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11.21.2019CouncilMinutesACITY OF mn'26h WHERE TOMORROW BEGINS AMMON CITY COUNCIL MEETING THURSDAY, NOVEMBER 21, 2019 — 7:00 P.M. 2135 SOUTH AMMON ROAD AGENDA: A. CALL TO ORDER: Mayor Sean Coletti at 7:00 p.m. Pledge of Allegiance— Councilmember Wiscombe Prayer— Councilmember Wessel B. PROCLAMATIONS AND ANNOUNCEMENTS C. CONSENTAGENDA: 2. Accounts Payable Report: Exhibit A 2. Minutes: i. October 10, 2019 Regular Meeting (continued from November 7, 2019 meeting) H. November 7, 2019 Regular Meeting iii. November 14, 2019 Work Session 3. Contract for Services with Idaho Falls Senior Center to deliver Meals on Wheels to Ammon Residents 4. Canvassing of City of Ammon Election Results from November 5, 2019 Election D. PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA (S -minute limit): E. PUBLIC HEARINGS: None. F. ACTION ITEMS: 1. Contract for Services with Horrocks Engineers for Design of 11 Street (Tracy Bono, City Engineer/Public Works Director) 2. Resolution 2019-01811- Interdepartmental agreement between General Fund and Fiber Fund (Bruce Patterson, Technology Director) 3. Ordinance 629 and Summary. Formation of Fiber Optic LID #4 (Bruce Patterson, Technology Director) 4. Annexation Agreement with Riverbend Management for 10 Acres annexed into the City by Ordinance 627 (Cindy Donovan, Planning and Zoning Director) S. Preliminary Plat for The Villas Division #4 (Cindy Donovan, Planning and Zoning Director) 6. Ordinance 690., Annexation of Marlene Street parcel located at 3665 Marlene Street (Cindy Donovan, Planning and Zoning Director) 7. Development Agreement and Final Plat for Deer Valley Subdivision located between Olsen Park and Ammon Road (Cindy Donovan, Planning and Zoning Director) G. DISCUSSION ITEMS: 1. Staff Reports 2. City Council Reports 3. Mayor Coletti's Report H. EXECUTIVE SESSION: 1. Personnel Evaluations - Idaho Code 74-206 (1) (b) 2. Real Property Acquisition — ldaho Code 74-206 (1) (c) 3. Pending Litigation — Idaho Code 74-206 (1) (f) I. ACTION ITEM 1. Acquisition of Real Propertyfor the purposes of acquiring public right-of-way on I" Street. 2. Acquisition of Real Property for the purposes of dedicating areas for storm water retention 3. Appointment of Kristina Buchan as the City ofAmmon's City Clerk/Mayor's Assistant Officials Present: Mayor Sean Coletti — arrived 7:16 p.m. Council President Brian Powell Councilmember Russell Slack Councilmember Rex Thomson Councilmember Craig Tibbitts City Council Minutes 11 .21-19 Page I of 7 ACITY OF /^N.✓�ti."` mmon WHERE TOMORROW BEGINS Councilmember Scott Wessel City Attorney Scott Hall City Administrator Micah Austin City Financial Officer Jennifer Belfield City Planning and Zoning Director Cindy Donovan City Engineer Tracy Bono — By Phone from 8:04 p.m. to 8:12 p.m. Technology Director Bruce Patterson Administrative Assistant Shari Ockernian City Officials Absent: Councilmember Byron Wiscombe A. CALL TO ORDER: 0 Council President Powell opened the meeting at 7:00 p.m. at the Ammon City Hall building located at 2135 South Ammon Road. Councilmember Tibbitts led the Pledge of Allegiance and Councilmember Wessel, offered a prayer. C. CONSENTAGENDA: 1. Accounts Payable Report: Exhibit A: la Councilmember Slack moved to approve Accounts Payable Report: Exhibit A. Councilmember Tibbitt seconded. Roll Call Vote: Councilmember Slack —Yes,. Councilmember Tibbitts—Yes, Councilmember Wessel—Yes, Councilmember Thompson—Yes, and Councilmember Powell —Yes. The motion passed. 