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11.15.2018CouncilAgenda-Packet 2135 SOUTH AMMON ROAD CITY COUNCIL-AGENDA THURSDAY, NOVEMBER 15, 20187:00 P.M. CALL TO ORDER: Mayor Sean Colettiat 7:00 p.m. Pledge of Allegiance CouncilmemberWiscombe Prayer CouncilmemberWessel MINUTES:November 1, 2018, November 8, 2018 ITEMS FROM MAYOR: CONSENT AGENDA:Accounts Payable Exhibit A PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA:(5 Minute Limitation): PUBLIC HEARINGS:None ACTION ITEMS: 1.Resolution 2018-014R Fiber Optic Local Improvement District No. 2 Providing for Public Hearing on Assessment Rolland Approval of LID No. 2 Engineers Report 2.Engagement Letter LID No. 2 20 Year Bond Neighborly 3.Shangrila SubdivisionPreliminary Plat Presented by Clint Jolley 4.Mountain Bend Estates Farm House AnnexationRequest 5.Rocky Mountain Power (RMP) Contract for Power Install at Bridgewater Fiber Hut DISCUSSION ITEMS: 1.Water Rates and Water Metering 2.Misc. EXECUTIVE SESSION: 1.Pending Litigation -Idaho Code 74-206 (1) (f) 1 of 73 2135 SOUTH AMMON ROAD CITY COUNCIL MINUTES THURSDAY, NOVEMBER 1, 2018 AGENDA:CITY OF AMMON CITY COUNCIL-AGENDA THURSDAY, NOVEMBER 1, 20187:00 P.M. CALL TO ORDER: Mayor Sean Colettiat 7:00 p.m. Pledge of Allegiance CouncilmemberPowell Prayer CouncilmemberWiscombe MINUTES:October 11, 2018, October 18, 2018 ITEMS FROM MAYOR:PROCLAMATION PROCLAMATION CONSENT AGENDA:Accounts Payable Exhibit A PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA:(5 Minute Limitation): PUBLIC HEARINGS:None ACTION ITEMS: 1.Settlement Agreement Ground Water Mitigation (The Surface Water Coalition, Participating Members of Idaho Ground Water Appropriators, Inc., and Signatory Cities) 2.Resolution 2018-013R Snow Removal Policy 3.Fiber Optic -Joint Powers Agreement (JPA) City of Idaho Falls DISCUSSION ITEMS: 1.Sunnyside/Ammon Road Traffic Light 2.Misc. EXECUTIVE SESSION: 1.Pending Litigation -Idaho Code 74-206 (1) (f) MINUTES City Officials Present:Mayor Sean Coletti Council President Brian Powell Councilmember Rex Thompson Councilmember Russell Slack Councilmember Byron Wiscombe Councilmember Craig Tibbitts Councilmember Scott Wessel City Attorney Scott Hall City Administrator Micah Austin City Clerk Rachael Sanders City Engineer Tracy Bono City Treasurer Jennifer Belfield City Planner Cindy Donovan Public Works Director Ray Ellis Enforcement Officer Shawna Avery (reached by phone at 7:30 pm) Technology Director Bruce Patterson Fire Chief Stacy Hyde City Officials Absent:None CALL TO ORDER:Mayor Sean Coletti opened the meeting at 7:00 p.m.at the Ammon City Hall building located at 2135 South Ammon Road. Councilmember Powell led the Pledge of Allegiance. Councilmember Wiscombe offered a prayer. MINUTES:October 11, 2018: CouncilmemberPowellmoved to approve the minutes, with the changes noted. CouncilmemberSlackseconded. Roll Call Vote: Councilmember Powell Yes, Councilmember Slack Yes, Councilmember Wessel Yes, Councilmember Thompson Yes, Councilmember Wiscombe Yes, and Councilmember Tibbitts Yes. The motion passed. October 18, 2018: CouncilmemberSlackmoved to approve the minutes, as presented. Councilmember Tibbittsseconded. Roll Call Vote: Councilmember Slack Yes, Councilmember Tibbitts Yes, Councilmember Wiscombe Yes, Councilmember Thompson Yes, Councilmember Wessel Yes, and Councilmember Powel Abstain (absent). The motion passed. 