Minutes of the Regular Meeting of the Mayor and City Council: The meeting was called to order by Mayor C. Bruce Ard at 7:30 p.m. in the City Building, 2135 South Ammon Road, Ammon, Idaho, with the following City Officials present: Mayor C. Bruce Ard Councilmember Karen Y. Anderson Councilmember W. Lee Bean Council member Randy Waite Attorney Scott Hall Engineer Bill Manwill City Administrator Bruce Rose Public Works Director David Wadsworth Fire Chief Clarence Nelson Planning and Zoning Commission Chairman Tom Hunsaker City Clerk Aleen C. Jensen Deputy City Clerk Diane Gempler Absent: Councilmember Leslie Folsom Council member Bean led the Pledge of Allegiance to the Flag and Councilmember Waite offered a prayer. Minutes: The City Council reviewed the minutes of City Council Meeting held April 3, 2003. Council member Anderson questioned the location of the utility easement where Public Works plans to construct the sewer line from Ross Avenue to Ammon Road. The minutes should be corrected to show the "utility easement between the properties on the southern side of Wanda Street and the northern side of Georgia Lane." Council member Anderson moved to approve the minutes of City Council Meeting held April 3, 2003, as corrected. Councilmember Bean seconded the motion. Roll call vote: Anderson - Yes; Bean - Yes; Waite - Yes. The motion carried. Consent Agenda: The original Consent Agenda distributed to the Council members in their meeting packet was amended prior to the meeting to delete one item and to show that information has been received from Bonneville County regarding required background checks. The Amended Consent Agenda is attached to these minutes as Exhibit A. City Administrator Bruce Rose clarified the first item on the Amended Consent Agenda. Katie Olsen applied for a massage therapist license on March 24, 2003. The application is complete except for the background check. The City Office has requested a background check from the Bureau of Criminal Investigation in Boise, but the results have not City Council Meeting, April 17, 2003 - Page 2 been received. Since the applicant has been waiting for action on her license, the City Council was asked to speed up the process by approving Katie Olsen's application for a massage therapist license subject to receipt of a criminal background check that says no record. If there is a record, the application will be brought back to the City Council. Councilmember Anderson moved to approve the licenses as listed, on the Amended Consent Agenda with the condition that the results for Katie Olsen's background check come back with no criminal background record. Council member Waite seconded the motion. Roll call vote: Anderson - Yes; Waite - Yes; Bean - Yes. The motion carried. Johnson/Robison Annexation Agreement and Ordinance No. 323: The Johnson/Robison annexation was approved by the City Council on March 20, 2003, contingent upon an acceptable annexation agreement. The Annexation Agreement was reviewed at this meeting. Attorney Scott Hall explained that the Annexation Agreement and the Annexation Ordinance have been correlated. Development Agreements will be prepared as the property is developed. Councilmember Bean moved approve to the Annexation Agreement for the Johnson/Robison property. Councilmember Waite seconded the motion. Roll call vote: Bean - Yes; Waite - Yes; Anderson - Yes. The motion carried. Councilmember Bean introduced Ordinance No. 323 by title, AN ORDINANCE ANNEXING CERTAIN LANDS TO THE CITY OF AMMON, BONNEVILLE COUNTY, IDAHO, DESCRIBING WITH PARTICULARITY SAID LANDS TO BE ANNEXED AND HEREBY ANNEXED AND DECLARING SAID LANDS A PART OF THE CITY OF AMMON, BONNEVILLE COUNTY, IDAHO; DETERMINING THE PROPER ZONING FOR CLASSIFICATION OF THE ANNEXED LANDS AND TERRITORY UNDER THE ZONING ORDINANCE OF THE CITY OF AMMON, IDAHO; PROVIDING FOR AN EFFECTIVE DATE FOR THIS ORDINANCE AND OF THE ANNEXATION OF SAID LANDS. (JOHNSON - ROBISON SUBDIVISION) Councilmember Bean moved that the City Council dispense with the rule requiring the reading of the ordinance on three different days and that the three readings of Ordinance No. 323 be waived. Council member Waite seconded the motion. Roll call vote: Bean - Yes; Waite - Yes; Anderson - Yes. The motion carried. Councilmember Bean again read Ordinance No. 323 by title and read the ordinance in full. Councilmember Bean moved the adoption of Ordinance No. 323 as an ordinance of the City of Ammon on its third and final reading. Council member Waite seconded the motion. Roll call vote: Bean - Yes; Waite- Yes; Anderson - Yes. The motion carried. City Council Meeting, April 17, 2003 - Page 3 GroberglTrailwood Rezone Request: Following their Public Hearing held April 1, 2003, the Planning and Zoning Commission voted unanimously to recommend approval of this request to the City Council. The City Council discussed the request at their meeting on April 3, 2003, and moved to waive a second public hearing and to place the request on the City Council agenda for April 17, 2003, for action. City Administrator Rose explained the details of the request. The general vicinity of the property is north of 1 ih Street, south of First Street, east of Hitt Road, and west of Ammon Road. There are two parcels involved and they are located south of TieBreaker Village and south of the proposed John Adams Parkway. One parcel includes the lots around the Glen Cove Drive cul-de-sac and one parcel includes the lots around the Abigail Court cul-de-sac. The zoning around the property is mixed. It is mostly R-1 (single family residential) with some R-2A, R-3A, and CC-1. The request is compatible with the Comprehensive Plan. The request is for a rezone from R-1 to R-1A to allow development with two-unit townhouses. Councilmember Anderson inquired about the density. She understood that our R-1A has to be four units per acre to be low density and she asked if this request