03.05.2020CouncilAgendaPacket
AMMON CITY COUNCIL MEETING
THURSDAY, MARCH 5, 2020 7:00 P.M.
2135 SOUTH AMMON ROAD
AGENDA
A.CALL TO ORDER: Mayor Sean Coletti at 7:00 p.m.
Pledge of Allegiance Councilmember Tibbitts
Prayer Councilmember Wheeler
B.CONSENT AGENDA:
1.Accounts Payable Report: Exhibit A
2.Minutes:
i.February 20, Regular Meeting
C.PROCLAMATIONS AND ANNOUNCEMENTS
D.PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA (5-minute limit)
E.PU
BLIC HEARINGS:
F.ACTION ITEMS:
1.Fiscal Year 2019 Audit Report ΛWĻƓƓźŅĻƩ .ĻƌŅźĻƌķͲ CźƓğƓĭĻ 5źƩĻĭƷƚƩΜ
2.Resolution #2020-003R Hearing, Considering, and Disposing of Objections to the Assessment Roll Λ.ƩǒĭĻ
tğƷƷĻƩƭƚƓͲ ĻĭŷƓƚƌƚŭǤ 5źƩĻĭƷƚƩΜ
3.Final Plat Approval of Final Plat for the Silver Springs Subdivision Λ/źƓķǤ 5ƚƓƚǝğƓͲ /źƷǤ tƌğƓƓĻƩΜ
4.Development Agreement Approval of Development Agreement for the Silver Springs Subdivision Λ/źƓķǤ
5ƚƓƚǝğƓͲ /źƷǤ tƌğƓƓĻƩΜ
5.Final Plat Approval of Final Plat for the Hidden Valley Subdivision Λ/źƓķǤ 5ƚƓƚǝğƓͲ /źƷǤ tƌğƓƓĻƩΜ
6.Development Agreement Approval of Development Agreement for the Hidden Valley Subdivision Λ/źƓķǤ
5ƚƓƚǝğƓͲ /źƷǤ tƌğƓƓĻƩΜ
7.Final Plat Approval of Final Plat for the Villas Division 4 Subdivision Λ/źƓķǤ 5ƚƓƚǝğƓͲ /źƷǤ tƌğƓƓĻƩΜ
8.Development Agreement Approval of Development Agreement for the Villas Division 4 Subdivision Λ/źƓķǤ
5ƚƓƚǝğƓͲ /źƷǤ tƌğƓƓĻƩΜ
G.DISCUSSION ITEMS:
1.Staff Reports
i.WaterSmart
ii.Communities Master Plan
iii.W
ater Meter Grant Award
iv.COVID-19 Plan
v.LID3 Financing
2.City Council Reports
3.
H.EXECUTIVE SESSION:
1.Real Property Acquisition Idaho Code 74-206 (1) (c)
2.Pending Litigation Idaho Code 74-206 (1) (f)
I.ADJOURN
City of Ammon Council Meeting 03/03/2020Page 1 of 105
AMMON CITY COUNCIL MEETING
THURSDAY, FEBRUARY 20, 2020 7:00 P.M.
2135 SOUTH AMMON ROAD
AGENDA
A.CALL TO ORDER: Mayor Sean Coletti at 7:00 p.m.
Pledge of Allegiance Councilmember Wheeler
Prayer Councilmember Thompson
B.CONSENT AGENDA:
1.Accounts Payable Report: Exhibit A
2.Minutes:
i.February 6, Regular Meeting
ii.February 13, Work Session
3.Rocky Mountain Power Easement
C.PROCLAMATIONS AND ANNOUNCEMENTS
D.PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA (5-minute limit)
E.PUBLIC HEARINGS:
Hearing #2020-003 Public Hearing On Assessment Roll for Fiber Optic Local Improvement District No. 3
F.ACTION ITEMS:
1.Final Plat Approval of Final Plat for the Silver Springs Subdivision Λ/źƓķǤ 5ƚƓƚǝğƓͲ /źƷǤ tƌğƓƓĻƩΜ
2.Development Agreement Approval of Development Agreement for the Silver Springs Subdivision Λ/źƓķǤ 5ƚƓƚǝğƓͲ /źƷǤ tƌğƓƓĻƩΜ
3.Final Plat Approval of Final Plat for the Hidden Valley Subdivision Λ/źƓķǤ 5ƚƓƚǝğƓͲ /źƷǤ tƌğƓƓĻƩΜ
4.Development Agreement Approval of Development Agreement for the Hidden Valley Subdivision Λ/źƓķǤ 5ƚƓƚǝğƓͲ /źƷǤ tƌğƓƓĻƩΜ
G.DISCUSSION ITEMS:
1.Staff Reports
2.City Council Reports
3.
