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08022012CouncilMinutes CITY OF AMMON CITY COUNCIL MINUTES THURSDAY, AUGUST 2, 2012 AGENDA: CITY OF AMMON 2135 SOUTH AMMON ROAD CITY COUNCIL - AGENDA THURSDAY, AUGUST 2, 2012 – 7:00 P.M. CALL TO ORDER: Mayor Steven Fuhriman at 7:00 p.m. Pledge of Allegiance – Councilmember Powell Prayer – Councilmember Slack MINUTES: June 13, 2012 ITEMS FROM MAYOR: CONSENT AGENDA: Business License Accounts Payable – Exhibit A ITEMS FOR/FROM TREASURER: PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation) PUBLIC HEARINGS: None ACTION ITEMS: 1.US Ignite Grant – Authorize Mayor to Sign 2.Misc. DISCUSSION ITEMS: 1.3575 Brookfield Lease Amount 2.Misc. EXECUTIVE SESSION: 1.Personnel Evaluations - Idaho Code 67-2345 (1-b) 2.Real Property Acquisitions - Idaho Code 67-2345 (1-c) 3.Pending Litigation - Idaho Code 67-2345 (1-f) MINUTES City Officials Present: Mayor Steve Fuhriman Councilmember Brian Powell Councilmember Rex Thompson Councilmember Russell Slack Councilmember Brad Christensen City Attorney Scott Hall City Clerk, Administrator, Planning Director Ron Folsom Deputy City Clerk Rachael Brown City Treasurer Jennifer Belfield Public Works Director Ray Ellis IT Director Bruce Patterson City Officials Absent: Councilmember Dana Kirkham Councilmember Sean Coletti City Engineer Lance Bates CALL TO ORDER: Mayor Steven Fuhriman opened the meeting at 7:00 p.m. at the City Hall building located at 2135 South Ammon Road. Councilmember Powell led the Pledge of Allegiance. Councilmember Slack offered the prayer. 14 City Council Minutes 8-2-12Page of MINUTES: June 13, 2012: Councilmember Powell moved to approve the minutes, as presented. Councilmember Slack seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember Slack – Yes, Councilmember Christensen – Yes, and Councilmember Thompson – Yes. The motion passed. ITEMS FROM MAYOR: None CONSENT AGENDA: CITY OF AMMON BUSINESS LICENSE CONSENT AGENDA Thursday, August 2, 2012 License applications, carrying the required documents, pending approval of the City Council: GENERAL BUSINESS LICENSE: 1.NEWGENERAL BUSINESS LICENSE APPLICATION: th A. Animal Oasis – Pet Grooming – 4372 E. 17 Street th B. Royal Journeys LLC. – Developmental Disabilities Agency – 3040 E. 17 Street. Ste. #1 C. Woodland Enterprises, Inc. dba Domino’s Pizza – Restaurant – 1675 Market Way 2.RENEWALBUSINESS LICENSE APPLICATION: th A. Intermountain Erectors, Inc. – Construction – 1546 N. 25 E. HOME OCCUPATION PERMITS: 1. RENEWAL HOME OCCUPATION PERMITS: A, Hotwire Electric, LLC – Electrical Service – 3000 Meadow Ln. B. Snake River Rustic – Design – 3385 Rawson BARTENDER LICENSE: 1. RENEWAL BARTENDER LICENSE: th A. Goeken, Kristopher R. – Bartender Permit/Carinos Italian Grill – 2833 S. 25 E. MASSAGE THERAPIST LICENSE: 1. NEW MASSAGE THERAPIST LICENSE: th A.Andrews, Brenda – Massage Therapist/Massage Envy – 3047 S. 25 E. th B. Hill, Brook – Massage Therapist/Massage Envy – 3047 S. 25 E. 2.RENEWAL MASSAGE THERAPIST LICENSE: th A. Cook, Steven E. – Massage Therapist/Massage Envy – 3047 S. 25 E. B. Hansen, Brittany – Massage Therapist/Retreat Day Spa & Salon – 1489 Curlew Dr. CHILDCARE/CHILDCARE WORKER LICENSES: 1. NEW CHILDCARE/CHILDCARE WORKER LICENSES: A. Allen, Denece, Pre Doodles Daycare – Home Occupation Daycare - 777 Newgate Dr. B. Armstrong, Rebecca – Childcare Employee/Acorn Children’s Academy – 1619 S. Curlew Dr. Ste. #2 2. RENEWAL CHILDCARE/CHILDCARE WORKER LICENSES: st A.Rogers, Candace – Childcare Employee/Lighthouse Montessori – 2664 E. 1 Street. Business License: Councilmember Powell moved to approve the Business License Consent Agenda, as presented. Councilmember Slack seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember Slack – Yes, Councilmember Christensen – Yes, and Councilmember Thompson – Yes. The motion passed. Accounts Payable – Exhibit A: Councilmember Powell asked if the $145,000 invoice for capital outlay to Knife River came out of the sewer bond, and also the $19,000 to Forsgren & Associates for the Eastern Interceptor. Jennifer said yes. 24 City Council Minutes 8-2-12Page of Councilmember Slack asked if 17th Street was going to be chip sealed. Ray said not until next year. Councilmember Powell moved to approve the Accounts Payable – Exhibit A, as presented. Councilmember Slack seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember Slack – Yes, Councilmember Christensen – Yes, and Councilmember Thompson – Yes. The motion passed. ITEMS