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Council Minutes 08/04/1976 I o 00 l'- CO t.t:J c:.a I I 2'07 CITY OF AMMON August 4, 1976 Minutes of the Regular Meeting of the Mayor and City Council: The meeting was called to order following City Officials present: Mayor George Wehmann Councilman Russell N. Swensen Councilwoman Carol A. Dille at 7:35 P. M. by Mayor George Wehmanfl, with the Clerk Deon Hemingway Asst. Attorney Franklin Smith Engineer David Benton Asst. Engineer Robert Butler Due to lack of a quorum, the meeting was recessed until 7:30 P. M., August 5, 1976. August 5, 1976 The meeting was called to order at 7:30 P. M. by Mayor George Wehmann, with the following City Officials present: Mayor George Wehmann Clerk Deon Hemingway (Arrived 8 P. M. ) Councilwoman Carol A. Dille Asst. Attorney Franklin Smith Councilman Russell N. Swensen Engineer David E. Benton Councilman Francis Lee Asst. Engineer Robert Butler Councilman Marvin J. Anderson (arrived 8:20 P. M.) Others present during the meeting were Valerie Beardall and Glen Southwick. The pledge of allegiance to the flag was led by Councilman Swensen; prayer' was offered by Councilman Lee. The minutes of the meeting of July 7, 1976, and July 21, 1976, were approved as written. Valerie Beardall, Co-Chairman for Ammon Day coming up on August 7, reviewed plans for the celebration and displayed trophies, certificates, and ribbons to be given for various contest prizes. Mayor Wehmann noted that Michael Berg of 20-40 Dove Drive had appeared at the meeting the previous evening to register a complaint about littering, etc., on the property at 20-45 Dove Drive, which is a rental home presently occupied by the Jay Simpson family. The Mayor reported that he had gone by andlooked at the situation and found that there is definitely a littering problem to the degree of being a fire hazard. Later in the meeting, the City Attorney was asked to write a letter to Mr. Simpson about this matter. COMMITTEE REPORTS Mayor - With reference to his commitment items from the last meeting, Mayor Wehmann indicated that Councilman Anderson agreed to check with the School Board about using the junior high school building for Ammon Day activities if the weather necessitates going indoors, and it was understood that there would be no problem making this arrangement. Also, a letter has been written to Utah Power & Light Company about installing a street light at the Salmon St. and Curlew Dr. intersection. Public Works - Councilman Lee reported that he had checked with Capitol Glass Company regarding the plastic material which had been obtained by the City for shields for the tennis court lights and was informed that the City employee who arranged the purchase was told that the product starts to melt at 2500, so there will be no reimbursement. According to Councilman Lee, the cost of a snow plow which could be used on a City truck would not be over $2500, and he plans to obtain 3 or 4 verbal bids to consider at the first meeting in September. Instructions were given to the City Maintenance Supervisor to purchase and install an extension on a fire hydrant on Ross Avenue which needs to be raised up about 10 inches. With reference to a cut across Samuel Street which had sunk due to not being properly backfilled after a contractor had put in water and sewer lines, Councilman Lee reported that some fill dirt had been put in to eliminate the traffic hazard temporarily. In res- ponse to an inquiry by Mayor Wehrnann, it was explained that it is agreeable with the City of Idaho Falls to have City employee LaVern Williams inspect the hub connections when a contractor taps on to the existing sewer main for a sewer ser- vice for new homes, etc. Regarding the obligation of contractors and standards to be followed whenever digging into the street is done, it was agreed that a policy 208 should be established, and Robert Butler of the City Engineer's office was asked to check with the City of Idaho Falls about how this matter is handled there. A billing from H-K Contractors for work done on 17th Street under L.1. D. #7 was discussed, and an eX,planation of specific costs was given by Engineers Benton and Butler. ~ The matter of allowing City equipment to be loaned out for use by members of the V olunteer Fire .Department or other residents was brought up for discussion. Councilman Swensen moved tha,t the use of any City-owned equipment by confined to strictly City business and/ or operation and be operated only by "City employees. The motion was seconded by Councilwoman Dille; voting was all in favor; motion carried. I Bonneville Council of Governments - Announcement was made by Councilman Swensen that the agenda for the next meeting of BCOG at 7: 30 A. M. on August 11 includes looking at a plan of action to follow in case of an emergency involving the Ririe Dam. Mayor Wehmann indicated,that he would plan to be in attendance at the meeting. Attorney - The recommended wording for a proposed ordinance to regulate hours and uses of the Ci.ty parks as presented by Attorney Smith was discussed, and approval was given to proceed with the preparation, of the ordinance for action at the next meeting. It was noted thC!