H.EXECUTIVE SESSION:
1.Real Property Acquisition Idaho Code 74-206 (1) (c)
2.Pending Litigation Idaho Code 74-206 (1) (f)
I.ADJOURN
MINUTES
City Officials Present: Mayor Sean Coletti
Council President Russell Slack
Councilmember Byron Wiscombe
Councilmember Rex Thompson
Councilmember Scott Wessel
Councilmember Josh Wheeler (departed at 9:30pm)
City Attorney Scott Hall
City Administrator Micah Austin
City Planner Cindy Donovan
City Engineer Tracy Bono
Technology Director Bruce Patterson
Accounts Manager Rebecca Osai
City Clerk Kristina Buchan
Ammon City Council Minutes 02.20.2020 Page 1 of 4
City of Ammon Council Meeting 03/03/2020Page 2 of 105
City Officials Absent: Councilmember Craig Tibbitts
A.CALL TO ORDER: Mayor Coletti opened the meeting at 7:00 p.m. at the Ammon City Hall building located at
2135 South Ammon Road. Councilmember Wheeler led the Pledge of Allegiance and Councilmember Thompson
offered a prayer.
B.CONSENT AGENDA:
1.Accounts Payable Report: Exhibit A
2.Minutes:
i.February 6, Regular Meeting
ii.February 13, Work Session
3.Rocky Mountain Power Easement
Fire Chief, Stacy Hyde, presented the details of the power easement plan to Council that will allow for
an installation for three-phase power to the Fire Station with a recommendation for approval. The
cost will be covered by the Fire budget.
It was moved by Council President Slack and seconded by Council Member Thompson to approve the
Consent Agenda. aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ͵
C.PROCLAMATIONS AND ANNOUNCEMENTS
There were no Proclamations or Announcements
D.PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA (5-minute limit)
Council President Slack and Micah Austin presented Mayor Coletti with a certificate of excellence for his work
as Mayor
E.PUBLIC HEARINGS: Hearing #2020-003 Public Hearing On Assessment Roll for Fiber Optic Local Improvement
District No. 3
Mayor Coletti opened hearing for the Assessment Roll for LID#4. There was one member of the public
present to testify, John Rudy, 2505 Ross Ave., Mr. Rudy joined Council after the hearing was closed but was
allowed to testify later in the meeting ΛĭƚƒƒĻƓƷƭ źƓĭƌǒķĻķ ŷĻƩĻ ŅƚƩ ĭƚƓƭźƭƷĻƓĭǤΜ. Mr. Rudy explained that he
is just outside the line of the LID and would like to be included within the District and is willing to be make an
upfront payment for the cost of installation. Technology Director, Bruce Patterson, explained the
complications of including Mr. Rudy in the plan and how his team could move forward. Council discussed the
implications of making an exception to existing policy and were not comfortable with the idea. There was one
written testimony presented to the Council that was discussed by Council and clarified. Patterson reviewed
the status of the installation process and answered Council questions. Patterson reviewed all details
regarding costs and finalization of the LID. Mayor Coletti closed the public hearing and opened regular
meeting.
ŷźƌĻ ƓƚƷ ĭƚǝĻƩĻķ ĬǤ ƷŷĻ tǒĬƌźĭ IĻğƩźƓŭ ƩĻƌğƷĻķ Ʒƚ \[L5 ϔЍͲ ağǤƚƩ /ƚƌĻƷƷź ğƓķ /ƚǒƓĭźƌ aĻƒĬĻƩƭ ğƌƌƚǞĻķ ğ
ƭŷƚƩƷ ƦƚƩƷźƚƓ ƚŅ ƷŷĻ ƒĻĻƷźƓŭ ŅƚƩ ƦǒĬƌźĭ ĭƚƒƒĻƓƷ ŅƩƚƒ ƷŷƚƭĻ ƦƩĻƭĻƓƷ ǞźƷŷ ĭƚƓĭĻƩƓƭ ŅƚƩ ƷŷĻ ƦƩƚƦƚƭĻķ
ķĻǝĻƌƚƦƒĻƓƷ ğŭƩĻĻƒĻƓƷƭ͵
Esther Allen, 5781 S Ammon Rd, property owner in the Hidden Valley subdivision area. Allen detailed the
concerns of existing land owners with the development coming into the area. Allen was particularly
concerned with the impact on land and livestock in the area and asked that Council consider the presented
issues before approving the plans for development.