FOR/FROM TREASURER: None PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation): Guy Blisner, 2785 Linda Circle, representing Bonneville School District 93 said he believes the Council has seen the pictures of the pedestrian foot bridge from Sandcreek Middle School to the end. Guy said the bridge has been repaired, but said it is only a Band-Aid. Guy said they went into the records to try and find what the original agreement was for the bridge. Guy said no records were found. Guy said he worked with Ron Folsom and Lance Bates, and they were unable to find the records. Guy explained he met with Lance to inspect the bridge, and what they found is that it was poorly engineered initially and the span for the 2x8 treads is 7 feet between supports meaning that it sags badly in the center and wears quickly. Guy said the School has repaired the bridge four times in the last 10 years. He believes that the possibility exists for a partnership to deck it correctly and be done with it. Guy would like to use metal decking with expanded metal between the treads. Guy said it would need to be done after the water is out of the canal. Guy said he is looking at the possibility of splitting the cost of the materials and they will provide the labor. Councilmember Christensen asked if he knows the cost of the materials. Guy said about $3,500. Councilmember Christensen said the City’s portion would be $1,750. Guy said yes. Councilmember Powell asked if the bridge is on school property. Guy said it’s actually on canal property, with school property on one side, and Ammon City property on the other side. Ron said Progressive Irrigation will say it’s ok to put a bridge across, but they won’t be responsible for the upkeep. Councilmember Christensen asked if the City of Ammon is creating a liability for itself by repairing the bridge. Guy said he suspects it would limit liability based on the way it was initially engineered. Councilmember Powell asked how long the repair would take. Guy said it’s a two day job, but it will have to wait for the water to be emptied. Councilmember Powell said he is worried about the kids that use the bridge to cross. Guy said school staff would need to walk the children across for a time. Discussion ensued regarding a time frame to complete the repair. Councilmember Powell asked which department budget the repairs would come out of. Ron said he doesn’t know which budget it would come out of, because it isn’t a street, and it isn’t a park. Councilmember Slack said he is not opposed to it. Scott said it would be a capital improvement. Councilmember Powell feels the liability exists greater than the $3,500 to repair the bridge, and he would like to keep people safe. Councilmember Christensen thanked Guy for bringing the information to the Council. PUBLIC HEARINGS: None ACTION ITEMS: 1. US Ignite Grant – Authorize Mayor to Sign: Councilmember Powell explained the City of Ammon is part of the US Ignite program where they are looking at slicing fiber to allow emergency broadband access on a fiber network. Councilmember Powell said if the City of Ammon is selected for the project we will be granted $100,000 to help manage the project within our community, and Bruce Patterson will oversee the budget. Councilmember Slack asked what the $100,000 is for. Councilmember Powell said the $100,000 is to manage the hardware for running fiber to the homes, and a portion of Bruce’s salary will come out because of the additional responsibilities. Ron said most of the bills are just going to be bills coming in and going out. Bruce Patterson said the first grant is an eager grant, and so it is limited to $300,000. Bruce said the City of Ammon is a sub- awardee, so if it’s awarded there is a set amount that comes to the City of Ammon that we are responsible to manage and that amount is set at $100,000. Bruce explained the City’s responsibility is to manage and coordinate the project, and to provide and coordinate outside consulting for technical aspects that lay outside the ability of University of Idaho to provide. Bruce said the University of Idaho is the primary awardee. Bruce explained that the University of Idaho is conducting the research piece and because the City of Ammon is asking for a six month timeline, and they don’t have enough people with the expertise, they have to bring in experts from outside. Bruce explained because this is normally outside of what a university does, they are asking the City of Ammon to handle