is low density. Chairman Hunsaker said our two-unit townhouses, which are zoned R-1A, have met the low-density requirement. The property has been platted and should not have to be replatted unless the lots have a frontage of less than one hundred (100) feet for the two-unit townhouses. Single family dwellings need a frontage of eighty (80) feet. If the lots need to be replatted, that should be addressed in the development process. This request pertains to a rezone. It was suggested that the developer should be made aware that replatting may be required. Councilmember Bean moved to approve the request for rezone from R-1 to R-1A for the GroberglTrailwood property. Councilmember Waite seconded the motion. Roll call vote: Bean - Yes; Waite - Yes; Anderson - Yes. The motion carried. Attorney Scott Hall agreed to prepare the ordinance, and he requested clarification of how the zone is referred to. In order to be consistent with the other zones, it should be R-1 and R-1A. Oak Ridge Rezone Reauest: Following their Public Hearing held April 1, 2003, the Planning and Zoning Commission voted unanimously to recommend approval to the City Council of the Oak Ridge rezone request. The City Council discussed the request at their meeting on April 3, 2003. The Council voted three to one to waive a second public hearing and to place the request on the City Council agenda for April 17, 2003, as an action item. City Administrator Bruce Rose explained the details of the request. The request is to rezone a lot from GC-1 to R-3A. The general vicinity is north of 17th Street, east of Hitt Road, and significantly west of Ammon Road. The specific site location is a lot on the west side of Curlew Drive directly north of Life Care Center and northwest of the lot where Sonic Drive In is located. The neighboring properties are zoned a mixture of R-2, R-2A, R-3A, C-1, and GC-1. The rezone request is compatible with the City Council Meeting, April 17, 2003 - Page 4 Comprehensive Plan, which designates the area as high-density and commercial. Staff concurs with the Planning and Zoning Commission recommendation to approve this rezone. Councilmember Anderson commented on the possibility of an extension of Curlew Drive to John Adams Parkway. Also, we are getting a lot of high-density in the City of Ammon. We are filling up the high-density areas with apartments. She suggested that the Planning and Zoning Commission look at ratio of high-density to low-density. She does not have an objection to this particular rezone because of the location. The uses allowed in R-3A are more conservative than the uses allowed in GC-1. Council member Bean moved to approve the rezone of Lot 2, Block 7, Oak Ridge Division No. 1 from GC-1 to R-3A as presented. Councilmember Waite seconded the motion. Roll call vote: Bean - Yes; Waite - Yes; Anderson - Yes. The motion carried. Attorney Scott Hall was instructed to prepare an ordinance. Woodland Hills Division No. 1 Preliminary/Final Plat and Development Agreement: Woodland Hills was formerly referred to as Foothills Subdivision and the developer has changed the name because of duplication. The Planning and Zoning Commission discussed the Preliminary and Final Plat for Woodland Hills Division No. 1 at their meeting on April 1, 2003. They voted unanimously to recommend approval, and Staff concurs with that recommendation. Council member Bean said that he did not understand what the shadowed area in Block 1 represents. Alan Cunningham of Mountain River Engineering explained that based on platting you have to show what is in the floodplain. The shadowed area is what is currently in the floodplain. Chad Stanger, Public Works Director for the City of Idaho Falls, called regarding the placement of the sewer line. Public Works Director David Wadsworth said the City of Idaho Falls will sign off on the sewer but they do not really like the design. The City of Ammon wanted the sewer line designed so that we could go with the Regional Sewer if it becomes feasible. City of Idaho Falls does not think our lift station will handle what it is designed to do right now. Chad is concerned that the other won't happen so we will always be into this lift station. City of Ammon plans are that, if we do not go with the Regional Sewer, the sewer line will come down Ammon Road instead of Ross Avenue. He will sign off on the sewer with a note on the plans. Alan Cunningham reported that the head of the Sewer Department and the City Engineer for the City of Idaho Falls signed off the improvement drawings. A note was placed on the improvement drawings that once the eight (8) inch line in Ross Avenue reaches its full capacity that line would need to be upgraded or other options explored pending City of Idaho Falls and City of Ammon approval. City of Idaho Falls is fully aware of what City of Ammon is doing and they are okay with it. City Council Meeting, April 17, 2003 - Page 5 The City Council discussed the plat. The plans show lots for approximately one hundred seventy-six (176) households and there is only one exit planned. They anticipate another access to Ammon Road through the park and there will be another access on the south end. Alan Cunningham explained that another preliminary plat has been prepared to show what the Planning and Zoning Commission requested and it shows a stub street to the south. The details of the plat were reviewed. Engineer Manwill explained how the sewer line will run through the development and where the lift station will be located. Jay Johnson explained that they intend to landscape the park for the City. This includes the bridge and the road. They are working with the City Engineer to get the drainage properly and another access to the park on the south end. It will take some time for the park to develop. The plans will be addressed in a future development agreement. The Preliminary and Final Plat before the City Council covers