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Council Minutes 9/12/2006 (88) I I I 143 August 21, 1997 CITY OF AMMON August 21, 1997 Minutes of the Regular Meeting of the Mayor and City Council: order by Mayor C. Bruce Ard in the City Building, 2135 Idaho, at 7: 30 P.M. with the following City Officials The meeting was called to South Annnon Road, Annnon, present: Mayor C. Bruce Ard Councilmember W. Lee Bean Councilmember Ira K. Hall Councilmember Steven J. Loveland City Clerk Aleen C. Jensen Attorney W. Joe Anderson Engineer David E. Benton Public Works Director David Fire Chief Clarence Nelson Assistant Fire Chief Robert Wadsworth Farrow Others Present: Larry Schuldt, Building Inspector Ted Hendricks, East Central Idaho Planning and Development Terry Butikofer, East Central Idaho Planning and Development Cory Brighton, 3220 Rawson, Ammon Absent: Councilmember Sherrill C. Bohn Councilmember Bean led the Pledge of Allegiance to the Flag, and Councilmember Hall offered the invocation. Councilmember Bean reviewed the status of the settlement for the Well House for Well No.8 project. At Council Meeting on August 7, it was decided that Attorney Anderson should discuss the issue with Reed Hill. However, Reed Hill contacted Councilmember Bean to determine the decision of the Council, and they talked over the settlement. Reed Hill expressed the opinion that there is no compromise. Payment is due in full or it can go to litigation. The Councilmembers recommended the issue be considered one final time at this meeting with regards to where the City stands, what the Council would like to do, and the follow through procedures. The terms of the contract were discussed. Details were talked through and Councilmembers expressed their opinions. Attorney Anderson provided legal input, and Engineer Benton and Public Works Director Wadsworth added their comments. Attorney Anderson expressed the opinion that settlement is ripe for compromise, but if the contractor does not agree, the City has to choose to defend their stand or to pay. The unpaid balance is $12,800 withheld for liquidated damages and $866 for Change Order No. 5 for a total of $13,666. The Council continued discussion on settlement of the Well House for Well No. 8 contract later in the meeting. It was the consensus that its not right to be paid full contract price considering the inefficient way the contractor completed the project. The Council leaned towards offering a compromise. The final decision was to issue a check to Rand S Construction in the amount of $866 for Change Order No. 5 and wait to see what develops. Ted Hendricks and Terry Butikofer of East Central Idaho Planning and Development visited with the Council about fire stations. ECIPD has been involved with several fire stations in and around the area to help municipalities and fire districts construct facilities. A station was recently completed in Moore, and it cost . approximately $340,000 for a little over 3800 square feet or about $88 per square foot. It was pointed out that, if the City builds a fire station to meet the codes and to meet the needs for a long period of time, it will cost money. Financing was discussed. Block grants are available to assist with costs provided the City can qualify. The top grant for a fire station is about $150,000. The legal process of incurring debt was explained. Some grant funds are available from CHC Foundation. ECIPD will help where they can, and the State Fire Marshal will provide input. It was suggested the City develop a "wish list" and to start working toward making it a reality. There are a number of avenues to pursue. It was recommended that the City hire an architect to render some basic drawings to help with the decision making process. Larry Schuldt reported on the building inspection program. He has been developing a program to track permits and inspections. Details of the program were explained to the City Council. A form is generated which shows building permit information, record of inspections, field notes, and allows space for a certificate of occupancy on the bottom. Plans are to complete a form for each active permit. Annnon is high on rate of inspections completed as required. Mayor Ard opened the discussion of the 1998 Fiscal Year Budget. Copies of the proposed budget by line item and proposed budget by fund were available. The budget figures were reviewed by fund