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Council Minutes 02/15/1979 February 1, 1979 It9w2s moved by Councilwoman Dille and seconded by Councilman Rowperry that the fore- going resolution relative to refuse (garbage) collection rates be adopted, with the charges as outlined to go into effect on March 1, 1979. Voting on the motion was Dille, yes; Rowberry, yes; Swensen, yes; motion carried. Attorney Anderson mentioned that the hearings on the new Utah Power & Light Company rate increase case start next week. He reviewed briefly the proceedings of the court hearing which was held this week on Tuesday, January 30th, relative to the temporary restraining order obtained by the City of Ammon against the City of Idaho Falls in the matter of the proposed power loop, noting that the hearing had been continued to February 22nd. The Council members expressed appreciation to Attorney Anderson for his work on behalf of the City in these matters. Engineer Benton reported that advertising has been published to call for bids on a pump for Well #7, with the bid opening scheduled on February 21, 1979. He pointed out that part of the water system improvements in connection with using the new well efficiently will be to put in a section of pipe on Ammon Road from Brookfield Lane to San Carlos Street, thus filling in the waterline gap that now exists on Ammon Road. According to Councilwoman Dille, the first reimbursement from the BOR Grant on the Peterson Park im rovement roOect has been received, and another application on the 30,7 recently paid to Early Bird Sprinklers was submitted recently. The subject of the dumpster garbage service which is being provided for the Head Start School that is held in the recreation facility at Eastgate Mobile Village was brought up by Councilman Rowberry. Hayse Whiteley explained that the 5-cubic-yard bin is not being used to capacity, but was placed there to prevent the school lunch garbage from being scattered by dogs and to eliminate extra pick-ups that were needed when the trash was put out in cans. It was felt that dumpster service should not be provided without charging dumpster rates, which it was noted is part of the problem, and it was recommended that Councilman Rowberry contact the trailercourt manager about the possibility of using dumpsters throughout the trailercourt then the container at the school location could be used by residents in that area also. The City Clerk reported claims to pay in the amount of $8,211.93, and all of the claims were approved by the Council. Councilman Rowberry moved that the meeting adjourn; the motion was seconded by Council- woman Dille; vo Ong was all in favor. The meeting adjourned at 10:00 P.M. I -=; ./ I ATTEST: ~~~ I CITY OF AMMON February 15, 1979 Minutes of the Regular Meeting of the Mayor and City Council: The meeting was called to order at 7:30 P.M. by Council President Russell N. Swensen, with the following City Officials present: Councilman Russell N. Swensen Councilwoman .Garol A. Dille .Councilman David Rowberry. Clerk Deon Hemingway Attorney W. Joe Anderson Engineer David Benton Public Works Director Hayse L. Whiteley ABSENT: Mayor George Wehmann Councilman Francis Lee Also present during the meeting was Scout Gary Labrum. The pledge of allegiance to the flag was conducted by Councilwoman Dille; the invocation was offered by Councilman Swensen. The minutes of the meeting on February 1, 1979, were approved as prepared. Councilman Swensen reported that Ron Parish of Consolidated Agencies, Blackfoot, was not able to be present to review costs on insurance coverage for the deep well pumps and motors, but will get with the City on this as soon as possible. I In connection with the annual audit of the City financial records, it was noted that the Council members had met with Walter Clapp for a detailed audit report on the evening of February 7. Councilwoman Dille moved that the FY-78 Audit as prepared by the firm of Galusha, Higgins, and Galusha be approved. The motion was seconded by Councilman Rowberry; voting was all in favor; motion carried. A Letter of Understanding for the performance of the FY-79 Audit as presented by the firm of Galusha, Higgins, and Galusha was read by Councilman Swensen and considered by the Council. Councilwoman Dille moved to authorize Mayor Wehmann to sign the FY-79 audit agreement as presented. The motion was seconded by Councilman Rowberry; voting was all in favor; motion carried. The matter of giving Council authorizatio~ as recommended by the auditor, for the practice being followed of using the Mayor's facsimile stamp as a signature on checks was brought up for action. Councilman Rowberry moved and Councilwoman Dille seconded that the Council authorize the use of the Mayor's facsimile signature stamp on checks issued by the City of Ammon. Voting was all in favor; motion carried. I ~ (.D f'- o <( <:( I I February 15, 1979 Councilwoman Dille mentioned that the recently submitted BOR Grant reimbursement ~1 application was returned for revision, and has been sent in again. Councilman Rowberry reported that he has not been able to contact Reese Brown, Manager of Eastgate Mobile Village about the