-t such rules have become necessary due to reGent objectionable activities in the parks. Attorney Smith was asked to write to D. Arland Rasmussen to advise him that, since more than one year has elapsed since approval of the plat for the Holly Cove subdivision without the plat having been officially recorded, any further action on this matter will require appropriate corrections and resubmission to the Planning and Zoning Commission in accord- ance with the present zoning ordinance. Other letters which it was felt should go out from the City Attorney's office would be one to H-K Contractors regarding repair of the pump at Well #6 and one to D. Arland Ras,mussen about the sewer connection at 1890 Eagle Drive. Engine~r - Robert Butler reviewed the storm drainage problem for the Southwick I Addition, noting that it would be possible to drain the area by gravity into the 17th Street storm sewer, but that would be very costly, so the recommendation of the Engineer IS office is to go ahead with the method mentioned in the last meeting of installing a French drain with perforated pipe laterals on the west side of Mid way Avenue along side of McCowin. Park, with the estimated cost being $3, 368. Regarding curb and gutter for the lots along Midway Avenue on the north side of Southwick Lane, Engineer Benton referred to the approval of the Planning and Zoning Commission to accept the Meadow Lark Estates without curb and gutter and the recommendation of the City Council a few months ago to not:require curb and gutter on the Southwick Addition side of the street at this time. Conse- quently, Mayor Wehmann asked that Councilwoman Dille make a report to the Planning and Zoning Commission that the developer is reluctant to make a change from the original plans so the curb and gutter will not be put in unles s it is done under a local improvement district at some future time. Mr. Butler reported an estimate of $6, 345 for blacktopping in front of the City Building, including a French drain which would be required because of the level of the existing ditch. According to Mr. Butler, a survey of the water flow through the culvert at Meadow Lane and Molen Street indicates that there are restrictions in the pipe, so cleaning the culvert when the water is out for the season should restore the original flow and solve the problem there. I Concerning a list of sewer project concrete defects which was prepared after checking over the City with the Project Contractor, Mr. Butler mentioned that the contractor accepts responsibility for about 50% of the problems noted by the survey and would like assurance that this will be all of the concrete repairs required under the warranty on this phase of the project. The Council members ~ are to study the list and be prepared to take action at the meeting on August 18. Assistant Engineer Robert Butler presented facts and figures relative to the sewer hook-up fee evaluation which have been prepared for the purpose of responding to an I o oc- l"- ee C1J w I I 209 inquiry from the attorney of the Idaho Home Builders Association. It was felt that the informationas given was professional enough for the City Attorney to use in drafting a letter in reply to the inquiry mentioned in sufficient time before the next meeting so that copies can be delivered to the Mayor and Council to study and be prepared to act on the matter at the meeting on August 18. In connection with constructing cul-de-sacs on dead-end streets, Councilman Swensen reported that, after checking Southwick Lane, it appeared that street is wide enough so that not having a turn-around is not a problem; however, there is a definite need for a cul-de-sac at the east end of Circle S. Drive, and further follow up with the adjoining property owner, Horace Smith, is needed inasmuch as Mr. Smith had a question about his waterline which he wanted answered before making a commitment to let the City use his land. Both Engineer Benton and LaVern Williams verified that there is a 6-inch water main serving Mr. Smith's location. Engineer Benton agreed to write to the developer of the Utterbeck Addition to advise him that the cuI-de -sac which was provided for in the recorded plat at the west end of Wanda Street must be installed at this time. It was also noted that dead-end signs are needed on Circle S Drive and Southwick Lane, and 'Councilwoman Dille was assigned to follow through in having this done. Fiscal Operations - Councilman Swensen reported that all surplus funds have been invested under July interest rates. Mayor Wehmann mentioned that the City employees would like to have a refrigerated water fountain, and Councilman Swensen agreed to check on costs and what location in the City Building would be suitable. Parks and Recreation - An inquiry was made regarding the policy under which the swimming p001 manager operates, and Mayor Wehmann indicated that there should be a more definite understanding on this starting .next year. It was pointed out that money has been designated from Revenue Sharing funds for getting the leveling done on the new park property in the Peterson Park Subdivision, and Councilman Anderson was asked to contact Bishop Gerald Connell about getting this project going before it is too late in the season. The problem of the School District violating the City watering regulations at the local schools by running the sprinkling systems during the daytime was discussed, and Attorney Smith advised that shutting off the water at the schools if it becomes necessary is within the rights of the City. Planning and Zoning Commission - The City Clerk reported that there are no extra copies of the Zoning Ordinance on hand to fill the request of the Planning and Zoning Commission, so Councilwoman Dille agreed to work with the City Attorney in having several copies printed. City Clerk - A financial report was made to the effect that there is a General Fund checking account balance of $20, 947. 