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05062010CouncilMinutes CITY OF AMMON CITY COUNCIL MINUTES THURSDAY, MAY 6, 2010 AGENDA: CITY OF AMMON 2135 SOUTH AMMON ROAD CITY COUNCIL AGENDA THURSDAY, MAY 6, 2010 – 7:00 P.M. CALL TO ORDER: Mayor Steven Fuhriman at 7:00 p.m. EXECUTIVE SESSION: 1.Real Estate Acquisition - Idaho Code 67-2345 (1-c) CALL REGULAR SESSION TO ORDER: Council Motion to go into Regular Session Pledge of Allegiance – Councilmember Slack Prayer – Councilmember Coletti MINUTES: March 18, April 8, and April 8 Work Session* ITEMS FROM MAYOR: CONSENT AGENDA: Business License* Accounts Payable – Exhibit A ITEMS FOR/FROM TREASURER: Budget Checklist* PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: PUBLIC HEARINGS: None ACTION ITEMS: 1.Sommer Construction – Liberty Mutual Release of Funds (Jennifer)* 2.Turtle Bay CUP Extension (Scott/Ron) 3.Boy Scout Park Request (Leslie)* 4.Resolution 2010-002 – Utility Rates* 5.LDS Church Sewer Charges (Preston Diehl) 6.School Dist 93 Water Usage (Don/Lance/Leslie)* 7.Eagle Drive Speed Limit Increase from 25 mph to 35 mph per PEC Speed Limit Study (Lance)* 8.Road Maintenance Agreement with Ridgeline Energy (Lance/Scott)* DISCUSSION ITEMS: 1.Woodland Hills Sewer Extension Proposal (Lance) 2.IBSD Sewer Line Separation Design (Lance) 3.EIRWWA Meeting Update (Lance) 4.ERU Update (Lance) 5.Misc. EXECUTIVE SESSION: 1.Personnel Evaluations - Idaho Code 67-2345 (1-b) 2.Real Property Acquisitions - Idaho Code 67-2345 (1-c) 3.Pending Litigation - Idaho Code 67-2345 (1-f) MINUTES City Officials Present: Mayor Steve Fuhriman Councilmember Dana Kirkham (arrived at 8:13 p.m.) Councilmember Lee Bean Councilmember Rex Thompson Councilmember Brian Powell Council Minutes 5-6-10 Page 1 of 8 Councilmember Sean Coletti Councilmember Russell Slack City Attorney Scott Hall City Clerk Leslie Folsom City Engineer Lance Bates City Planner Ron Folsom City Treasurer Jennifer Belfield City Officials Absent: None CALL TO ORDER: Mayor Steven Fuhriman opened the meeting at 7:15 p.m. at the City Hall building located at 2135 South Ammon Road. EXECUTIVE SESSION: 1. Real Estate Acquisition - Idaho Code 67-2345 (1-c): CALL REGULAR SESSION TO ORDER: Councilmember Slack led the Pledge of Allegiance and Councilmember Coletti offered a prayer. th MINUTES: March 18: Councilmember Powell asked to have the word “refuse” in “refuse facility” , changed to “re-use facility”. Councilmember Powell motioned to accept the minutes of March 182010 with the noted changes. Councilmember Coletti seconded the motion. Roll Call Vote: Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember Slack – Yes, Councilmember Thompson – Yes, and Councilmember Bean – Yes. The motion passed. April 8 – Work Session: Councilmember Powell motioned to approve the Work Session minutes of April , 82010, as presented. Councilmember Thompson seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember Thompson – Yes, Councilmember Bean – Yes, Councilmember Slack – Yes, and Councilmember Coletti – Yes. The motion passed. April 8 – Regular Session: Councilmember Powell motioned to accept the minutes of April 8, 2010, as presented. Councilmember Slack seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember Slack – Yes, Councilmember Coletti – Yes, Councilmember Bean – Yes, and Councilmember Thompson – Yes. The motion passed. ITEMS FROM MAYOR: None CONSENT AGENDA: CITY OF AMMON BUSINESS LICENSE CONSENT AGENDA Thursday May 6, 2010 License applications, carrying the required documents, pending approval of the City Council: GENERAL BUSINESS LICENSE: 1.NEWGENERAL BUSINESS LICENSE APPLICATION: th A.Karen’s Cookies – Food Service – 4390 E. 17 Street B.Franklin’s Famous Philly’s – Restaurant – 2523 E. Sunnyside Rd. th C.Smith, Lacey L – Daycare Employee/Sunny Day’s – 4366 E. 17 Street 2.RENEWALBUSINESS LICENSE APPLICATION: A.New Beginnings Care Facility, LLC – Assisted Living – 2105 Avocet B.Liberty Square Retirement Center Beauty Salon – Salon – 2475 S. Ammon Rd th C.Phillips Hearing Center, Inc. – Hearing Aid Sales – 3153 E. 17 Street HOME OCCUPATION PERMITS: Council Minutes 5-6-10 Page 2 of 8 1.NEW HOME OCCUPATION PERMITS: A.JR Roofing/Leonel Ramos – Roofing – 1216 Curlew Dr. 2.RENEWAL HOME OCCUPATION