for revenues and expenses. The total budget is $1,781,513. In addition, $581,503 is designated as dedicated funds. Councilmember Bean moved to approve the tentative budget for Fiscal Year 1998 and to authorize the City Clerk to advertise the Budget Hearing for September 4, 1997, 144 August 21, 1997 at 7:30 P.M. The motion was seconded by Councilmember Hall. Roll call vote: Bean- Yes; Hall - Yes; Loveland - Yes. The motion carried. Councilmember Bean moved to set a Public Hearing for City Council Meeting on Thursday, September 18, to amend the water rates $5 per month for each residential connection and to establish an increase in dog fees. The motion was seconded by Councilmember Loveland. Roll call vote: Bean - Yes; Loveland - Yes; Hall - No. The motion carried. The water rates have not been increased since October 2, 1986. An increase in water rates will allow the City to set aside funds to add another well in five years. It was proposed to increase dog license fees from $3 for neutered dogs and $5 for unneutered dogs to $6 and $10 and to leave the non- commercial kennel license at $25 but additionally to require non-commercial kennels to purchase an individual tag for each dog in the kennel. The Council favored leaving all swimming pool fees as is. Various fees were reviewed to determine if other changes should be proposed. Recent legislative action requires a City to publish notice if fees are to be raised more than 5%. The City Clerk was instructed to follow the instructions in Idaho Code and to advertise the hearing for proposed fee increases. I Peterson Enterprises have been negotiating with developers of a restaurant on the corner of East 17th Street and Heather Lane. The developers have requested input from the City on our sign code. The Planning and Zoning Commission has discussed a sign code and has recommended that the City of Ammon consider adopting one patterned after Jackson, Wyoming, but such a code is not in place. In the recodification process, adoption of the Uniform Sign Code is specified. Plans for the restaurant sign were discussed in order to provide direction for the developers to consider when they come to the area to check out site details. Contact with other utility companies indicates that power, cable, and telephone lines will affect placement of a sign. The restaurant developers want their sign to be visible down East 17th Street. The City of Ammon requires that Peterson Enterprises submit a development agreement for approval prior to proceeding with any development of their property south of Kmart. The need for City of Ammon to adopt a sign code was discussed. Attorney Anderson will review the Jackson Code, the City of Idaho Falls Code, and the Uniform Sign Code. After the review, he will make a recommendation to the City Council. Reports: Mayor Ard reported on the AIC Legislative Meeting which he attended in Boise. I David Wadsworth reported on Public Works' projects. Between August 8 and 21, 1997, action was as follows: (1) Replaced waterline on Falcon; (2) Replaced waterline on Brookfield Lane; (3) Patched holes in the walking path; (4) Cleaned up around the City Building; (5) Worked on playground equipment in Peterson Park; (6) Paved holes on Falcon and Brookfield after waterlines were put in. Attorney Anderson brought the 1998 Fiscal Year Law Enforcement Agreement to meeting for City Council approval. The agreement is as previously submitted except for deletion of one sentence which does not constitute a serious change. Councilmember Hall moved to approve the Law Enforcement Agreement with the Bonneville County Sheriff for Fiscal Year 1998 as submitted and to authorize the Mayor to sign it. The motion was seconded by Counci1member Loveland. Roll call vote: Hall - Yes; Loveland - Yes; Bean - Yes. The motion carried. The attorney for Cantlon Properties has requested Attorney Anderson to have City of Ammon approve and execute "Easement, Dedication, and Acceptance of Utilities Agreement for Phase II of the Ammon Town Center." The agreement grants the City and easement in the parking lot and the City accepts the maintenance of the water and sewer main lines in the Town Center. Counci1member Loveland moved to approve the "Easement, Dedication, and Acceptance of Utilities Agreement for Phase II of the Ammon Town Center" and to authorize Mayor Ard to sign it. The motion was seconded by Counci1member Hall. Roll