2 of 73 ITEMS FROM MAYOR:PROCLAMATION : Mayor Coletti read: CITY OF AMMON PROCLAMATION EXTRA MILE DAY 2018 WHEREAS,the City of Ammon, is a community which acknowledges that a special vibrancy exists within the service; and WHEREAS,the City of Ammon, is a community which encourages its citizens to maximize their personal contribution to the community by giving of themselves wholeheartedly and with total effort, commitment, and conviction to their individual ambitions, family, friends, and community; and WHEREAS,the City of Ammon, is a community which chooses to shine a light on and celebrate individuals and members of their community; and WHEREAS,the City of Ammon, acknowledges the mission of Extra Mile America to create 550 Extra Mile cities NOW THEREFORE,I, Sean Coletti, Mayor of the City of Ammon, do hereby proclaim November 1, 2018, to be his or her own life, but to also acknowledge all those who are inspirational in their efforts and commitment to make their organizations, families, community, country, or world a better place. Mayor Coletti recognizedAmmon residentsGary, Tesra, and Megan Tiblow. Gary, Tesra, and their daughter Meganare the creatorsof a Facebook Page called Idaho Falls Blessings. A place where people in need can openly ask forhelp with food, clothing, or financial assistance, and other members of the community freely offer that assistance. He knows that they spenda lot of time on this page and many others that are making sure people are food pantry box in front of their homefor families mile, and so today he would like to recognize them with the Extra Mile Award. PROCLAMATION : Mayor Coletti read: CITY OF AMMON PROCLAMATION SMALL BUSINESS SATURDAY NOVEMBER 24, 2018 Whereas, the government of AMMON, IDAHO, celebrates ourlocal small businesses and the contributions they make to our local economy and community; according to the United States Small Business Administration, there are currently 30.2 million small businesses in the United States, they represent 99.7 percent ofall businesses with employees in the United States, are responsible for 65.9 percent of net new jobs created from 2000 to 2017; and Whereas, small businesses employ 47.5 percent of the employees in the private sector in the United States; and Whereas,90% of consumers in the United States say Small Business Saturday has had a positive impact on their community; and Whereas, 89% of consumers who are aware of Small Business Saturday said the day encourages them to Shop Small all year long; and Whereas,73% of consumers who reportedly Shopped Small at independently-owned retailers and restaurants on Small Business Saturday did so with friends or family; and Whereas,the most reported reason for consumers aware of the day to shop and dine at small, independently-owned businesses was to support their community (64%); and Whereas,AMMON, IDAHO supports our local businesses that create jobs, boost our local economy and preserve our communities; and Whereas, advocacy groups, as well as public and private organizations, across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday. Now, Therefore, I, SEAN COLETTI, Mayor of AMMON, IDAHO do hereby proclaim, November 24, 2018, as: SMALL BUSINESS SATURDAY Andurge the residents of our community, and communities across the country, to support small businesses and merchants on Small Business Saturdayand throughout the year. 3 of 73 CONSENT AGENDA:Accounts Payable Exhibit A:CouncilmemberPowellmoved to approve the Accounts Payable Exhibit A, as presented. CouncilmemberSlackseconded. Roll Call Vote: Councilmember Powell Yes, Councilmember Slack Yes, Councilmember Wessel Yes, Councilmember Thompson Yes, Councilmember Wiscombe Yes, and Councilmember Tibbitts Yes. The motion passed. PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: (5 Minute Limitation):None PUBLIC HEARINGS:None ACTION ITEMS: 1.Settlement Agreement Ground Water Mitigation (The Surface Water Coalition, Participating Members of Idaho Ground Water Appropriators, Inc., and Signatory Cities):Hallreported that in order to provide for a prospective mitigation/curtailment resulting from a water/deliver call from the senior water right holders, the City of Ammon has sure remedy in the event of ground water mitigation and or curtailment.Discussion ensuedregarding the financial impact. Mayor Coletti believes this is something the City needs to have. CouncilmemberPowellmoved the City of Ammon enter into the Settlement between the Surface Water Coalition, participating members of Idaho Ground Water Appropriators, Inc., and Signatory Cities as presented, and authorize the Mayor to sign. CouncilmemberWesselseconded. Roll Call Vote: Councilmember Powell Yes, Councilmember Wessel Yes, Councilmember Slack Yes, Councilmember ThompsonYes, Councilmember Wiscombe Yes, and Councilmember Tibbitts Yes. The motion passed. 