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04162009CouncilAgenda CITY OF AMMON CITY COUNCIL MINUTES THURSDAY, APRIL 16, 2009 – 7:30 P.M. AGENDA: CITY OF AMMON 2135 SOUTH AMMON ROAD CITY COUNCIL AGENDA THURSDAY, APRIL 16, 2009 – 7:30 P.M. CALL TO ORDER: Mayor Bruce Ard at 7:30 p.m. Pledge of Allegiance – Councilmember Ellis Prayer – Councilmember Thompson MINUTES: None ITEMS FROM MAYOR: Special Session Date CONSENT AGENDA: Business License* Accounts Payable – Exhibit A ITEMS FOR/FROM TREASURER: PUBLIC HEARINGS: None PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: ACTION ITEMS: 1.RFP Banking Services (Dana/Jenn)* 2.Rezone – Arave Construction – R-1 to HC-1* 3.Amended Development Agreement – Oakridge Division #2* 4.Policy 30-001 Farmers Open Air Market Policy (Ron)* 5.Resolution 2009-005 Farmers Open Air Market Policy and Procedures (Ron)* th 6.Farmers Market Request Shelley Yorgensen – 17 Street in Ammon Park Center (Ron)* 7.Farmers Market Request Liberty Square – 2475 S. Ammon Road (Ron)* 8.Jeff Hawkes – Request for Additional Building Permit* * 9.EMS Quick Response Unit (Stacy) 10.Well 9 Booster Station – Notice of Award (Lance)* 11.Change Order #1 Well 11 Phase 2 (Lance)* 12.Policy 50-001 Automated Garbage Residential Service Policy and Procedures* 13.Resolution 2009-006 Automated Garbage Residential Service Policy and Procedures* 14.Policy 10-002 Identity Theft Prevention Policy and Procedures (Leslie)* 15.Resolution 2009-007 Identity Theft Prevention Policy and Procedures (Leslie)* DISCUSSION ITEMS: 1.Gerald Williams - Request for May Work Session - Sewer Study Expertise (Lance)* 2.Transition Schedule for Automated Containers (Lance)* 3.Massage Therapist Student Training - Idaho State University (Scott/Leslie)* 4.Change Order #2 Well 10 (Ellis) 5.Misc. MINUTES City Officials Present: Mayor Bruce Ard Councilmember Brian Powell Councilmember Ray Ellis Councilmember Rex Thompson Councilmember Randy Waite Scott Hall, Attorney Leslie Folsom, City Clerk Ron Folsom, Planning Director Lance Bates, City Engineer Jennifer Belfield, City Treasurer City Officials Absent: Councilmember Lee Bean Councilmember Dana Kirkham CITY OF AMMON 2135 SOUTH AMMON ROAD CITY COUNCIL AGENDA THURSDAY, APRIL 16, 2009 – 7:30 P.M. CALL TO ORDER: Mayor Bruce Ard opened the meeting at 7:30 p.m. at the City Office building located at 2135 South Ammon Road. Councilmember Ellis led the Pledge of Allegiance. Councilmember Thompson led the prayer. MINUTES: None ITEMS FROM MAYOR: Special Session Date: Mayor Ard inquired as to a date when they would be available. CONSENT AGENDA: Business License*: Ellis motioned Powell seconded epwt Accounts Payable – Exhibit A: Councilmember Waite motioned to approve the accounts payable as presented. Councilmember Ray Ellis seconded. Roll call vote: Councilmember Waite - Yes, Councilmember Ellis - Yes, Councilmember Thompson - Yes, and Councilmember Powell - Yes. The motion passed. WETP ITEMS FOR/FROM TREASURER: PUBLIC HEARINGS: None PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: ACTION ITEMS: 1. RFP Banking Services (Dana/Jenn)* Dana was unavailable for comment. Jennifer presented her conclusions to the Council and figures from the RFP for Key Bank and Zions Bank. Powell stated that they are always concerned with convenience… and… Kirkham stated the RFP came about because the fees were so high but now with the RFP Key Bank has become competitive. Ellis said periodically go shopping. Kirkham said if US Bank was in our area we would have strongly looked at them but it’s not feasible at this time. Mayor Ard asked about the Bank of Commerce. Jenn stated we did look at them but they weren’t progressive, at this time. Powell asked which banks got the RFP’s. Jenn stated Citizens, Bank of Idaho, Ellis motioned that we do our banking business with Key Powell seconded EPWTK 2. Rezone – Arave Construction – R-1 to HC-1* Ron stated they have an approved site plan for a motel and this lot……could only be used for landscaping and parking. They asked for rezoning on lot 14 and now asking for lot 15 to help clean up the zoning. Their understanding is that they can still only do landscaping and parking on lot 15. HC-1 zoning is on the back of the lot. Lot 14 is really the only lot in question. P&Z’s recommendation is to approve with several stipulations. …… ……No access to Curlew, building must be used in conjunction with….. ….no advertising signs allowed on the building or lot on lot 14, …building set backs….. and 25 feet from the Southern property line that will be adjacent to the neighbor. Dan stated