PERMITS: A.Stallings, Erica – Salon – 3923 Willow Ridge Drive B.Around the Home Inspections – Home Inspection – 4310 Mason LIQUOR/BEER/WINE WITH GENERAL BUSINESS LICENSE: 1.RENEWAL LIQUOR/BEER/WINE WITH GENERAL BUSINESS LICENSE: th A. Hinschberger, Scott – Bartender/Cellar – 3520 E. 17 Street Business License*: Councilmember Bean asked if J.R. Roofing would be keeping products in the yard. Ron said it is stored on premise in their trailer in a back area they can use. Councilmember Powell motioned to approve the Business License Consent Agenda, as presented. Councilmember Coletti seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember Bean – Yes, Councilmember Thompson – Yes, and Councilmember Slack – Yes. The motion passed. Accounts Payable – Exhibit A: Councilmember Bean asked if we had a category in general fund for things like the Easter Egg hunt. Leslie said no, it is taken care of through the Fire Department fund. Scott stated that the City paid the taxes for a newly acquired lot and he has gone to the adjacent owner and advised him that the City would entertain selling the lot, if he was interested. Councilmember Powell has also talked with a few people concerning the possibility of selling the lot. Councilmember Bean asked why the gas price was so high on the EIRWWA. Leslie stated it was due to the contract for the gas coming into effect, which required the tanks to be full and then they will refill, as needed. Councilmember Bean asked about the expenditure for school traffic signs. Lance said it was to repair the flashing lights on the signs and replacing a few. Councilmember Slack motioned to approve accounts payable exhibit A, as presented. Councilmember Powell seconded. Roll Call Vote: Councilmember Slack – Yes, Councilmember Powell – Yes, Councilmember Bean – Yes, Councilmember Thompson – Yes, and Councilmember Coletti – Yes. The motion passed. ITEMS FOR/FROM TREASURER: Budget Checklist*: Jennifer advised the Council that on Share Point there is a check list with a time line for the budget. She asked each Councilmember to meet with each department that the Councilmember was over, so they can start to work on the budget. PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: None PUBLIC HEARINGS: None ACTION ITEMS: 1. Sommer Construction – Liberty Mutual Release of Funds (Jennifer)*: Scott wants to reference the contract number or exact project so it is clear. Jennifer stated she will cc Sommer Construction, Scott, DEQ, and the City Engineer. Jennifer explained where Sommer Construction completed the work and we have received subcontractor claims. The City held funds until we had the proper lien waivers, etc. Liberty Mutual has paid $291,000 and we have held $161,000 and we should now release the held funds to Liberty Mutual. Scott said the letter to Liberty states that the bond is still in place and even after the release of funds, the bond is still liable. This issue is only with the water bond. Lance said the sewer project has already been paid in full. Jennifer said there are two claims still outstanding that we know of. She has not entered it into accounts payable, but would like it added, so she can pay it tomorrow. Councilmember Powell motioned to release $161,900.31 to Liberty Mutual as part of the bond they covered for Sommer Construction and authorize a check to be issued tomorrow with the rest of the accounts payable previously passed. Councilmember Slack seconded. Roll Call Vote: Councilmember Powell – Yes, Councilmember Slack – Yes, Councilmember Bean – Yes, Councilmember Thompson – Yes, and Councilmember Coletti – Yes. The motion passed. Council Minutes 5-6-10 Page 3 of 8 2. Turtle Bay CUP Extension (Scott/Ron): Ron explained the next available hearing date will be June th 17 and the Conditional Use Permit (CUP) will need to be extended. Councilmember Slack motioned to approve the Turtle Bay CUP Extension through the end of June 30. Councilmember Powell seconded. Roll Call Vote: Councilmember Slack – Yes, Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember Thompson – Yes, and Councilmember Bean – Yes. The motion passed. 