2.Resolution 2018-013R Snow Removal Policy: Austin covered exhibit A of the resolution, and explained the changes to the Snow Removal Policy. CouncilmemberTibbitts moved to approve Resolution 2018-013R Snow Removal Policy, as presented. CouncilmemberPowellseconded. Roll Call Vote: CouncilmemberTibbittsYes, Councilmember Powell Yes, Councilmember Wiscombe Yes, Councilmember Thompson Yes, Councilmember Slack Yes, and Councilmember Wessel Yes. The motion passed. 3.Fiber Optic -Joint Powers Agreement (JPA) City of Idaho Falls: Patterson explained the need for the JPA with the City of Idaho Falls. CouncilmemberSlackmoved to approve the Fiber Optic -Joint Powers Agreement with the City of Idaho Falls, and authorize the Mayor to sign. CouncilmemberWiscombeseconded. Roll Call Vote: Councilmember Slack Yes, Councilmember Wiscombe Yes, Councilmember Tibbitts Yes, Councilmember Powell Yes, Councilmember Thompson Yes, and Councilmember Wessel Yes. The motion passed. DISCUSSION ITEMS: 1.Sunnyside/Ammon Road Traffic Light:Austin introduced Kelly Hoops, of Horrocks Engineers, who is the engineer that is working on the traffic light. Hoops presented the preliminary design, and explained the design of the traffic signal to the Mayor and Council. st 2.Misc.:Bono reported that 1Street and Midway have been striped, and reported on the hawk signal that is to be placed at Hillcrest High School. st Hall reported that the well houseis behind Quail Ridge on 21Street. The history is that that lot was supposed to be dedicatedto the City, and Ammon was to put in a well, and as a place for a second fire house. The other than a residential house, so when that was discovered then there was negotiations between the City and Mr. McDaniel. Ultimately it was decided that Mr. McDaniel was to go to each homeowner to obtain permission, which he did. The City Council at that point decided that a fire house at that location wasnot as good of a spot as it was on Sunnyside, so the firehouse lot was converted to a well house. Hall stated that the restrictive covenants say that that lot can beused for a well and water distribution, or a firehouse, but why would you say that it would be either or since the well was already there. There are three landowners that will need to agree that it was meant for both a well house and a fire station, and not either or. Austin reported thathe hascompleted the eligibility study for the Urban Renewal District that would run thth from 14N all the Way to Walmart. It picks up all of the vacant properties between 14N and Walmart and a few properties that were developed in between. It meets the State criteriaconfidently, and he is very happy with the district. Discussion ensued regarding urban renewal. Mayor Coletti reported on the alternate options discussed regarding water metering rates. 4 of 73 EXECUTIVE SESSION: 1.Pending Litigation -Idaho Code 74-206 (1) (f): CouncilmemberSlackmoved to enter into Executive Session pursuant to Idaho Code 74-206 (1) (f) for Pending Litigation. CouncilmemberThompsonseconded. Roll Call Vote: Councilmember Slack Yes, Councilmember Thompson Yes, Councilmember Wessel Yes, Councilmember Powell Yes, Councilmember Wiscombe Yes, and Councilmember Tibbitts Yes. The motion passed. Executive Session convened at 9:41 p.m. The meeting adjourned at9:50 p.m. ________________________________ Sean Coletti, Mayor ___________________________ Rachael Sanders, City Clerk 5 of 73 Ammon City Council November 1, 2018 Mayor Coletti and City Councilmembers: Discussion and Approval of Resolution 2018-014R Approval of Proceedings to Establishing the Fiber Optic Local Improvement District #2 Staff Presenting: -Micah Austin, City Administrator Recommendation -Staff recommends approval of Resolution 2018-014R. Summary of Analysis 1.Adopting Resolution 2018-014R will initiate the required legal and public process for approving the Fiber LID #2 District. 