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Council Minutes 07/17/2003 CITY OF AMMON CITY COUNCIL MINUTES THURSDAY, JULY 17, 2003 The meeting was called to order by Mayor C. Bruce Ard at 7:30 p.m. in the City Building, 2135 South Ammon Road, Ammon, Idaho, with the following City Officials present: Mayor C. Bruce Ard Councilmember Karen Y. Anderson Councilmember W. Lee Bean Councilmember Leslie Folsom Councilmember Randy Waite Attorney Brian Tucker City Engineer Bill Manwill Public Works Director David Wadsworth Planning & Zoning Chairman Tom Hunsaker City Clerkffreasurer Diane Gempler The following City Officials were absent: City Administrator Bruce Rose Councilmember Folsom led the Pledl!e of Alleciance to the Flal! and Councilmember Anderson offered a prayer. MINUTES: Councilmember Bean motioned to approve the minutes of the July 17, 2003 City Council Meetings as corrected. Councilmember Anderson seconded the motion. Roll Call Vote: Bean - Yes; Anderson - Yes; Waite - Yes; Folsom - Yes. The motion carried. TREE CITY USA AWARD Mayor Ard turned the floor over to Mr. Gary Bates of the Idaho Department of Lands Forestry Division. Mr. Bates congratulated the Council for the City being designated as a Tree City. He had accepted the award for the City during the AlC Annual Convention at the request of City Administrator Bruce Rose as City of Ammon representatives were able to attend. Mr. Bates presented the award to the Mayor and Council. CONSENT AGENDA: Councilmember Folsom inquired about whether the Rodriguez Business License Application should be General Business or Home Occupation, as the address listed is in a residential neighborhood. City Clerkffreasurer Diane Gempler informed the Council that Mr. Rodriguez operates a landscaping and fencing business and submitted the application for a General Business License. As parking vehicles and equipment pertinent to this type of business in a residential neighborhood could be problematic, Councilmember Folsom asked for Mr. Rodriguez to attend the next scheduled council work session to discuss the application further. Councilmember Folsom motioned to approve the Consent Agenda with the Rodriguez Business License Application being pended for further discussion. Councilmember Bean seconded the motion. Roll Call Vote: Folsom - Yes; Bean - Yes; Anderson - Yes; Waite - Yes. The motion carried. PUBLIC COMMENT REGARDING ITEMS NOT ON AGENDA: Ms. Sherrie Walker of2525 Hillam addressed the Council regarding the response from Staff regarding her request to allow her son's dog to be released to a minor from impound. ACTION ITEMS: Rockwell HomeslTawzer Property Annexation and Initial R-l Zoning: Planning and Zoning Chairman Tom Hunsaker presented available slides and a brief overview of the property proposed for annexation and initial R-I zoning. Alan Cunningham and Jay Johnson addressed Council questions regarding whether there would be access from Crowley Road to the East boundary of the property and access to any roads other than Township. The Council Minutes 07/17/2003 - 1 Council's request that parking be provided for the patk in Woodland Hills has been addressed in the Annexation Agreement. Councilmember Folsom requested the wording regarding the parking be clarified to indicate that there may be one or more agreed on parking location(s). Storm drainage plans were also discussed. The developer's intention is for the new annexation property to be developed with curb and gutter. Councilmember Folsom motioned to accept the proposed annexation and initial zoning. Councilmember Waite seconded. Roll call vote: Folsom - Yes; Waite - Yes; Bean - Yes; Anderson - Yes. The motion carried. The Annexation Agreement and Ordinance annexing the property will be prepared by the City Attorney to be addressed at the August 7,2003, regular City Council Meeting. Councilmember Bean asked that Planning and Zoning draft an Ordinance to address enforcement of required drainage swales in developments that have not been constructed with curbs and gutters along street right- of-ways; to include what types of landscaping may go into the drainage swales to ensure drainage is not blocked. Centennial Ranch #14 Final Plat and Development Agreement Planning and Zoning Chairman Tom Hunsaker presented the slides and a brief overview of the proposed Final Plat. The requested change in the intersection angle from the preliminary plat has been made. There was discussion regarding the length of John Adams Parkway to be completed with this division, and the future railroad crossing needed to connect John Adams Parkway with the portion in the adjoining County division. Councilmember Anderson motioned to Approve the Centennial Ranch #14 Final Plat and Development Agreement. Councilmember Folsom seconded. Roll call vote: Anderson - Yes; Folsom - Yes; Waite - Yes; Bean - Yes. The motion carried. Dean Mortimer Service Station Site-Plan: Planning and Zoning Chairman Tom Hunsaker presented the slides and a brief overview of the proposed site plan. The Council asked Mr. Mortimer if it would be possible to move the enclosed storage area to the North end of the lot. Mr. Mortimer indicated that doing so would make it impossible to access the work bays from both sides of the building. The type of fencing to be installed around the storage area was discussed. Mr. Mortimer agreed that he would install a six foot white vinyl privacy fence around the storage area. Further discussion of ways to keep people from driving across the landscaped portion of the East boundary of the property and the North boundary line. Mr. Mortimer indicated he would be willing to erect a fence along the East side of the property. Councilmember Folsom motioned to accept the site-plan with the understanding that the six foot white vinyl privacy fence would be installed around the storage area, and