2. Minutes: i. October 10, 2019 Regular Meeting (continued from November 7, 2019 meeting): ii. November 7, 2019 Regular Meeting: iii. November 14, 2019 Work Session: Councilmember Slack moved to approve October 10, 2019, November 7, 2019 and November 14, 2,019 with discussed edits. Councilmember Powell seconded. Roll Call Vote: Councilmember Slack—Yes, Councilmember Powell —Yes, Councilmember Wessel—Yes, Councilmember Thompson — Yes, and Councilmember Tibbitts— Yes. The motion passed. R. Contract for Services with Idaho Falls Senior Center to deliver Meals an Wheels to Ammon Residents: Austin explained the terms of the contract. Judith Lanier. 4318 Stubblefield Court, testified about how important the Meals on Wheels program is to the senior citizens in our community. Valisa Say, 535 W. 21" Street, Idaho Falls, Id — Directory of the Meals on Wheels program, testified about her correspondence with Austin and explained the reason they sent letters to Ammon program participates regarding potentially stopping their meal service due to lack of fund. Lou Acker, 535 W. 21" Street, Idaho Falls, Id., testified about the funding needs of the Meals on Wheels program. Councilmember Slack moved to approve and authorized the Mayor to sign the Contract for Services with Idaho Falls Senior to deliver Meals on Wheels to Ammon residents. Councilmember Powell seconded. Roll Call Vote: Councilmember Slack —Yes, Councilmember Powell — Yes, Councilmember Wessel—Yes, Councilmember Thompson — Yes, and Councilmember Tibbitts— Yes. The motion passed, 4. Canvassing of City of Ammon Election Results from November 5, 2019 Election: Councilmember Slack moved to accept the Canvassing of City of Ammon Election Results from November 5, 2019 Election. Councilmember Tibbitts seconded. Roll Call Vote: Councilmember Slack — Yes, Councilmember Tibbitts — City Council Minutes 11.21.19 Page 2 of 7 ACITY OF mnfi'o'oh WHERE TOMORROW ^«OI°* Yes [oundbnemberWessel— Yey Cound|mem6erThompson — Yes, andCound|memberPowe|—Yes The motion passed. E. None F. ACTION ITEMS: 1. Contract for Services with Horrocks Engineers for Design of 1" Street (Tracy Bono, City Engineer/Public Works Director): Bono provided the following information tuCity Council: Recommendation Staff recommends approving Horrocks Engineers for the Design ofV Street Bridge and Roadway for $399,561.47 Summary of Analysis The design will be for a bridge, I mile of roadway and traffic signal and intersection of Curlew and 1" Street. Horrocks; has great experience and knowledge in creating design models that will be used in the construction of this project. Horrocks has been a great partner in advancing the new methodology in how projects are design by not doing the tradition paper plan set. This method saved in the, total design cost. The lowest estimate for doing adesign submitted was for $454,0OOtmthe highest being $650,000. Based on the following criteria, Staff recommends approving Horrocks Engineers for the project: a. Lowest Cos b. Experienced team c Past performance Councilmember Slack moved to approve and authorized the Mayor to sign the Contract for Services with Horrocks Engineers for Design nfl1t Street for $3g9,962.47. Comnd|memberPowell seconded. Roll Call Vote: Coumc0memberSlack — Yes, Cound|memberPowell — Yes, Cound|mnemberWessel— Yes, Cound|member Thompson — Yes, and Coumci]membe/Tibbitts—Yes, The motion passed. 