3. Boy Scout Park Request (Leslie)*: Leslie explained the Boy Scouts are reserving a 26 hour period for the Boy Scout Jamboree. The City charges $100.00 for every 4 hours and the Boy Scouts would like to request an exchange of 120 labor hours to cover the fee. They do not qualify for the grant, because it is strictly for business licenses. Councilmember Coletti motioned to approve the Boy Scout park request. Councilmember Bean seconded. Roll Call Vote: Councilmember Coletti – Yes, Councilmember Bean – Yes, Councilmember Thompson – Yes, Councilmember Powell – Yes, and Councilmember Slack – Yes. The motion passed. 4. Resolution 2010-002 – Utility Rates*: Councilmember Kirkham is concerned about any more time passing without increasing the rates. Councilmember Bean said you will have the public in here if you decide to increase the fee next year for 4 ½%. Councilmember Slack said there is a huge burden on Lance and others to start up the new Regional expenses. We will need to increase the rate to help balance it out. Councilmember Bean said he thought the Council wanted to do it once, but now it’s doing it in increments. Councilmember Kirkham said you are right. The rates should have been incrementally increased each year for several years now, but they weren’t. Councilmember Powell said the City sent out a flyer in Feb. 2005 that stated the rate would be $35. Councilmember Thompson said this was based on 11,000 users. Councilmember Kirkham said no it wasn’t. IBSD was removed before the $35 figure was determined. Councilmember Powell said he went through it and saw that Forsgren had a floating figure, which is what we are running into. Councilmember Powell said he knew what the bond was and interest with 4500 ERU’s, which is $22.65. DEQ says you have to have 10% reserves, which is $2.27. The City will be charged $9 per month from the Region. The only item left was what Lance needs to run the department. Councilmember Powell has looked at the actual expenditures including reimbursement and determined that Lance spends $41,300 per month, plus the treatment fees currently paid to Idaho Falls of approx. $45,000 to $48,000. When you divide this all out his department will run in a deficit of $5000 per month. Lance will need to work with $36,360 per month and he will be $5000 short each month, so a 4 ½% increase at the end of the year will be needed or at least 200 more ERU’s will need to be added. This is based on if the bids come in right. The City will come on line in 16 months and we can make up the difference next year before we come on line. Councilmember Thompson asked how many ERU’s would be needed to make up the $5000. He figured it at approx. 600. Lance said this doesn’t matter, because you can’t project growth. This won’t count the manpower for the equipment to maintain the lines, which will have to be taken out of reserves. Councilmember Kirkham said another interesting item is the $22.9 million project and said the City had paid a portion for the design fees that she thought was $250,000. Councilmember Bean asked how Forsgren was going to be making up the difference. Lance said Segment B is being bid tomorrow. Councilmember Bean said he is upset that we just found out we are short on the project and it is totally wrong on Forsgren’ part. Councilmember Kirkham said it is short approximately $2.7 million. Councilmember Bean asked if the bid takes us up to York Road and Lance said yes. Kevin said the pipeline is designed for 8 million gallons of flow. Councilmember Bean asked Kevin how we are going to cover the shortage. nd Kevin Harris, Forsgren Assoc., 350 N 2 East in Rexburg said he will have to check on it. Leslie stated Kevin has been awesome while working with her and Lance. Councilmember Bean said we added $5 million to the bond and now we are still $2.9 million short. Councilmember Bean feels someone has some liability and they need to figure out what they are going to do on it. Councilmember Kirkham polled the Council and they agreed to go to $42 for the increase. Councilmember Slack feels that the City won’t feel the full effect for a year and this can save the constituents for one year. Councilmember Kirkham motioned to approve resolution 2010-002 Utility Rates, holding the capacity replacement fees, which will be determined at a future date with the understanding that the Council will not hold a further public