10202011CouncilMinutes
CITY OF AMMON
2135 SOUTH AMMON ROAD
CITY COUNCIL - AGENDA
THURSDAY, OCTOBER 20, 2011 – 7:00 P.M.
CALL TO ORDER:
Council President Dana Kirkham at 7:00 p.m.
Pledge of Allegiance – Councilmember Slack
Prayer – Councilmember Coletti
MINUTES:
August 18, 2011*
ITEMS FROM MAYOR:
CONSENT AGENDA:
Business License*
Accounts Payable – Exhibit A
ITEMS FOR/FROM TREASURER:
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation)
PUBLIC HEARINGS:
None
ACTION ITEMS:
1.Waste Water Facility Planning Study- Interviews (Lance)
Bowen Collins
Keller & Associates
Riedesel Engineering
2.Waste Water Facility Planning Award of RFP
3.Change Order #1 – Midway/Eagle Interceptor (Lance)*
4.John & Natalie Burtenshaw – Request for Well and Septic within City Limits
DISCUSSION ITEMS:
1.Comprehensive Plan Hearing
2.Misc.
EXECUTIVE SESSION:
1.Personnel Evaluations - Idaho Code 67-2345 (1-b)
2.Real Property Acquisitions - Idaho Code 67-2345 (1-c)
3.Pending Litigation - Idaho Code 67-2345 (1-f)
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MINUTES
CALL TO ORDER:
Council President Dana Kirkham opened the meeting at 7:00 p.m. at the City Building located at
2135 South Ammon Road. Councilmember Slack led the Pledge of Allegiance. Councilmember Coletti led the prayer.
MINUTES: August 18, 2011*:
Councilmember Coletti moved to approve the minutes, as presented. Councilmember
Kirkham seconded. Roll Call Vote: Councilmember Coletti – Yes, Councilmember Kirkham – Yes, Councilmember Powell – Yes,
Councilmember Bean - Yes, Councilmember Thompson – Yes, and Councilmember Slack – Abstain (Absent). The motion passed.
ITEMS FROM MAYOR:
None
CONSENT AGENDA: Business License*:
Councilmember Slack moved to approve the Consent Agenda Business
License, as presented. Councilmember Coletti seconded. Roll Call Vote: Councilmember Slack – Yes, Councilmember Coletti – Yes,
Councilmember Thompson – Yes, Councilmember Bean - Yes, Councilmember Powell – Yes, and Councilmember Kirkham – Yes.
The motion passed.
Accounts Payable – Exhibit A:
Councilmember Powell asked Ray about the garbage truck retrofit and if it was a truck
having a hydraulic arm for trash pickup added. Ray said no the truck was retrofit to a water tank. Councilmember Kirkham noted the
City’s sewer flow charges are up. Councilmember Bean moved to approve the Accounts Payable Exhibit – A, as presented.
Councilmember Kirkham seconded. Roll Call Vote: Councilmember Bean – Yes, Councilmember Kirkham – Yes, Councilmember
Powell – Yes, Councilmember Coletti - Yes, Councilmember Slack – Yes, and Councilmember Thompson – Yes. The motion passed.
ITEMS FOR/FROM TREASURER:
None
PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation)
None
PUBLIC HEARINGS:
None
ACTION ITEMS:
1. Waste Water Facility Planning Study- Interviews (Lance):
Councilmember Kirkham said Lance has reviewed the
Request for Proposal (RFP) and the Council viewed them at the previous Council meeting.
Bowen Collins:
Randy Zollinger, 151 North Lost Canyon Place, Eagle Idaho, introduced his Company and said
they are affiliated with Michael Baker. Randy said Michael Baker is a national firm and has a local office in Idaho Falls. Randy said
Bowen Collins is a regional firm principally located in Boise. Randy is the regional manager and said they have been in business since
1997. Randy said he is the project manager with 15 years’ experience working principally with wastewater. Randy explained several
large projects he has been involved with. Randy said he understands Idaho regulations, and Department of Environmental Quality
(DEQ) requirements, and he has relationships with regulators at the State level. Randy said Keith is the wastewater collections expert
and has done this type of work for several other municipalities.