2. Resolution 2019-018R- Interdepartmental agreement between General Fund and Fiber Fund (Bruce Patterson, Technology Director): Patterson presented the following information: Recommendation - Staff recommends approval ofResolution 2O1g-01BR. Summary of Analysi Resolution 2019-018R publically establishes the formal terms for a $500,000 transfer from the General fund tothe Fiber Optic fund. ' These funds will beused tocreate areserve for the Fiber Optic utility. - This reserve isneeded to help the utility reach operational scale and fund infrastructure extensions into new developments. ' These funds shall 6epaid back tothe General fund bythe Fiber Optic utility. - The Fiber Optic utility will pay a percentage of every connect fee collected back to the General fund until the amount of$SOO,00Oisreturned. Financial Impact This transfer will decrease the cash amount in the General fund by $500, 000 and increase the cash amount inthe Fiber Optic fund 6y$50O,OUO. ' The Fiber Optic utility will expend this reserve asrequired. Cmumd|mem6erPowell moved mzapprove Resolution Z819 -018R. Cuond|memberSlack seconded. Roll Call Vote: [nunci|memberPowell —Yes,[oundimoemberSlack — Yes, Coumci|mmmberVVesae|—Yes Cound[member Thompson — Yes, and [oond|memberTibbitta—Yes. The motion passed. City Council Minutes l|-2LlO Page 3mf7 CITYOF.1 � -r"`'w. mmon 3. Ordinance 629 and Summary: Formation of Fiber Optic LID #4 (Bruce Patterson, Technology Director): IR Patterson presented the following information:. Recommendation Staff recommends approval of ordinance 629. Summary of Analysis - LID #4 will pass 634 eligible properties. - Just under 200 properties have already submitted LID paperwork. - A 30% demand is already shown, which is higher than any previous LID.. Financial Impact - Fiber optic LID #4 will request an interim warrant (construction loan) from the City. - The long term bond acquired once construction is complete will pay the construction costs back to the City at project completion. Councilmember Tibbitts read- CITY OF • :• • f (Creating Fiber optic Local Improvement District No. 4) AN ORDINANCE CREATING FIBER OPTIC LOCAL IMPROVEMENT DISTRICT NO. 4 FOR THE CITY OF AMON, BONNEVILLE COUNTY, IDAHO; DESCRIBING AND SETTING FORTH THE BOUNDARIES OF SAID FIBER OPTIC LOCAL IMPROVEMENT DISTRICT; PROVIDING FOR THE IMPROVEMENTS TO BE MADE THEREIN; AUTHORIZING SOLE SOURCE EXPENDITURES FOR SAID WORK AS PROVIDED BY LAW; PROVIDING FOR THE PAYMENT OF COSTS AND EXPENSES OF SAID IMPROVEMENTS TO BE ASSESSED AGAINST THE PROPERTY WITHIN THE DISTRICT BENEFITTED THEREBY AND THE METHOD OF ASSESSMENT; PROVIDING FOR THE ISSUANCE OF LOCAL IMPROVEMENT DISTRICT BONDS AND/OR WARRANTS; PROVIDING FOR THE PUBLICATION OF SUMMARY OF THIS ORDINANCE; AND PROVIDING FOR OTHER MATTERS PROPERLY RELATING THERE TO. Councilmember Tibbitts moved to waive the three readings of Ordinance No 629 and read by title and summary only. Councilmember Powell seconded. Roll Call Vote: Councilmember Tibbitts — Yes, Councilmember Powell —Yes, Councilmember Wessel —Yes, Councilmember Slack — Yes, and Councilmember Thompson —Yes. The motion passed. Councilmember Tibbitts moved to adopt Ordinance No. 629.. Councilmember Powell seconded. Roll Call Vote: Councilmember Tibbitts — Yes, Councilmember Powell — Yes, Councilmember Wessel —Yes, Councilmember Slack — Yes, and Councilmember Thompson —Yes. The motion passed. 4. Annexation Agreement with Riverbend Management for 10 Acres annexed into the City by Ordinance 627 (Cindy Donovan, Planning and Zoning Director): Donovan provided the following information: Recommendation Staff recommends approval, based on the units per acre being maintained at 2.9 units per acre. Summary of Analysis Annexation Agreement limits the construction to 2.9 units per acre. - Annexation Agreement includes walking path along north side of 21" Street from 47 1h Street to Castelli Drive. - Annexation Agreement includes 15' easement along 215t Street. - Parcel will be built out as a combination of single-family attached and detached dwellings. - Surrounding zoning: Doves Landing Property C-1, R-1, R1 -A, RP -A; Villas Division: 1-3 RP -A; Cottages: RP -A; Quail Ridge: RP; County: Ag Land City Council Minutes 11.21.19 Page 4 of 7 ACITY OF .mmon