hearing. Council will be keeping the matter under advisement at the present time. Councilmember Powell seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Coletti – Yes, Councilmember Thompson – Yes, Councilmember Bean – No, because he doesn’t feel we have the correct rate and he doesn’t believe in the philosophy of making increases on an annual basis and Councilmember Council Minutes 5-6-10 Page 4 of 8 Slack – Yes. The motion passed. Ron confirmed the date. Councilmember Kirkham amended the motion for resolution 2010-002 to take effect June 1, 2010. Councilmember Powell seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Thompson – Yes, Councilmember Coletti – Yes, Councilmember Slack – Yes, and Councilmember Bean – Yes. The motion passed. 5. LDS Church Sewer Charges (Preston Diehl): Preston Diehl, 3344 East Iona Road said the issue is the future with putting meters in. Lance said the ERU’s are not fully set. The resolution says one ERU equals $42. Leslie said the schedule is set by EIRWWA. Preston said you are now charging for water usage, from the sprinklers, for the sewer fees. Lance said the ERU is based on the number of seats, which is the seating capacity at one time. Lance explained the City used Metcalf and Eddy and the range is based on 2 – 4 gallons per seat per day with the typical being 3 gallons, per seat, per day. If you take 3 gallons, per seat, per day divided by 320 gallons that is .01 ERU’s per seat. If you have 325 seats, take 325 seats x .01 = 3.25 ERU’s, however Metcalf and Eddy also has a kitchen component that raises the typical usage to 6 gallons, per seat, per day. Preston said he understands the chart but he has some nights with very little usage. Lance said this has been taken into consideration and it is fixed seats. Preston said each LDS church building has a serving area, not a kitchen. Lance said it has a fridge, a sink and an oven for Metcalf and Eddy’s basis. Kevin said we will change it to serving area. The rational behind the typical kitchen value is if you are serving people and doing dishes, which has a tremendous impact on the sewer. Councilmember Powell said we have to consider all church denominations and making it uniform across. Councilmember Kirkham said if the ERU standard isn’t taken care of by next month, then we will go ahead and adjust the church building’s summer rate the same way we did last year. Lance said an ERU number shouldn’t change and staff should set the ERU’s via Metcalf and Eddy. Councilmember Powell asked if the City approves Building Codes and Fire Codes, why not the ERU’s. Ron said these are not codes, which is why these are different. Lance said wastewater generation and water consumption is not the same thing. Preston said they are trying to avoid the higher rates this summer. Councilmember Kirkham motioned that until the ERU situation is resolved, to extend using the sewer charges based on the average water usage of the winter months for their billing formula, until the ERU’s are solved. Councilmember Powell seconded. Roll Call Vote: Councilmember Kirkham – Yes, Councilmember Powell – Yes, Councilmember Thompson – Yes, Councilmember Coletti – Yes, Councilmember Bean – Yes, and Councilmember Slack – Yes. The motion passed. 6. School Dist 93 Water Usage (Don/Lance/Leslie)*: Councilmember Bean tabled Item 6 since he feels the school needs input. Councilmember Coletti seconded. Roll Call Vote: Councilmember Bean – Yes, Councilmember Coletti – Yes, Councilmember Thompson – Yes, Councilmember Powell – Yes, and Councilmember Slack – Yes. The motion passed. 7. Eagle Drive Speed Limit Increase from 25 mph to 35 mph per PEC Speed Limit Study (Lance)*: Lance said last time Council was in session he brought this up and he is now asking for the vote to install the signs with the speed limit increased to 35 mph. Mayor Fuhriman asked if the new speed was from the bridge south. th Lance said yes. Lance said the study said the 85 percentile was 38 mph, since this is what people are comfortable driving. Lance said the signs will be of an increased size. Councilmember Bean asked about Derrald and the speed. Lance said he will check on the signs. Councilmember Powell asked if you could have the speed check flasher for a while. Councilmember