Jared Allen, 5781 S Ammon Rd, explained his concerns with the proposed development area and reiterated
Ammon City Council Minutes 02.20.2020 Page 2 of 4
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the need for a fence or division between existing properties and the planned subdivision. Allen expressed
concern with well locations and the potential for contamination during the construction period.
Matt Mason, 5977 S Ammon Rd, explained to Council his concerns with the developments and the lack of a
privacy fence included in the final development plan. Mason explained the concerns related to livestock and
access.
F.ACTION ITEMS:
City Administrator Micah Austin discussed the change to Staff Recommendations related to the four action
items on the agenda. Austin reviewed the issues brought forth from Developers and City Staff and adjusted
the Staff Report to recommend no action as developers would like more time to review the proposed
requests from City and residents. Austin detailed each of the special conditions within the Final Plat and
Development Agreement for both subdivisions and reviewed the various studies done by contractors and
developers on traffic and the need for road improvements. City Planner, Cindy Donovan, reviewed the
recommendations brought forth from the Planning and Zoning Commission and reviewed the concerns
brought forth by residents. Council discussed the implications of requiring fencing around the development
and the plans for road improvements and traffic impacts.
1.Final Plat Approval of Final Plat for the Silver Springs Subdivision Λ/źƓķǤ 5ƚƓƚǝğƓͲ /źƷǤ tƌğƓƓĻƩΜ
2.Development Agreement Approval of Development Agreement for the Silver Springs Subdivision
Λ/źƓķǤ 5ƚƓƚǝğƓͲ /źƷǤ tƌğƓƓĻƩΜ
3.Final Plat Approval of Final Plat for the Hidden Valley Subdivision Λ/źƓķǤ 5ƚƓƚǝğƓͲ /źƷǤ tƌğƓƓĻƩΜ
4.Development Agreement Approval of Development Agreement for the Hidden Valley Subdivision
Λ/źƓķǤ 5ƚƓƚǝğƓͲ /źƷǤ tƌğƓƓĻƩΜ
It was moved by Council President Slack and seconded by Council Member Wessel to table the discussion
of all action items to review previous discussion and consider all conditions to be presented again before
Council on March 5th. aƚƷźƚƓ ƦğƭƭĻƭ ǒƓğƓźƒƚǒƭƌǤ ǞźƷŷ ǝƚƷĻ ĬǤ Ʃƚƌƌ ĭğƌƌ
J.DISCUSSION ITEMS:
1.Staff Reports
th
Tracy Bono noted that his department is moving forward with roundabout on Ammon and 49 and
will have more information for Council and developments continue. Bono added that recent well
th
tests off of Crowley and 49 were very successful and numbers were higher than expected.
Micah Austin reviewed a list of items for Council beginning with a discussion of the Strategic Plan.
Austin outlined each item on the plan and detailed the successes in progress and plans for future
goals. Council discussed timelines and priorities of goals. Council and Staff will plan a retreat to
review the Strategic Plan. Austin continued with details about the availability of ground water rights,
Council discussed and asked for more information and a future recommendation. Austin informed
Council that the Ammon Levy is the lowest in eastern Idaho and is on track to being one of the lowest
in the State. Staff continues to work on resolutions and ordinances for upcoming meetings.
2.City Council Reports
Council Member Thompson reviewed a variety of items with Council including need for snow removal
enforcement, clarifications on reporting and studies, and cost of improvements.
3.
Mayor Coletti updated Council on EIRWWA and IBSD contracts and discussions, Coletti will work to
schedule a joint meeting with the EIRWWA involved Boards.
Ammon City Council Minutes 02.20.2020 Page 3 of 4
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K.EXECUTIVE SESSION:
There was no Executive Session
L.ADJOURN The meeting was adjourned at 9:49pm
__________________________________
Sean Coletti, Mayor
_____________________________
Kristina Buchan, City Clerk
Ammon City Council Minutes 02.20.2020 Page 4 of 4
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City Council Meeting: March 5, 2020
Mayor Coletti and City Councilmembers:
FY 2019 Audit Report
Covers Oct. 1, 2018 Sept. 30, 2019
Department Head:
-Jennifer Belfield
Recommendation
-Recommend approving/accepting the FY 2019 audit report as presented by Judy Brower from
Wipfli.