07 as of this date, with claims to pay in the amount of $17, 846..27 which will leave a balance in the bank account of $3,100.80. In response to an inquiry made by Mayor Wehmann, Clerk Deoh Hemingway mentioned that Jay Reynolds was contacted about completing the roofing job at Well #2; but no definite promise was made by Mr. Reynolds. Police and Fire Department - Councilwoman Dille reported that the fire insurance premium on the average home would drop from $123 to $112 if the fire rating' could be changed from Class 7 to Glass 6. ,She indicated that she would ask for a recom- mendation from the State Rating Bureau about which of the items suggested by that agency would be best to work on to qualify for the change in rating. According to Mayor Wehmann, it may be possible to have another district fire truck housed in the City of Ammon for 12 to 15 months, which would help with the fire rating for that length of time, and the Council recommended looking into this arrangement further. A review of the animal control costs in relation to the number of animals impounded during the first 6 months of the year was p~esented by Councilwoman Dille, and she indicated that this information will be used in making an evaluation with the County concerning the operation of the Animal Shelter by the Humane. Society. Glen Southwick of 2650 Ammon Road appeared to complain about livestock animals from property across the street getting out and into his yard. He requested immediate action rather than going through a signed complaint and court procedure, so the City officials offered the: services of the City employees to help catch the animals for impounding when notice is received that they are loose again. It was mentioned 210 that the owner of the livestock has received a citation for violation of the City animal control laws, and additional citations can be given as warranted. Claims were approved for payment. The meeting was adjourned at 11:30 P. M. ~/~ 1// //::;:- 2t,?, j ./ -/MA YOR / /'''j (C (. -'1-(: z- -/--, ,_" ~ ,. CLERK CITY OF AMMON August 18, 1976 I Minutes of the Regular Meeting of the Mayor and City Council: The meeting was called to order following City Officials present: Mayor George Wehmann Councilman Russell N. Swensen Councilman Francis Lee Councilwoman Carol A. Dille Councilman Ma rvin J. Ande r s on at 7:40 P. M. by Mayor George Wehmann, with the Clerk Deon Hemingway Attorney W. Joe Anderson Engineer David E. Benton Asst. Engineer Robert Butler (arrived 8:15.P.M.) Others present during the meeting were Randy Waite, Larry Felt, Ronald and Ann Spiers, and Lyle Peterslie. Councilwoman Dille led the pledge of allegiance to the flag; the invocation was offered by Councilman Swensen. The minutes of the meeting of August 4, 1976, were approved as written. Ann Spiers, a representative of the Library Committee, displayed drawings of the City Building showing a suggested location for a library in the back of the building. It was explained that there is sufficient space available to meet the State guideline of a minimum of 4, 200 square feet for a library. An estimate of $2,000 for building materials for the proposed remodeling was presented, noting that it is expected that the labor would be donated. Also mentioned was the need to contact the adjacent property owner, Roland Romrel~ -about buying or getting easement rights from him for . land to make access from the east possible. The matter was tabled until a later date in order for the Mayor and Council to analyze the situation before taking action. I Larry Felt and Randy Waite presented information relative to a proposed develop- ment adjacent to the existing City Limits south of Sunnyside Road and west of the City, which is now the east end of Darwin Judy's property. Engineer Benton noted that the plan had been reviewed by the Planning and Zoning Commission and found to be acceptable subject to getting approval to make City water available. It was pointed out that the water main ends at Western Avenue with only a temp- orary I-inch line going beyond to serve one home. Explanation was made that a 1O-inch water main would be required along Sunnyside Road, that a minimum size of 6 -inch waterline should be installed through the project in addition to at least 3 fire hydrants, and that the property owners. who will benefit from the waterline are expected to stand the cost of its installation so the City is not to get involved in financing the extension of the water main except to pay for the difference between the cost of 8 -inch and 10 -inch line in accordance with present City policy. The Mayor and Council recommended that the developers contact owners of property along the way and come back with a specific proposal for considerq.tion. The development plans were checked for street pattern and found to be acceptable, and a request for a public hearing on annexation and initial zoning was discussed. Councilman Lee moved that a public hearing on the annexation and initial zoning for the proposed addition to the City located immediately west of the existing City Limits and south of Sunnyside Road be held on Wednesday, September 22, 1976, contingent on the Planning and Zoning Commission having a hearing on this matter previous to that date. The motion was seconded by Councilwoman Dille; voting was all in favor; motion carried. Mr. Felt and Mr. Waite were advised that they must furnish the City Attorney with a legal des cription of the land involved so that notice of the Public Hearing can be published, and that they as the developers are to pay for the advertising costs. Councilwoman Dille agreed to contact Tom Chriswell, Chairman of the Planning and Zoning Commission to advise him that a Public Hearing should be scheduled by the Commission with the regular meeting I