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03012007CouncilMinutesCITY OF AMMON CITY COUNCIL MINUTES THURSDAY, MARCH 1, 2007 AGENDA: CITY OF AMMON 2135 SOUTH AMMON ROAD CITY COUNCIL AMENDED AGENDA THURSDAY, March 1, 2007 CALL TO ORDER: Mayor Bruce Ard at 7:30 p.m. Pledge of Allegiance – Councilmember Bean Prayer – Councilmember Waite MINUTES: Feb. 15, 2007 ITEMS FROM MAYOR: CONSENT AGENDA: Attached PUBLIC HEARINGS: None PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: ACTION ITEMS: A.Revised Final Plat – Bridgewater Division #2 B.Resolution 2007-006 Amending Mechanical Permit and Inspection Fees C.Acceptance of Woodland Hills Park Property/Modification of Covenant – LDS Church DISCUSSION ITEMS: 1. RFP Selection Process 2. Utility Billings 3. Misc. 4. Executive Session - Personnel MINUTES The meeting was called to order by Mayor Ard at 7:30 p.m. in the City Building, 2135 South Ammon Road, Ammon, Idaho, with the following City Officials present: City Officials Present: Mayor Bruce Ard Councilmember Lee Bean Councilmember Rex Thompson Councilmember Dana Kirkham Councilmember Randy Waite City Engineer Bill Manwill City Administrator Bruce Rose City Attorney Scott Hall Acting City Clerk Leslie Folsom City Officials Absent: City Planning Director Ron Folsom Councilmember Bean led the Pledge of Allegiance to the Flag and, Councilmember Waite offered the prayer. MINUTES February 15, 2007: Councilmember Waite motioned to approve the minutes as presented. Councilmember Bean seconded. Roll call vote: Councilmember Waite – Yes, Councilmember Bean – Yes, Councilmember Kirkham – Yes, and Councilmember Thompson – Yes. The motion passed. ITEMS FROM MAYOR : None City Council Minutes 03/01/2007 -- 1 CONSENT AGENDA : CITY OF AMMON AMENDED CONSENT AGENDA Thursday March 1, 2007 License applications are pending in the City Office for the following: GENERAL BUSINESS LICENSE 2007: 1.NEWGENERAL BUSINESS LICENSE APPLICATION: A.EZ Mortgage, LLC – Financial Services – 1619 Curlew Dr. Ste. #2 2.RENEWALBUSINESS LICENSE APPLICATION: A.Falls Water Co. Inc. – Utility – 1770 Sabin Drive th B.Key Bank National Assoc. – Financial Services – 2655 E. 17 Street C.Qualicare, Inc. – Home Health Care – 3539 Briar Creek Ste. A th D.Security Finance (Maverick Finance)- Financial Services – 3045 E. 17 St. HOME OCCUPATION PERMITS 2007: 1.RENEWAL HOME OCCUPATION PERMITS: A.Burke, Deana – Home Occupation Preschool – 5012 Vintage Lane B.Mazza, Darren – Home Occupation Fly Tying – 5261 Tildy Ln. LIQUOR/BEER/WINE WITH GENERAL BUSINESS LICENSE 2007: 1. NEW LIQUOR/BEER/WINE WITH GENERAL BUSINESS LICENSE: A.Le Doux, William – Bartender License – Firehouse Grill B.Hooker, Russell – Bartender License – T.G.I. Friday’s C.Loftus, Cali B. – Bartender License – T.G.I. Friday’s MASSAGE THERAPIST LICENSE 2007 1.NEW MASSAGE THERAPY LICENSE th A.Nelson, Jennifer (Ashlee) – Massage License – 1791 S. 25 E. Councilmember Bean motioned to approve the Consent Agenda for March 1, 2007. Councilmember Kirkham seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Kirkham – Yes, Councilmember Thompson – Yes, and Councilmember Waite – Yes. The motion passed. PUBLIC HEARINGS: None. PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: None ACTION ITEMS : 1. Revised Final Plat – Bridgewater Division #2: Alan Cunningham stated the reason the plat is being re- presented is since the original layout was uncertain. He suggested to the school they plot all the way around the school. The school is now not accessing on the West side. They are asking to remove the three lots on the Westside; they will have no bearing on the plat or the preliminary plat and will be platted with the next divisions. The sewer will also be platted in the next division. Councilmember Bean motioned to approve the Revised Final Plat for Bridgewater Division #2. Councilmember Kirkham seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Kirkham – Yes, Councilmember Thompson – Yes, and Councilmember Waite – Yes. The motion passed. 2. Resolution 2007-006 Amending Mechanical Permit and Inspection Fees: Leslie Folsom explained the reason for the resolution amendment is to clarify and lower the gas fired appliance permit fees.. Councilmember Thompson inquired about the wording on part of the resolution. On page 1 at the bottom, Item 2; “any additional furnace” he feels it should read “each additional furnace”. He feels we should do this wherever it says “any” like that, then put “each” instead. Councilmember Thompson motioned to accept the Resolution 2007-006 with the change where it reads “any additional” to read “each additional”. Councilmember Kirkham seconded. Roll call vote: Councilmember Thompson – Yes, Councilmember Kirkham – Yes, Councilmember Bean – Yes, and Councilmember Waite – Yes. The motion passed. City Council Minutes 03/01/2007 -- 2 3. Acceptance of Woodland