2.Many staff members were involved in bringing this to the City Council for approval, including the following: Bruce Patterson, IT Director Jen Belfield, City Treasurer Tracy Bono, City Engineer Rachael Sanders, City Clerk Scott Hall, City Attorney, Carol Ellison, GIS Specialist Ray Ellis, Public Works Director IT/Fiber and PW Department Employees 3.Adoption of the resolution will accomplish the following: Approve the Engineers Report (Exhibit A) Approve the public hearing schedule for noticing a public hearing on December 6, 2018 at 7:00 pm (Section 3 of the resolution) Approve the Notice of Public Hearing for publication in the Newspaper (Exhibit B) Approve the mailing notice to all affected property owners (Exhibit C) 4.Resolution 2018-014R does not approve the agreement with Neighborly. This will be done in a separate action item, requiring a separate motion. Financial Impact -Approval of Resolution 2018-014R authorizes the public process for approving a Local Improvement District to pay for costs associated with LID#2. Work for LID #2 is nearing completion. Motion move to approve Resolution 2018-014R, thereby initiating the public process required for establishing Fiber Optic Local Improvement District No. 2 and all associated requirements. Attachments: 1.Resolution 2018-014R, including the Engineers Report as Exhibit A along with Exhibit B and C. 6 of 73 7 of 73 8 of 73 9 of 73 10 of 73 11 of 73 12 of 73 13 of 73 14 of 73 15 of 73 16 of 73 17 of 73 18 of 73 19 of 73 20 of 73 21 of 73 22 of 73 23 of 73 24 of 73 25 of 73 City Council Meeting: November 15, 2018 Mayor Coletti and City Councilmembers: Approval of the Engagement Letter with Neighborly Securities for Fiber LID # 2 Financing Department Head: -Jennifer Belfield, Treasurer Recommendation -Staff recommends: Approval of the Neighborly engagement letter. Summary of Analysis -The City of Ammon has been doing the short term financing for LID # 2 at a rate of 1.5%. -Neighborly would do the long term financing for Fiber LID # 2. -Yield: 4.5% interest rate if closed prior to 1/31/19; 5% if closed between 1/31/19 2/28/19. -20 year maturity. -Estimated issuance $625,000. Financial Impact -Neighborly would do the long term financing for LID # 2, instead of the City of Ammon. -There are more fees to outsource financing. -Is the project within budget? Yes. Motion Attachments: 1.\[Attach anything that the Council is approving.\] 2135 South Ammon Rd., Ammon, Idaho 83406 City Hall: (208) 612-4000 www.b.ci.ammon.id.us Page | 1 26 of 73 27 of 73 28 of 73 29 of 73 30 of 73 31 of 73 32 of 73 33 of 73 34 of 73 35 of 73 36 of 73 37 of 73 38 of 73 39 of 73 40 of 73 41 of 73 42 of 73 43 of 73 44 of 73 45 of 73 46 of 73 47 of 73 48 of 73 49 of 73 50 of 73 51 of 73 52 of 73 53 of 73 54 of 73 55 of 73 DRAWN BYDESIGN BYCHECK BY N.T.S. JZH-CMJ JOB NO:2018-610 DATE: October 23, 2018 SHEET NO. 1 56 of 73 1 OFSHEETS PROJECT LOCATION (24"X36") VICINITY MAP BOUNDARY DESCRIPTION N.T.S. LOT 1 & 2 PART OF THE SW 1/4 OF SECTION 26, TOWNSHIP 2 NORTH, RANGE 38 E.B.M., BONNEVILLE COUNTY, IDAHO DESCRIBED AS: COMMENCING AT THE SOUTHWEST CORNER OF SAID SECTION 26; THENCE •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• AMMON ROAD AND THE POINT OF BEGINNING; THENCE ALONG SAID SOUTHERLY AND WESTERLY LINES OF PETERSON PARK DIV NO. 1 LOT A, •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• PETERSON DRAWN