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Council Minutes 02/07/1985 I ~ (0 r'- o <! <{ I I January 17, 1985 February 7, 1985 2~5 Councilwoman Dille presented information from the monthly law enforcement and fire' department reports. According to Councilman Quigley, requests will be going out soon for prices on a pool blanket and materials for the needed swimming pool repairs. Mayor Swensen agreed to issue a proclamation regarding Scout Week to be read at the next Council Meeting and arrangements were also made for a special flag ceremony at that time, as requested by Debbie Clapp, who is coordinating some of the publicity for the Boy Scout Diamond Jubilee activities. A letter to Mayor Raymond Hill of the City of Ucon concerning the possibility of sewage from Ucon being transported through the Ammon Road and Sunnyside Road trunk lines to the City of Idaho Falls treatment plant was discussed, and approval of the letter for Mayor Swensen's signature was indicated. Engineer Benton noted that a new report has been received from the City of Idaho Falls on sewage treatment and maintenance costs. It was estimated that the revised rates from these calculations will result in billings from the City of Idaho Falls in amounts considerably higher than the budgeted figures. The City Clerk presented claims to pay totaling $27,701.96 and claims paid since the previous meeting in the amount of $17,285.69, all of which were approved. Councilwoman Dille moved that the meeting adjourn; Councilman Monson seconded the motion; voting was all in favor; the meeting was adjourned at 9:20 P,M. ATTEST: ~.~ " CITY CLERK ~ ~~~- M R Jt.~ CITY OF PJYf]\'TON Feb. 7, 1985 Minutes of the Regular Meeting of the Mayor and City Council: The meeting was called to order at 7:30 P.M. by Mayor Russell following City Officials present: Mayor Russell N. Swensen Councilman Robert D.Williamson Councilman Merle J. Quigley Councilwoman Carol A.Dille Absent: Councilman Thayle D. Monson N. Swensen with the City Clerk Deon Hemingway Public Works Director Hayse L. Whiteley Engineer David E. Benton Others present during the meeting were Debbie Clapp, several Boy Scouts, and Mr. and Mrs. Mike P. Garcia of 3268 Leroy Drive. The meeting was opened with the following proclamation by Mayor Swensen: WHEREAS the Boy Scouts of America has served our nation's youth from 1910; and WHEREAS more than 70 million youth and adults have benefited from being members of this highly regarded youth movement; and WHEREAS Scouting is available for all youth regardless of race, religion, or socio-economic level who are tabght character, citizenship and fitness: THEREFORE BE IT RESOL\~D that during 1985, on the 75th anniversary of the founding of this organization of high purpose, that all citizens of AMMON join me, Mayor Russell N. Swensen, in extending sincere congratulations to the Boy Scouts of America on its Diamond Jubilee of service to the United States of America and commend those community groups that provide volunteer adult leaders who make it possible for the Scouting program to bring its proven benefits to our young people. A special flag ceremony was presented by the Boy Scouts under the direction of Debbie Clapp. Prayer was offered by Councilman Williamson. Mayor Swensen expressed thanks to the Boy Scouts. It was moved by Councilwoman Dille and seconded by CouncilmanQuigley that the minutes for November 1, 1984, be approved as prepared; voting was unanimous in favor. A proclamation designating the week of February 10 through 16, 1985, as Vocational Education Week was read and signed by Mayor Swensen Mike and Karen Garcia explained that they are interested in purchasing the property at 2565 East 17th Street for a Mexican food restaurant, and they inquired about the possibility of getting licenses for the consumption of beer and wine on the premises to be served with meals only. It was noted that the City's existing beer ordinance adopts the State Beer Laws which allow for the sale of beer to be consumed on the premises so a license for this purpose could be obtained by the Garcias if an application is approved through the required State procedures, but the City ordinance regarding the sale of wine would have to be changed before a license for on-premises consumption of wine could be issued. The Garcias indicated that they could go ahead with considering Feb. 7, 1985 286 the purchase of the business location knowing that they would be able to get a by-the- drink beer license. The Council members expressed a desire to get public input before looking at amending the wine ordinance, and Mayor Swensen stated that advice from the City Attorney is needed regarding this matter. An application for a non-commercial keRbel.license submitted by Daniel Malone of 2680 17th Street was reviewed and found to be in order with the signatures of 82% of the surroundi~ property owners showing approval. It was moved by Councilwoman Dille and seconded by Councilman Williamson that the application be approved; voting was all in favor; motion carried. A letter of understanding from the firm of Galusha, Higgins and Galusha to condllct the audit for Fiscal Year 1985 for a fee of $3,750 was considered. Councilman Williamson moved to approve the proposal; the motion was seconded by Councilwoman Dille; voting was all in favor; motion carried. The following resolution was presented for action: RESOLUTION NO. 85-1 WHEREAS the following semi-permanent records of the City of Ammon have been retained for five years or longer: Election records for 1961 through 1979 Tax remittance reports for 1958 through 1971 Proof of publication notices for 1969 through 1975 City utility account records for 1966 through 1971 AND WHEREAS the following permanent records of the City of Ammon have been retained for ten years or longer: General Ledger records for 1965 through 1972 Local Improvement District No.1 and No.2 receipts and expenditures journals for 1959 through 1965 AND WHEREAS the Idaho Code (section 50-907) provides that semi-permanent records may be destroyed after a retention of five years, and permanent re- cords may be destroyed after a retention of ten years; NOW THEREFORE BE IT RESOLVED that authorization is hereby given to destroy such records by the most satisfactory means available. A motion was made by Councilman Quigley and seconded by Councilwoman Dille to pass the resolution; the motion was carried by unanimous vote in favor. The problem of several water lines being frozen was mentioned, and Mayor Swensen re- commended that the residents and businesses be informed through the news media that a small stream of water should be left running continuously for the next few weeks since the frost will be going deeper in the streets. Reports by the City Council members and the Public Works Director included information about planning for dandelion control in the p~Eks, bleachers at the ballfields, and new siding for the McCowin Park shelter, locating a used fire truck to purchase, and hauling more sand for use on icy streets. In response to Engineer Benton's report on a meeting which he attended at the State Highway District 6 Office where plans for widening, Ammon Road from 17th Street to south of Sunnyside Road in 1988 were discussed, it was moved by Councilman Williamson and seconded by Councilman Quigley that the City Engineer be authorized to proceed with an application for Federal funds for improving Ammon Road; voting was all in favor; motion carried. It was noted by Mayor Swensen that a letter of resignation from the Planning and Zoning Commission has been submitted by Lawana Nielsen and the terms of two other members will expire at the end of FebruarYf so action on filling these vacancies should be expected at the next meeting. Claims totaling $33,508.19 were approved for payment, and approval was given on disburse- ments for payroll and related expenses paid since the previous meeting in the amount of $6,761. 72. A motion to adjourn was made by Councilman Williamson and seconded by Councilwoman Dille with voting all in favor; the meeting was adjourned at 9:30 P.M. AT1EST, ~ ~ CITY CLERK / . ~!L~ MA R I I I