twenty-four (24) acres. Attorney Scott Hall explained he has tried to standardize the Development Agreement to reference the Annexation Agreement. Jay Johnson said the park would be finished with the subdivision. There was a discussion on when the park would be finished. Council member Anderson moved to recommend approval of the Preliminary Plat for Woodland Hills Division No. 1 and to incorporate all the comments made by the Planning and Zoning Commission and the City Council. Council member Bean seconded the motion. Roll call vote: Anderson - Yes; Bean - Yes; Waite- Yes. The motion carried. Coucilmember Anderson moved to approve the Final Plat for Woodland Hills Division NO.1. Council member Bean seconded the motion. Roll call vote: Anderson - Yes; Bean - Yes; Waite - Yes. The motion carried. Attorney Scott Hall explained the details of the Development Agreement for Woodland Hills Division No.1. In view of the fact that the City has experienced problems with other developers, a paragraph has been added to give the City the right to invoke a lien should the developer not put the roads and the water and sewer lines in. The developer consents to a lien being created against the remainder of their project. It gives the City some leverage rights as opposed to a Performance or Construction Bond. Council member Anderson moved to approve the Development Agreement for Woodland Hills Division NO.1. Council member Bean seconded the motion. Roll call vote: Anderson - Yes; Bean - Yes; Waite - Yes. The motion carried. The Cottages Division No. 3 Preliminary/Final Plat and Development Agreement: The Planning and Zoning Commission discussed the Preliminary City Council Meeting, April 17, 2003 - Page 6 and Final Plat for The Cottages Division NO.3 at their meeting held April 1, 2003. They voted unanimously to recommend approval of the plat, and Staff concurs with that recommendation. Councilmember Bean asked about the access to 21st Street. The entrance is about 1,000 feet away from the other one. Engineer Manwill confirmed that there is quite a distance between the accesses. There is not a problem with the accesses. Foothill Properties, LLC is called the developer. Council member Bean moved to approve the Preliminary and Final Plat as presented for The Cottages Division NO.3. Council member Anderson seconded the motion. Roll call vote: Bean - Yes; Anderson - Yes; Waite - Yes. The motion carried. Council member Bean moved to approve the Development Agreement associated with The Cottages Division No.3. Council member Anderson seconded the motion. Roll call vote: Bean - Yes; Anderson - Yes; Waite -Yes. The motion carried. The Development Agreement contains the standard language. Eagle Pointe Division No. 5 Development Agreement: The Preliminary and Final Plat for Eagle Pointe Division No. 5 was previously approved by the Planning and Zoning Commission. The City Council approved it at their meeting on March 20, 2003, but the Development Agreement was not ready. Eagle Pointe Division NO.5 is the division directly on the south border of our new park. Alan Cunningham explained the developer is allowing an access into the park and the water and sewer services are to be put in the access. This is shown on the improvement drawings. It is not covered in the Development Agreement on the basis of having a four (4) inch sanitary sewer line and a one (1) inch waterline going through the access. The developer and the City staff have communicated and feel comfortable with the agreement. The developer will stub in one sanitary service and one waterline service from the road. Attorney Scott Hall referred to the standardized Development Agreement paragraph 2.a., which states, "Said improvement plans shall also show the proposed location of other utilities, i.e. telephone, gas, electricity, and irrigation facilities, and such others as may affect or be affected by the subdivision development on such property. Such plans and utility improvements shown thereon shall meet the approval of the City Engineer and shall be incorporated herein and made a part hereof by reference." The lines will be extended ten (10) feet into the park. The City is to pay from the main line in. Council member moved to approve the evelopment Agreement for Eagle Pointe Division No.5. Councilmember Waite econded the motion. Roll call vote: Bean - Yes; Waite - Yes; Anderson - Yes. The motion carried. Attorney Scott Hall explained the paragraph in the evelopment Agreement regarding the reimbursement when the City chooses versize water and sewer lines. City Council Meeting, April 17, 2003 - Page 7 "Reimbursement shall occur either one year from date of the execution of this Development Agreement or upon written acceptance of said lines, whichever shall later occur." This is to provide time for the City to budget for the expense. RE. Residence Estate Zone and Amendments to City Code Section 10-5-23 (0). Reauired Parking and Loading Areas: Section 10-11-1. Establishment of Zones: Chapter 27. OL Overlay Zone: and Title 5. Criminal Code: The Planning and Zoning Commission and City Council have been working for some time to create a new Residence Estate Zone and to amend various sections of the City Code relating to the new zone. A public hearing was held on April 1, 2003, and the Planning and Zoning Commission voted unanimously to recommend approval. The City Council discussed the new zone and the amendments briefly at their meeting on April 3, 2003. They voted to waive the second public hearing and to place this item on the City Council agenda for action on April 17, 2003. Tom Hunsaker, Chairman of the Planning and Zoning Commission, explained the zoning information for the City Council. The information distributed in the meeting packets is the same as presented at the last City Council meeting. One additional piece of information will be presented, which the Council mayor may not want to