BYDESIGN BYCHECK BY PARCEL CONTAINS 1.617 ACRES, MORE OR LESS. JZHHLECMJ PARK DIV OWNER/DEVELOPERENGINEER/SURVEYOR JOB NO:2018-610 NO. 1 HLE ENGINEERING INC. IDAHO REAL ESTATE INVESTORS, LLC DARYL KOFOED, P.E. (CIVIL P.E.) DATE: October 23, 2018 LEE GANGNER LOT A STEVE HEATH, E.I. (CIVIL E.I.) PHONE # 208-521-8600 CLINT JOLLEY P.E. (SURVEY P.E.) REVISIONSDATE LGAGNER@GMAIL.COM 101 S. PARK AVE., STE#210 IDAHO FALLS, ID 83402 PHONE (208) 524-0212. LAND DESCRIPTION DK@HLEINC.COM PARCEL ZONING EXISTING = R1A STEVEH@HLEINC.COM TOTAL AREA OF PROPERTY = 70,447 sf (1.617 ac) CLINTJ@HLEINC.COM •••••••••••••••••••••••••••••••••••••• NUMBER OF BUILDINGS = 4 BLOCK 3 UTILITIES LOT 2 WATER - CITY WATER SYSTEM 1.367 ACRES SEWER - CITY SEWER SYSTEM PAD 2 POWER - ROCKY MOUNTAIN POWER 1440 sf •••••••••••••••••••••••••••••••••••••• STREETS PAD 3 PAVED STREETS 25.00' BONNEVILLE COUNTY 2640 sf TYPICAL SECTION SHANGRILA HOMES DIV CITY OF AMMON APPROVAL :__________________________________ 10.01' NO. 1 PLANNING DIRECTOR PAD 1 Line Table PETERSON 2112 sf Length PARK DIV Line #Direction •••••••••••••••••••••••••••••••••••••• NO. 1 L147.32'•••••••••••••••••••••• LOT 1 L28.00'•••••••••••••••••••• 0.250 ACRES LOT 4 PAD 4 L346.36'•••••••••••••••••••••• 2640 sf 8.00' L4•••••••••••••••••••• L516.86'•••••••••••••••••••••• L646.32'•••••••••••••••••••• LEGEND L79.50'•••••••••••••••••••••• EXST / PROP •••••••••••••••••••••••••••••••••••••• L847.68'•••••••••••••••••••• FIRE HYDRANT WATER VALVE •••••••••••••••••••••••••••••••••••• L917.42'•••••••••••••••••••••• WATER METER CATCH BASIN L108.00'•••••••••••••••••••• STRM MANHOLE SAN SWR MANHOLE POWER POLE L1149.08'•••••••••••••••••••••• •••••••••••••••••••••••••••••••••••• LIGHT POLE PROPERTY LINE L122.00'•••••••••••••••••••• PUBLIC UTILITY EASEMENT (P.U.E.) CITY OF AMMON W 1/4 OF SEC. 26STREET RIGHT-OF-WAY L1334.50'•••••••••••••••••••••• EXISTING SANITARY DEED #790520 SAW CUT LINE FOUND MAG NAIL AMMON ROAD RD CENTER LINE SEWER LINE INST. NO. 863406 L1430.00'••••••••••••••••••••XX FENCE LINE P.L.S. 827 CROSS ACCESS EASEMENT 26 WATER LINE L158.00'•••••••••••••••••••••• WATER SERVICE 27 STRM SWR LINE L16124.83'•••••••••••••••••••••• SAN SWR LINE SW CORNER OF SEC. 26 SAN SWR SERVICE FOUND MAG NAILL17124.74'•••••••••••••••••••• OVERHEAD POWER EXISTING STORM SEWER INST. NO. 863408 UNDRGRND POWER BASIS OF BEARINGS L1836.13'•••••••••••••••••••••• COMMUNICATION LINE P.L.S. 827 EXISTING WATER LINE PONY ACRES, DIVISION NO. 1 GAS LINE CONTOURS L1922.00'•••••••••••••••••••••• SHEET NO. DEMO GBGB GRADE BREAK L2038.52'•••••••••••••••••••••• BUILDING 1 LANDSCAPING L2199.46'•••••••••••••••••••• CONCRETE ASPHALT L22104.27'•••••••••••••••••••••• GRAVEL 1 OPEN WATER 57 of 73 OFSHEETS 58 of 73 59 of 73 60 of 73 61 of 73 62 of 73 63 of 73 Division No. 1 Mountain Bend Estates Tjuf!Mpdbujpo Division No. 2 Division No. 2 Division Division No. 2 No. 1 Barton Division No. 5 Cortland Ridge Division Division No. 7 No. 3 64 of 73 65 of 73 66 of 73 67 of 73 City Council Meeting: November 15, 2018 Mayor Coletti and City Councilmembers: Approval of Idaho Falls Joint Powers Agreement Department Head: Bruce Patterson Recommendation -Staff recommends: Approval authorization of Mayor to sign Summary of Analysis -Regulated power infrastructure extension requires cost recovery based on a minimum. -Contract meets regulation requirement. -Cost result over term is less than paying total up front. Financial Impact -Unavoidable costs to extend power Bridgewater fiber hut. No financial impact if usage charge exceeds minimum. Guarantees a minimum monthly payment if usage falls below calculated fee to pay back a percentage of the costs over time. Motion Mayor to sign the Rocky Mountain Power contract so that utility power can be extended to the Ammon fiber hut in Bridgewater Attachments: 1.RMP contract 68 of 73 69 of 73 70 of 73 71 of 73 72 of 73 73 of 73