Hills Park Property/Modification of Covenant – LDS Church: City Administrator Bruce Rose stated what the modifications are from the LDS Church. Councilmember Thompson inquired if the legal description included the 13 acres. Bruce Rose said yes. Councilmember Bean motioned to accept the Woodland Hills Park Property/Modification of Covenant for the LDS Church and requested the City Administrator make sure it is recorded properly with a title policy. Councilmember Waite seconded. Roll call vote: Councilmember Bean – Yes, Councilmember Waite – Yes, Councilmember Kirkham – Yes, and Councilmember Thompson – Yes. The motion passed. DISCUSSION ITEMS : 1. RFP Selection Process: City Administrator Bruce Rose explained the RFP. He explained the Council is requested to approve the publication of the articles. It has already been published once and will be published again this weekend. The engineering community is aware these are out. We need to do two things, 1) establish a review committee and 2) when the committee will meet. Bruce Rose recommended having Bill Manwill serve as a member, as well as, two councilmember’s. Lee Bean volunteered to be a part of the committee. It does not have to be the entire Council, however, some communities do. Councilmember Thompson inquired about the selection process. Councilmember Bean explained we establish a committee; the committee reviews the reports and makes a recommendation. Bruce Rose explained if two councilmember’s or less review it, then it can be conducted in private. If more than two councilmember’s review it, then it needs to be posted to the public as a meeting. He doesn’t think it would apply as Executive Session. Councilmember Bean explained the process could take about three hours. It was discussed that 8 copies were to be submitted. Councilmember Bean suggested we have those copies early so the whole Council could look them over and have the whole Council do the selection process. thth Councilmember Bean suggested we get the applications on March 27, distribute them on the 28, then meet on rdthrd April 3 and make the selection on April 5. It was discussed the meeting on April 3 will be held at 6:30pm. 2. Utility Billings: Councilmember Bean explained the changes proposed. He stated he and Leslie Folsom made a lot of changes regarding fees. It is a resolution they want the Council to take a look at and discuss any changes they would like to propose. 3. Misc. Leslie Folsom spoke about garbage rates. The resolution is not clear of how to charge garbage rates. Leslie feels we should charge $10 per unit on apartments this would help pay for the dumpster. There is also a problem with professional businesses. Leslie figures it averages one dumpster per 2 units, this would be $36 per owner. The dumpsters are dumped from one to three times a week. The commercial will still be per dumpster. The minimum charge would change to $45. Leslie Folsom also spoke about one bartender they would like to decline due to legal situations. Councilmember Bean asked if she can decline them without running them through Council. Leslie asked if Council would like a list on Consent Agenda with those that are to be declined. Councilmember Bean suggested we put minutes on them. If one item needs to be discussed, then we should motion to move it to be discussed. Leslie stated that companies do not know if their employees don’t have a license. Leslie inquired if she could send a copy to the company, as well as, the employee. Scott Hall advised that it would be fine to put on the application and have the bartender sign it knowing that it will be released to their employer. Councilmember Bean inquired why we can’t inspect the bartender licenses at the time their liquor license renews. Councilmember Bean suggested he and Leslie work on it. Councilmember Kirkham spoke about what we pay fire volunteers, according to Lisa. Lisa would like to start paying them through payroll to avoid auditing issues. Councilmember Thompson inquired, if we can make it retroactive to the first of the year. Councilmember Kirkham also inquired about the daycare licenses and a new ordinance. Councilmember Kirkham would like to revisit it and discuss background checks. Councilmember Bean agreed as long as we distinguish between a daycare and a preschool. Dave Schnell called Councilmember Kirkham and told her he doesn’t feel the Tiebreaker school zone is marked well enough. Councilmember Kirkham stated she sat down with the YMCA about a recreation center. She feels it is worth exploring. Budget items were also mentioned. Councilmember Kirkham motioned to adjourn to executive session for personnel reasons. The meeting adjourned at 8:35 p.m. ___________________________________________ C. Bruce Ard, Mayor ______________________________________ Leslie Folsom, Acting City Clerk City Council Minutes 03/01/2007 -- 3