do anything about. The first amendment deals with a wording change in the off-street parking ordinance. Section 10-5-23(0)1 was recommended to be changed to read, "Required parking, residential zones. These requirements shall pertain to all residential zones existing now, and those that may be added in the future as defined by Section 10-11-1 (A) excluding the RMH zone." Section 10-5-23(0)2 was recommended to be changed to read, "Required parking, commercial zones. These requirements shall pertain to all commercial zones existing now, and those that may be added in the future as defined by Section 10-11-1(B) excluding the PB zone." I n Chapter 11 , fou r sections were added to Section 10-11-1 to state these zones are residential, these zones are commercial, these zones are manufacturing, and these zones are industrial. This is so every time some parts of Title 10 are changed we do not have to go back to change several chapters. We can refer back to this place. In Chapter 27, Overlay Zone, OL-1, OL-2, OL-3, OL-4, and OL-5 refer to the setback from the right-of-way line. We have not used these and probably we will never do so. It was recommended that they be rescinded. The Commission is recommending that everyone desiring animals is pushed to the new RE zone to eliminate pressure to allow animals in a zone that we to not want them in. It was City Council Meeting, April 17, 2003 - Page 8 recommended that OL-6 be kept for the existing properties that are zoned with OL-6. No new OL-6 will be granted. Chapter 33, RE Residence Estate Zone, is all new and there have been no changes since it was last discussed. The last item presented for information in the Planning and Zoning Commission public hearing concerned Title 5, Criminal Code, Chapter 3 Animals. Since this is not part of Title 10, only the City Council has jurisdiction. In the public hearing the only comments were from Kim Hall, LeMoyne Johnston, and Shawn Tolman. They all testified in favor. Shawn Tolman had some concerns about what happens with two animals per acre limit when the cow has a calf. What about the young animals? What about animals for 4-H projects? Can you temporarily go over the limit? Bonneville County does not make provisions for temporarily going over the limit for 4-H projects, but they do make a provision for the young. They simply say this is the limit and their attendant/dependent young. This is an addition for City Council decision. Discussion followed on what action to take. Basically, the Planning and Zoning Commission is recommending that the City Council looks at the Criminal Code and defines the number of animals. Attorney Scott Hall was not comfortable with attendant or dependent young. He recommended stating an age. The Council did not want to pass the RE zone and the amendments without the Title 5 changes. Council member Bean moved to table action on the RE zone and the amendments until the work session to provide time for additional discussion and for preparation of an ordinance. Council member Anderson seconded the motion. Roll call vote: Bean - Yes; Anderson - Yes; Waite - Yes. The motion carried. Attorney Scott Hall was asked to research whether or not the City Council needs to hold a public hearing on the Criminal Code. Bagley Easement Acceptance: City Administrator Bruce Rose presented the "Agreement Regarding Municipal Utility Easement" including "Recitals", Agreements", and Exhibits A, B, and C prepared by Wal-Mart Stores Inc. for the traffic signal improvements, which encroached on the homeowner's property on the southwest corner of Curlew Drive and East 1th Street. Tom Rossillon, the engineer representing Wal-Mart, has worked on the agreements. Engineer Manwill and Attorney Scott Hall have reviewed the documents. Attorney Hall explained the indemnification provision to make sure the City Council understands it. It was recommended for the City Council to make a motion to accept the agreement as soon as Wal-Mart and the homeowner have executed it. Council member Anderson moved to accept the "Agreement Regarding Municipal Utility Easement" contingent upon execution of the agreement by Wal- Mart and Bagleys (homeowners) and to authorize Mayor Ard to sign the agreement for the City of Ammon. Councilmember Bean seconded the motion. Roll call vote: Anderson - Yes; Bean - Yes; Waite - Yes. The motion carried. City Council Meeting, April 17,2003 - Page 9 BioLife Plazma Center: On April 1, 2003, the Planning and Zoning Commission recommended approval of the site plan for BioLife Plazma Center. Also, the City Council reviewed the site plan. The Center is to be located on the north end of the Teton Spectrum development in Ricks Farm Addition. A representative of the developer from Harper-Leavitt Engineering contacted the City Office about parking. There is a question about parking widths. Our new ordinance requires the parking spaces to be 10' X 20'. The developer is happy to comply with the requirements on the new parking spaces to be constructed around the building. However, they are concerned about being required to redo the existing parking lot where the spaces are 9' X 20'. They have been that size since the parking lot was put in some time ago. Most of the Teton Spectrum development has 9' X 20' parking spaces. The City Council discussed the issue and agreed to leave the existing parking spaces as is. New parking spaces should follow the new requirements. Quail Ridge Well: George McDaniel updated the City Council on the well. He believes everyone is pretty much ready to sign the agreement regarding the restrictive covenants. He has received a request to have some bricking done on the well house. The well house is plain. He asked if the City would be willing to participate in the costs. The City does not own the well house yet. Since one of the property owners is somewhat reluctant to sign the agreement, George asked if all the property