WHERE TOMORROW BEGINS Parcel Characteristics Requested initial zoning: R1-Aand R- - Total acreage: 10 acres Property is located north of East 21't Street, east of South 45th East (Crowley Road), south of East 17"' Street, west of[asteUiDrive - Annexation will allow for second access to 21" Street from the Villas subdivision Average lot size: .29 acres Number uflots: 29 - Division 3 will delete two lots to make a through street connection from Division 3 to 2111 Street Austin will add tothe Annexation Agreement the City will 6othe groundwork for the walking path, as requested by DevynBe[nep,RivmrbendManagement. Councilmember Tibbitts moved to approve Annexation Agreement with Riverbend Management for 10 Acne annexed into the City by Ordinance 627, adding the details discussed regarding the groundwork preparation. Cound|memberSlack seconded. Roll Call Vote: [ounci|memberTibbius—Yes, Cound|memberSlack —Yes, Councilmember Wessel — Yes, Councilmember Thompson — Yes, and Councilmember Powell — Yes. The motion passed. S. Preliminary Plat for The Villas Division #4(Cindy Donovan, Planning and Zoning Director): Donovan displayed the Preliminary Plat to Council. Councilmember Tibbitts moved to approve Preliminary Plat for The Villas Division 44. [oundUmemuberPawe| seconded. Roll Call Vote: Coundlrmem6erTi6bitts—Yes, [ound|memberPowell — Yes, [ound|mnemberWessel — Yes, [4uoci|memberSlack — Yes, and Counci|mum&erThompson — Yes. The motion passed. 6. Ordinance 630. Annexation of Marlene Street parcel located at 3665 Marlene Street (Cindv Donovan, Planning and Zoning Director)- Donovan presented the following information: Recommendation Staff recommends approval Parcel jscurrently residential ivBonneville County - Parcel isbuilt out asasingle-family detached dwelling Parcel Characteristics - Requested initial zoning: RP - Total acreage: 4.7b8acres - Property is located north of Brookfield Lane, east of 35th East (Ammon Road), south of East 17m Street, west ofMarlene Street Annexation will encompass acounty island within the City Applicant's Request Request being presented byRondonTaylor Annexation of4J68acres with aoinitial zoning ofRP Coond|noenbmrPowell read: ORDINANCE NO. 630 ANORDINANCE ANNEXING AND ZONING CERTAIN LANDS TOTHE CITY OPAK8KXON,BONNEVILLE COUNTY, IDAHO; DESCRIBING WITH PARTICULARITY SAID LANDS TO BE ANNEXED AND ZONED AND HERBY ANNEX AND ZONE AND DECLARING SAID LANDS A PART OF THE CITY OF A&8MO0, BONNEVILLE COUNTY, IDAHO; DETERMINING THE PROPERTYZON|NGFOR CLASSIFICATION OFTHEANNEXED LANDS AND TERRITORY UNDER THE ZONING ORDINANCE City Council Minutes 11.21.19 Page 5 of 7 ACITY OF."-'�I--, mmon WHERE TOMORROW BEGINS OF THE CITY OF AMMON, IDAHO; PROVIDING FOR AN EFFECTIVE DATE FOR THIS ORDINANCE AND OF THE Councilmember Powell moved to dispense with the rule requiring the three readings and the three readings be waived on Ordinance No 630, Councilmember Slack seconded. Roll Call Vote: Councilmember Powell — Yes, Couoci|membarSlack — Yes, [ounci|memberWessel — Yes, [ouncamenmberThompson —Yes, anJ[ouncHmember Tibbitts—Yes.Themmtlumpassed. Councilmember Powell moved to adopt Ordinance No. 630. Councilmember Slack seconded.Roll Call Vote: Coundlnmem6erPowell — Yes, [oumd|memberSlack —Yes, Coumd|memberVVesse|—Yes Counb|menmber Thompson — Yes, and Councilmember Tibbitts — Yes. The motion passed. 