Keith Larsen said the big thing about the City’s project is the City is at the beginning, and is able to establish a legacy of what
this utility is going to become. Keith said from what he understands, the City is asking for someone to assess the City’s needs and
establish an inventory to prepare for the future, and feels it is important to get it right the first time. Keith explained Bowen Collins has
done this exact project for dozens of communities. Keith instructed the Council to view the proposal and explained the four categories
he had broken it down into. Keith said they want to complete the work by using and thus training the City’s resources, and to be an
extension of the City’s staff. Keith spoke about a laser and sonar profiler used to assess what the pipe condition is. Councilmember
Thompson asked if it was above ground or if they float a boat to collect the information. Keith said it was more like a boat. Keith said
once the system is set up, they can determine which pipes are important and establish a rehabilitation plan. Keith said the City can be
confident Bowen Collins will put the City’s interests first.
Councilmember Kirkham asked Lance to show his RFP spreadsheet. Lance gave each Councilmember a copy of his ranking
for the RFP.
Keller & Associates:
Jim Mullen, Keller Associates, Pocatello Idaho said their company founder Jim Keller was
instrumental in founding the first City of Ammon Sewer System several decades ago. Jim said as they contemplated the study, they
realized the main purpose is to document the condition of the existing sewer system, and to provide a frame of reference for the
operation and maintenance needs of that system. Jim said with the change in the sewer system going to the regional plant, the City has
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a big task at hand to take over maintenance of the sewer collection system. Jim said Keller’s goal is to provide the City personnel with
the tools they need to go to the citizens and show the plan for the next 20, 30, and 40 years to make sure we have good sewer service
in the City. Jim spoke about several different projects that Keller & Associates has worked on over the years. Councilmember
Kirkham asked what Keller & Associates was going to do for the City. Jim said his company will document existing conditions, make
recommendations to operate and maintain the system, and provide justification for future improvements. Keller & Associates also
demonstrated PVC sleeves that can be used in place of digging up the road.
Riedesel Engineering:
Erin Work with Riedesel Engineering said he is one of the principal owners and the Senior
Project manager. Erin said he is here to dedicate Riedesel to providing service and solutions to the City’s sewer problems.
Don Adgeson handed out a proposal for the Council to review and explained how they would work with the City, and
explained Riedesel Engineering’s experience. Councilmember Thompson asked Don if Riedesel Engineering had done this type of
plan for any other Cities. Don said he has done wastewater planning for the City of Coleville, the City of Lyndon, and for the City of
Logan. Don said they are currently doing a water system facility plan for the City of Challis, and Twin Falls County. Councilmember
Coletti asked Don about his experience with Lance Bates. Don said Lance was the Assistant City Engineer for the City of Twin Falls
when they went through their terrible development spurt. Don said what was terrible about it was, that there was a lot of activity on the
private side and a lot of demands on the City and he worked with Lance very close on development.
2. Waste Water Facility Planning Award of RFP:
Councilmember Kirkham said the Council needs to discuss
which proposal each prefers. Councilmember Slack said he thinks there is one in particular he could dismiss, and on the other two he
would like to continue discussion. Councilmember Bean said he already had a choice. Councilmember Powell said he already had a
choice. Councilmember Thompson said his choice is for Keller & Associates. Councilmember Bean said his choice is Keller &
Associates. Councilmember Kirkham said Keller & Associates. Councilmember Powell said his choice was for Keller & Associates,
and he really liked Bowen Collins as well. Councilmember Coletti said his choice was for Keller and Associates. Councilmember
Slack said his choice was for Bowen Collins, because he liked the technological aspect and the financial part of the presentation.
Councilmember Bean moved to award the Waste Water Facility Planning Award to Keller and Associates. Councilmember Powell
seconded. Roll Call Vote: Councilmember Bean – Yes, Councilmember Powell – Yes, Councilmember Coletti – Yes,
Councilmember Kirkham - Yes, Councilmember Thompson – Yes, and Councilmember Slack – Yes. The motion passed.
3. Change Order #1 – Midway/Eagle Interceptor (Lance)*:
Lance explained this is the first change order that has come
about for the Midway/Eagle Interceptor and said it is composed of quite a few different components. Lance said the major component
is from an eight inch water main by the seminary building on Owen Street, and that comprises $66,000 of the $145,000 Change Order.
Lance explained there were a lot of other changes that have taken place and the total of the change order is $145,741.21 and increases
the construction days by 25 calendar days. Councilmember Bean moved to approve Change Order #1 – Midway/Eagle Interceptor in
the amount of $145,741.21, and authorizes the Mayor to sign. Councilmember Kirkham seconded. Roll Call Vote: Councilmember
Bean – Yes, Councilmember Kirkham – Yes, Councilmember Coletti – Yes, Councilmember Powell - Yes, Councilmember
Thompson – Yes, and Councilmember Slack – Yes. The motion passed.