owners need to sign or would a majority be acceptable. Attorney Scott Hall recommended that George McDaniel have his attorney review the agreement and advise about all or majority. George agreed to work with his attorney about the agreement and then to confer with Attorney Scott Hall on the decision. Hillview Elementary School Traffic Safety: City Administrator Bruce Rose reported on a list of four requests e-mailedbyMr.DonPage.Principal of Hillview Elementary as follows: (1) We want the block stretch of Midway east of Hillview designated at 20 MPH school zone and have yellow flashing lights installed to slow traffic down to enhance the safety of many children who cross each morning and afternoon. (2) We asked to have crosswalks painted four ways on the intersections of Circle-Midway and Southwick-Midway. (3) We asked for a few school zone signs to be installed to warn motorist to slow down. (4) We asked to have the air raid siren that blasts us for a couple of minutes every Monday to be turned off or moved. It should not be blaring right on top of our school because it absolutely shuts us down for the time and is extremely disruptive. Principal Don Page expressed appreciation to the City Council for the opportunity to address concerns about children safety. They perceive that they have a pretty dangerous situation with the traffic on Midway and a lot of kids on the east side of Midway who cross Midway to come to school. He brought three residents who live on Midway to share what they see each day. City Council Meeting, April 17, 2003 - Page 10 Chuck Osterhout, 1845 Midway, lives on the eastside of Midway near Eastgate Drug. He has lived in the area for fifteen years. When he first moved to Midway, there was not as much traffic as there is today. Hillview Elementary was there but Hillcrest High School and Sand Creek Middle School were not built. With the increase in traffic, there are a lot of speeders on Midway Avenue. He did a little safety survey. On Midway there are no crossing signs, no painted pedestrian crossings, and no speed limit signs to slow people down through a school zone. The posting around Hillview Elementary is on the westside leaving the school office on Teton Street. There is a crossing sign and painted markings for kids to walk. There is absolutely nothing on Midway Avenue. There may have been some crosswalks on Midway before they chipped the road. If so, they have not been replaced. As a parent that has kids that attend Hillview Elementary, this is an issue. He drives his kids to school. Stacy Weller, 2265 Midway Avenue, watches all the kids who cross Midway Avenue to the walking path as they go and come from school. She has called to ask that Midway Avenue be monitored more. Speeding is bad. A school zone is needed to slow the traffic down to 20 miles per hour with a flashing light to remind drivers there are kids crossing the street. There are drivers who are cautious, but there are also drivers who do not pay close attention. If we do not do something, there is going to be an accident. She recommended that the City look at making it safer for children to get to and from school. There are no sidewalks on Midway Avenue. The City Council discussed with Stacy where the majority of the kids cross the street. Joan Murua, 2385 Midway Avenue, explained that the traffic on Midway Avenue is bad and something needs to be done to help kids get across the street safely. Doug Mohr who lives at 2295 Midway was going to attend the meeting to state his observations of the safety issue. He was unable to attend and Principal Page read a letter from him. "As a resident of Ammon living on Midway Avenue across from Hillview, I would like to pass along the following observations. I frequently use the walkway around the park next to the school during the time the children are school bound in the morning. I have noted that traffic moving around the school generally travels at a higher rate of speed than would normally be the case in a school zone with posted speed limits. On several occasions I have observed drivers passing through the four-way stop sign at the corner of Midway and Southwick without even slowing down much less stopping. This corner, which is used extensively by children in the morning, does not have crosswalk markers on the road. Also, the road leading into the school zone from the west side of the park (Southwick) has traffic moving to and from the school at high rates of speed and is also poorly or not marked at crosswalks. On at least two occasions this school year I have observed near accident situations with children on bicycles or walking as they cross Midway near the school. One of the signs City Council Meeting, April 17, 2003 - Page 11 around the park, close the swimming pool, prohibits the use of horses in the park. Have you seen any horses running around the park in the past twenty-five years? Perhaps it is time for City Officials to address issues related to speed and safety rather than horse and buggy. I have mentioned these issues to Ammon City Administrators in the past, however, no actions have resulted. I hope that you are more successful in getting their attention before an unfortunate accident results." Principal Page summarized that about forty children cross Midway with no direction of where to cross. Traffic cruises down Midway with no direction of how fast to go and no idea of a school zone. It is a dangerous situation. The three traffic safety requests listed in the e-mail were restated. The City Council was encouraged to look at the situation pro-actively to make the area a safe place for our most important resource, the children of Ammon. A secondary issue is with the "air raid siren" (fire siren). Principal Page has been discussing the issue with Councilmember Anderson and he thinks we are on the right path. The school faculty would like to get the siren out of there because it