a fence between the two would be needed also. …. ….Tom said the neighbors on the east side was more concerned than the west. The Council discussed the benefits of keeping it as is or changing it ….. Waite stated Ron said one o the concerns was the houses sat their for several years Ron stated with the rezone we can restrict access onto Curlew, we can regulate the design I it is rezoned we can control it but if not the developer can do what they want. Thompson stated his concern if we rezone it it will make it more valuable and then they sell it to whoever. Mayor Ard said Scott said with this rezone youhave allowed a HC1 and reverted it back to R1 status with the restrictions. Thompson would like to see a berm rather than a fence. Ellis askrd if the development agreement stays in place if we rezeon. Ron stated yes. Scoltt said it’s even stricter since they have to do it to the motel design. Ellis motioned to change the zoning powell seconded elwt 3. Amended Development Agreement – Oakridge Division #2* Waite motioned to approve Ellis seconded WEPT 4. Policy 30-001 Farmers Open Air Market Policy (Ron)* Ron explained that every vendor will have a license and each vendor will apply letter from District 7 ……… hours 7am to 8pm. It’s not a conditional use permit but it will be allowed by policy. Ace Hardware Farmers Market will be forming a….. …..Scott Ellis motioned Waite seconded EWTP 5. Resolution 2009-005 Farmers Open Air Market Policy and Procedures (Ron)* Ellis Waite EWPT th 6. Farmers Market Request Shelley Yorgensen – 17 Street in Ammon Park Center (Ron)* Ron showed them the map and the setbacks……. …..Booths will either be in gravel or asphalt but all the parking spaces will be in asphalt. Ron explained he doubled the parking spaces since he didn’t feel the areas he looked at wasn’t enough. There is one for every 500 sq ft of selling space plus the vendor. They are going to be having the vendors park in the back of their selling area and the cars can’t be moved until 2 pm. P & Z recommended approval Waite motioned Powell Seconded WPTE 7. Farmers Market Request Liberty Square – 2475 S. Ammon Road (Ron)* Ron will call Paul and get a letter okaying this use. This license will be liberty squares business license. P&Z motioned and when they don’t need all the space on the south as long as they separate the parking from the booths. Ellis motioned Powell seconed EPTW 8. Jeff Hawkes – Request for Additional Building Permit* Ron explained they aren’t trying to get th the house built before May 15 they just want to have more. Scott said the letter needs a little more work. Powell asked if this was a performance bond. Scott will have Lee look at it and see if this letter meets the City’s needs. Powells stated his concern was to keep issuing building permits and not be able to do the sewer permits. Dave Baily , 67 s main street Layton Utah Mayor Ard if we said you can have the building Ellis asked what kind of start tofinish and what is the time frame. He hopes to get the walls up before the grand opening. Ellis said how mny. Dave said 120 days from start to finish. Ellis said his concern is that the house will be done way ahead of the sewer and feels the pressure will start if someone comes in and wants to pay for the house. Mayor Ard said it would give Jeff time to finish the letter and no CO or temporary CO until the sewer is finished. Ron said he thinks that there will be no type of CO issued. Dave said they have no problem waiting until the sewer contract is signed to allow them to start. Lance said he has a problem since they keep asking and would comfortable not to allow this until 80-90 days from sewer completion. Powell stated he would probably say no and wants to see the construction of the sewer start first since we have already told DEQ we would only do four. Mayor Ard said he doesn’t have a problem….Ron will record…..Ellis motioned to grant request for Hawks ….based on….no pipe in the Thompson ETWP * 9. EMS Quick Response Unit (Stacy)Powell tabled Ellis PETW Powell don’t put this back on unless Brian tells me. 10. Well 9 Booster Station – Notice of Award (Lance)* Lance said this will upgrade Well 9 tear down the building and almost doubling it……… ………Powell asked when it would be started. Lance …Elis said they won’t proceed until we tell them Well 10 and 11 are on board. Lance hopes 30 days after 11 is running. Powell motioned to accept the notice of award and authorize the mayor to sign. Waite seconded PWTE abstained 11. Change Order #1 Well 11 Phase 2 (Lance)* Lance explained this increases the motors, building, bowls