7. Development Agreement and Final Plat for Deer Valley Subdivision located between Olsen Park and Ammon Road (Cindy Donovan, Planning and Zoning Diryctor): The applicant requested this action item b*continued. Councilmember Wessel moved to continue Development Agreement and Final Plat for Deer Valley Subdivision located between Olsen Park and Ammon Road. Councilmember Powell seconded. Roll Call Vote: Councilmember Wessel — Yes, Coumci|memberPowell —Yes, Caund|rnemberSlack —Yes, Cound|memberTbompson—Yes'and Cound|memberTibbh1s—Yes. The motion passed, G. DISCUSSION ITEMS: 1' Staff Reports: Donovan is working on the subdivision ordinance with the City's Parks Director and City Engineer. She asked Council's input regarding landscape standard within commercialsubdivisions. Council requested Donovan research other cities landscape requirements. Belfield —The auditors recommended creating an additional department called Fiber Developments for better connectivity and clarification of expenses and revenue related to the fiber installation project. Austin - The Woodland Hills and Silver Springs Development Agreement will be coming to the Council. The agreements contain staff recommendations for Council to review. 2. City Council Reports: Slack requested the printers beset tmdefault toblack and white printing to save money, He shared a point of interest regarding a city in Texas that has eliminated property taxes and moved tmconsumption tax. Thompson asked when the street will be put through behind Berean Baptist Church to Fox Hollow. Donovan said it will be installed division 2 which will start developing next spring. Powell said the BIVIPO meeting he attended had the lineup of BMPO projects to 2025. There are not any projects ioAmmon, Meencouraged the City tmsubmit street project designs. 3. W1eymr�Cpletti's Report: The Mayor read atext from Bono updating Council oothe progress of the Sunnyside/ Ammon Road intersection, The Winter Light parade and Gazebo Lighting is November 3011, the parade will start at5:OOp.m. The fireworks will begin approximately at 7:30 p.m. The fire district would like to move forward with adding Ammon to the district. Hall said the residents of Ammon would have to vote to join the Fire District. The Mayor gave a brief update on the status of IBSD (Iona Bonneville Sewer District) joining El RWWA. EXECUTIVE SESSION: 1. Personnel Evaluations - Idaho Code 74-20O(1)(b) 2. Real Property Acquisition — Idaho Code 74-2QG(1)(c) 3. Pending Litigation — Idaho Code 74-206 (1) (f) [ound|nnemberS|ackmmvedmmenterintoExecutiveSessimnpursuantto|daho[ode74`2O6(1)(b),(l)(c),(I)(f). [ound|memberPowell seconded, Roll Ca0Vote: [ounci|memberSlack — Yes, Ooumd|mem6erPowell —Yes, Councilmember Wessel — Yes, Councilmember Thompson, and Councilmember Tibbitts — Yes. The motion passed. City Council Minutes l|.2l.89 Page 6of7 WHERE TOMORROW BEGINS L ACTIONITEM 1. Acquisition mfReal Property for the purposes ofacquiring public right'of+maymn V Street: Councilmember Tibbitts moved to approve the Acquisition of Real Property for the purposes of acquiring pubJc right-of-way on 1" Street for $11,000, the Jack and Joyce Krimsley property. Councilmember Slack seconded. Roll Call Vote: Comnd|memberllbbitts—Yes, Cuond|mernberSlack — Yes, [oumcOmemberWessel —Yes, Cmund|mem6erThompson, and [ouncUrmemnberPowell — Yes. The motion passed. 2. Acquisition of Real Property for the purposes ofdedicating areas for storm water retention: 3. Appointment of Kristina Buchan as the City of Ammon's City Clerk/Mayor's Assistant: P Councilmember Tibbitts moved toapprove the Appointment ofKristina Buchan aothe City mfAmmon'sCity Clerk/Mayor's Assistant. Councilmember Slack seconded. Roll Call Vote: Councilmember Tibbitts — Yes, Councilmember Slack — Yes, Councilmernber Wessel — Yes, Councilmember Thompson, and Councilmember Powell —Yes.The motion passed, J. ADJOURN The meeting adjourned atgl0p.m. Executive Session adjournedatg:3lp.m. Sean Coletti, Mayor Next Resolution Number: ZO1D'O29R Next Ordinance Number: 631 Jenf4ier Beofeld, Acting City Clerk City Council Minutes ll.2l.l9 Page 7nf7