is disruptive to the school, it scares children, and it shuts the school down for the time is going. It is unbelievably loud. They would like to see it remounted on the fire station or, if that can't happen, a reasonable compromise would be to turn it off Monday at noon and test it at another time when children are not in school. Debbie Pfost, 3846 Brookfield Lane, is a developmental teacher. She shared experiences teaching the Developmental Pre-School at Hillview. The kids that come to pre-school are three and four years old. Most of them have some developmental delay. It is tough for those children to understand what the siren means. George Pilley, 69 Center Street, Blackfoot, Idaho, is the audiologist for School District No. 93. He has done sound surveys of the siren as it goes off and he explained about sound decibels. The background noise level with traffic coming in and out of the school is around 65 decibels. At the peak of the fire siren the decibel readings are 110 to 115 decibels. According to OSHA noise levels above 85 decibels can cause problems. There are students at Hillview who are autistic and sensitive to loud sounds. City Council member Anderson explained that the Fire Department has fire siren standards that they have to follow. The City is within the acceptable level. Even though the siren only goes for a minute and one-half or two minutes you get the students disrupted and it is hard to get the class organized back. Principal Page stated he believe it is the right thing to do to not have the siren go off while school is in session. They would like to change the testing time to four o'clock. City of Ammon works with the dispatch center on the fire siren, and the City Council Meeting, April 17, 2003 - Page 12 City does not have control of when the siren is tested. The school hopes the City will be their ally in getting the time changed. Council member Anderson has been an ally and the school wants to keep the "train" going. The City Council is committed to work with the school but there are limitations. Engineer Manwill was asked to address the traffic safety issues regarding crosswalks, school zone signs, speed signs, and flashing lights. The procedure to follow, if there are no signs on Midway, would be to install standard signs. A school zone sign does not imply safety. It informs the motorist. A crosswalk indicates that this is a safe place to cross the road. If it is not a safe place to cross, the crosswalk should not be installed. It is not likely to do any good to drop the speed limit to 20 miles per hour unless there is enforcement. Crosswalks should be at the intersections where the traffic does stop. Engineer Manwill recommended that the school zone signs go in somewhere around Southwick Lane as cars are south bound and maybe near the south fence line of the Hillview property as cars are north bound. Three crosswalks should be painted at Southwick and Midway. Students should be directed in where to cross Midway. The City Council agreed to install school zone signs on Midway and to paint three crosswalks at Midway and Southwick. The City will absorb the cost of the school zone signs and the three crosswalks. If we go to flashing lights, the City may request School District participation. Sunnyside Road School Crossing: City of Idaho Falls Engineer Chris Fredericksen who is working on the design has requested direction from the City of Ammon about how to proceed with regard to the school crossing from the Stonehaven Addition across Sunnyside Road. Engineer Manwill explained that the primary concern over the crossing is safety. If a crossing is signed and marked on the roadway, it is an indication that this is a safe place to cross. Sunnyside Road is expanding to a five-lane section, which will make it difficult for sufficient gap to become available for safe crossing. Even if the speed limit were reduced to 20 mph, pedestrians would need a 0.1 mile clear window to get across the 72.5 feet roadway. This is based on an average pedestrian speed of 4 fils. Crossings of this length generally would be signed at signalized intersections. The use of the Sunnyside and Hitt intersection could be used as the "official school crossing." It is out of the way for much of the area the crossing would serve, but it would provide a safer crossing. It is an expensive procedure to make a school crossing. The City Council discussed the safety issue and what direction to proceed. Chairman Tom Hunsaker provided input. The five-lane road is designed to facilitate traffic. If there is to be a signal light it should be at Taylorview Lane. The City Council determined it would be unsafe to have a school crossing on Sunnyside Road. Attorney Scott Hall advised that the School District should be notified. City Administrator Bruce Rose agreed to City Council Meeting, April 17, 2003 - Page 13 communicate with the School District. The appraisals have to be completed before we can work on the rights-of-way. Partners for Prosperity: Jay Reynolds, Area Coordinator of Partners for Prosperity, explained the program. Partners for Prosperity, "New Beginnings for Eastern Idaho", is committed to develop a strategic plan to reduce poverty in the sixteen county area of Eastern Idaho and the Fort Hall Indian Reservation. Partners came into existence about a year ago in response to a $600,000 planning grant given by the Northwest Area Foundation (NWAF). The NWAF is a private, non-profit organization located in St. Paul, Minnesota. The mission of the foundation is to reduce poverty within an eight-state service area. Their unique approach emphasizes the establishment and maintenance of relationships within communities. The purpose of the planning grant is to study poverty in Eastern Idaho to come up with a definition of poverty as it exists in our community and to develop a ten-year plan to help reduce some of the poverty issues that are found. An