4. John & Natalie Burtenshaw – Request for Well and Septic within City Limits:
Ron explained the request and
where the property is located. Ron said getting water and sewer to the property is an issue because the lines are not there. Ron showed
on SharePoint where the closest connection was located. Discussion ensued regarding the location of the property. Councilmember
Bean said he doesn’t have a problem with this as long as there is an agreement that states that once the sewer and water connections
are available, and when the septic & well at the home fail, they would be required to connect to the City. Councilmember Bean moved
to approve a Well & Septic within the City limits for John & Natalie Burtenshaw contingent upon an acceptable development
agreement. Councilmember Powell seconded. Roll Call Vote: Councilmember Bean – Yes, Councilmember Powell – Yes,
Councilmember Coletti – Yes, Councilmember Slack - Yes, Councilmember Thompson – Yes, and Councilmember Kirkham –
Abstain because, she feels she would be unable to be objective. The motion passed.
DISCUSSION ITEMS:
1. Comprehensive Plan Hearing:
Ron said he would like to take the Comprehensive Plan to hearing at the
Planning and Zoning level. Ron explained the comprehensive plan text he has provided is without the red lines and feels it’s more
important for the Council to see what’s in the plan, not what has been taken out. Ron asked the Council for their input over the next 30
days because he would like to publish for a December Hearing.
2. Misc.:
Lance said on the 17th HK Contractors is moving forward on 17th Street and have reached the first entrance at
Ace Hardware. Lance said the City will most likely have to pay more for the asphalt, because the depth of the asphalt is about 10 to 12
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inches thick, and Lance is going to make them put it back to the same thickness. Lance explained why the road needs to be built back
to the original thickness. Councilmember Bean said the thickness of the asphalt on 17th Street is probably the reason the road has held
up so well. Councilmember Slack asked if it looked like 17th would be finished by the November date. Lance said it is going to be
very tight, because it took them longer to cut through the thick asphalt, they had some problems getting the sewer line, and hit another
water line that was not marked. Councilmember Bean asked if there have been any complaints by the businesses. Councilmember
Kirkham said yes because Ace Hardware and Walgreens had their entrances blocked. Discussion ensued regarding the construction
project on 17th Street.
st
Councilmember Powell said on October 31 the Council is going to finish the discussion regarding the bypass road on
Sunnyside, and discuss having an informational insert sent to the constituents about the detours.
Councilmember Kirkham said all the Council should take the opportunity to take a look at Molen Street. It has been paved
with the Asphalt Zipper.
Ron said ICRMP sent the City a letter for nominations for trustees, and asked if any of the Councilmembers were interested
in nominating anyone. Councilmember Slack said he doesn’t think it really matters, and ICRMP is really easy to work with.
Councilmember Bean asked what a board member does, and how often do they meet. Ron said he doesn’t know. Ron said the
nomination needs to be submitted by tomorrow. Councilmember Kirkham asked the Council if anyone wanted to volunteer. No one
wanted to volunteer. Councilmember Bean suggested nominating Leslie Folsom, and asked Ron to contact her about it. Ron said he
will contact Leslie.
Councilmember Slack said that at next year’s Ammon Days Celebration, the City will be going to just two meals. Discussion
ensued regarding which meal to cut from the day.
Councilmember Thompson said he would like to see the City get a recharge fish pond in the City. Discussion ensued
regarding the fish pond. Councilmember Thompson said in the future with the comprehensive plan he would like to see a recharge fish
pond.
Councilmember Coletti spoke about the newsletter and said staff was going to begin printing it in black and white due to the
cost of printing in color. Councilmember Coletti said he would like to see an amphitheater at McCowin Park.
EXECUTIVE SESSION:
1. Personnel Evaluations - Idaho Code 67-2345 (1-b)
2. Real Property Acquisitions - Idaho Code 67-2345 (1-c)
3. Pending Litigation - Idaho Code 67-2345 (1-f)
Councilmember Kirkham moved to adjourn into executive session pursuant to Idaho Code 67-2345 (1-c). Councilmember
Powell seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Coletti – Yes,
Councilmember Slack - Yes, Councilmember Thompson – Yes, and Councilmember Bean – Yes. The motion passed.
The meeting adjourned at 8:49 p.m.
____________________________________
Steve Fuhriman, Mayor
_______________________________________
Ron Folsom, City Clerk
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