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Council Minutes 11/03/1976 I o 00 f:-- ~ W W I I 227 Tremayne for damage to a travel trailer caused by a City truck, it was noted that the requested estimates have not been submitted yet. Claims were approved for payment. Councilman Lee moved to adjourn; seconded by Councilman Swensen; the meeting was adjOu~:25 P. M.. . ~--l^-1I-f ildy7Z~72. ~ ;;r;~' 'MAYOR I / ~RK CITY OF AMMON November 3, 1976 Minutes of the Regular Meeting of the Mayor and City Council: The meeting was called to order at 7:35 P. M. by Mayor George Wehmann with the following City Officials present: Mayor George Wehmann Clerk Deon Hemingway Councilman Russell N. Swensen Attorney W. Joe Anderson Councilwoman Carol A. Dille Engineer David E. Benton Councilman Francis Lee Maint. Supv. LaVern E. Williams (Councilman Marvin J. Anderson was excused -- working) Others present during the meeting were Gene Simpson, Dan L. Tanner, and Scouts Brent M. Martin, Darrin Tanner, Jeff Tanner, David Carr, and Michael Johns ton. The pledge of allegiance to the flag was led by Mayor Wehmann; the invocation was offered by Councilwoman Dille. Approval of the minutes of the previous meeting was susp~nded. The visitors were welcomed by Mayor Wehmann. COMMITTEE REPOR TS Mayor - Approval was given on the wording of a letter which Mayor Wehmann pro- posed to send to the Havenhurst Corporation about the delinquency on the Eastgate Mobile Village account, and the clerk was instructed to type and mail the letter by certified mail with return receipt requested. Mayor Wehmann,reported that he had made a written reply to Mr. David K. Sorenson regarding the easement access to the Jen?ie Jean well. Regarding the annual Ammon Day celebrati()ll, Mayor Wehmann mentioned that contact has been made with the appropriate people about having a concert by a Navy Band next year, and it has been learned that there is some cost involved. Mayor Wehmann encouraged the members of the Council to plan to attend the AIC District Meeting in Idaho Falls next Tuesday evening, November 9. Parks and Recreation - According to Mayor Wehmann, several people have inquired about the City's intentions for maintaining ice skating rinks during the winter season ahead, and he expressed the feeling that this is something that the City employees should be abl e to do. It was reported that the lights at the tennis courts have been taken out and stor"ed at the City building and the picnic tables have been placed in- side the tennis court fence and the gates locked for the winter. City Clerk - A report by the Cle rk listed claims to pay in the amount of $1, 739.84 and a General Fund checking account balance of $8, 174.00, with sufficient funds invested to meet the Cityl s obligations on the Law Enforcement Contract and the Sewer Revenue Bond when these items come due in December, in addition to a re- serve of $19,464.40 in Revenue Sharing funds. Regarding delinquencies, it was noted that the end-of-October figures revealed only $448. 50 still outstanding on the regular accounts, plus $1,370.50 due from the Eastgate Mobile_Village and $85.80 onthe Lewis Nielsen account which has been filed in the Small Claims Court for colfection. Police and Fire Department - Councilwoman Dille reported that County Commissioner Detrick has indicated that attention will be given to working out something on the animal shelter problem in the near future. She reviewed theFire Department report for the previous month, noting that fire drills were held at both schools. In connec- tion with plans to reactivate the Traffic Safety Commission, Councilwoman Dille indicated that a regular meeting time should be establ~shed before the next Council meeting. Regarding heating the park storC!ge building so that the County fire truck 228 can be housed there, Engineer Benton presented estimates for installing a gas heater as follows: Intermo\lntain Gas Co., $622 without wiring; Wiemer Heating, $685 com- plete; Globe Mechanical, $695 complete. Councilwoman Dille moved to go ahead and install the gas heating equipment in the park storage building. The motion was seconded by Councilman" Lee; voting was all in favor; motion carried. Engineer Benton was instructed to contact Wiemer Heating and Globe Mechanical and authorize the work to be done by whichever one of them can get at the job the fastest. Public Works - According to a report by Councilman Lee, the City will not be able to obtain any street-sanding materials from the County because there is none available at this time. Maintenance Supervisor, LaVern Williams, reported that the Waters Construction Company has finished the base for the road to the park storage I building and Well #6, and the extra chips removed from the streets earlier this year - will be used for the surface. Councilman Lee noted that he had learned from the Idaho Falls Inspection office that there is a problem with the hook-up wiring at the Eastgate Mobile' Village not being up to code standards, and he intends to write to the Havenhurst Corporation about this. In :response: to an inquiry by Councilman Lee about whether the City has any obligation for putting in the concrete to extend the driveways approximately 4 feet to the street at several locations on Ross Avenue south of Sunnyside Road, it was explained by Engineer Benton that this had probably been left for sidewalk and the property owners are responsible for whatever cement work is needed. Relative to a co'ntract'with the power company for electricity for the 17th Street storm sewer pump, it was felt that a meeting should be arranged with the County Engineer to work out an agreement on this. Councilman Lee reported that the sewer connection has been completed for Lewis Simc'ask at 3040 Rawson Street, which leaves only the ones at 1890 Eagle and 2180 Dove to be done. According to Mayor Wehmann, the delivery date on the new garbage truck is still not definite, and arrangements have been made with Ernie Brooks of the Starline Equipment Company to have the cost of the repairs' on the brakes of the old garbage truck billed to that company, so this work is to be done as soon as possible. Bonneville Council of Governments - It was noted that there has been no word from the chairman of the Planning and Zoning Commission about providing some I input in the matter of the impact area for land use planning, so Mayor Wehmann indicated that he would arrange a meeting with the County Commissioners to dis cus s this subject. Attorney - Attorney Anderson reported that a letter was written to O. R. Birch