Bean will try and get it when the speed limit signs are in place. Councilmember Thompson motioned to change the speed limit from the bridge to Sunnyside to 35 mph. Councilmember Slack seconded the motion. Roll Call Vote: Councilmember Thompson – Yes, Councilmember Slack – Yes, Councilmember Powell – Yes, Councilmember Bean – Yes, and Councilmember Coletti – Yes. The motion passed. Leslie asked the Council if they always want to be making a motion for traffic changes. The County and Lance are recommending changes all the time and she wonders if it’s time consuming for the Council to be involved in the future with these changes. Lance agreed with Leslie. Council concurred that they don’t need to be involved. 8. Road Maintenance Agreement with Ridgeline Energy (Lance/Scott)*: Councilmember Coletti noted that his law firm represents Ridgeline Energy, so he will recuse himself from this issue. Lance said they are going to be taking significantly heavy equipment down Sunnyside Road. They have given the City a contract that addresses any issues on the road, caused by the weight. Scott has looked at the agreement and is comfortable with Council Minutes 5-6-10 Page 5 of 8 it. Lance said the County is going to permit each and every truck as they go up, but we don’t have a permitting process. Lance feels this road maintenance agreement covers us. Councilmember Powell asked if it was to happen before or after the City chips seals the road. Lance said they are planning on starting now and asked Randy Gardner to comment on this. Randy Gardner, 1050 W. Riverview Drive, Idaho Falls, ID who is with Ridgeline Energy introduced his team. He said the project is a joint venture between BP Alternative Energy and Ridgeline Energy. There will be 83 General Electric 1.5XLE turbines and they expect to start receiving them by the week of May 24. They will take care of any damage to the road in accordance to direction from our City Engineer and any protective measures he would like them to take. They will document how the roads appear before hand and will fix any damage back to this level after that. Lance said it will happen before we chip seal. Derek Pilipa for GE Energy said they have several locations the trucks will be coming from. They will start by rail, go into Casper Wyoming and truck and trailer into our area. Parts will be coming from Farming North Dakota, Iowa, Illinois and Texas. Councilmember Slack asked if the only way they would come from the highway to the construction site is on Sunnyside. Derek said yes. The widest load is 15 feet wide and the longest section is 185 feet long. 20-28 trucks per week will be coming spread out throughout the week. Their contractual agreement with BP starts at 4 units per week (24-28 trucks) and then ramps up to 24 units per week which is roughly 72 trucks. Scott asked about BP and if it’s the same as the gulf. He wonders if we need a bonding provision and asked if the Council wants to consider this. It will be over 9 weeks for all the turbine components will be delivered. Scott st said essentially June and July. Derek said it could be as last as Sept 1, due to unforeseen issues. Councilmember Bean said the contract says two months after the company completes construction of the project, it does not say after completes delivery. Scott said you might want to consider the time frame and the bond. Councilmember Slack asked how long it will be for the building of the project. Derek felt November of this year. Councilmember Slack said will there be other heavy equipment besides the components. Lance said it should cover every kind of damage that is attributed to this project. The components are the ones that should be the heaviest. Councilmember Powell asked about the potholes getting bigger and waiting to fix them. Randy said there is an emergency provision in the contract for any repairs deemed necessary by our engineer. The components are all components not just turbine components, for example gravel, concrete, and rebar are also components. Their intent is to leave the road no worse than it is now. Councilmember Slack said the emergency provision will help with any needed situations. Lance said the most damage will occur in the first nine weeks. The likelihood