executive committee oversees the project and consists of representation from the Fort Hall Shoshone-Bannock Tribal Government, the Mayors of Pocatello, Blackfoot, and Idaho Falls; as well as the Commissioners from Bannock, Bingham, and Bonneville counties. Idaho State University was chosen to administer the grant funds. The steering committee is the body that drives the project. Anyone is welcome to participate on this committee. Membership is a fluid, diverse mix of interested entities including civic leaders, community interest groups, industry professionals, health and welfare constituents, faith-based organizations, persons of poverty and others. The project staff consists of a director, two assistant directors, two project specialists, a media specialist, a web developer, two MPA interns, eighteen area coordinators, eight ethnographic interviewers and an office assistant. The time line: June 30, 2003 - Draft Plan Due; October 25, 3003 -Final Plan Due; Late 2003 - Notification of plan status; and March 2004 - Implementation of plan. The information was presented to make the City Council aware of the program. Fiscal Year 2003-2004 Budaet Schedule: City Administrator Bruce Rose advised the City Council that the City of Ammon is required to notify Ron Longmore, Bonneville County Clerk, on or before April 30, 2003, of the date selected for our Budget Hearing. It was decided to approve the Tentative Budget at City Council Meeting on July 17, 2003; to hold the Budget Hearing on August 7, 2003; and to pass the Appropriation Ordinance on August 21, 2003. The public hearing to consider fee increases will be held with the Budget Hearing. Junior Firefighter Program: Council member Anderson asked the City Council to review the Ammon Fire Department Standard Operating Policy, Section XXIV, Junior Firefighter Program. City Council Meeting, April 17, 2003 - Page 14 Idaho Gem Community Program: City Administrator Bruce Rose explained the Gem Community program to the City Council. Certification as a Gem Community may have benefits for the City. If there is an interest in exploring the program, a representative from Boise would be happy to present the details. The Idaho Gem Community Program was initiated in the 1980s by the Idaho Department of Commerce to foster economic development and community development project planning and implementation in Idaho's communities. Over 100 cities and some counties have been certified since the creation of the program. The goal of the Gem Community program is to assist communities meet the economic and community development challenges they face in changing global economy. It is intended to be a self-help program that reflects each participating community's own need and helps it implement its goals. Certified communities may request periodic advanced training and facilitation to help them build additional skills and to implement specific targeted projects. Also, certified Idaho Gem Communities with active teams, as determined by criteria developed by the Idaho Department of Commerce, may apply for grants of up to $50,000 to implement eligible economic development projects subject to the availability of grant funds. The Mayor and City Council would like to have some more information. May 1 City Council Meeting: It is questionable whether or not there will be quorum for the Regular City Council Meeting of May 1, 2003. Councilmember Waite will be in Boise. Councilmember Folsom will be unable to physically attend the meeting in the City Building, however, she will be available to participate by conference call from her home. This is an acceptable procedure. The Mayor and City Council decided to proceed with the scheduled Council Meeting following conference call procedures. Miscellaneous Discussion Items: Councilmember Bean said he did not want to get into a discussion regarding the controversial issue with City of Idaho Falls regarding Hitt Road. However, it did raise an issue relative to the development from Derrald Avenue to Sunnyside Road. He understands that City of Idaho Falls has it on their project list to complete that section of Hitt Road. Councilmember Bean thought it would be advisable to put Hawkins-Smith on notice that they are going to be required to come up with their portion of funds to develop their side of Hitt Road. This promoted a discussion on the responsibility for the development of that portion of Hitt Road. Engineer Manwill advised that section of Hitt Road is not the responsibility of the property owners. When the right-of-way was acquired, Bonneville County put in the deeds that the adjacent property owners were not responsible for development of Hitt Road. City of Idaho Falls has annexed Hitt Road so they have taken on the responsibility that City Council Meeting, April 17, 2003 - Page 15 the County agreed to. Most of the cost of development will be put in with the Sunnyside Road intersection project using federal funds. In light of Engineer Manwill's explanation there is no need to alert Hawkins-Smith. Council member Bean decided, since the article appeared in the Post Register regarding the installation of a signal light by Target, the City Council should discuss the issue. He asked what proposal Mayor Milam came to Mayor Ard with. Mayor Milam contacted Mayor Ard yesterday by telephone to advise him that she should tell him what City of Idaho Falls wants. Mayor Ard informed Mayor Milan that she could tell him and he would present it to the City Council. City of Idaho Falls wants 50% participation for a signal light by Target. Council member Bean drafted a letter to City of Idaho Falls in response to the articles in the Post Register to state City of Ammon's understanding about participation in Hitt Road improvements. There is a difference of opinion about the intent of the Memorandum of Understanding. It was put together when the sewer line was put in Hitt Road north of