to increase the potential of the well. E;lis asked Jeff Freiberg Keller Assoc. and asked equipment did we repurchase. Well originally had a 300 horse power pump and it has been changed to a 500 horsepower pump and ….. ….VFD and changed from a …… Jeff said the 500 will pull 3800-4000 per minute. Powell said if we don’t do this upgrade we would be wasting our water. Jeff said yes. Lance said there was some equipment that was bought that will have to have some restocking fees. Powell sasked what amount of the City’s water will this produce. Lance stated… …..Lance said during our peak is 12000-….. Jeff stated…….well 8 produces, well 6…..Mayor Ard said about 800 – 900 for Well 6. Mayor Ard said 5,8,10 pushes Woodland Hills. Lance said we will be using the generator…… …. Ellis goes through the costs and feels it is reasonable. He would like to see a breakdown we are going to deduct this and add this so we can get our minds around it. Powell motioned Change Order #1 Well 11 Phas 2 in the amount of…… and the change order contract time incrreasein contract time by 30 days. Thompson seconded PTEabstainW 12. Policy 50-001 Automated Garbage Residential Service Policy and Procedures* Lance stated under Item E additional containers can be and wants to clarify a delivery charge, as well as, a pickup fee. Or free if they bring it in and it must be clean or it won’t be accepted or picked up. Powell accept policy with the clarifications pr Waite seconded PWTEabstain 13. Resolution 2009-006 Automated Garbage Residential Service Policy and Procedures* Waite approve 2009-006 Thompson WTPEabstain 14. Policy 10-002 Identity Theft Prevention Policy and Procedures (Leslie)* Powell motioned 10-002 Ellis seconded PEWT 15. Resolution 2009-007 Identity Theft Prevention Policy and Procedures (Leslie)* Ellis motioned 2009-007 Powell seconded EPTW DISCUSSION ITEMS: 1. Gerald Williams - Request for May Work Session - Sewer Study Expertise (Lance)* Lance explained Gerald requests to be put on the work session and how……… Lance said his studies on sewer lines are much more in depth than he has seen other firms do. Council agreed to put it on the June agenda. 2. Transition Schedule for Automated Containers (Lance)* Lance said they are planning on delivering the day after garbage collection. Lance went over the program. (Put the information in here)….Tuesday we will get one truck etc….. Lance said we have two guys in public works Rick and Jason and probably have two teams to deliver them out. 3. Massage Therapist Student Training - Idaho State University (Scott/Leslie)* Scott said the ordinance requires a background. The Council concurred……. 4. Change Order #2 Well 10 (Ellis) Ellis said we have been given a change over for a building that hasn’t even been designed yet and he is shooting unreasonable numbers. The first one was $84 and now it’s $125……CK NUMBERS Scott said he questions whether or not we can cancel the contract and go for rebid. His labor numbers are terrible. Scott will look at the contract Leslie to email to Scott. Ellis to be at the Monday meeting. Powell is wondering how close we are at to the end of our monies. Lance said this isn’t tied into the bond and comes directly out of City funds. Mayor Ard explained to Powell concerning the $500,000 bond and they are working out some ideas to satisfy this bond. Lance said we are spending $14.4. 5. Misc. Ron said he is proposing Ken has providing it. Ellis asked if Forsgren has finalized the easements. Powell asked about IBSD and their route. ………….. ……..Title 10changes Ron……… Waite asked where the money came from for ….. Russell Swensen asked if they were willing to donate and it was $5200 so we used $3600 to install the handrail. ……..(PUT ALL IN) Powell said he met with Bruce at DEQ and was a positive meeting for the smart grid and he took the information and refer it to homeland security and they should call Bruce tomorrow and let us know where the City stands. Homeland security is ……. ….. the funding under homeland security is much broader and larger and we would be partner with DOE and Rocky Mountain Power and how to apply for it. Powell said the biggest advantage we have is that we are the perfect size and we are next to the Department of Energy and would help the community and there is no true smart grid in the US and Ammon would be on the map. This is what they are mandated to do. Mayor Ard said he got called with Bridge line Energy and they have secured another contract of a bunch on windmills up here. Ellis motioned to adjourn Waite seconded Meeting adjourned 10:20 pm.