about the problem on his property at'the west end of Wanda Street, but no reply has been received. Reference was made to the minutes of the January 7, 1976, meeting regarding the first reading of Ordinance No. 137 revising certain sec- tions of Title 8 Chapter 4 (Sewers) of the City Codified Ordinances, and Attorney Anderson explained that the ordinance has been reviewed and approved byEPA as required so is now ready for adoption. Councilwoman Dille moved to waive the three readings on separate dates and place Ordinance No. 137 on its third and final reading by title only. The motion was seconded by Councilman Swensen; voting was all in favor; motion carried. Ordinance No. 137 was read by title only. Councilwoman Dille moved to adopt Ordinance No. 137 on its third and final reading by title only. The motion was seconded by Councilman Swensen; voting was unanimous in favor; motion carried; Ordinance No. 137 adopted. Mayor Wehmann reported that a $453, 000 lawsuit has been filed against the City of Ammon, H-K Contractors Inc., and C. Reinhart & Son Inc. , by Dixie and Melvin Richardson for alleged negligence in lighting and barricading a construction site which caused serious injury to Dixie Richardson on November I, 1974. Attorney Anderson noted that this matter has been referred to the 'I City's Insurance carrier. It was determined that additional time is needed for the 'Attorney and Engineer to study proposed revisions to the Ammon-Idaho Falls Sewer Agreement and the Iona-Bonneville Sewer District Agreement before action can be taken. The Council indicated approval of the rough draft for a Cooperative Agreement for subdivision development inspections between the City of Ammon and the City of Idaho Falls with the additfon of an idemnification clause and some slight changes in the language as recommended by Attorney Franklin Smith. Mayor Wehmann's recommendation that the base salary rate in the proposed agreement be negotiated was also approved, and the agreement was declared ready to send back to the City of Idaho Falls Director of Public Works for further consideration. Attorney Anderson was not sure if a complaint had been filed against the owner of the torn-down house on 17th Street, but it was noted that the problem there had been taken care of. 22g Engineer - Regarding the sewer meter station, Engineer Benton reported that it has been learned that the telephone company had connected a ringing circuit to the line which should transmit the signals, so that problem is being worked on. I Fisoal Operations - Councilman Swensen presented estimates for printing coupon books for billing uSers of City water, sewer, and garbage services as follows: For 1250 books--Falls Printing $228.50, Robco Printing $194.25. The Mayor and Council recommended that arrangements be made with the low bidder to get the coupon books printed and put the system into operation. It was noted by Council- man Swensen that a bid for repairing the damaged City truck in-the amount of $2,963.67 was received from Con's Body Shop, which can be considered along with the bid received previously ~rom Falls Auto Body for $3, 594.49, and approval was indicated to have Councilman Swensen make a decision to accept the bid most favorable to the City.and get the Job done. Councilwoman Dille was asked to contact the insurance company regarding the claim on the repair of the lawn mower. Planning and Zoning - Announcement was made that a public hearing before the Planning and Zoning Commission has been scheduled for 7:30 P. M. on Nov. 16, 1976, on the i:1nnexation and zoning of 9.305 acres of City owned park property and 2.123 acr-es of private property on Georgia Lane belonging to Lewis Miniver, with public hearings on the same business to be held before the City Council at 7:30 P. M. on November 17, 1976. o 00 l'- CO t:l.:J ~ Old Business - Mayor Wehmann informed the Council members that Groberg Realty and Alpine Development Co. have been notified of the charges for their subdivision inspections, but payment has not been received.. I New Business - According to Mayor Wehmann, there is a new federal program known as the Antirecession Fiscal Assistance program to be administered by the , Office of Revenue Sharing, and all government units are automatically enrolled upon subitting a Statement of Assurances form, which has been done. He ex- plained that not all governments will be eligible for funds from this program and that payments, if received, may vary from quarter to quarter. Councilman Swensen mentioned that applications for Community Development Block 'Grants are being accepted by the East-Central Idaho Planning and Develop- ment Association, and he suggested that inquiry might be made about the possibility of qualifying for funds for a fire station. Mayor Wehmann explained that Gregory Harker and Garth Staggs have been notified by letter of the termination of their employment with the City effective on their suspension date of September 23, 1976, subject to a hearing before the Council, so their failure to appear at this meeting indicates their acceptance of these termination notices. I . Approval was given by the Council members on an official personnel policy, including vacations, sick leave, salary schedule, etc., (see insert) as recommen- ded by Mayor Wehmann, which it was indicated had been studied and worked out at recent executive sessions. It was noted that an applicant for the City Administrator position has been interviewed, and Councilman Lee moved to authorize the Mayor to extend a job offer to Kent Anderson as City Administrator at the salary mentioned in the approved salary schedule. The motion was seconded by Councilwoman Dille; voting was all in favor; motion carried. Relative to the City maintenance staff, a recommendation was made that Milford "Bob" Strong be offered permanent emploYlnent and that applicants Gordon Totten and Norman Wheeler be given an opportunity to be hired. Councilman Lee moved to authorize the Mayor to extend offers as proposed to the maintenance and office staff. The motion was seconded by Councilwoman Dille; voting was all in favor; motion carried. N9tice "was given that the 'official personnel policy as approved is effective as of November 1, 1976, and that the wage increases as authorized carry with them a greater responsibility on the part of employees to take better care of City equipment and fa viIi tie s . Claims were approved for payment. Councilwoman Dille moved to adjourn; seconded by Councilman Lee. The meeting was adjourne~d at 10:20 P. M. ~7L ~CLERK ,~, /!id~"~p"