Summary of Analysis
-We have completed the audit for FY 2019.
-Overall the audit went very well.
-Procedures we are improving are timing of capacity replacement fee payments, and inventory
tracking and reporting.
Financial Impact
-For FY 2019 so far we have paid $27,600 for the audit.
-There will be one final invoice to close out the audit. (This is a regularly budgeted for line item.)
Motion
/accept the City of Ammon fiscal year 2019 audit as presented
Attachments:
1.City of Ammon Audit for FY 2019.
2.Ammon Urban Renewal Agency Audit for FY 2019.
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.ci.ammon.id.us Page | 1
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Ammon
Urban Renewal Agency
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September 30, 2019
GOVERNMENT AUDITING STANDARDS
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Report on the Financial Statements
Management’s Responsibility for the Financial Statements
Auditor’s Responsibility
Government Auditing Standards
Opinions
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Other Matters
Required Supplementary Information
Other Reporting Required by Government Auditing Standards
Government Auditing Standards
Government
Auditing Standards
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September 30, 2019
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Year Ended September 30, 2019
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September 30, 2019
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Year Ended September 30, 2019
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September 30, 2019
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September 30, 2019
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September 30, 2019
Non-spendable
Restricted
Committed
Assigned
Unassigned
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September 30, 2019
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Year Ended September 30, 2019
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GOVERNMENT AUDITING STANDARDS
Government Auditing Standards
Internal Control over Financial Reporting
deficiency in internal control
material weakness
significant deficiency
Compliance and Other Matters
Government Auditing Standards.
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Purpose of this Report
Government Auditing
Standards
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Ammon City Council
March 5, 2020
Mayor Coletti and City Councilmembers:
Discussion and Approval of Resolution #2020-003R
Hearing, Considering, and Disposing of Objections to the Assessment Roll for LID #3
Staff Presenting:
Bruce Patterson, Technology Director
Recommendation
-Staff recommends approval of Resolution 2020-003R.
Summary of Analysis
1.The public closing process for local improvement districts require City Council to consider,
review and dispose of each property owner objection(s).
2.The public hearing to hear property owner objections was held February 20, 2020 where no
objections were presented.
3.Resolution 2020-003R closes this public process showing that no objections were heard and
formalizes City Council's final acceptance of for LID #3.
Financial Impact
-No direct impact to the City. Closing this process does move the LID closer to being able to close
on financing as final costs can now be set.
Motion
prove Resolution 2020-003R, thereby confirming the sufficiency of the Assessment Roll
Attachments:
1.Resolution 2020-003R.
2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000
www.ci.ammon.id.us Page | 1
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CITY OF AMMON
BONNEVILLE COUNTY, IDAHO
RESOLUTION NO. 2020-003R
(Hearing, Considering and Disposing of Objections to Assessment Roll)
FIBER OPTIC LOCAL IMPROVEMENT DISTRICT NO. 3
A RESOLUTION HEARING, CONSIDERING AND DISPOSING OF
OBJECTIONSREGARDING THE ASSESSMENT ROLL FOR FIBER OPTIC
LOCAL IMPROVEMENT DISTRICT NO. 3FOR AMMON, IDAHO;
PROVIDING FOR OTHER MATTERS PROPERLY RELATING THERETO;
ANDPROVIDINGFOR THE EFFECTIVE DATE OF THIS RESOLUTION.