First Street. City of Ammon agreed with City of Idaho Falls to do the sewer line. Through the years we have agreed to try to get developers to pay for development of Hitt Road. City of Ammon has done that. Ammon Urban Renewal was responsible for Hitt Road south to the Ricks Farm property. Hawkins-Smith developed Hitt Road for the Teton Spectrum project, and Wal-Mart has developed Hitt Road north of 17th Street. There was a discussion on the intent of the Memorandum of Understanding. Participation in improvements to Hitt Road involved the undeveloped areas and not to future maintenance or upgrades. Councilmember Bean was against additional response to editorials in the Post Register. He favored a direct letter to City of Idaho Falls signed by the Mayor and Council members of City of Ammon to express our interpretation and feelings regarding the Memorandum of Understanding. Attorney Scott Hall commented you are better off sending a letter directly to who you want it to go to rather than depending on an article in the newspaper. The Memorandum of Understanding with City of Idaho Falls was discussed with Attorney Scott Hall and corrections were recommended for the letter drafted by Councilmember Bean. It was agreed that Councilmember Bean would make some adjustments to the letter to the City of Idaho Falls and the Mayor and City Council would each sign it. Council member Anderson reported on a laptop and projector that can be used for Power Point presentations. The Fire Department would like to buy the equipment to be used in training, and they probably can cover the expense in their budget and with grant funds. She suggested that maybe the City Office would want to share the costs to have equipment available for City Council meetings and presentations. City Council Meeting, April 17, 2003 - Page 15 the County agreed to. Most of the cost of development will be put in with the Sunnyside Road intersection project using federal funds. In light of Engineer Manwill's explanation there is no need to alert Hawkins-Smith. Council member Bean decided, since the article appeared in the Post Register regarding the installation of a signal light by Target, the City Council should discuss the issue. He asked what proposal Mayor Milam came to Mayor Ard with. Mayor Milam contacted Mayor Ard yesterday by telephone to advise him that she should tell him what City of Idaho Falls wants. Mayor Ard informed Mayor Milan that she could tell him and he would present it to the City Council. City of Idaho Falls wants 50% participation for a signal light by Target. Councilmember Bean drafted a letter to City of Idaho Falls in response to the articles in the Post Register to state City of Ammon's understanding about participation in Hitt Road improvements. There is a difference of opinion about the intent of the Memorandum of Understanding. It was put together when the sewer line was put in Hitt Road north of First Street. City of Ammon agreed with City of Idaho Falls to do the sewer line. Through the years we have agreed to try to get developers to pay for development of Hitt Road. City of Ammon has done that. Ammon Urban Renewal was responsible for Hitt Road south to the Ricks Farm property. Hawkins-Smith developed Hitt Road for the Teton Spectrum project, and Wal-Mart has developed Hitt Road north of 17th Street. There was a discussion on the intent of the Memorandum of Understanding. Participation in improvements to Hitt Road involved the undeveloped areas and not to future maintenance or upgrades. Councilmember Bean was against additional response to editorials in the Post Register. He favored a direct letter to City of Idaho Falls signed by the Mayor and Councilmembers of City of Ammon to express our interpretation and feelings regarding the Memorandum of Understanding. Attorney Scott Hall commented you are better off sending a letter directly to who you want it to go to rather than depending on an article in the newspaper. The Memorandum of Understanding with City of Idaho Falls was discussed with Attorney Scott Hall and corrections were recommended for the letter drafted by Councilmember Bean. It was agreed that Council member Bean would make some adjustments to the letter to the City of Idaho Falls and the Mayor and City Council would each sign it. Council member Anderson reported on a laptop and projector that can be used for Power Point presentations. The Fire Department would like to buy the equipment to be used in training, and they probably can cover the expense in their budget and with grant funds. She suggested that maybe the City Office would want to share the costs to have equipment available for City Council meetings and presentations. City Council Meeting, April 17, 2003 - Page 16 Council member Bean discussed revenues and expenditures compared to the budget. We need to watch our expenditures. We are into the seventh month of our 2003FY. Matt Pincock, 4135 Ross Avenue, had some questions and comments about the Woodland Hills Addition. He would like for Ross Avenue not to connect to it, but apparently the development is going to put water and sewer right in front of his house. They are going to be digging up the road and into Pincock's landscaping. He has concerns about the cul-de-sac that he was required to put in. Who is going to pay for all the costs? Matt Pincock did what he was told to do and now he is going to have to take it out. It is double development. Engineer Manwill responded. It will be sometime before the development on Ross Avenue happens because the floodplain has to be addressed. All the details regarding connecting to Ross Avenue with the Woodland Hills need to be worked out with the developer as the development occurs. Councilmember Bean moved to adjourn the meeting and Councilmember Anderson seconded the motion. The meeting was adjourned at 11 :00 P.M. t~ - --> r~ (' Att -. ~~ ~ ~1f~\ City Clerk . '---- ~-J:) ayor