this part. Councilmember Powell asked how long the grant is for. Bruce said it is technically for a year, but we are asking for the project to be completed in six months and then allowing the University of Idaho to document it. Discussion ensued regarding the aspects of the program. Scott Hall said about 20 years ago the Legislature gave local government the authority to set up their 911 systems and charge it on your phone bill. Scott said as he understands it, the ability to continue to operate really hasn’t changed over 20 years. Scott said although technology has changed, the various 911 systems across the State have not. Councilmember Slack moved to approve the US Ignite Grant, as presented and authorize the Mayor to sign. Councilmember Powell seconded. Roll Call Vote: Councilmember Slack – Yes, Councilmember Powell – Yes, Councilmember Christensen – Yes, and Councilmember Thompson – Yes. The motion passed. DISCUSSION ITEMS: 34 City Council Minutes 8-2-12Page of 1. 3575 Brookfield Lease Amount: Ron said this is the property the City purchased, and the lease signed when it was purchased expires the 14th of August. The current tenants would like to extend the lease for 45 days, and wanted to know how much the lease amount would be. Ron said he researched lease amounts today, and feels that $1,000 to $1,100 is about where we want to be. Ron said that in this case, the property owner is willing to teach Ken how to use the water system that is currently there. The Council determined that $1,000 per month is sufficient. Ron said once the current tenants vacate, the council will need to settle on a manager. 2. Misc.: Bruce Patterson said the Broadband Department will have a tent at Ammon Days. Bruce said Phase-4 Stereo has generously allowed him to use four flat screens which they will set up. Bruce said they have dedicated fiber from Salt Lake City all the way to McCowin Park which will stream 130 channels of HDTV from Utopia. Bruce said he will also have a few other network demonstrations. Bruce said he wants to show the community what the potential is. Councilmember Christensen said he wanted to bring up a few of the budget issues, and asked if the Council wanted to talk about it tonight. Councilmember Christensen asked when the Council would be making a decision about the budget. Jennifer said the decision would be made at the public hearing next week. Jennifer said Councilmembers Slack and Christensen had met with Mortensen Financial Solutions in regards to investing. Jennifer prepared a contract for Scott to review, and would like the Mayor to sign those documents and begin investing with them. Councilmember Slack explained that the investment team the City had been working with at Zion’s Liquid Asset Group left and started a new company. Councilmember Slack said they haven’t been exactly on board with the new management with Zion’s, so they have allowed that group of people to come back in and see what the City has been doing. Councilmember Slack said they like the direction this new company has been going, and would like to give them some money to invest. Councilmember Powell asked if that was because the City had had some CD’s mature. Jennifer said this is the end of the CD’s that have matured, and the funds are currently at Key Bank in the money market account. Councilmember Slack said they are giving the City a big discount like we would have at Zion’s, but we do need to have over $3 million with them. Councilmember Powell asked how much of the reserve that is. Jennifer said 1/6. Councilmember Christensen said more importantly too, the way that Strata custodies the assets is a little different; so if you put your investment money with Zion’s Bank they custody at Zion’s Bank. The Strata approach adds another level of safety and security. EXECUTIVE SESSION: 1. Personnel Evaluations - Idaho Code 67-2345 (1-b) 2. Real Property Acquisitions - Idaho Code 67-2345 (1-c) 3. Pending Litigation - Idaho Code 67-2345 (1-f) Councilmember Slack moved to adjourn into executive session pursuant to Idaho Code 67-2345 (1- f). Councilmember Thompson seconded. Roll Call Vote: Councilmember Slack – Yes, Councilmember Thompson – Yes, Councilmember Christensen – Yes, and Councilmember Powell – Yes. The motion passed. The meeting adjourned at 7:43 p.m. __________________________________________________ Steven Fuhriman, Mayor _______________________________________________ Ron Folsom, City Clerk 44 City Council Minutes 8-2-12Page of