fence would be erected along the remaining East boundary to the North-East corner of the property. Councilmember Waite seconded. Roll call vote: Folsom - Yes; Waite - Yes; Bean - Yes; Anderson - Yes. The motion carried. Quail Ridge Well: George McDaniels presented the signed covenant releases necessary for the completion of transfer of the well property to the City. City Attorney Brian Tucker was instructed to move forward with a final memorandum of understanding defining the payment agreements between the City and Mr. McDaniels, and the necessary recordings and title work to prepare for closing the transfer of the well and property to the City. Griffeth Utility Hook-up Prior to Annexation: City Clerkffreasurer Diane Gempler reported that the Griffeth's have submitted a formal request and information necessary to begin the annexation process. The Council discussed whether the connections fees should be waived. City staff reported that the previous offer to waive the connection fees was only in conjunction with the Griffeth's annexing into the City at the time that the neighboring development was being annexed. Councilmember Anderson motioned to allow the Griffeth's to connect to city services while the annexation of their property is pending, full connection fees are to be required. Councilmember Folsom seconded. Roll call vote: Anderson - Yes: Folsom - Yes; Waite - Yes; Bean - Yes. The motion carried. Proposed FY2004 Budget: Bonneville County Commissioner Lee Staker, acting in his position as President of the T argee Regional Transit Board of Directors, addressed the Council regarding the funding request for TRPT A. Commissioner Staker and Lynn Seymour explained the details of the increased funding request. They informed the Council of the improvements to the transit system and increases in services the citizens of Ammon can expect from increased contributions by the City of Ammon. The supplemental funds that are being requested would allow the Council Minutes 07/17/2003 - 2 TRPT A to provide two additional routes within the City of Ammon. The Council discussed the requested increase in funding for TRPT A. Proposed general fund expenditures were adjusted to allow the City to contribute at a higher level than previous participation. The total TRPT A contribution was increased to $9,550 in the proposed budget. Councilmember Bean informed the Council that adjustments have been made in the Water Fund since the last work session. Projected revenues were annualized and an increase in capital improvements was added so that improvements may be made to equalize water pressure throughout the City. Capital improvement in the Sewer Fund was also increased with excess revenues being transferred to the Sewer Improvement Fund. The Council was asked to consider a long-term plan to participate with the County in improving Ammon Road between Sunnyside and Township Road. The City can fund the project through carrying forward General Funds that have not been carried forward in the past. This project does not need to be included in this proposed budget but needs to be kept in mind for a future road. Councilmember Bean motioned to approve the preliminary budget for Fiscal Year 2003-2004 with the changes noted and instruct the clerk to publish the proposed budget and notice of hearing to be held at the August 7, 2003, council meeting. Councilmember Folsom seconded the motion. Roll call vote: Bean - Yes; Folsom - Yes; Waite - Yes; Anderson - Yes. The motion carried. Sunnyside Storm Pond Agreement: The Council discussed the revised Storm Pond Agreement that had been returned from the School District 93 School Board. The first right of refusal that had been agreed to previously was removed from the agreement by the School Board. City Engineer Bill Manwill suggested a possible alternative location for the storm drainage pond in light of the time that has passed attempting to come to an agreement with the School District officials, and the need to provide for storm drainage before the improvements to Sunnyside take place. Councilmember Bean motioned to move forward in seeking alternative property for the storm drainage pond. Councilmember Folsom seconded. Roll call vote: Bean - Yes; Folsom - Yes; Waite - Yes; Anderson - Yes. The motion carried. Commercial Landscaping Enforcement Councilmember Folsom commented on the need to have an enforcement mechanism in place with regard to landscaping required on commercial properties. Planning and Zoning Chairman Tom Hunsaker informed the Council that enforcement of landscaping requirements is being addressed by the Comprehensive Plan committee in Code changes that are currently being drafted. DISCUSSION ITEMS Councilmember Anderson informed the Council that the City of Arco has requested that the City of Ammon provide a back-up fire crew and the availability of the pumper truck for the Air Show they are holding on July 26th and 27th. The City has a mutual aid agreement with the City of Arco. The Council discussed the request and directed that the crew and truck be sent to the Air Show only if a twelve fire department members are available within the City during that time and, the City is reimbursed $500.00 for expenses. City Attorney Brian Tucker informed the Council that there may be a conflict of interest regarding work the firm has been requested to do on the Regional Sewer Joint Powers Agreement. Councilmember Folsom motioned to waive the potential conflict and allow the law firm to participate in preparation of the Joint Powers Agreement.. Councilmember Waite seconded. Roll call vote: Folsom - Yes; Waite - Yes; Bean - Yes; Anderson - Yes. The motion carried. Councilmember Folsom motioned to adjourn. All in favor, motion carried. ~.. . ' ~o, ' _ ,-~....c { '--C-7t.. ~~-~_~-<-._~ u-~ Diane B. Gempler, City Clerkff asurer Council Minutes 07/17/2003 - 3