of damage goes down after transport of the turbine components and blades. Randy said all the concrete, rebar and major components will be delivered before th the turbines. Lance said May 24 plus 9 weeks, right after that is done, we are entering into the best time of the year to chip seal. Scott asked if he would like to jointly approve the contractor without the bid process. Lance stated he would like that. Councilmember Bean asked what if the damage doesn’t show up within the year. Lance said it will show up almost immediately. Councilmember Bean asked if he anticipates a problem. Lance doesn’t foresee any problem with the new stretch of Sunnyside where it consists of five lanes; however, he is concerned from Ammon Road to the railroad tracks. At the railroad tracks, it becomes a County jurisdiction. Councilmember Bean said we have a risk with no benefit. Lance said we have heavy trucks all day long as it is. Councilmember Powell is ok, but wants a bond and the hours the trucks are on the road to be during slow traffic times. Scott asked what a half mile of road would cost. Discussion ensued concerning the amount of the bond. Jack Ogden, 3375 Greenwillow Lane stated that he would wait on the chip seal until after the trucks go through. Scott said we know we will be having additional damage, since we aren’t chip sealing and we are delaying the chip seal so they can do this project. Lance said the portion where the chip seal is not done is just on the north side of the road, which they won’t be driving on. Councilmember Slack said the negotiation is about the bond and feels $1 million is sufficient and a joint agreement on who does the repairs. Councilmember Slack motioned to approve the Road Maintenance Agreement with Goshen Phase 2 LLC under the contract with two changes. The first change is a $1 million bond and the second is to have Lance have joint approval of the repair contracts, if needed and authorize the Mayor to sign the contract after the changes are made. Councilmember Powell seconded. Roll Call Vote: Councilmember Slack – Yes, Councilmember Powell – Yes, Councilmember Coletti – Abstained, Councilmember Thompson – Yes, and Councilmember Bean – Yes. The motion passed. DISCUSSION ITEMS: Council Minutes 5-6-10 Page 6 of 8 1. Woodland Hills Sewer Extension Proposal (Lance): Lance said he has entered into discussion with Forsgren Engineering to continue the Eastern Interceptor past where the main City line turns North to go up to Sunnyside, by continuing along the railroad alignment to Ammon Road, which comes out almost due west of the Woodland Hills lift station. He wants to know how much Council involvement is needed. He has two proposals – the first is a standalone project and the second wraps it up with Segment C and has a separate bid schedule, but bids both at the same time. From Forsgren’s point of view this will save a significant amount of money, 4 weeks of construction time, etc. Councilmember Bean asked if we are entering into a contract here with Forsgren. Lance said it could be an amendment or it could be a standalone project. Councilmember Powell said he likes it, if you can save time and money. Lance will put it on Sharepoint and work in the direction of cutting it down into one scope and try to wrap it in with Segment C. He will then get the price and details back to you. Lance stated Leslie has secured Dr. Marano’s easement. 2. IBSD Sewer Line Separation Design (Lance): Lance said IBSD has a copy of the draft plan and which customers are which and which can be switched between the entities. There are a couple of areas – the church and Dr. Zirker’s office which need to be included, but unless there is another lift station they can’t gravity flow. Councilmember Bean’s area flows south and another lift station will be needed to push it back up. Scott asked how they could do this. Lance said they would have to acquire one lot on Wanda, and he has told them they can’t install a lift station in the middle of the road. Lance said we are running out of time, but if we start soon enough then we can still make it. 3. EIRWWA Meeting Update (Lance): Councilmember Kirkham said it went well and the City discussed the ERU’s and the board is very open. It was agreed to go with