call vote: Loveland - Yes; Hall - Yes; Bean - Yes. The motion carried. Attorney Anderson prepared a table on the recodification project to help the Council understand the deletions, additions, and changes. I The two change orders involved in the East 17th Street asphalt overlay project were approved prior to the work being done. Counci1member Bean expressed concern about establishing a fee for false fire alarm. He obtained a copy of an agreement Idaho Falls has. It is built into an alarm user permit. Any individual who has an alarm is subj ect to the restrictions in the permit. It does not fit Ammon. The Council is still open for good ideas to deal with false fire alarms. I I I 145 August 21, 1997 Engineer Benton was reminded to complete the necessary paperwork and/or deeds to clearup the problem with Theone Smith's property legal description. Claims were approved. Councilmember Loveland moved to adjourn the meeting, and the motion was seconded by Councilmember Hall. The meeting was adjourned at 10:25 P.M. ATTEST 0<<<<0 ~(? O~J CITY CLERK ~ -- NOTICE OF PUBLIC HEARING BUDGET FOR FISCAL YEAR 1997-98 (FY 1998) CITY OF AMMON, IDAHO 146 NOTICE IS HEREBY GIVEN that the City Council of the City of Ammon, Idaho, will hold a public hearing for consideration of the proposed budget for the fiscal period October 1, 1997 - September 30, 1998, pursuant to the provisions of Section 50-1002 Idaho Code. The hearing will be held at City Hall, 2135 South Ammon Road, Ammon, Idaho, at 7:30 P.M. on Thursday, September 4, ] 997. All interested persons are invited to appear and provide comments regarding the proposed budget. Copies of the proposed budget (in detail) are availab]e at the City Clerk's office from 8:00 A.M. to 5:00 P.M., weekdays. City Hall is accessible to persons with disabilities. Anyone desiring accommodations for disabilities related to the budget documents or the hearing, please contact the City Clerk's office at 529- 4211 at least 48 hours prior to the public hearing. GENERAL FUND: Gen. & Administration Law Enforcement Fire Prctection Building Fund Total General Fund PARKS & RECREA nON FUND WATER O&M FUND SEWER O&M FUND SANITATION FUND STREET FUND TOTAL PROPOSED EXPEND. DEDICATED FUNDS GENERAL FUND TAX LEVY REVENUE - OTHER SOURCES: State Revenue Sharing Inventory Replacement Franchises Liquor Apportionment Building Pennits Licenses Magistrate Court Bonds, Animal & Parking Recycling LID Transfer Recreation Fees Water Fund Sewer Fund Sanitation Fund Highway Users County Road & Bridge Restricted Highway Interest Earnings Grants Misc. & Trans. Carry Over TOTAL EST. REVENUE DEDICATED FUNDS PROPOSED EXPENDITURES FY1996 FY1997 Actual Budget Expenditures Expenditures $ $ I 475,845.00 99,480.00 10,766.00 48.087.00 $ 634,178.00 67,119.00 234,057.00 220,993.00 182,148.00 109.167.00 $1,447,662.00 $ 525,835.00 249,637.00 110,000.00 45,000.00 40.000.00 $ 444,637.00 153,505.00 506,000.00 236,990.00 137,000.00 349.1 00.00 $1,827,232.00 $ 565,603.00 FY1998 Proposed Expenditures $ 243,827.00 ] 30,950.00 68,000.00 50.000.00 $ 492,777.00 152,765.00 384,200.00 281,990.00 204,930.00 264.851.00 $1,781,5]3.00 $ 581,503.00 ESTIMATED REVENUE FY1996 FY1997 Actual Budget Revenues Revenues $ 173,046.00 $ 186,105.00 FY1998 Proposed Revenues $ 211,837.00 I 148,571.00 10,524.00 27,245.00 61,220.00 68,969.00 3,098.00 3,650.00 100.00 3,985.00 272.00 43,555.00 280,312.00 230,683.00 125,520.00 198,936.00 13.00 .00 111,148.13 15,000.00 102,315.87 $ 1,608,163.00 $ 525,835.00 154,000.00 8,000.00 30,000.00 26,612.00 40,000.00 3,500.00 3,500.00 200.00 2,000.00 1,220.00 44,000.00 275,000.00 231,990.00 115,000.00 195,000.00 100.00 26,000.00 46,000.00 10,000.00 2,000.00 427.005.00 $ 1,827,232.00 $ 565,603.00 ] 59,822.00 9,300.00 30,000.00 31,048.00 50,000.00 3,500.00 3,500.00 1,000.00 ] ,000.00 770.00 43,625.00 358,000.00 272,490.00 115,000.00 198,385.00 .00 55,366.00 83,600.00 15,000.00 6,000.00 132.270.00 $ 1,781,513.00 $ 58],503.00 I I, Aleen C. Jensen, City Clerk-Treasurer of the City of Ammon, Idaho, do hereby certify that the above is a true and correct statement of the proposed expenditures and revenues for the fiscal year 1997-1998, all of which have been tentatively approved by the City Council on August 21, 1997, and entered at length in the Journal of Proceedings. Dated this 21 st day of August, ] 997. Published: Aug. 26 & Sept. 02, 1997 Aleen C. Jensen, City Clerk-Treasurer