WHEREAS,theCity of Ammon, Bonneville County,Citymunicipal
corporation operating and existing under and pursuant to the provisions of the Constitution and
laws of the State of Idaho, andas such is authorized and empowered to create local improvement
districts and to construct improvements pursuant to Idaho Code, Title 50, Chapter 17;
WHEREAS, the City Council of the CityCity Council,by Ordinance No. 616,
adopted on January 17, 2019,duly created Fiber Optic Local Improvement District No. 3for
Ammon, IdahoFiber LID No. 3
fiber optic system improvements
boundaries ofFiber LID No. 3whose owners have affirmatively elected to be benefited by the
Improvementsand to incur the related assessment necessary to pay for the same;
WHEREAS, the Citydelivered to the Cityits report and certified
assessment roll related to the Improvements in Fiber LID No. 3;
WHEREAS, afterproper publication andmailing of notice to the owners of property
within Fiber LID No. 3, a hearing was held on February 20, 2020, at
which time and place the objections of owners of property within Fiber LID No. 3, if any,were
considered by the City Councilconcerning the amount or apportionment of the assessment
affixed upon their propertyas reflected in the Assessment Roll;
WHEREAS,pursuant to Idaho Code Section 50-1714,theCity Councilhas considered
thereport with respect to the apportionment and correctness of the assessments with
regardto the amounts levied on any particular lot or parcel of land, including the benefits
accruing thereon, and the proper apportionment of the total cost of the Improvements to be borne
thereby, and the inclusion of any lot or parcel of land in Fiber LID No. 3;and
WHEREAS, the City Councilhas considered and reviewed each objectionproperly filed
by a property owner of a lot or parcel of land in Fiber LID No. 3,if any, all as itemized and
described in Exhibit Aattached hereto,and desires to dispose of each said objection, if any, all as
itemized and described in Exhibit B attached hereto; and
THEREFORE, IT IS RESOLVEDby the City Councilas follows:
Section 1.Objectionsto Assessment Roll. The objectionsto the Assessment Roll, as
described in Exhibit A, were presented and considered at the Public Hearing.
Section 2.Disposition of Objections. Disposition is hereby made, as set forth in Exhibit
B, attached hereto and incorporated hereby by this reference, concerning each of the objections
set forth in Exhibit A.
Section 3.Sufficiency of Assessment Roll. The City Council shall, by subsequent
ordinance, confirm the sufficiency of the Assessment Roll and said ordinance, once passed, shall
be the final determination of the regularity, validity and correctness of the Assessment Roll, of
each assessment contained therein, and of the amount levied on any particular lot or parcel of
land, including the benefits accruing thereon and the proper proportionateshare of the total costs
of the Improvements to be borne thereby.No new public hearing shall be required in the event
RESOLUTION NO. 2020-003R -Page 1of 5
47773.0005.12552235.2
City of Ammon Council Meeting 03/03/2020Page 81 of 105
that any assessments are decreased in any amount or are increased in an amount up to twenty
percent (20%) of the amount of the assessment as provided in the mailed notice to property
owners preceding the Public Hearing.
Section 4.Severability.If any section, paragraph, clause, or provision of this
Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or
unenforceability of each section, paragraph, clause or provision shall in no manner affect any
remaining provision of this Resolution.
Section 5.Effective date of Resolution. This Resolution shall take effect and be in full
force from and after its passage.
PASSED by the Council of the City this 5thday of March, 2020.
CITY OF AMMON, STATE OF IDAHO
By:_________________________________
Sean Coletti, Mayor
ATTEST:
Kristina Buchan, City Clerk
RESOLUTION NO. 2020-003R -Page 2of 5
47773.0005.12552235.2
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I, the undersigned, City Clerk of theCity of Ammon,Bonneville County, Idaho, hereby
certify that the foregoing Resolution is a full, true, and correct copy of a Resolution duly adopted
at aregularmeeting of the
wasduly and regularly held at the regular meeting placeof the City CouncilonMarch 5, 2020;
all members of the City Councilhad due notice thereof; and a majorityof the memberswere
present.
The following is the vote upon the Resolution:
Councilmembers voting Yes:
Councilmembers voting No:
Councilmembers abstaining:
Councilmembers absent:
I further certify that theResolution has not been amended, modified, or rescinded since
the date of its adoption, and is now in full force and effect.
IN WITNESS WHEREOF, I have set my hand and affixed the official seal of the Cityon
March 5, 2020.
CITY OF AMMON,
BONNEVILLE COUNTY, IDAHO
By:
Kristina Buchan, City Clerk
RESOLUTION NO. 2020-003R -Page 3of 5
47773.0005.12552235.2
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EXHIBIT A
OBJECTIONS TO ASSESSMENT ROLL
The following objectionsto the Assessment Roll for Fiber LID No. 3were presented and
considered,at the Public Hearing held on February 20, 2020:
Name of ObjectorAddress of Property or Objection
Parcel ID
None
Written materials received are attached hereto and were considered.
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47773.0005.12552235.2
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EXHIBIT B
DISPOSITION OF OBJECTIONSTO ASSESSMENT ROLL
The following dispositions aremade concerning the objectionsto the Assessment Roll for
Fiber LID No. 3which were presented and considered at the Public Hearing held on February
20, 2020.
Name of ObjectorAddress of Property or Disposition of Objection
Parcel ID
None
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47773.0005.12552235.2
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