a finalized version and they would adopt that. Lance said most of the issues are being ironed out. Councilmember Kirkham would like to be sure it ends up adding up to the 4500 mark and Lance will be in the process of doing that. Councilmember Powell said ours is $42 and Shelley and the County both comes in at $42, so we will all be the same. Councilmember Kirkham said they were talking about combining the bond and wondered why we are paying it separate. Councilmember Bean said because it’s our bond. Councilmember Bean is having a difficult time as to why theirs is $42. Leslie said they have less people. Councilmember Kirkham said they have been repaying their bond for 3 years. Lance said at this point he doesn’t feel we can do it. Councilmember Powell said he feels Shelley has already started and we didn’t so it would be tough. County monies are going into a future construction. Councilmember Bean feels the rate is still too low. Councilmember Kirkham said as long as we do a 4 ½ % rate increase every year, it will bring the rate into line by the time we are connected. Councilmember Powell says the time that City’s get into trouble is when their rates never change, even with inflation. Councilmember Bean said fees are supposed to be set by exact costs. Councilmember Bean is concerned that we have everything in the budget and he has issues passing these rates. 4. ERU Update (Lance): Covered with Item #3. 5. Misc: Councilmember Slack informed the Council about the reserve funds for replacement of the packs and bottles. Stacy thinks he can get a grant. Due to the firefighters becoming employees, there is a lot of money coming out of his budget. If we can get a grant to cover the equipment he wants to have replaced, but it still puts him about $9,000 short. In the future, if we cannot find excess money in the budget, we will need to open up his reserve and fund the $9,000. If he doesn’t get the grant for the replacement of the packs, that will also come out. Leslie told the Council that the staff is making Excel Spreadsheets for areas that Council has approved that was not figured into their budgets to help know what put us over. Councilmember Thompson asked about how the ERU’s are being created. Lance said it is based upon Metcalf and Eddy and it says 80 – 85% of the water, through the water meter, ends up in the sewer. Leslie explained how gray water and black water operates and how it affects the wastewater plant. She explained that this is the best supported base the City has ever had. Councilmember Coletti said the newsletter will go out with the June statement. Council thanked him and Bruce Patterson. Leslie said tomorrow is the media promotion with the garbage and said she thought it would be nice if members of the Council could go. Council discussed that there was no one who could attend, due to other scheduling. rd Leslie advised the Council that on June 3 the Mayor, Councilmember Bean and Councilmember Coletti will be gone. She needs to know if we need to move everything up or back a week, in order, to maintain a quorum. Council Minutes 5-6-10 Page 7 of 8 thth Councilmember Powell said he is gone too. Council agreed to hold two regular sessions on June 10 and the 17. th Councilmember Thompson will be gone on June 10 and 17. Mayor Fuhriman will be gone June 10. Ron said the daycare operators will be meeting tomorrow at City Hall at 4:00 p.m. with Janice McGeachin. There will be operators that won’t be able to operate, due to having to count their own children, per the legislature. He will be bringing in a new ordinance to help correct some situations. EXECUTIVE SESSION: 1. Personnel Evaluations - Idaho Code 67-2345 (1-b) Real Property Acquisitions - Idaho Code 67-2345 (1-c) 2. Pending Litigation - Idaho Code 67-2345 (1-f) 3. Councilmember Councilmember Bean motioned to adjourn. Councilmember Slack seconded. Roll Call Vote: Bean – Yes, Councilmember Slack – Yes, Councilmember Powell – Yes, Councilmember Thompson – Yes, Councilmember Coletti – Yes, and Councilmember Kirkham – Yes. The motion passed. The meeting adjourned at 9:37 p.m. _____________________________________ Steve Fuhriman, Mayor __________________________________ Leslie Folsom, City Clerk Council Minutes 5-6-10 Page 8 of 8