revised water, sewer, and garbage rates for trailer~ courts. or the possibility of changing to dumpster garbage service. He mentioned that :;?ibans.for-i?ae dinner for the Planning and Zoning Commission members have been finalized. It was noted by Councilman Rowberry that the terms of several members on the Planning and Zoning Commission will expire on March 1 so new appointments need to be made, that Jim McNett was re-elected as the Chairman and Leo Tong was chosen as Vice Chairman of the Planning Oommission, and that the work is progressing on the Comprehensive Plan with the assistance of County Planner Charles Borup. The subject of Ammon Days for this year was brought up by Councilwoman Dille. Her suggestion that this activity be scheduled in July, possibly even on July 24, was dis- cussed, and she indicated that she would be prepared with some more definite thoughts on this in the near future. According to Public Works Director Hayse Whiteley, Mayor Wehmann instructed that the City make an effort to sell the large snow plow blade which Mr. Whiteley explained is too heavy for the truck it was mounted on and too large for the City streets, and some interest has been shown by potential buyers who have been contacted. Attorney Andersen advised that the plow should be officially declared surplus before a sale is made. Councilman Rowberry moved to declare one Ross W-23 snow plow blade as surplus. The motion was seconded by Councilwoman Dille; voting was Rowberry, yes; Dille, yes; Swensen, yes; motion carried. Mr. Whiteley reviewed snow-removal and water drainage operations which have been handled by the City crew lately, and mentioned that extensive street repairs will be needed on Hillam Drive and on Ammon Road between Sunnyside Road and Samuel Street. The Council members agreed that Bonneville County should be contacted so that the work needed on Ammon Road can be coordinated with the County Road Department. It was noted that 3,000 sandbags have been obtained through the County Civil Defense and have been stored, along with a stockpile of 20-25 yards of sand, in the building at Well #7. Also mentioned was that two new 5-yard dumpsters have been delivered and placed at the Pheasant Estates condominiums. With regard to frozen waterlines, Mr. Whiteley pointed out that eight residential lines are still frozen and that the City responded to a call from the principal of Hillview School to help thaw out the pipe to the office and lunchroom build- ing, for which a cost of $152.50 for the use of outside welding and digging equipment was incurred. The Council members felt that the school should be billed for this ex- pense, and agreed that the time spent by the City employees on this as well as clearing ice from the school parking lot was a good expression of public service cooperation. In response to a comment made about cleaning the irrigation ditches in the Original Townsite when the spring weather arrives, Councilman Rowberry questioned having the City continue to provide this service which should be the responsibility of the property owners and stated that he would consider this as an item which could be eliminated to reduce City costs. Attorney Anderson requested an appointment with Councilman Rowberry to work on the Development Agreement for Aimee Ann Estates, as agreed upon several weeks ago, and a time on February 23 was arranged. Engineer Benton offered a reminder that the bid opening on the Well #7 improvements will be on February 21 and pointed out that bids are being called for on three schedules: (1) the pump, electrical controls, etc., (2) pipe from the well to 17th street, and (3) finishing the water main loop on Ammon Road. Regarding the annexation of property along Sand Creek in 1978 (Ordinance No. 162), Engineer Benton explained that there was an error in the legal description, which has been brought to the City's attention by the State Tax Commission, so that a portion of land already in the City of Idaho Falls was included. The Council requested advice from the City Attorney on what procedure should be followed to correct this error. The City Clerk reported claims to pay in the amount of $18,071.19, and all were approved except one for $4,641.17 from Union Pacific Railroad Co. on the Wanda Street crossing, which referred to Engineer Benton in order to calculate the City and developer costs in- volved in the waterline, crossing, etc., for Mountain Valley Estates so that a final reconciliation can be made in accordance with the Annexation Agreement. Council President Swensen expressed appreciation to the Public Works Director and the City crew for their special efforts in snow and ice control during the past several weeks of severe winter weather. Attorney Anderson mentioned that the cross-examination hearing on the new utah Power & Light Company rate-increase case is set for March 6, and it was noted that Robert -- Lenaghen's re-appointment on the Idaho Public Utilities Commission was not approved by the State Senate. Councilwoman Dille moved to adjourn; the motion was seconded by Councilman Rowberry; voting was all' favor; the meeting adjourned at 9:00 P.M. I A'ITEST: ) ,;? /;k CITY CLERK ~ur/4~ J